Exhibitor Prospectus - Climbing Wall Association
Exhibitor Prospectus - Climbing Wall Association
Exhibitor Prospectus - Climbing Wall Association
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2013 <strong>Climbing</strong> <strong>Wall</strong> SUMMIT<br />
<strong>Exhibitor</strong> <strong>Prospectus</strong><br />
May 29 – June 2, 2013<br />
Boulder, Colorado USA<br />
Target Audience: <strong>Climbing</strong> Gym owners and<br />
managers, recreation professionals, colleges<br />
and universities, wall builders, equipment<br />
manufacturers. 350+ participants.<br />
“The industry is<br />
growing and the CWA<br />
is getting it done.”<br />
Craig Burzynski, Adventure Rock<br />
Photo Credit: Eldorado <strong>Climbing</strong> <strong>Wall</strong>s
2013 <strong>Climbing</strong> <strong>Wall</strong> Summit<br />
IMPORTANT EXHIBITOR DATES<br />
Member <strong>Exhibitor</strong> Registration Open<br />
October 15, 2012<br />
Non-Member <strong>Exhibitor</strong> Registration Open<br />
November 15, 2012<br />
Set Up and Opening Reception<br />
May 30, 2013<br />
Closing Party and Tear Down<br />
June 1, 2013<br />
Dear Colleagues,<br />
We are pleased to announce that the <strong>Climbing</strong> <strong>Wall</strong> Summit will return to the<br />
University of Colorado Campus in Boulder, Colorado on May 30-June 1, 2013.<br />
The record-setting 2012 Summit saw best-ever participation from attendees and<br />
exhibitors alike. The high quality exhibit space will grow again for 2013.<br />
In 2013 we’re making the Summit more beneficial and cost effective for<br />
sponsors and exhibitors with the addition of color-coded nametags by industry<br />
segment, targeted content tracks, CWA membership included with sponsorship,<br />
a revised product presentation format, and stable pricing.<br />
Air Pear<br />
Aragon Elastomers<br />
Asana<br />
Brewer’s Ledge<br />
Cascade Specialty<br />
Air Pear<br />
Aragon Elastomers<br />
Asana<br />
City<strong>Wall</strong> <strong>Climbing</strong><br />
BlueWater Ropes<br />
Brewer’s Ledge<br />
C.A.M.P.<br />
ClimbFind<br />
Eldorado <strong>Climbing</strong> <strong>Wall</strong>s<br />
Elevate <strong>Climbing</strong> <strong>Wall</strong>s<br />
Entre Prises<br />
Escape<br />
Evolv<br />
Escape<br />
Extreme Engineering<br />
Five Ten<br />
Flashed<br />
Five Ten<br />
Flashed<br />
Futurist <strong>Climbing</strong><br />
ISC<br />
PAST EXHIBITORS<br />
Leahy & Associates<br />
Liberty Mountain<br />
Mountain Khakis<br />
Movement<br />
Nicros<br />
Outdoor Prolink<br />
Perfect Descent<br />
Petzl<br />
Rock & Ice<br />
Rock On<br />
Rockwerx<br />
Rock’n and Jam’n<br />
Spectrum Sports<br />
So iLL<br />
Rock Candy Holds<br />
Rock’n and Jam’n<br />
Rockwerx<br />
Spectrum Sports<br />
Sterling Rope<br />
The Spot<br />
Tiffin Mats<br />
TruBlue Auto Belay<br />
Trango<br />
Veracity Insurance<br />
<strong>Wall</strong>topia<br />
XecuGroup<br />
Missing the Summit means missing the most concentrated gathering of<br />
climbing wall industry professionals this year. We anticipate another attendance<br />
record and high demand for exhibit space in 2013, so reserve your space early.<br />
We look forward to seeing you at the 2013 Summit!<br />
Regards,<br />
Bill Zimmermann, CEO<br />
NEW FOR 2013<br />
New and Improved. Thanks to your feedback,<br />
we’ve added the following improvements to the<br />
2013 <strong>Climbing</strong> <strong>Wall</strong> Summit.<br />
Product Presentations. After the successful<br />
debut of product presentations in 2012, we<br />
decided to decrease presentation volume to<br />
garner the highest amount of attention on your<br />
product. Be sure to take advantage of these<br />
specific opportunities to show off your product<br />
or service to the most interested leads.<br />
Increased and Repeated Sessions. Thanks<br />
to your feedback, popular sessions will be repeated<br />
for maximum opportunity to attend. By<br />
moving to a track schedule format, we will add<br />
more sessions on pertinent industry topics.<br />
Schedule Tracks. This year’s sessions will be<br />
grouped by content type, allowing attendees<br />
to gain a comprehensive knowledge of their<br />
chosen content areas by attending groups of<br />
sessions based around the same topic.<br />
Networking Luncheon. Break bread with<br />
existing leads and gain new ones during an<br />
organized networking luncheon. Sponsorship<br />
opportunities available.<br />
<strong>Exhibitor</strong> Bingo. Each attendee will be given<br />
a bingo card filled with exhibitor names and<br />
booth numbers. <strong>Exhibitor</strong>s will receive a stamp<br />
to validate cards for attendees who visit their<br />
booth. In order to get the card stamped, attendees<br />
must answer two questions asked by<br />
the exhibitor. Attendees who reach “bingo” can<br />
submit their completed card for inclusion in a<br />
prize drawing.<br />
Color-Coded Nametags. Each industry segment<br />
will be designated by a separate nametag<br />
color, making it simple for you to identify valuable<br />
leads and maximize your exhibit hall hours.<br />
CWA Membership with Summit Sponsorship.<br />
Get maximum exposure to quality leads at the<br />
Summit and receive a one year CWA membership.<br />
Benefits of membership can be found at<br />
www.climbingwallindustry.org.<br />
2<br />
<strong>Climbing</strong> <strong>Wall</strong> <strong>Association</strong><br />
“This was my first CWS and it has been a really great<br />
atmosphere to speak candidly with like-minded people.”<br />
Dave Muller, Doylestown Rock Gym
<strong>Exhibitor</strong>s & Sponsorship Levels<br />
Sponsorship packages are designed to maximize your exposure with decision makers and provide maximum return on<br />
your valuable investment. Below is a partial highlight of benefits.*<br />
“Title” Sponsor: $12,000 (limit 1) Establish your company among the industry’s<br />
elite with the <strong>Climbing</strong> <strong>Wall</strong> Summit’s most comprehensive sponsorship package. The<br />
Title Sponsor will become a Summit partner and will receive a customized benefits<br />
package to include the highest visibility in all web media, print media, and in the venues.<br />
• Custom benefits package<br />
• Introduction at opening Keynote Address<br />
• 12 complimentary Summit passes<br />
• VIP location 20’x20’ Exhibit booth<br />
• Attendee contact list in advance<br />
• Title Sponsor designation in Summit marketing<br />
• Two page, color spread in Summit program<br />
• Online web banner ads rotating on CWA home page and Summit site<br />
• Company logo on Summit sponsor page<br />
• Company name, logo and 200-word description in Summit program<br />
• Company name on all conference press releases<br />
• Opportunity to sponsor opening reception and event at the conference venue<br />
• Attendee bag insert<br />
• Product presentation<br />
• One year CWA membership<br />
• “<strong>Climbing</strong> <strong>Wall</strong> Summit presented by Your Company”<br />
“Lead” Sponsors: $6,500 (Limit 5) Lead sponsors<br />
receive prominent visibility and are poised to impact<br />
industry decision makers through full circle event<br />
exposure.<br />
• 6 complimentary Summit passes<br />
• Preferred location 20’x10’ Exhibit booth<br />
• Attendee contact list in advance<br />
• Lead Sponsor designation in Summit marketing<br />
• Full page, color ad in Summit program<br />
• Online web banner ad rotating on Summit site<br />
• Company logo on Summit sponsor page<br />
• Company name, logo and 150-word description in<br />
Summit program<br />
• Opportunity to sponsor an event at the conference<br />
venue<br />
• Attendee bag insert<br />
• Product presentation<br />
• One year CWA membership<br />
“Belay” Sponsors: $4,250 (limit 10)<br />
• 4 complimentary Summit passes<br />
• 10’x10’ Exhibit booth<br />
• Attendee contact list after Summit<br />
• Banner in exhibit area<br />
• Belay Sponsor designation in Summit<br />
marketing<br />
• ½-page, color ad in Summit program<br />
• Company logo on Summit sponsor page<br />
• Company name, logo and 100-word<br />
description in Summit program<br />
• Attendee bag insert<br />
• Product presentation<br />
• One year CWA membership<br />
“Spotting” Sponsors: $3,250 (limit 15)<br />
• 3 complimentary Summit passes<br />
• 10’x10’ Exhibit booth<br />
• Attendee contact list after Summit<br />
• Banner in exhibit area<br />
• Spotting Sponsor designation in Summit<br />
marketing<br />
• ¼-page, color ad in Summit program<br />
• Company logo on Summit sponsor page<br />
• Company name, logo and 50-word<br />
description in Summit program<br />
• Attendee bag insert<br />
• Product presentation<br />
• One year CWA membership<br />
<strong>Exhibitor</strong>s – Members: $ 1,850;<br />
Non-Members $2,250 (space available basis)<br />
• 2 complimentary Summit passes<br />
• 10’x10’ Exhibit booth<br />
• Company logo on Summit exhibitor page<br />
• Company name, logo and 30-word<br />
description in Summit program<br />
*Attendee list and direct marketing subject to user opt-in<br />
/ opt-out. Ad space, logo placements, listings, bag inserts<br />
have deadlines for inclusion. Direct marketing is via<br />
third-party, actual costs apply.<br />
Upgrades + Add Ons<br />
Additional Summit Passes $ 275<br />
Product Presentation $ 1,500<br />
(per presentation)<br />
Attendee Contact List $ 1,500<br />
(must exhibit)<br />
Attendee Bag Insert $ 500<br />
Ad in program ¼ page $ 350<br />
½ page $ 600<br />
Full page $ 1,000<br />
MORE SPONSORSHIP ROLES<br />
Luncheon: If the way to a climber’s heart is through the stomach, sponsoring a Summit luncheon will<br />
surely leave an impression and yield a captive audience. Limit 2. Approximately $3000-$6000 room and<br />
catering costs.<br />
Scholarships: Consider sponsoring Summit scholarships to earn positive press or show valued<br />
customers you appreciate their business. Last year one sponsor provided full scholarships to ten<br />
participants otherwise unable to attend! Set of five scholarships: $3000.<br />
Pre-Conference Workshop: Gain favor by sponsoring a long form pre-conference workshop that<br />
participants can attend for free! Approximately $1,500 - $2,500.<br />
Coffee Breaks: The lifeblood of conferences, attendees will thank your company for making their<br />
mornings (and afternoons) alert. Limit 4. Approximately $500 each break.<br />
Nametag Sponsor: Maximize your exposure by including your company’s name and logo on each<br />
attendee’s nametag.<br />
Bingo Prize Sponsor: Extend your exhibitor role by donating a product to be awarded through the<br />
exhibitor bingo prize drawing.<br />
Attendee Bag Donation: The cornerstone of any conference is free swag! Ensure that each attendee<br />
is exposed to your brand by providing your company’s bags.<br />
Visit us at CLIMBINGWALLINDUSTRY.ORG <strong>Climbing</strong> <strong>Wall</strong> <strong>Association</strong> 3
Sponsor Package Overview<br />
BENEFITS TITLE LEAD BELAY SPOTTING EXHIBITOR<br />
Price<br />
(limit)<br />
$12,000<br />
(1)<br />
$6,500<br />
(5)<br />
$4,500<br />
(10)<br />
$3,250<br />
(15)<br />
$1,850/$2,250<br />
(space available)<br />
Key Benefits<br />
Custom Partnership Benefit package<br />
✔<br />
Attendee Contact List advance advance after after available<br />
Comp Summit Passes 12 6 4 3 2<br />
CWA membership ✔ ✔ ✔ ✔<br />
Role at Summit<br />
Booth Space 20x20 20x10 10x10 10x10 10x10<br />
Booth Location VIP Preferred<br />
Introduction at Keynote<br />
✔<br />
Product Presentation ✔ ✔ ✔ ✔<br />
Opportunity to host openeing reception (+ catering cost)<br />
✔<br />
Opportunity to host sponsored event at venue (+ catering cost) ✔ ✔<br />
Attendee Bag Insert ✔ ✔ ✔ ✔<br />
Advanced Marketing<br />
Banner Ad on CWA home page<br />
✔<br />
Banner Ad on Summit webpage (rotating) ✔ ✔<br />
Name, Logo on Summit Sposors webpage ✔ ✔ ✔ ✔ ✔<br />
Press Release ✔ ✔<br />
Event Program<br />
Ad in program (full color) 2-page spread full page 1/2 page 1/4 page<br />
Listing in Program 200 word 150-word 100-word 50-word 30-word<br />
Logo, name, address in Program ✔ ✔ ✔ ✔ ✔<br />
1460 Lee Hill Rd, Suite 7<br />
Boulder CO 80304<br />
P: 720.838.8284<br />
F: 720.528.8200<br />
<strong>Climbing</strong><strong>Wall</strong>Industry.org
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