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Data Sheet: Self Service HR (PDF) - Oracle

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ORACLE DATA SHEET<br />

ORACLE SELF-SERVICE <strong>HR</strong><br />

KEY FEATURES<br />

<strong>Self</strong> service system for<br />

Personnel Information and<br />

Actions<br />

Comprehensive Worker<br />

Talent Profile<br />

Hire employees and<br />

contingent workforce<br />

Current and historical<br />

workforce information is<br />

displayed in manager and<br />

employee views<br />

Manage workforce activities<br />

like Changing Cost Center,<br />

Pay, Grade, Grade Steps,<br />

Job, Transfers, Terminations<br />

Automated Grade Step<br />

Progression<br />

Grant and revoke access to<br />

employee record using<br />

Release Information<br />

Suitability matching to<br />

connect workers and work<br />

opportunities<br />

Configurable Workflow and<br />

Approvals<br />

<strong>Oracle</strong> <strong>Self</strong>-<strong>Service</strong> Human Resources (<strong>HR</strong>) allows your workforce<br />

to update and use employee-specific information, online via a<br />

browser, that is personalized to an individual's role, experience,<br />

work content, language, and information needs. By allowing<br />

managers and employees to access and manage information and<br />

transactions in a paperless environment, you can streamline business<br />

processes, decrease costs, and improve service. With managers and<br />

employees empowered to update and maintain their own<br />

information, <strong>HR</strong> professionals can now move from being transaction<br />

processors to being consultative partners.<br />

Use Talent Profile to provide a Single place for Employee Information<br />

and Personnel actions<br />

Managers and workers are presented with a talent profile page wherein they can<br />

view worker details like Employment Details, Contact Details, Competencies,<br />

Appraisals, Job History, Previous Employment, Certifications, Trainings Attended<br />

and Career Path on a single page. Workers have access to their own data only,<br />

whereas managers have access to their workers’ information. Managers and<br />

workers can also perform real-time updates to information and directly launch<br />

manager\employee self-service actions from the talent profile homepage.<br />

Managers can arrive at informed decisions and coordinated actions using the<br />

comprehensive information available in the talent profile. The self-service actions<br />

performed by managers on employees can be initiated from the common employee<br />

profile page thus making the process simplified without having to navigate back and<br />

forth across functions. Managers can also print the employee talent profile.<br />

Figure 1: Talent Profile<br />

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ORACLE DATA SHEET<br />

Empower Line Managers with Talent Profile and Personnel Actions<br />

Many of the employee oriented <strong>HR</strong> transactions are driven by the Line Management<br />

decisions. Enterprises can empower line managers with this <strong>Oracle</strong> <strong>Self</strong>-service <strong>HR</strong><br />

system. Managers can now perform many day-to-day operational deployment<br />

processes, such as hire employees and applicants, transfer or promote employees,<br />

change grade step and grade point, change pay rates, process terminations, rehire exemployees<br />

and locate suitably skilled people for new job openings. The Suitability<br />

Matching feature enables managers to find suitable candidates for a work<br />

opportunity. The Suitability Matching module compares and matches a workers’<br />

competencies against competencies required by a job, position or vacancy.<br />

<strong>Oracle</strong> <strong>Self</strong>-<strong>Service</strong> <strong>HR</strong> uses <strong>Oracle</strong> Workflow throughout its design to streamline<br />

inter-user approvals and participation in review processes. You can configure any<br />

process using <strong>Oracle</strong> Workflow that requires routing to other users for review,<br />

approval and finalization.<br />

Integration with <strong>Oracle</strong> Approvals Management, a rules based approvals engine<br />

facilitates robust management of pre-authorized approval chains for the self-service<br />

business processes.<br />

Engage Employees using Employee <strong>Self</strong> <strong>Service</strong><br />

An enterprise is more effective when its people are motivated to update information<br />

that is relevant to their career and work, resulting in improved data accuracy. This is<br />

also important to enable <strong>HR</strong> organizations to improve workforce service delivery<br />

and improve satisfaction. <strong>Oracle</strong> <strong>Self</strong>-<strong>Service</strong> <strong>HR</strong> enables workers to manage their<br />

own information. Using self-service pages, employees can choose benefits options,<br />

view pay slips, enroll in learning, enter timesheets, track performance objectives,<br />

perform self-assessments, indicate work preferences, enter competencies, view leave<br />

accrual balances, request leave and apply for jobs.<br />

They can update their personal information such as emergency contacts and<br />

beneficiaries, and maintain information for accurate benefits eligibility or taxation,<br />

as well as view their Total Compensation Statements. Employees can also enter<br />

their private vehicle information, and see company vehicles assigned to them, as<br />

well as share employment and salary information with verifiers, for loans and<br />

various other needs. They can also view and update their Talent Profile, including<br />

adding search tags or adding qualifications and accomplishments.<br />

<strong>Oracle</strong> <strong>Self</strong>-<strong>Service</strong> <strong>HR</strong> enables you to cut the costs of <strong>HR</strong> transactions and increase<br />

the accuracy of transactional data.<br />

Optimize <strong>HR</strong> Effort by reducing <strong>Data</strong> Maintenance for <strong>HR</strong> Professionals<br />

<strong>Oracle</strong> <strong>Self</strong>-<strong>Service</strong> <strong>HR</strong> enables <strong>HR</strong> Professionals to view and manage workforce<br />

activities with ease. <strong>Oracle</strong> <strong>Self</strong>-<strong>Service</strong> <strong>HR</strong> enables you to free your <strong>HR</strong><br />

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ORACLE DATA SHEET<br />

Professionals from data maintenance activities and allows them to focus on <strong>HR</strong><br />

programs, consultation and strategic initiatives. <strong>Oracle</strong> <strong>Self</strong>-service <strong>HR</strong> can also be<br />

configured to provide access to employee information relevant for <strong>HR</strong> Professionals<br />

and also perform relevant personnel actions. <strong>HR</strong> Professionals can also administer<br />

grade step progression, release people information to interested parties and perform<br />

suitability matching.<br />

Configurable to Support your Global Organization<br />

Enterprises can improve efficiency by configuring applications to address the<br />

organization’s needs. <strong>Oracle</strong> <strong>Self</strong>-<strong>Service</strong> <strong>HR</strong> is a highly extensible and configurable<br />

application enabling you to configure content, labels, links, and logos, to match your<br />

corporate identity. You can include corporate knowledge repositories, <strong>HR</strong> policies,<br />

or external links such as benefits providers. You can configure <strong>HR</strong> business<br />

processes for different user groups (for example, hide or show different regions of<br />

the application, or fields of a transaction). You can omit process steps in an <strong>HR</strong><br />

transaction that may not be relevant for your business, or choose to display your<br />

own configured fields to capture information that is unique to your organization.<br />

Special Information Types and Extra Information Types in <strong>Oracle</strong> <strong>Self</strong>-<strong>Service</strong> <strong>HR</strong><br />

provide the flexibility to set up unlimited amounts of extra information on people,<br />

assignment, location, job, position and organization. Special Information Types can<br />

be used to store additional information about jobs, positions, skills and people that<br />

are otherwise not captured by the system. The information can be captured as a<br />

standalone process, integrated with self-service action flow or personal information<br />

flow.<br />

Figure 2: Extra Information Types<br />

A global enterprise must be sure that all human resource transactions comply with<br />

the requirements of each local area. <strong>Oracle</strong> <strong>Self</strong>-<strong>Service</strong> <strong>HR</strong> ensures that local<br />

legislative information is incorporated into personnel transactions such as transfers<br />

or terminations. Also, <strong>Oracle</strong> <strong>Self</strong>-<strong>Service</strong> <strong>HR</strong> supports local formats such as<br />

address, bank information, dates, and numbers.<br />

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ORACLE DATA SHEET<br />

KEY BENEFITS<br />

Enables you to optimize<br />

your human capital<br />

through E-Business<br />

<strong>HR</strong>MS.<br />

Intuitive UI which enables<br />

workforce to manage daily<br />

activities online<br />

<strong>Self</strong>-service applications<br />

empower employees,<br />

which can lead to<br />

improved morale and<br />

increased retention<br />

<strong>Self</strong>-service applications<br />

can significantly improve<br />

productivity and lower<br />

labor and operational<br />

costs<br />

Holistic information on<br />

workforce talent<br />

RELATED PRODUCTS:<br />

Leverage the <strong>Oracle</strong> E-<br />

Business Suite to enhance<br />

users’ self-service<br />

experience, by integrating<br />

with:<br />

<strong>Oracle</strong> Advanced Benefits<br />

(benefits information)<br />

<strong>Oracle</strong> <strong>HR</strong>MS (share data<br />

input and security<br />

features)<br />

<strong>Oracle</strong> Learning<br />

Management (create<br />

learning paths to fill skill<br />

gaps, enroll in learning)<br />

<strong>Oracle</strong> iRecruitment<br />

(talent recruitment)<br />

<strong>Oracle</strong> Performance<br />

Management (Workforce<br />

Performance<br />

Management)<br />

<strong>Oracle</strong> Projects (time and<br />

expense tracking)<br />

Third Party Content<br />

Vendor Integration (For<br />

example, Enwisen)<br />

A Common Approach to Security and Global Information<br />

A common approach to security and global information reduces the cost of<br />

maintaining secure access by automating security changes as an employee joins the<br />

business, or moves around the organization. <strong>Oracle</strong> <strong>Self</strong>-<strong>Service</strong> <strong>HR</strong> shares data<br />

input and security features with <strong>Oracle</strong> <strong>HR</strong>MS. When a user enters information, it is<br />

validated behind the scenes, using our open applications program interfaces (APIs),<br />

to ensure it is always accurate and consistent.<br />

<strong>Oracle</strong> E-Business Suite—The Complete Solution<br />

<strong>Oracle</strong> E-Business Suite enables companies to efficiently manage customer<br />

processes, manufacture products, ship orders, collect payments, and more—all from<br />

applications that are built on unified information architecture. This information<br />

architecture provides a single definition of your customers, suppliers, employees,<br />

and products—all aspects of your business. Whether you implement one module or<br />

the entire Suite, <strong>Oracle</strong> E-Business Suite enables you to share unified information<br />

across the enterprise so you can make smarter decisions with better information.<br />

Contact Us<br />

For more information about <strong>Self</strong> <strong>Service</strong> Human Resources please visit oracle.com<br />

or call +1.800.ORACLE1 to speak to an <strong>Oracle</strong> representative.<br />

Copyright © 2009, <strong>Oracle</strong> and/or its affiliates. All rights reserved.<br />

This document is provided for information purposes only and the contents hereof are subject to change without notice. This<br />

document is not warranted to be error-free, nor subject to any other warranties or conditions, whether expressed orally or<br />

implied in law, including implied warranties and conditions of merchantability or fitness for a particular purpose. We<br />

specifically disclaim any liability with respect to this document and no contractual obligations are formed either directly or<br />

indirectly by this document. This document may not be reproduced or transmitted in any form or by any means, electronic or<br />

mechanical, for any purpose, without our prior written permission.<br />

<strong>Oracle</strong> is a registered trademark of <strong>Oracle</strong> Corporation and/or its affiliates. Other names may be trademarks of their<br />

respective owners. 0109<br />

RELATED SERVICES<br />

The following services are<br />

available from <strong>Oracle</strong> Support<br />

<strong>Service</strong>s:<br />

<strong>Oracle</strong> E-Business Suite<br />

Accelerators<br />

<strong>Oracle</strong> Application<br />

Solution Centers<br />

<strong>Oracle</strong> University<br />

<strong>Oracle</strong> Consulting<br />

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