BHARAT SANCHAR NIGAM LIMITED

BHARAT SANCHAR NIGAM LIMITED 

(CIVIL WING) 

BSNL CIVIL DIVISION, 

NOTICE INVITING TENDER 

TENDER DOCUMENT FOR THE WORK OF 

NAME OF WORK: - House keeping of Telephone Bhavan, CSC 

Bldg., PRO office, Inspection Quarters, Garden maintenance & 

Campus cleaning at Sangli for the year 2010-2011. 

Certified that this NIT contains 55 printed pages including this cover page. 

Executive Engineer (Civil), 

BSNL CIVIL DIVISION 

Kolhapur 

Contractor 1 

Executive Engineer

INDEX 

SL.NO. DETAILS PAGE 

1. N.I.T. (Form BSNL. W –6) 03 to 09 

2. Proforma for application to issue tender documents 10 

3. Instruction for submitting downloaded tender 11 

4. Declaration 12 

(To be given by the tenderers who have downloaded 

The tender document from the web) 

5. Draft Specimen of NIT to be published in the press 13 

6. Draft Specimen of NIT displayed on Notice Board 14 to 16 

7. Tender form 17 to 19 

8. Additional Conditions 20 to 27 

9. Proforma for site order book 28 

10. Proforma of hindrance registers 29 

11. Proforma of application for EOT 30 

12. Additional Specifications 31 to 36 

13. Particular Specifications 37 to 38 

14. Sketch of Cement godown 39 

15. Proforma for Guarantee bond- I 40 

16. Proforma for Guarantee bond - II 41 

17. Proforma of Schedules A to F 43 to 47 

18. Schedule of Quantities 48 to 49 

Contractor 2 

Executive Engineer


(A Government of India Enterprise) 

(CIVIL WING) 

BSNL CIVIL DIVISION, Kolhapur 

PART ONE OF THE TENDER DOCUMENT 

FOR THE WORK OF 

Name of Work: House keeping of Telephone Bhavan, CSC Bldg., PRO office, Inspection 

Quarters, Garden maintenance & Campus cleaning at Sangli for the year 

2010-2011. 

ISSUED To …………………………………………………………………………….. 

Signature of Issuing Officer with stamp………………………… 

O/o. THE EXECUTIVE ENGINEER ©, BSNL CIVIL DIVISION, KOLHAPUR. 

NIT No: 15 /BSNL/EEC (K)/2010-2011. Dated: 08.07.2010 

BSNL W -6 

NOTICE INVITING TENDER 

Sr. 

No. 

1 

1. Item rate tenders are invited on the prescribed tender documents by the Executive 

Engineer (Civil), BSNL Civil Division, Kolhapur on behalf of BHARAT SANCHAR 

NIGAM LIMITED (A Government of India Enterprise) from approved and eligible 

contractors of D.O.T/ BSNL(Civil Wing), DOP, CPWD, MES, Railways & State PWD 

(B & R) only. 

1.1 Eligible contractors can apply to the above officer on the prescribed format along with proof 

of valid enlistment for issue of the Tender Documents. 

1.2 Tenders will be issued to eligible contractors provided they produce proof of their valid 

enlistment with the appropriate authority. 

1.2.1 Criteria of eligibility for issue of tender documents for non BSNL register contractors of 

Public works, Organisations like D.O.T, D.O.P., CPWD, MES, Railways & State PWD (B 

& R) only. 

1.2.1.1 For works upto Rs. 7 Lakhs – Nil. 

Name of Work Estimated 

Cost 

House keeping of Telephone Bhavan, CSC 

Bldg., PRO office, Inspection Quarters, 

Garden maintenance & Campus cleaning 

at Sangli for the year 2010-2011 

Earnest 

Money 

Deposit 

1.2.1.2 For works above Rs. 7 Lakhs and upto Rs. 5 Crores the applicant should have completed 

works as per details below during the last seven years ending last day of the month previous 

to the one in which the tenders are invited. 

a) Three similar completed works costing not less than the amount equal to 40% of 

Contractor 3 

Executive Engineer 

Time 

Allowed 

Rs. 4,65,190/- Rs. 9350/- 11 (Eleven) 

Months

Estimated cost put to tender. 

OR 

b) Two similar completed works costing not less than the amount equal to 50% of 


OR 

c) One similar completed works costing not less than the amount equal to 80% of 


1.2.2 Criteria for specialized works irrespective of its cost, (for BSNL enlisted contractors or 

otherwise) the applicant should have completed works as per details below during the last 

seven years ending last day of the month previous to the one in which the tenders are 

invited. 



OR 



OR 


Estimated cost put to tender 

Intending tenderer should have executed work of Similar Nature in Central /State Govt. 

Department, Central/State Govt. undertaking. However work experience in private 

organization shall not be considered. Work executed for construction & maintenance of 

Railway lines, filling and Development, Structural repairs, Underground pipe line work of 

water supply, sewer lines, shall not be treated as work of Similar Nature 

2. Agreement shall be drawn with the successful Tenderer on the prescribed Form No. BSNL 

W- 7 / 8, duly amended / modified to the extent as notified in the tender documents and 

hereinafter termed as “Standard Form No. BSNL-W-7 / 8” which are available as a 

BSNL Publication and can also be downloaded free of cost from the following / BSNL 

web site: http://maharashtra.bsnl.co.in/tenders. Tenderer shall quote his rates as per 

various terms and conditions of the said form, (In case “Tender Documents” are down loaded 

from the BSNL web site in which rates / percentage are to be quoted should be properly 

bound and seal) which will form part of the agreement. 

3 The time allowed for carrying out the work shall be as specified under Para 1 above which 

shall be reckoned from the fifteenth day after the date of issue of letter of award of work, or , 

from the first day of handing over of the site, whichever is later, in accordance with phasing, 

if any as indicated in the Tender Document. 

4 The site for the work shall be made available at various locations from time to time as per 

requirements of BSNL. 

5 The last date of receipt of applications for issue of tender forms (in prescribed format / can 

also be down loaded from BSNL web site http://maharashtra.bsnl.co.in/tenders and date 

of issue of tender forms will be as follows. 

i) Last date of receipt of application: 12.07.2010 upto 16.00 hrs. 

ii) Last date of issue of tender forms: 13.07.2010 

6 Tender documents consisting of plans, specifications, the schedule of quantities of the various 

classes of the work to be done and the set of the terms and conditions of the contract to be 

complied with by the Contractor whose tender may be accepted and other necessary 

documents, can either be down loaded from the BSNL web site 

Contractor 4 

Executive Engineer

http://maharashtra.bsnl.co.in/tenders or be seen in the office of the Executive Engineer 

(Civil), BSNL Civil Division, Solapur between 11.00 hrs & 16.00 hours 08.07.2010 to 

12.07.2010 every day except on Sundays and Public Holidays. Tender documents, excluding 

standard form, will be issued from his office, during the hours specified above on payment of 

the following. 

i) Rs. 520/- as cost of tender (Non refundable) in the form of demand 

draft/Banker’s cheque/Pay Order and 

ii) Earnest Money in the form of deposit at Call receipt of a scheduled bank / 

fixed deposit receipt of a scheduled bank / demand draft of a scheduled bank 

issued in favour of Accounts Officer ©, BSNL CIVIL DIVISION, 

Kolhapur. Cash and Cheques shall not be accepted. When amount of earnest 

money is more than Rs. 5 lakh, part of the earnest money is acceptable in the 

form of Bank Guarantee also. In such case, minimum 50 % of earnest money 

(but not less than Rs. 5 lakh) or Rs. 25 lakh, whichever is less, will have to be 

deposited in the shape prescribed above. For balance amount of earnest 

money, bank guarantee will also be acceptable. 

iii) The tender shall be accompanied by Earnest Money along with cost of tender, 

if not paid earlier as in the case of down loaded tender from Website in the 

form as detailed at sub para (ii) above. 

NOTE: Money due to contractor in any other work or earnest money of the previous 

call of the same work shall not be adjusted towards earnest money. 

7 Tenders, which should always be placed in sealed envelope, in the manner detailed at para 9 

below, will be received by Executive Engineer © BSNL Civil Division, Kolhapur up to 

15.00 Hrs. on 14.07.2010 and will be opened by him or his authorized representative in 

his office on 14.07.2010 at 15.30 Hrs. and will be opened by him or his authorized 

representative in his office. After opening the main envelope 3, the envelope 1 containing the 

Earnest Money along with the cost of the tender as applicable and eligibility credentials shall 

be opened first. The envelope 2 containing tender shall be opened only for those tenderers 

whose Earnest Money, cost of tender and eligibility is found in order. The unopened tenders 

shall be returned to the tenderers after the final decision on the tender is reached. 

8 The description of the work is as follows: - 

House keeping of Telephone Bhavan, CSC Bldg., PRO office, Inspection Quarters, 

Garden maintenance & Campus cleaning at Sangli for the year 2010-2011. 

9 Submission of Tender: 

The Tender submitted in following manner: 

9.1 In case the tender documents is down loaded from BSNL Website. 

9.1.1 “Earnest Money plus cost of tender and eligibility credentials “shall be placed in a sealed 

envelope-1 marked “Earnest Money plus cost of tender and eligibility credentials” 

9.1.2 The “ Tender duly filled” shall be placed in sealed envelope -2 and will be superscribed as 

“Tender”. 

9.1.3 The sealed envelope No. 1 & 2 as above containing “Earnest money plus cost of tender, 

Eligibility credentials”, and the “Tender” shall be placed in another sealed envelope-3. 

9.1.4 All the three envelopes shall be superscribed with following data on it. 

i) Name of Work 

ii) Name of Tenderer 

iii) Last date of receipt of tender 

9.2 In case tender document is purchased from Division office 

9.2.1 Proof for paying the cost of tender documents, proof of payment of EMD and copies of 

documents showing eligibility credentials to be placed in sealed envelope No. 1 

Contractor 5 

Executive Engineer

9.2.2 Envelope No. 2 will be as per Para 9.1.2 

9.2.3 The sealed envelopes 1 & 2 shall be placed in another sealed envelope No. 3 

9.2.4 Same as 9.1.4 

NOTE: In case the eligibility credentials are not found in order at any stage i.e. before 

award of work or during execution of the work or after completion of the work, the 

contractor will be debarred from tendering in BSNL for Three years including any 

other action under the contract or existing law. 

9.3 The tender in which rates / percentage are to be quoted should be properly bound and sealed. 

Loose / spiral bound submission (in case the tender is down loaded from website) shall be 

rejected out rightly. In case of any correction / addition / alteration / omission in tender 

document vis-a- vis tender document available on website shall be treated as non-responsive 

and shall be summarily rejected. 

10 Copies of other drawings and documents pertaining to the work will be open for inspection 

by the tenderers at the office of the above mentioned officer. 

10.01 Tenderers are advised to inspect and examine the site and its surroundings and satisfy 

themselves before submitting their tenders as to the nature of the ground and sub-soil (so far 

as is practicable), the form and nature of the site, the means of access to the site, the 

accommodation they may require and in general, shall themselves obtain all necessary 

information as to risks, contingencies and other circumstances which may influence or affect 

their tender. A tenderer shall be deemed to have full knowledge of the site whether he 

inspects it or not and no extra charges consequent on any misunderstanding or otherwise shall 

be allowed. The tenderer shall be responsible for arranging and maintaining at his own cost 

all materials tools & plants, water, electricity, access facilities for workers and on all other 

services required for executing the work unless otherwise specifically provided for in the 

contract documents. Submission of tender by a tenderer implies that he has read this notice 

and all other contract documents and has made himself aware of the scope and specifications 

of the work to be done and of conditions and rates at which stores, tools and plant, etc. will be 

issued to him by the BSNL and local conditions and other factors having a bearing on the 

execution of the work. 

11 The competent authority on behalf of Bharat Sanchar Nigam Limited does not bind himself to 

accept the lowest or any other tender, and reserves to himself the authority to reject any or all 

of the tenders received without the assignment of a reason. All tenders, in which any of the 

prescribed conditions is not fulfilled or any condition including that of conditional rebate is 

put forth by the tenderer, shall be summarily rejected. 

12 Canvassing whether directly or indirectly, in connection with tenders is strictly prohibited 

and the tenders submitted by the contractors who resort to canvassing will be liable to 

rejection. 

13 The competent authority on behalf of the Bharat Sanchar Nigam Limited reserves with 

himself the right of accepting the whole or any part of the tender and the tenderer shall be 

bound to perform the same at the rate quoted. 

14 The company or firm or any other person shall not be permitted to tender for works in BSNL 

Civil Zone in which his near relative(s) (directly recruited or on deputation in BSNL) is / are 

posted in any capacity either non-executive or executive employee. Near relative (s) for this 

purpose is / are defined as: 

(i) Member of Hindu Undivided family (UHF). 

(ii) They are Husband and Wife. 

(iii) The one is related to other in the manner as father, mother, son(s) & Son's wife 

(daughter-in-law), Daughter(s), Daughter's husband (son-in-law), brother(s), brother's 

wife, sister(s), sister's husband (brother-in-law). 

Contractor 6 

Executive Engineer

The contractor shall also intimate the names of persons who are working with him in 

any capacity or are subsequently employed by him and who are near relative to any executive 

employee / gazetted officer in the BSNL or Department of Telecom or in the Ministry of 

Communications. 

All the intending tenderers will have to give a certificate that none of his / her such 

near relative (s) as defined above is / are working in the concerned BSNL Civil Zone where 

he is going to apply for tender /work. The format of the certificate is as under:- 

"I, . . . . . . . . . . . . . . . . . . . . . . . . . . . . . s/o Shri . . . . . . . . . . . . . . . . . . . . . . . . . . 

resident of . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . hereby certify that none of 

my relative (s) as defined above is / are employed in concerned BSNL Civil Zone. In case at 

any stage, it is found that the information given by me is false / incorrect, BSNL shall have 

the absolute right to take any action as deemed fit without any prior intimation to me". 

The certificate in case of Proprietorship Firm shall be given by the proprietor; for 

Partnership Firm certificate shall be given by all partners and in case of Limited Company, by 

all Directors of the company. However, Government of India / Financial Institutions 

nominees and independent non-official part-time Directors appointed by Govt. of India or the 

Governor of the State are excluded from the purview of submission of this certificate while 

submitting tenders by Limited Companies. 

Any breach of these conditions by the Company or Firm or any other person, the 

tender/ work will be cancelled and Earnest Money/ Security Deposit will be forfeited at any 

stage, whenever it is so noticed. BSNL will not pay any damages to the company or Firm or 

the concerned person but damages arising on account of such cancellation to be borne by the 

contractor. The Company or Firm or the person will also be debarred for further participation 

in the tender in the concerned BSNL Civil Zone. Further, any breach of this condition by the 

tenderer would also render him liable to be removed from the approved list of contractors of 

BSNL. If however the contractor is registered in any other Department he shall also be 

debarred from tendering in BSNL for any breach of this condition. 

15 No Engineer of Gazetted rank or other Gazetted Officer employed in engineering or 

administrative duties in an Engineering Department of the Government of India / State 

Government or PSU's is allowed to work as a contractor for a period of two years after his 

retirement from Govt. service, without previous permission of the Govt. of India or BSNL in 

writing. This contract is liable to be cancelled if either the contractor or any of his employees 

is found any time to be such a person who had not obtained the permission of the Govt. of 

India / State Government or PSU's as aforesaid before submission of the tender or 

engagement in the contractor's service. 

16 The tender for the work shall remain open for acceptance for a period of 60 Days from the 

date of opening of the tenders. If any tenderer withdraws his tender before the said period or 

issue of letter of acceptance / intent, whichever is earlier, or, makes any modifications in the 

terms and conditions of the tender which are not acceptable to the BSNL, then the BSNL 

shall, without prejudice to any other right or remedy, be at liberty to forfeit 50% of the said 

earnest money as aforesaid. 

17 In case of works having estimated to cost below Rs. 15,00,000/- , the successful tenderer 

shall be required to execute an agreement with the Engineer in Charge in the proforma 

annexed to the tender document, within 15 days of the issue of letter of award by the BSNL. 

In the event of failure on the part of the successful tenderer to sign the agreement, the earnest 

money will be forfeited and tender cancelled. 

In case of works of estimated to cost Rs. 15,00,000/- and above, the successful tenderer shall, 

upon issue of letter of acceptance of tender, shall be required to furnish Performance 

Guarantee @ 5 % of tendered value in the form of irrevocable Bank Guarantee of requisite 

amount to the Engineer in Charge in the Proforma annexed to tender document, within 15 

days of the issue of letter of acceptance of Tender by the BSNL. In the event of failure on the 

part of the successful tenderer to furnish the Bank Guarantee within 15 days, the earnest 

money will be forfeited and tender cancelled. 

Contractor 7 

Executive Engineer

18 This Notice Inviting Tender (BSNL W-6) shall form a part of the Contract Document. In 

accordance with clause 1 of the contract, the letter of acceptance shall be issued in favour of 

the successful Tenderer/ Contractor. After submission of the performance guarantee, the 

letter of award shall be issued. The contract shall be deemed to have come into effect on issue 

of letter of acceptance of the tender. On issue of letter of award, the successful Tenderer / 

Contractor shall, within 30 days from such date, formally sign the agreement consisting of: - 

a) Notice Inviting Tender, all the documents including additional conditions, 

specifications, and drawings, if any, forming part of the tender and as issued at the 

time of invitation of tender and acceptance thereof together with any correspondence 

leading thereto. 

b) Standard BSNL – W - 7 / 8 as on web site http://maharashtra.bsnl.co.in/tenders. 

c) Agreement Signed on non-judicial stamp paper as per proforma annexed to the 

tender document. 

19 At the sole discretion of BSNL Payments to the contractors shall be made through 

e-payment system like ECS & EFT as detailed below: - 

(a) In cities / areas where ECS / EFT facility is provided by Banks, the tenderer must have 

account in such ECS / EFT facility providing Bank and that Bank A/C No shall be 

quoted in the tender by the tenderer. 

(b) The cost of ECS / EFT will be borne by BSNL in all cases where the payment to 

Contractor is made in a local Branch i.e. tenderer is having bank account in the same 

place from where the e-payment is made by BSNL unit. 

(c) In case payment is made to outside branch i.e. where tenderer is having bank account not 

in the same place form where the e-payment is made by BSNL unit, the crediting cost 

will have to be borne by the tenderer only. 

(d) BSNL reserves its right to make payments either through crossed cheques or 

through e - payment. No claim on this account shall be entertained. 

20 First running account bill shall be paid only after 

(a) Signing of the Agreement/ Contract by both the parties and 

(b) Progress chart has been prepared as required under Clause 5 and approved by the 

competent authority. 

21 If a contractor after purchasing the tender does not quote consecutively on three occasions, 

the contractor may be debarred for further purchase of tenders for a period of six months. 

22 General conditions of contract for works in BHARAT SANCHAR NIGAM LIMITED are 

available on website http://maharashtra.bsnl.co.in/tender as well as in the Divisional / Sub 

Divisional office. 

23 The tender shall furnish a declaration to this effect (In case of downloaded tender) that no 

addition / deletion / correction have been made in the tender document submitted and it is 

identical to the tender document appearing on website. Every page of down loaded tender 

shall be signed by the tenderer with stamp (seal) of his firm / organization. 

24 The rates quoted by the agencies shall be including all type of taxes / levies excluding service 

tax, nothing extra shall be payable on such accounts. 

The contractor shall be solely responsible for any default of Service Tax regulations and 

timely payment of the Service Tax to the Service Tax authorities as per Govt. of India rules. 

25. CONDITION FOR SERVICE TAX : 

The Rates quoted by the Agency shall be excluding Service Tax. However, the 

Service Tax paid by the contractor is refundable and the refund of the Service Tax shall be 

made, when, a separate challan, in evidence of the payment of service tax component, is 

produced to the Executive Engineer, for verification with in 60 days from the date of final 

Contractor 8 

Executive Engineer

ill. Further, the attested Xerox copy of the same along with the declaration that the payment 

of service tax indicated in the challan relates to the work under this agreement shall be 

submitted. Engineer-in-charge may demand any additional paper (s) to satisfy him self about 

the payment made on this account. The agency will be required to keep separate book of 

account for this purpose. 

Penalty/Interest for late submission etc. shall be the sole responsibility of the 

contractor and BSNL shall not be liable for the same. BSNL shall not entertain any claim for 

refund after 60 days from the date of final bill 

Signature and Name of Executive Engineer (C) 

For & on behalf of the Bharat Sanchar Nigam 

Limited 

Contractor 9 

Executive Engineer

PROFORMA OF APPLICATION FOR ISSUE OF TENDER DOCUMENTS IN BSNL CIVIL 

(To be filled up and submitted by the contractor) 

1. Name of Work 

2. Estimated Cost Put to Tender 

3. Last date for submission of 

Application for issue of Tender 

Documents 

4. Date of Submission of Tenders 

5. Officer Inviting the Tenders Executive Engineer, BSNL Civil Division, Solapur 

6. Name of Contractor (As mentioned 

in BSNL enlistment letter) 

7. Class in which Registered / Enlisted 

8. Registering / Enlistment Authority 

in BSNL Please also submit Xerox 

copy of the Enlistment letter. 

9. Please submit Xerox copies of the 

award letters. 

1. Name of Work: 

Agreement Amount 

BSNL Civil Division/ Sub Div. 

Stipulated Date of completion 

Expected Date of completion 











USE SEPARATE SHEET IF REQUIRED 

10. Details of Cost of Tender DD/PO No. Dated 

Documents submitted 

Drawn on Bank Amount Rs. 

11. Details of EMD submitted 

It is hereby declared and certified that 

DD/PO No. Dated 

Drawn on Bank Amount Rs. 

1. All the above information furnished by me is correct and true to my/our knowledge and 

belief. 

2. I/We have neither suppressed nor concealed any information herein above which is 

having or may have bearing upon my becoming non-eligible for issue of tender 

documents by BSNL to me/us. 

Date ……………………………..………Signature of Contractor ……………………. 

Place ……………………………Name of the Person…………………………………………….. 

Contractor 10 

Executive Engineer

IMPORTANT INSTRUCTIONS TO TENDERERS SUBMITTING THE DOWNLOADED 

TENDER 

The tenderers who have down loaded the tender documents from the web site, should read the 

following important instructions carefully before actually quoting the rates & submitting their tender 

on the tender document downloaded from web site: 

1. The tenderer should see carefully & ensure that all the pages of Part 1 of the tender document 

including schedule of quantities of items of work (Pricing Schedule) has been down loaded 

properly & completely. 

2. The printout of the downloaded tender document shall be taken on A-4 size plain white paper 

only & the printer settings shall be kept to ensure that the downloaded document is printed in 

the same manner and pattern / setting as appearing on the web site & there is no change in the 

formatting, number of pages etc. 

3. The tenderer should ensure that no page in the down loaded tender document is missing and 

all pages in the down loaded tender document as printed are legible & clear & are printed on 

a good quality paper. 

4. The tenderer should ensure that every page of the down-loaded tender document is signed by 

tenderer along with his rubber stamp (seal). 

5. On page ‘1’ of the down loaded tender document, the name of the tenderer should be filled in 

by the tenderer himself. 

6. The tenderer should ensure that the down loaded tender document is properly bound and wax 

sealed before submitting the same in the envelope. Loose / Spiral binding shall not be 

acceptable. 

7. In case of any correction/ addition/ alteration/ omission in the downloaded tender document 

vis a vis that in the Standard DRAFT Tender Document available in the office of the officer 

inviting the tenders, it shall be liable to be rejected. 

8. The tenderer shall furnish a declaration to this effect that no addition/ deletion/corrections 

have been made in the downloaded tender document being submitted by him and it is 

identical to the tender document appearing on the Web-site and with the Standard DRAFT 

Tender Document available in the office of the officer inviting the tenders. 

9. The tenderer should read carefully & sign the declaration given herein before submitting the 

downloaded tender. 

10. The cost of tender document as prescribed should be submitted alongwith credentials in 

separate envelope as detailed in NIT. 

11. In case of any doubt in the down loaded tender, the same should be got clarified before 

submitting the tender from the officer inviting the tender. 

Contractor 11 

Executive Engineer

D E C L A R A T I O N 

(TO BE SIGNED BY THE TENDERER SUBMITTING THE TENDER 

ON DOWNLOADED TENDER DOCUMENT ) 

I / We hereby declare and certify that : 

1.0 I / We are submitting the tender in the tender document downloaded by me / us from the 

website & we certify that there is no change in formatting, number of pages etc. in the 

downloaded documents. 

2.0 I/ We are submitting the tender document which is exactly similar and identical to the 

one available on the website and also as available with the officer inviting tenders. . 

3.0 I / We have not made any modification / corrections / additions / omissions etc in the tender 

documents downloaded from web by me / us. 

4.0 I / We have checked that no page in the downloaded tender document is missing and all the 

pages as per web site are available & that all the pages of tender document submitted by us 

are clear & legible. 

5.0 I / We have signed (with stamp) all the pages of the tender document before submitting the 

same. 

6.0 I / We have wax sealed the tender documents properly before submitting the same. 

7.0 I / We have submitted the application for issue of tender documents on the prescribed 

Format separately along with the cost of tender documents and also the attested Xerox copies 

of the eligibility documents as prescribed for respective work in the NIT. 

8.0 I / We have read carefully & understood the entire Tender document including important 

instructions to the tenderers submitting the downloaded tender. 

9.0 In case at any stage whatsoever at a later date it is found/ revealed that there is a difference in 

our downloaded tender documents from the original Standard DRAFT Tender Document, 

BSNL shall have the absolute right to take any action as deemed fit without any prior 

intimation to me / us. 

10.0 In case at any stage whatsoever at a later date it is found that there is difference in our 

downloaded tender document from the Standard DRAFT Tender Document, we clearly 

understand that our work shall be liable to be cancelled and Earnest Money/ Performance 

Guarantee / Security Deposit etc all are liable to be forfeited by BSNL and in such an 

eventuality I / WE shall have no right or claim for any damages / compensation from BSNL 

on this account. Further in such case I / We may also be debarred by BSNL for further 

participation in the tendering in the concerned BSNL Civil Zone & be removed from the 

approved list of contractors of BSNL. 

Dated ……………………… 

(TENDERER) 

(SIGNATURE WITH SEAL/ STAMP) 

Contractor 12 

Executive Engineer

DRAFT SPECIMEN OF N.I.T. TO BE PUBLISHED IN THE PRESS 

BR CIVIL WORKS 

Executive Engineer, B.S.N.L. Civil Division, Kolhapur invites tenders for the following works: 

Sl. 

No. 

Name of Work Estimated 

Cost 

1. House keeping of Telephone Bhavan, 

CSC Bldg., PRO office, Inspection 

Quarters, Garden maintenance & 

Campus cleaning at Sangli for the year 

2010-2011 

Earnest 

Money 

Deposit 

Contractor 13 


Time 

Allowed 

Rs. 4,65,190/- Rs. 9350/- 11 (Eleven) 

Months 

Last date of application: 12.07.2010 NIT No: 15/BSNL/EEC (K)/2010-2011 

For further details regarding issue of tender documents, eligibility criteria, EMD, cost of 

tender forms etc for all the above works kindly visit our Website at following url : 

http://maharashtra.bsnl.co.in/currenttenders4all.asp?tenderssa=civil 

Sd/- 

Executive Engineer(C) 

BSNL CIVIL DIVISION 

Kolhapur.

Draft Specimen of NIT displayed on Notice Board 


(CIVIL WING) 

NIT No. 15/ BSNL/EEC (K) /2010-2011 

Item rate tenders are invited on the prescribed tender documents by the Executive Engineer 

(Civil), BSNL Civil Division, Kolhapur on behalf of BHARAT SANCHAR NIGAM LIMITED (A 

Government of India Enterprise) from approved and eligible contractors of D.O.T/ BSNL (Civil 

Wing), DOP, CPWD, MES, Railways & State PWD (B & R) only. Contractor enlisted one class 

below (enlisted in Class-V) in BSNL (Civil Wing) are also allowed to apply and quote for the below 

mentioned work. 

Sl. 

No. 

Name of Work Estimated Cost Earnest 

Money 

1. House keeping of Telephone Bhavan, 

CSC Bldg., PRO office, Inspection 

Quarters, Garden maintenance & 

Campus cleaning at Sangli for the year 

2010-2011 

Deposit 

Contractor 14 


Time 

Allowed 

Rs. 4,65,190/- Rs. 9350/- 11 (Eleven) 

Months 

1. Eligible contractors can apply to the above officer on the prescribed format along with proof 

of valid enlistment for issue of the Tender Documents. The last date of receipt of applications 

for issue of tender documents and the date of issue/ sale of tender forms, cost of tender 

documents, etc will be as follows: 

Last date of receipt 

of applications for 

issue of tender 

documents 

16:00 Hrs on 

12.07.2010 

Last date of issue of 

Tender Documents 

16:00 Hrs on 

13.07.2010 

Cost of Tender 

Documents 

Including Taxes 

Rs. 

Rs. 520/- 

Time and Last 

Date of Receipt 

of Tenders 

15:00Hrs on 

14.07.2010 

Time and Date 

of Opening of 

Tenders 

15:30 Hrs on 

14.07.2010 

1.1 Eligible contractors can apply to the above officer on the prescribed format along with proof 

of valid enlistment for issue of the Tender Documents. 

1.2 Tenders will be issued to eligible contractors provided they produce proof of their valid 

enlistment with the appropriate authority. 

1.2.1 Criteria of eligibility for issue of tender documents for non BSNL register contractors of 

Public works, Organisations like D.O.T, D.O.P., CPWD, MES, Railways & State PWD (B 

& R) only. 

1.2.1.1 For works upto Rs. 7 Lakhs – Nil. 

1.2.1.2 For works above Rs. 7 Lakhs and upto Rs. 5 Crores the applicant should have completed 

works as per details below during the last seven years ending last day of the month previous 

to the one in which the tenders are invited



OR 



OR 



1.2.2 Criteria for specialized works irrespective of its cost, (for BSNL enlisted contractors or 

otherwise) the applicant should have completed works as per details below during the last 

seven years ending last day of the month previous to the one in which the tenders are 

invited. 



OR 



OR 


Estimated cost put to tender 

Intending tenderer should have executed work of Similar Nature in Central /State 

Govt. Department, Central/State Govt. undertaking. However work experience in private 

organization shall not be considered. Work executed for construction & maintenance of 

Railway lines, filling and Development, Structural repairs, Underground pipe line work of 

water supply, sewer lines, shall not be treated as work of Similar Nature. 

2. Tender Documents, excluding standard forms, will be issued from this office during the hours 

specified above on payments of the Cost of Tender (Non refundable) in the form of Demand 

Draft or Banker’s Cheque / Pay Order and Earnest Money in the form of deposit at call 

receipt of a Scheduled Bank / Fixed deposit receipt of Schedule Bank / Demand Draft of a 

Scheduled Bank issued in favour of Accounts Officer (C), BSNL Civil Division, Kolhapur 

payable at Kolhapur. Cash & Cheques shall not be accepted. 

3. For obtaining / issue of Tender Documents the intending eligible contractors shall submit 

their applications on the prescribed format along with supporting documents to the above 

mentioned officer inviting the tenders. 

4 NIT / Tender documents, including format of the application for issue of Tender Documents 

are also available freely for download from the following web site. The intending eligible 

contractors can submit their tenders on the relevant documents downloaded from the website. 

http://maharashtra.bsnl.co.in/tenders: 

5 Tenders duly filled and completed in the sealed envelopes shall be deposited in the Tender 

Box kept in the above office. Tenders shall be opened by the officer inviting the tenders or 

his authorized subordinate officer as per above program which is subjected to change due to 

administrative reasons. 

Contractor 15 

Executive Engineer

6 The rates quoted by the agencies shall be including all type of taxes / levies excluding service 

tax, nothing extra shall be payable on such accounts. The contractor shall be solely 

responsible for any default of Service Tax regulations and timely payment of the Service Tax 

to the Service Tax authorities as per Govt. of India rules. The agency has to submit the 

service tax number and EPF number within 15 days of award of work. 

FOR FURTHER DETAILS, CONDITIONS, PERFORMAS ETC PLEASE VISIT THE ABOVE 

WEB SITE. 


BSNL Civil Division, 

Kolhapur 

No. : 9 (4)/2010/BSNL/EEC (K)/427 Date: 08.07.2010 

Copy forwarded to: 

1 to 3 Notice Board of Kolhapur Division / Notice board of G M , Kolhapur/ Notice board of GM, 

4 The Chief Engineer (c), BSNL Maharashtra Zone Mumbai-54. 

5 The Superintending Engineer, BSNL Civil Circle , Kolhapur / Pune / Mumbai. 

6 The D.G.M. (Vigilance ) , O/o C.G.M.T. Fourtain-II, Fort, Mumbai - 1 

7 The Executive Engineer ( Plag & Design.) O/o C.E.( C), Mumbai 

8 to 9 The Executive Engineer (civil), BSNL Civil Division. No. I & II & III, Mumbai 

10 to 14 The Executive Engineer (civil) ,BSNL Civil Division, Pune/Jalgaon/Aurangabad/Panjim/ Kolhapur. 

15 & 16 The Executive Engineer(E) BSNL Electrical Division Solapur / Kolhapur. 

17 The Executive Engineer, Postal Civil Division, Pune. 

18 to 21 The Superintending Engineer, BSNL Civil / Electrical Circle , Mumbai / Pune. 

22 & 23 The Superintending Engineer, Postal Civil / Electrical , Bombay. 

24 & 25 Builders’ Association / Solapur / Pune. 

26 & 27 The Executive Engineer, CPWD/ B & C, Pune/ Solapur. 

28 & 29 The Executive Engineer, B & C/ Irrgn. 

30 & 31 The Executive Engineer B & C. 

32 to 40 The Sub Divisional Engineer, BSNL Civil Sub-Division., I/ II/ Kolhapur/ Solapur/ 

Sangli/ Satara/Pandarpur/ Osmanabad. 

EXECUTIVE ENGINEER © 

Contractor 16 

Executive Engineer


(A GOVERNMENT OF INDIA ENTERPRISE) 

STATE: MAHARASHTRA. CIRCLE: KOLHAPUR. 

ZONE: MH WEST. DIVISION: KOLHAPUR 

Item Rate Tender & Contract for Works 

SUB DIVISION: SANGLI 

BSNL. W- 7/8 

(A) Tender for the work of: House keeping of Telephone Bhavan, CSC Bldg., PRO office, 

Inspection Quarters, Garden maintenance & Campus cleaning at 

Sangli for the year 2010-2011. 

(i) To be submitted and dropped in the Tender Box not later than after 15:00 hours on the last date 

of submission of tenders as mentioned in para 5 on page 4 of NIT 

(ii) To be opened, in presence of tenderers who may be present, at 15:30 hours on the date of 

opening of tenders as mentioned in Para 7 on page 4 of NIT in the office of the officer mentioned 

in Clause 1.on page 3 of NIT 

Issued to:………………………………………………… ( Contractor) 

Signature of officer issuing the documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 

Designation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 

Date of Issue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 

T E N D E R 

I/ We have read and examined notice inviting tender, schedule A, B, C, D, E & F, 

specifications applicable, Drawings & Design, General Rules and Directions, Conditions of Contract, 

Clauses of Contract, Additional Conditions, Special conditions, Additional Specifications, 

Schedule of Rate & other documents, laws and Rules and Regulations referred to in the Conditions 

of Contract and applicable for the work, corrections/ modifications in the “Standard Form No. 

BSNL-W-7 / 8” and all other contents in the tender document for the work. 

I/ We hereby tender for the execution of the work specified for the Bharat Sanchar Nigam 

Limited within the time specified in schedule 'F', viz., schedule of quantities and in accordance in all 

respects with the specifications, designs, drawings and instructions in writing referred to in Rule-1 of 

General Rules and Directions and in Clause 11 of the Conditions of the contract and with such 

materials as are provided for, by and in respect in accordance with, such conditions so far as 

applicable. 

I / We agree to keep the tender open for Thirty days from the due date of submission thereof 

and not to make any modifications in its terms and conditions. If I / We withdraw my / our tender 

before the said period or issue of letter of acceptance / intent, whichever is earlier, or, makes any 

modifications in the terms and conditions of the tender which are not acceptable to the BSNL, then 

the BSNL shall, without prejudice to any other right or remedy, be at liberty to forfeit 50% of the 

said earnest money as aforesaid. 

A sum of Rs . . . . . . . . . . . . . . . . . . . . .(Rupees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 

. . . . . . . . . . . . . . ……………………….. only) has been deposited in prescribed manner as Earnest 

Money. If I/We fail to commence the work specified I / We agree that the said Bharat Sanchar 

Contractor 17 

Executive Engineer

Nigam Limited shall without prejudice to any other right or remedy, be at liberty to forfeit the said 

earnest money absolutely otherwise the said earnest money shall be retained by competent authority 

on behalf of the Bharat Sanchar Nigam Limited towards Security Deposit to execute all the works 

referred to in the tender documents upon the terms and conditions contained or referred to therein 

and carry out such deviations as may be ordered, up to maximum of the percentage mentioned in 

Schedule 'F' and those in excess of that limit at the rates to be determined in accordance with the 

provision contained in Clause 12.2 and 12.3 of the tender form. 

I/ We agree that, in case of works of estimated cost exceeding Rs.15,00,000/-, to deposit an 

amount equal to 5% of the Tendered value of the work as performance guarantee in the form of Bond 

of any Scheduled Bank of India in accordance with the proforma prescribed or in the form of Fixed 

Deposit Receipt etc., within 15 days of the issue of letter of acceptance of Tender by the BSNL. I / 

We am / are aware that in the event of failure on my / our part to furnish the Bank Guarantee within 

15 days, the earnest money will be forfeited and tender cancelled. 

I / We hereby intimate that for receiving payments I / we have an account in . . . . . . . . . . . . . . 

. . . . . . . . . . . . . . . . .. . . . . . . . . . . . . .Bank with account No. . . . . . . . . . . . . . . . . . . . . where the 

ECS/ EFT facility of e-payment is available. 

I/We hereby declare that I/We shall treat the tender documents drawings and other records 

connected with the work as secret / confidential documents and shall not communicate information 

derived there from to any person other than a person to whom I / We am / are authorised to 

communicate the same or use the information in any manner prejudicial to the safety of the State. 

I / We agree that should I / We fail to commence the work specified in the above 

memorandum, an amount equal to the amount of the earnest money mentioned in the form of 

invitation of tender shall be absolutely forfeited to the Bharat Sanchar Nigam Limited and the same 

may at the option of the competent authority on behalf of the Bharat Sanchar Nigam Limited be 

recovered without prejudice to any right or remedy available in law out of the deposit in so far as the 

same may extend in terms of the said bond and in the event of deficiency out of any other money due 

to me/us under this contract or otherwise. 

The information in respect of works in hand is as per proforma enclosed. 

“I/We agree that this contract is subject to jurisdiction of Court at _______ only”. (Where the 

N.I.T./Tender has been issued) 

Signature of Contractor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 

Dated . . . . . . . . . . . . . . . . . . at Place . . . . . . . . . . . . . . . . . . . 

Full Postal Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 

Mobile No…………………………………. 

Signature of Witness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 

Dated . . . . . . . . . . . . . . . . . . at . . . . . . . . . . . . . . . . . . . 

Name of the witness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 

Address of the witness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 

Occupation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 

Contractor 18 

Executive Engineer

ACCEPTANCE 

The above tender (as modified by you (Contractor) and as provided in the letters mentioned 

hereunder) is accepted by me for and on behalf of the Bharat Sanchar Nigam Limited for a sum of 

Rs . . . . . . . . . . . . . . . . . . . . . . . (Rupees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . only) 

The letters referred to below shall also form part of this Contract Agreement:- 

(a) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 

b) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 

For & on behalf of the Bharat Sanchar Nigam Limited 

Signature of Officer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 

Name of Officer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 

Designation of Officer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 

Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 

Place . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 

Contractor 19 

Executive Engineer

ADDITIONAL CONDITIONS OF CONTRACT 

A. The Additional Conditions No. 1 to 14.4 as stipulated on page nos from 102 to 106 of the 

“Standard Form No. BSNL-W-7 / 8” shall be deemed to have been deleted and replaced with 

the additional conditions specified hereunder. 

B. The quoted rates for various items in the tender shall be deemed to be inclusive of all the 

additional conditions and for adherence to all these conditions, no extra payment shall be 

made to the contractor. Any infringement and/or breach of these condition(s) etc. shall render 

the contractor liable to action(s) under various clauses of the contract and such action 

stipulated in conditions therein. 

ADDITIONAL CONDITIONS: 

1. The Contractor shall maintain safe custody of materials brought to the site. The Contractor 

shall also employ necessary watch and ward establishment for the work and other purposes as 

required at his own cost. 

2. For Cement, Steel and other materials, as prescribed, the daily receipts and consumptions of 

quantities of materials conforming to specifications and brought at site and consumed in the 

work shall be entered and recorded in the respective registers of material at site accounts by 

the contractor and the consumptions shall be treated as issued for maintenance of daily 

consumption. The Engineer in charge shall have right to prescribe the proforma for each of 

such materials. Each such entry shall have to be got certified by contractor from the 

authorized sub ordinate of the Engineer in charge. Neither any claim on this account shall be 

entertained nor anything on this account shall be payable. 

3. The procurement of Cement and Reinforcement Steel, and, their issue and consumption shall 

be governed as per conditions laid down hereunder. 

3.1. Cement 

3.1.1. The contractor shall procure 43 grade Portland Cement (conforming to IS : 8112), as required 

in the work only from the reputed manufacturers of cement or their duly authorized selling 

agents, having a production-capacity of one million tones per annum or more, such as A.C.C., 

L&T, J.P.Rewa, Vikram, Shri Cement, Brila Jute and Cement Corporation of India, Vinay 

Cement, Raymond etc. as approved by Ministry of Industry, Government Of India, and 

holding licence to use ISI certification mark for their product whose name shall be got 

approved in writing from the Engineer-in-Charge for each consignment. Supply of cement 

shall be taken in 50 kg bags bearing manufacturer’s name and bearing ISI marking Engineerin-charge 

shall have power to reject the cement obtained from sources or manufacturers not 

approved by him. Samples of cement arranged and procured by the contractor shall be taken 

by the Engineer-in-charge and got tested in accordance with provisions of the relevant BIS 

codes. In case test results indicate that the cement arranged by the contractor does not 

conform to the relevant BIS code the same shall stand rejected and shall be removed from the 

site by the contractor at his own cost within a week’s time of written order from the 

Engineer-in-Charge to do so failing which the Engineer-in-charge shall have power to get it 

removed at the risk and cost of the contractor. The decision of Engineer-in-charge in such 

matters shall be final and binding upon the contractor. 

3.1.2. The Cement shall be brought at site in bulk supply of approximately 50 tonnes or as decided 

by the Engineer in Charge. 

3.1.3. The cement godown of sufficient capacity as prescribed in the following conditions shall be 

constructed by the contractor at site of work for which no extra payment shall be made. In 

case of sites having very limited spaces specially in large cities the contractor may be allowed 

with prior permission in writing from the Engineer in charge to have the cement storage in 

rented premises. Double lock provision for cement godown shall be followed as prescribed in 

the following conditions. The contractor shall facilitate the inspection of the cement godown 

Contractor 20 

Executive Engineer

y the Engineer-in-Charge or his authorized representative at any time as desired by the 

Engineer-in-Charge. 

3.1.4. The contractor shall supply free of charge the cement required for testing. The cost of tests 

shall be borne by the contractor/ BSNL in the manner indicated below: 

i) By the contractor, if the results show that the cement does not conform to relevant BIS 

codes. 

ii) By BSNL, if the results show that the cement conforms to relevant BIS specifications. 

However in both the cases all the expenditure involved in the testing of cement (except the 

testing charges charged by approved testing laboratory as per case ii) above) including the 

cost of cement, its packing, forwarding etc shall have to be borne by contractor. The Engineer 

in charge shall have full right to prescribe from time to time the name of the testing 

laboratory from where the cement shall be got tested. 

3.1.5 Contractor shall ensure that the cement arranged, procured and stored by him shall be 

consumed in the work within 3 months of the date of its manufacture. No Cement after expiry 

of this 3 months period from the date of its manufacture shall be used in the work. Contractor 

shall be bound to remove all such old cement from the cement godown/ store at his own cost 

failing which the Engineer-in-Charge shall have the authority to remove such old cement at 

the risk and cost of the contractor. 

3.1.6 Contractor shall be bound to submit the certified copies of supply orders, invoices, delivery 

challans, vouchers, certificates etc for each consignment of cement arranged and procured by 

him for bona fide use in the work failing which the Engineer-in-charge shall have authority to 

out rightly reject, apart from taking other actions as per agreement, such items of work in 

which cement from such consignment has been used for which the proper documents have 

not been submitted by contractor. 

3.1.7 All Cement bags and similar perishable items shall be stored by the contractor in a separate 

godown/ store which shall be exclusively constructed by the contractor for this purpose at his 

own cost as per general guidelines given in the “Typical Sketch for Cement Godown” under 

clause 3.2.1.4 of the Specifications and page 130 of the “Standard Form No. BSNLW- 7 / 8”. 

The dimensions given in the said sketch are only indicative and the contractor shall be bound 

to construct the storage godown of sufficient size so as to properly store the quantity of 

cement required for consumption for not less than ONE MONTH. Such godown shall have 

weather proof roof and walls. The godown shall be provided with a single door with 

arrangement for locking it simultaneously with two locks. The keys of one of the locks shall 

always remain in possession of the authorized subordinate representative of the Engineer-In- 

Charge and that of the other lock shall be with the authorized agent of the contractor available 

at the site of the work so that the cement is removed from the godown according to the daily 

requirement only with the knowledge of the both the parties and the account of cement shall 

be maintained in the register having the proforma approved by the Engineer-in-charge for the 

purpose. The contractor shall be fully responsible for the safe custody of the all the materials 

issued to him by the department even if the materials are kept and stored under double lock 

system. The account of daily receipts and issues of the cement bags shall be maintained in the 

said register which shall be signed daily by the contractor or by his duly authorized agent in 

token of correctness of the entries. 

3.2. Steel 

3.2.1. The procurement of TMT bars conforming to relevant BIS code shall be made from 

secondary producers having BIS license to produce TMT bars as specified in schedule –F. 

However, if the stipulation is for procurement of steel from secondary producer then if the 

contractor uses steel from primary producers the same shall be allowed but nothing extra 

shall be payable on this account. 

The contractor shall be bound to obtain and furnish to the Engineer in Charge the 

manufacturer’s test certificates of each consignment arranged and procured by him for 

bonafide use in the work. Samples shall also be taken and got tested by the Engineer in 

Contractor 21 

Executive Engineer

Charge as per the provisions in this regard in the relevant BIS codes. In case the test results 

indicate that the steel arranged by the contractor does not conform to BIS specifications / 

codes, the same shall stand rejected and shall be removed from the site of work within 5 days 

time of the written order from the Engineer in Charge to do so. 

3.2.2. The steel reinforcement shall be brought to the site in quantity of lots of each dia as approved 

by the Engineer In Charge in writing. 

3.2.3. The steel reinforcements shall be stored by the contractor at site of work in such a way as to 

prevent distortion and corrosion and nothing extra shall be paid on this account. Bars of 

different sizes (diameters) and lengths shall be stored separately to facilitate easy counting 

and checking. 

3.2.4. For steel procured from main producers or Secondary producer, for checking nominal mass, 

tensile strength, bend test, etc. specimen of sufficient length shall be cut from each diameter 

of the bar at random at frequency not less than that specified below. In case of works costing 

more that Rs. 2 Crores and in cases when the steel is procured from other than main 

producers, additional tests such as, retest, rebend test, elongation test, proof stress may also 

be conducted 

Size (Diameter) of 

For consignment 

bar 

Below 100 tonnes Over 100 tonnes 

Under to 10mm dia One sample for each 25 One sample for each 40 

tonnes or part thereof Tonnes or part thereof 

10mm to 16mm dia One sample for each 35 One sample for each 45 

tonnes or part thereof Tonnes or part thereof. 

Over 16mm dia One sample for each 45 One sample for each 50 

tonnes or part thereof. Tonnes or part thereof. 

3.2.5.1 Where the consumption of steel reinforcement any dia is less than 8 MT the Engineer in 

charge at his discretion may allow the use of reinforcement steel of such dia manufactured by 

reputed steel rolling units having BIS certification and ISO certification both. However the 

contractor shall have to submit the documentary proof of such certification of the rolling unit 

along with the copies of invoices etc. 

3.2.5. The contractor shall supply free of charge the steel bars required for testing. The cost of tests 

shall be borne by the contractor/ BSNL in the manner indicated below: 

a) By the contractor, if the results show that the steel does not conform to relevant BIS 

codes. 

ii) By BSNL, if the results show that the steel conforms to relevant BIS specifications / 

codes. However in both the cases all the expenditure involved in the testing of steel 

(except the testing charges charged by approved testing laboratory as per case ii) above) 

including the cost of steel, its packing, forwarding etc shall have to be borne by 

contractor. The Engineer in charge shall have full right to prescribe from time to time the 

name of the testing laboratory from where the steel shall be got tested. 

3.2.6. Coefficient of weight for each diameter i.e. the weight per unit length of the steel procured by 

the contractor shall be ascertained at site before using it for actual consumption in the work 

and shall be got certified by the Engineer In Charge. In case weight per unit length is beyond 

the rolling margin as laid down in the BIS: 1786, the steel will be rejected and shall be 

removed from the site of work within 5 days time from written order from the Engineer in 

Charge to do so failing which the Engineer in charge shall have the authority to get it 

removed at the risk and cost of contractor. In case weight per unit length for the particular 

diameter is more than the standard coefficient of weight for the diameter, but is within the 

rolling margin, then the payment shall be made as per the standard weight per unit length, 

and, where the weight per unit length is lesser than the standard coefficient of weight for the 

diameter, but is within the rolling margin, the payment shall be restricted with respect to the 

actual weight per unit length of the diameter. 

3.2.7 Contractor shall be bound to submit the certified copies of supply orders, invoices, delivery 

challans, vouchers, certificates etc for each diawise consignment of reinforcement steel 

Contractor 22 

Executive Engineer

arranged and procured by him for bona fide use in the work failing which the Engineer-incharge 

shall have authority to out rightly reject, apart from taking other actions as per 

agreement, such items of work in which steel from such consignment has been used for 

which the proper documents have not been submitted by contractor. 

3.3. The standard sectional weights referred to in standard table under para 5.3.3 of the CPWD 

Specifications for Cement Mortar, Cement Concrete and RCC works, are to be considered for 

conversion of length of various sizes of Steel Reinforcement bars into weight and are 

reproduced below for ready reference. 

Size mm Weight Kg/m Size mm Weight Kg/m 

6 0.222 20 2.470 

8 0.395 22 2.980 

10 0.617 25 3.850 

12 0.888 28 4.830 

16 1.580 32 6.310 

18 2.000 36 7.990 

3.4. The actual issue and consumption of steel and Cement on the work shall be regulated and 

proper accounts maintained as provided in clause 10 of the contract. The theoretical 

consumption of steel shall be worked out as per procedure prescribed in clause 42 of the 

contract and shall be governed by conditions laid therein. 

3.5. Steel and Cement brought to site and remaining unused shall not be removed from site 

without the written permission of the Engineer In Charge. 

3.6. Cement used in Ready Mix Concrete shall be evaluated based on the certification by the in 

charge of the RMC Plant in accordance with design approved by the Engineer In Charge. 

3.7 Engineer-in-charge shall have full powers to choose and obtain from time to time 

representative samples of cement / steel arranged and procured by contractor, the particular 

laboratory where these samples are to got tested and the particular tests which should be got 

conducted on each of such samples and his decision in the matter shall be final and binding 

upon the contractor. In all cases the contractor shall be bound to comply with the instructions 

of engineer in charge. 

4. No payment shall be made to the contractor for any damage caused during the execution of 

work because of cause(s) not covered under Clause 43 of the Contract. The damage to work 

will be made good by the contractor at his own cost, and no claim on this account shall be 

entertained. 

5. Some restrictions may be imposed by BSNL security staff etc. on the working and/ or 

movement of labour, materials etc. with regard to working time, working days, holidays etc 

and the contractor shall be bound to follow all such restrictions/ instructions and nothing 

extra shall be payable on this account. 

6. The contractor shall fully comply with proper and legal orders and directions of the local or 

public authority or municipality or panchayat or police as the case may be and abide by their 

rules and regulations and pay all fees and charges which he may be liable and nothing extra 

shall be payable on this account. The work shall be carried out without infringing on any of 

the local Municipal / Panchayat Bye Laws. 

7. The contractor shall carryout at his own cost a performance test of the entire installations as 

per standard specifications before the work is finally accepted and nothing extra what so ever 

shall be payable to the contractor for the tests. The methodology of the test as decided by the 

engineer in charge shall be final and binding upon contractor. 

8. The contractor shall engage licensed plumber for sanitary, water supply, drainage work and 

also get all the materials and the water supply, sanitary and drainage system tested by the 

competent Municipal Authority Wherever required, at his own cost including payment of 

testing fees, transportation etc. according to applicable Municipal byelaws. The contractor 

shall produce necessary certificate from the Municipal Authorities after completion of the 

water supply, sanitary and drainage works. The Contractor shall execute the guarantee bond 

on non judicial stamp paper of appropriate value at his own cost and as per proforma 

Contractor 23 

Executive Engineer

prescribed by the engineer in charge for removal of defects after completion in respect of 

water supply and sanitary installations for TEN YEARS after expiry of maintenance periods. 

Nothing extra shall be paid on this account. 

9. The water supply sanitary installation and drainage work shall be carried out in a manner 

complying in all respects with the requirement of relevant by laws of the local municipal 

authority of the place. 

10. The rate for every item of work to be done under this contract shall be for all heights, depths, 

lengths and widths of the structure (unless otherwise specifically mentioned in the relevant 

item of work) and nothing extra will be paid on this account. 

11. The contractor shall take all precautions to avoid all accidents by exhibiting necessary 

caution boards such as day and night boards, speed limit boards and flags, red lights and 

providing barriers/ barricades etc. He shall be responsible for all damages and accidents 

caused due to negligence on his part. No hindrance shall be caused to traffic during the 

execution of work. Contractor shall have to take permission from local police / traffic police 

wherever required. Contractor shall keep all risks covered by way of proper insurance 

policies as per agreement. Nothing extra shall be paid on this account. 

12. The contractor will work in close liaison, during the works, with other contractors of water 

supply, sanitary, drainage arrangements, electrical installation and any other works and adjust 

his work plan accordingly. Other agencies / contractors like electrical-contractor, Lift 

installation agency / contractor, Fire water piping contractor, horticulture contractor, Termite 

treatment contractor, Interior work contractor etc will also be simultaneously executing their 

items of works like electrification, lift, fire water piping, horticulture or external services and 

other building / Interior works for the same project along with this work in particular. The 

contractor shall be bound to coordinate his activities as per directions of the Engineer-in 

charge with an objective of proper completion of the project in the best interest of the 

Engineer-in-Charge. No claim in this matter shall be entertained and nothing extra shall be 

paid on this account. The contractor shall be bound to execute the work in co-ordination with 

other agencies who may also simultaneously execute the components of work allotted to 

them such as electrification, horticulture, external services and other building works. The 

contractor shall leave such necessary holes, openings etc. in the work for laying/burying the 

pipes, cables, conduits, clamps, boxes and Hooks for fan clamps etc. as may be required for 

the electric and sanitary woks etc. and nothing extra shall be paid for the same. 

13. No compensation shall be payable to the contractor for any damage caused by thefts, fire, 

rains, floods, lightening, wind, storm, earthquakes, riots or by any other cause whatsoever 

during execution and till completion and handing-over of the full work. Contractor shall 

make good all such damages to the work at his own risk and cost and no claim on this 

account shall be entertained. Contractor shall be bound to cover the risks by Insurance as per 

conditions of the contract. 

14. The contractor shall be fully responsible for the protection of the sanitary, water supply and 

other fittings and fixtures against all damage, pilferage and breakage during the period of 

installation and thereafter until the building/ work is handed over to the authorized 

representative of the Engineer-in-charge underwritten acknowledgement. Neither any 

extension of time shall be granted to the contractor on this account nor anything shall be paid 

to the contractor on this account. 

15. Before collection or storage or stacking of materials in the compound as required for bonafide 

use in the work, the contractor shall take written instructions from the Engineer-In-Charge for 

proper allocation of the space for this purpose. No excavated earth or construction material 

shall be stacked / stored or labour-hutments constructed on areas where construction activities 

for other structures, buildings, roads, underground-services, compound walls etc are to be 

commenced. The decision of the Engineer-in-charge in such matters shall be final and 

binding. Nothing extra on this account shall be payable to the contractor. 

16. If as per rules of the local municipality or as per orders of any competent authority or as per 

decision of the engineer-in-charge the hutments for workers etc are not to be erected at the 

Contractor 24 

Executive Engineer

site of work by the contractor, then the contractor shall be bound to provide such 

accommodation for workers at a location as is acceptable to the competent local authority and 

nothing extra shall be paid to contractor on this account. 

17. The work shall be carried out in the manner complying in all respects with the requirements 

of relevant byelaws & regulations of the local bodies under the jurisdiction of which the work 

is to be executed or as directed by the engineer-in-charge. Contractor shall be bound to take 

all precautions to enclose the work for containing / confining the building materials / debris 

as directed by the Engineer-in-charge or competent local authority and nothing extra shall be 

paid on this account. The contractor shall be bound to comply with proper and legal orders 

and directions of the local or any other competent public authority or municipality and shall 

abide by their directions, rules and regulations and shall bear all fees / levies / and charges 

including sewerage charges if any, which he may be liable to pay as per such directions, rules 

etc. 

18. The contractor shall ensure all the necessary arrangement to protect existing under 

ground/over ground properties during the execution of the work. In case any damage to such 

properties is attributable to execution of the works, it shall be rectified at his risk and cost. 

Decision of E-in-Charge in this regard shall be final and binding. 

19. Necessary recoveries, deductions towards work contract tax, turnover tax, sales tax, service 

tax, income tax, etc and all other taxes including surcharges etc shall be made from the 

contractor’s bills as per prevailing law and rules in force from time to time. No claim of the 

contractor on this account shall be entertained and nothing extra shall be paid on this account. 

20. The contractor shall also be bound to observe and follow all the provisions of “The Building 

and other Construction Workers(Regulation of Employment and Conditions of Service) 

Act,1996 and “The Building and other Construction Workers Welfare Cess Act,1996 and all 

the rules framed there under. Nothing extra on this account shall be paid to the contractor. 

21. All operations and arrangements necessary for the proper and trouble-free execution of the 

work and for the construction of any temporary work shall be carried out in a manner so as 

not to interfere in any manner with the public conveniences / utilities / pathways etc and shall 

not cause any interference in access to or in the use of or for occupation of the public or 

private roads / footpaths / pavements / roads etc or to the adjacent properties / structures 

whether in the possession of BSNL or of any other person and the contractor shall be deemed 

to have indemnified BSNL in respect of all claims / demands / proceedings / damages / costs 

/ charges and expenses etc whatsoever arising out of or in relation to any such matters on 

account of acts of commissions or omissions on the part of contractor. Neither any extension 

of time shall be granted to contractor nor anything shall be paid to contractor on this account 

22. Contractor shall have to make his own arrangements to hoist up all the materials tool and 

plants, equipment etc. at the place of work as well as lowering down the same along with 

debris and salvaged materials without causing any dust, noise, nuisance, spillage and safety 

hazard to any of the employees or property of BSNL or public at large. The contractor shall 

get the work-methodology / scheme approved from the engineer-in-charge well in advance. 

23. Wherever and whenever prescribed by the Engineer in charge the Contractor shall have to 

provide proper uniform with safety helmets and safety belts to his labourers along with photo 

identity-passes at his own cost. The identity pass shall contain the full name, father’s name, 

date of birth, present address and permanent address of the labourer. A copy of such pass 

shall also be submitted to the Engineer-in-charge. Without this the entry to the labourers in 

the premises is liable to be refused by BSNL due to security reasons. The contractor shall be 

bound to observe the restrictions in working hours as imposed by BSNL or Police or 

Municipality or State Govt. administration etc from time to time to ensure safety and security. 

Wherever required contractor shall have to carry out the work with prior written approval of 

the engineer-in-charge during night hours also to make up such delays. Neither any extension 

of time shall be granted to contractor nor anything shall be paid to contractor on this account. 

Contractor 25 

Executive Engineer

24. Taxes and Royalties 

24.1 Income Tax and surcharges over the Income Tax etc. at the rates fixed by the Ministry of 

finance, Government of India, shall be deducted from all the running and final bills of the 

contractor. Should there be any increase in rate of Income Tax and surcharge during 

execution of the contract, the same shall be payable by the contractor. 

24.2 Works Contract Sales Tax as prevalent as per statutory orders of State/ Central Government 

and shall be charged on gross value of all the bills and shall be recovered from each bill of 

the contractor as ‘works contract sales tax’. Should there be any increase in rate of Works 

Contract Sales Tax during execution of the contract, the same shall also be payable by the 

contractor. 

24.3 Royalty shall have to be paid by the contractor on all materials such as stone, bricks, 

boulders, metal, shingle, bajri, stone aggregate, coarse sand and fine sand etc. or any other 

materials used for the execution of the work direct to the Revenue Authority of the District/ 

State Govt. concerned. The contractor shall be bound to obtain “No Demand” certificate from 

the District/ State Govt. authority concerned before the final bill is paid for the work, failing 

which necessary recovery will be affected at the applicable rates from the contractor. 

25. Secured Advance: 

25.1 Secured advance on bricks, stone, stone aggregate brought at site for bona fide use and 

consumption in the work during period not exceeding three months shall be paid only after 

receipt of satisfactory test results from the laboratory and provisions under the rules. 

25.2 Secured advance on steel doors, steel windows, etc. shall be paid only after the Engineer in 

Charge has personally verified that the materials brought at site of work, for use in work, 

conforms to the sample approved by him. 

25.3 Secured advance whenever admissible on water supply, sanitary installation materials and 

fittings shall be allowed only after the Engineer in Charge has verified that materials brought 

at site have been checked by him personally and are in conformity with the samples approved 

by him. 

25.4 Secured advance for terrazzo tiles shall be paid only after satisfactory results are received 

from the laboratory. 

26 A Site Order Book as per the format prescribed hereunder shall also be maintained for each 

job order at site to record the various instructions / observations by the Engineer in charge 

and / or his authorized sub ordinates and / or the superior BSNL authorities competent to 

inspect/ monitor the work and or to issue instructions/ directions. The Site Order Book shall 

be got certified by the Engineer-in-charge regarding the number of pages it contains, each 

page being numbered. Each entry in the Site Order Book shall be duly acknowledged and 

complied with by the contractor. The contractor may also record his observations in the Site 

Order Book. Site Order Book shall have to be submitted along with the bill. The contractor’s 

bill for the work, where Site Order Book has not been submitted shall be liable to be delayed. 

Neither any claim whatsoever shall be entertained nor any extra amount over & above the 

rates / percentages applicable as per pricing schedule A shall be payable on this account. 

27 The entrusting of the work to the contractor under this contract shall be at the sole discretion 

of the Engineer-in-Charge and the contractor shall have no right or claim for execution of 

every work cropping / coming up in the area/ premises etc during the currency of the 

contract. The Engineer in Charge shall have undisputable right and discretion to invite 

separate tenders or engage separate agency through any means as he deems fit for carrying 

out a particular piece of work instead of assigning that work to the contractor under this 

contract. No claim of the contractor of any sort whatsoever e.g. loss of business / profit etc on 

this account shall be entertained. 

28 In some cases of urgent nature of work where the issue of formal job-order in writing to the 

contractor may take some time due to procedural/ administrative formalities of BSNL, the 

contractor shall be bound to commence the job within the period as required & directed by 

Contractor 26 

Executive Engineer

the Engineer-in-Charge/ by his authorized subordinate after issue of written order for 

commencement of such work by the Engineer-in- Charge. Neither any claim whatsoever shall 

be entertained nor any extra amount over & above the rates / percentages applicable as per 

pricing schedule A shall be payable on this account. 

29 The contractor shall have to make available himself or his authorized representative who will 

be fully responsible for the work to be done under this contract and for receiving instructions 

daily from the engineer-in-charge or from his authorized subordinate. No workmen shall be 

allowed to live in the compound/ premises. The contractor shall make his own arrangements 

at his own risk and cost for accommodation of his personnel and nothing extra shall be paid 

on this account. 

30 The contractor shall take all precautions to prevent any unlawful rights or disorderly conduct 

or acts of his employees deployed for the work so as to ensure the preservation of peace and 

protection of persons / occupants / users and property of BSNL. The Engineer in Charge may 

require the contractor to dismiss or remove from the site of the work any person or persons 

(including technical / supervisory staff, skilled and / or unskilled workmen etc, contractor’s 

agents etc) in the contractor’s employment / association upon the work who may be 

incompetent or misconducts himself and the contractor shall forthwith comply with such 

requirements. The Engineer in charge shall not be bound to give reasons for his such demand. 

Failure on the part of contractor to comply with such a demand from the Engineer in charge 

shall render the contractor liable for compensation @ Rupees Five Hundred Per day of 

default for each such worker. 

31 The quantum of work indicated in the schedule is tentative. Quantum of work may get 

increased or decreased as per limit prescribed in schedule F. The site may not have proper 

motorable approach road and the agency will have to make his own arrangement for carrying 

the materials to the site of work. Agency will not be entitled to any claim in respect of loss or 

profit on account of reduction in scope of work. The rates quoted by the contractor are for all 

quantities and will remain valid for the period of contract or up to the completion of work 

whichever is later. 

Contractor 27 

Executive Engineer

PROFORMA FOR SITE ORDER BOOK 

1. Name of Work 

2. Agreement No. 

3. Name of Job Order (wherever applicable) 

4. Job Order No.(wherever applicable) 

5. Date of Commencement 

6. Time Period of Completion 

SN 

Date Remarks of JTO(C)/ SDE(C)/ EE(C)/ Inspecting Officer / 

Contractor Action to be taken by, 

Details of action taken, compliance etc 

Sign of JTO(C) 

Sign of SDE(C) 

Sign of EE(C) 

Sign of Contractor 

Remarks, 

Details of further action required, complied, closed etc 

1 

2 

3 

4 

5 

6 

7 

7. Date of Actual Completion of work 

8. Final observations / Remarks of JTO(C) / SDE(C) JTO(C) SDE(C) 

Contractor 28 

Executive Engineer

SN 

Nature of Hindrance in the work 

Items of work that could not be executed 

Date of start of hindrance 

Date of removal of hindrance 

Overlapping Periods if any 

Net hindrance in days 

Weightage of this hindrance 

Net effective days of hindrance 

Sign of SDEs 

Sign of EE 

Remarks of Reviewing Officer 

PROFORMA OF HINDRANCE REGISTER 

Contractor 29 

Executive Engineer

PROFORMA OF APPLICATION FOR EXTENSION OF TIME 

1. Name of Contractor 

2. Name of work 

3. Agreement No. 

4. Estimated amount put to tender 

5. Date of commencement of works as per agreement. 

6. Time Period allowed for completion as per agreement. 

7. Date of completion stipulated in the agreement. 

8. Actual date of completion. 

9. References / Details of the extensions, if any, previously given for this work 

10. Reasons for which extensions have been previously given 

11. Period of Time for which Extension is now being applied From Date ……………………….. 

to Date………………………. 

12. Details of the Hindrances in the work : 

(a) SN 

(b) Nature of Hindrance in the work, Reasons etc. 

(c) Date of Occurrence of hindrance 

(d) Date till which hindrance likely to last / till which lasted 

(e) Total duration of hindrance. 

(f) Period for which extension required for the hindrance 

(g) Overlapping Periods if any 

(h)Net Extension of time applied for 

(i) Remarks, Justification etc 

Total Period on account of hindrances as mentioned above : Days 

(13) Details of Extra work and the amount involved. 

a. Agreement Amount 

b. Total value of extra work 

c. Proportionate period of extension of time for extra work: Days 

Total Extension of Time required for 9 and 11 above : 

14. List of documentary evidence enclosed in support of above information: 

a) 

b) 

c) 

d) 

e) 

f) 

g) 

15. Date of application 

16. Date of submission of application to SDE(Civil) in charge 

I hereby declare that the above information is true to my knowledge and belief and the 

hindrances claimed is as per agreement conditions only. 

Signature of Contractor with seal / stamp………………….. 

Name of Signatory………………………………………… 

Contractor 30 

Executive Engineer

ADDITIONAL SPECIFICATIONS OF CONTRACT 

A. The Additional Specifications No. 1 to 2.18.3 as stipulated on page nos from 106 to 112 of 

the “Standard Form No. BSNL-W-7 / 8” shall be deemed to have been deleted and replaced 

with the additional specifications specified hereunder. 

B. The quoted rates for various items in the tender shall be deemed to be inclusive of all the 

additional specifications and for adherence to all these specifications, no extra payment shall 

be made to the contractor. Any infringement and/or breach of these specifications shall render 

the contractor liable to action(s) under various clauses of the contract and such action 

stipulated in conditions therein. 

ADDITIONAL SPECIFICATIONS 

1.1 These additional specifications shall be read and followed in addition to the normal 

specifications applicable to the contract as mentioned under Schedule F of Part I of the tender 

document. 

1.2. The work will be carried out in accordance with the architectural drawings and structural 

drawings to be issued by the Engineer in Charge. The structural and architectural drawings 

issued by the Engineer-in-charge and being followed for execution, shall at all times be 

properly co-related by the contractor or his technical representative / staff before executing 

any work and required clarifications shall be obtained from the E-in-Charge. 

1.2.1. Incase of any difference noticed between Architectural and Structural drawings, the 

contractor shall obtain final decision in writing of the Engineer in Charge. 

1.2.2. In case of any discrepancy in the item given in the schedule of quantities appended with the 

tender and architectural drawings relating to the relevant item, former shall prevail unless 

otherwise given in writing by the Engineer in Charge 

1.3. For items where so desired, samples shall be prepared before starting the particular items of 

work for prior approval of the Engineer in Charge and nothing extra shall be payable on this 

account. 

1.3.1 Samples of typical portion of woks of repetitive nature such as quarters, typical room, toilet 

room, or any other work desired by the Engineer-in-Charge of work shall be prepared by the 

contractor under the direction and to the satisfaction of the Engineer-in-Charge and got 

approved from him in writing before the commencement of these items for the entire work. 

This shall not have any effect on the general progress of the work or on any of the terms and 

conditions of the contract. Neither any extension of time shall be granted to the contractor on 

this account nor anything shall be paid to the contractor. 

1.4. No materials arranged procured and brought at site of work by contractor shall be used and 

consumed in the work unless it is established by Mandatory test results that such material 

fully conforms to the required specifications. The contractor shall be bound to produce and 

submit samples of all the materials, fittings etc required to be provided in the work, 

sufficiently in advance of the actual requirements and shall obtain written approval from the 

Engineer-in-charge. Contractor shall be bound to provide the materials, fittings etc strictly as 

per approved samples. Such approved samples shall be fully preserved by the contractor at 

his own cost under double lock system. Contractor shall also be fully responsible for all 

delays in the work due to late submission of samples for such approval and also due to 

rejection of samples of materials etc not conforming to the specifications or schedule of 

quantities of items of work. No extension of time shall be granted on this account. 

1.4.1. Samples of all materials, fittings & fixtures such as doors, windows, terrazzo tiles, sanitary, 

water supply drainage fittings, and fixtures shall be tested well in advance and got approved 

from the Engineer-in-charge of work in writing before placing orders for their bulk quantity 

needed for the work. The contractor shall obtain the approval from the Engineer in Charge of 

such firms/ manufacturers prior to procurement of such factory made items/materials. 

The Engineer in charge may, at any stage, inspect such factories/ manufacturing units. 

The contractor shall have no claim if the factory made materials brought to the site are 

Contractor 31 

Executive Engineer

ejected by the Engineer in charge in part or in full due to bad workmanship/ quality etc. even 

after the inspection of the manufacturing units. 

1.4.2. The manufactured materials brought at site of work shall, in general, conform to the relevant 

specifications. The source for supply of the manufactured materials shall be approved by the 

Engineer in charge. The contractor shall have no claim if the manufactured materials brought 

to the site are rejected by the Engineer in charge in part or in full due to bad workmanship/ 

quality etc. 

1.4.3. The preference amongst the various alternative materials available shall be as follows: 

(a) The materials shall be as per the Brand specified in the items of work. 

(b) If the material of specified Brand is not available then the material shall be ISI marked. 

However contractor shall have to satisfy the engineer in charge by producing conclusive 

evidence to prove that the particular brand as stipulated in the schedule of items is not 

available. 

(c) If ISI marked item is not available then it should be from ISO certified Company. 

(d) If the ISI marked or ISO certified items are not available then the best available items in 

the market to be procured. However the Engineer in charge shall be the final authority to 

accept or reject such items / materials. 

1.4.4. Wherever any specific reference to brand name or make or manufacturer about any product 

or article or material is made in the schedule of quantities of items of work, only article/ 

product/ material so specified shall be provided and used by the contractor. For providing and 

using the equivalent of such article/ product/ material, the contractor shall be bound to obtain 

the prior written approval from the Engineer-in-charge prior to any such use. Engineer-incharge 

shall have full powers in the matter to decide duly considering the technical and 

financial aspects whether a particular brand of a product as claimed by the contractor is 

actually and really equivalent to that specified in the schedule of quantities for which the 

contractor has contracted the rates or not. Nevertheless, in case the prevailing price of such 

equivalent article/ product/ material including its cost of transportation to worksite is less 

than the prevailing price of the brands specified in the schedule of quantities of items, then 

necessary recoveries / deductions shall be made from the contractor’s bills and the contractor 

shall have no claim whatsoever in this matter. 

1.4.5 For Proprietary items / articles / materials required and specified in the work, the contractor 

shall make all efforts and place the procurement order, well in advance of the actual 

requirement of such materials / articles etc, to the relevant manufacturers / suppliers under 

intimation to the Engineer-in-charge so as to get timely supply of such materials. In case of 

delay on the part of the contractor in placing the proper purchase order or delay in 

procurement of such items / materials / articles by the contractor, the contractor shall not be 

entitled for EXTENSION OF TIME for such delay unless it is conclusively proved by the 

contractor to the satisfaction of engineer in charge that such delay is not attributable to the 

contractor. 

1.5 The agreement-rates shall be inclusive of the quantity or number of materials / articles 

required for mandatory testing as per frequency specified in the specifications and the 

contractor shall be bound to make all the arrangements required on his part to ensure that all 

the mandatory tests are carried out as and when required during progress of the work as per 

the frequency of testing specified in the specifications. The Engineer-in-charge reserves the 

right of not allowing any payment to the contractor in respect of those quantities of items of 

work for which the condition of mandatory testing of materials is not fulfilled satisfactorily 

by the contractor. 

1.6 Engineer-in-charge shall have the right to demand from the contractor the submission of 

certified copies of original cash-memos, invoices, bills, challans etc in connection with the 

materials procured by the contractor for bonafide use in the work and the contractor shall be 

bound to produce all such documents at his own cost as are required by the Engineer-in 

charge. Nothing shall be paid to contractor on this account. 

Contractor 32 

Executive Engineer

2. The following modifications to the specifications applicable to the contract as mentioned 

under Schedule F of Part I of the tender document shall, however, apply: 

2.1. Earth Work 

2.1.1. During excavation and trenching work etc., the contractors shall ensure compliance to the 

guidelines in such matters laid down by the local body / bodies to ensure that there is 

minimum hazard to the operating personnel and users, minimum inconvenience to the users, 

minimized damage to the underground plant/ services of other utilities in a coordinated way, 

in the interest of public convenience and overall safety of the adjoining structures etc. 

2.1.2. Any trenching and digging for laying sewer lines/ water lines/ cables etc. shall be 

commenced by the contractor only when all men, machinery’s and materials have been fully 

arranged and closing of the trench(s) thereafter shall be ensured within the least possible 

time. 

2.1.3. Surplus excavated earth which is beyond the requirement of the B.S.N.L. shall have to be 

disposed of by the contractor at his own cost beyond the municipal limits or at places 

identified by the local bodies or as directed by the Engineer in Charge after obtaining written 

permission of the Engineer in Charge and no payment will be made by the Department for 

such disposal of this surplus excavated earth. In case contractor for his convenience wishes to 

store the excavated earth away from the construction site then he shall obtain prior 

permission in writing from the engineer in charge. However in such cases entire cost of 

transportation and storage shall have to be borne by contractor and nothing extra shall be 

payable to the contractor. 

2.1.4. The contractor shall, at his own expense and without extra charges, make provision for all 

shoring, pumping, dredging or bailing out water, if necessary, irrespective of the source of 

water. The foundation trenches shall always be kept free from water by continuous pumping 

out of water by contractor at his own cost while all the works below Ground Level are in 

progress, without any extra payment. 

2.2. Reinforced Cement Concrete Work & Plain Cement Concrete 

2.2.1. Stone Aggregate. All Stone aggregate and stone ballast shall be of hard stone variety to be 

obtained from approved quarries or from any other source which shall be got approved in 

writing by the contractor from the Engineer-in-charge before commencement of the work. 

Nothing extra on this account shall be payable to the contractor. However all such Stone 

aggregate to be used in the work shall conform to the relevant provisions in the CPWD 

Specifications. 

2.2.2. Fine Sand / Coarse Sand: Fine sand / Coarse sand to be used in the work shall be obtained 

from sources approved by Engineer In Charge and shall conform to the relevant provisions in 

the CPWD Specifications. 

2.2.2.1 Where only one variety of sand is available, the sand will be sieved for use in finishing work 

to achieve the required particle size distribution as per CPWD Specifications in order to 

obtain smooth surface and nothing extra shall be paid to the contractor on this account. 

2.2.2.2 In case Engineer in charge demands the washing of sand before use in the plaster work then 

the contractor shall be bound to wash such sand with clean potable water before using it in 

plaster work. Nothing extra shall be payable on this account. 

2.2.3 Water: It shall conform to requirements laid down in IS: 456-2000 and CPWD Specification 

2.3. R. C. C. work (Design Mix Concrete) Wherever the RCC work is specified to be done with 

Design Mix Concrete, the particular specifications, as applicable, shall apply. 

2.4. R.C.C.Work (Nominal mix concrete) Water Cement Ratio: For RCC Works, wherever 

nominal mix of concrete is stipulated in the items for work, for maintaining proper quality 

and durability requirements of the structure, maximum water cement ratio shall be restricted 

to 0.50 unless otherwise stipulated in the item. If in normal course of work, the required 

workability is not achieved suitable plasticizers/ admixtures shall be used by contractor for 

improving the workability of concrete upto desired level with the approval of Engineer in 

Charge for which nothing extra shall be paid to the contractor. The quantity and brand of 

Contractor 33 

Executive Engineer

such plasticizer/ admixture shall be only and strictly as approved in writing by the engineer in 

charge. 

2.5. Nondestructive Testing for Concrete/ R.C.C Work: The Engineer in charge shall, at his 

discretion, get the nondestructive testing (Such as Ultrasonic Pulse Velocity Test etc.) done 

and the Contractor shall make all necessary arrangements for getting such tests done and 

make good the same after the test, for which nothing extra shall be paid. The results of such 

tests shall be binding on the Contractor. In case of nonconformity of the test to the standards, 

the contractor shall be liable to redo the concrete work at his own cost including the cost of 

test, subject however, to the acceptability of the work as laid down in the mandatory test 

defined in the relevant CPWD specifications. 

2.6. Cement slurry, if any, added over base surface (or) for continuation of concreting for better 

bond is deemed to have been in built in the items (Unless other wise explicitly stated) and 

nothing extra shall be payable (or) extra cement considered in consumption on this account. 

2.7. Centring and Shuttering For R.C.C Work: The concrete surface shall be free from honey 

combing, offsets, superfluous mortar, cement slurry and foreign matter. The formwork shall 

be assembled in such a way as to facilitate removal of their parts in proper sequence without 

any damage to the exposed cement concrete surfaces and corners etc. The contractor shall 

keep skilled staff for special care and supervision to check the formwork and concreting so 

that every member is made true to its size, shape, level and alignment so that it does not result 

in any deformation, snug, bulges etc. The contractor shall also take suitable precautionary 

measures to prevent breaking and chipping of corners and edges of completed work until the 

building is handed over. The size of shuttering plates for slabs shall not be less than 0.6 m x 

0.9 m in general. However, contractor has to provide tape or wooden fillets or rubber gaskets 

to seal the joints properly to get smooth and even surface. Shuttering shall be of such quality 

that there are no undulations and surfaces will be fairly even and no extra thick ceiling plaster 

shall be permitted to make the surface even. Any honeycombed or poorly formed concrete 

shall be repaired with polymer concrete of any suitable design by the Contractor at his own 

cost, in accordance with the specifications laid down in hand book of Repairs and 

Rehabilitation of RCC Buildings by CPWD. Nothing extra shall be payable to the contractor 

on this account. 

2.8. BRICK WORK: Bricks used in the work shall be F.P.S. to be obtained from kilns approved 

by Engineer In Charge. In all other respects they shall conform to the provisions in CPWD 

pecifications. 

2.9. STONE WORK: Stone used for stone masonry work shall be hard granite/ basalt/ quartz 

stone/sand stone to be obtained from quarries approved by Engineer In Charge and shall 

conform to the relevant provision in the CPWD specifications. 

2.10. All above materials like stone aggregates, coarse sand, fine sand, Bricks, Surkhi, Stone etc. 

confirming to the CPWD specifications to be brought from the sources approved by Engineer 

In Charge. 

In case, at any stage during execution of work, the material from the approved source 

being not available or otherwise, and, is required to be arranged from other sources 

conforming to relevant CPWD specifications and duly approved of Engineer in charge, 

involving extra lead etc. nothing extra shall be paid on this account. 

2.11. WOOD WORK: Timber required for manufacture of chowkhats and shutters for doors, 

windows, ventilators, and partitions etc. in the work shall be seasoned. The wood used in the 

work shall conform to the provisions in the CPWD Specifications for works. 

2.12. FACTORY MADE SHUTTERS etc.: The shutters for doors, windows & ventilators, and, 

chowkhats etc. shall be factory made and obtained from suppliers approved by the Engineer 

in charge. 

2.13. STEEL WORK: All steel doors, steel windows, steel ventilators, wire gauge, steel glazing, 

steel grill shall be according to the detailed working drawings and factory made and shall be 

obtained from approved suppliers after getting the samples approved from the engineer in 

charge well in advance. 

Contractor 34 

Executive Engineer

2.13.1 In the case of composite steel windows the rates shall include the cost of coupling mullion 

and transom etc. Where windows with inside openable shutters are fixed along with windows 

with shutters openable outside, such inside openable windows shall be fitted with suitable 

friction hinges and openable outside with box type hinges, lever handles or otherwise as 

approved by the Engineer in Charge of the work. For such windows, cement concrete blocks 

of size 15cmx 10cmx 10cm shall be provided. Nothing extra shall be paid on this account. 

2.13.2 In the case of steel windows and doors, steel glazing, wire gauge steel ventilators, rolling 

shutters, grills etc. an approved quality priming coat of zinc chromate shall be applied over 

and above shop coat of primer. Nothing extra shall be payable for providing shopcoat primer. 

2.14. Sanitary and Water supply installations 

The contractor shall engage licensed plumber for sanitary, water supply, drainage work and 

shall be carried out in a manner complying in all respects with the requirement of relevant by 

laws of the local municipal authority. The Contractor shall give a guarantee to the effect that 

the work shall remain structurally stable and shall guarantee against faulty workmanship, 

finishing, manufacturing defects of materials and leakages etc. The Contractor shall furnish a 

Guarantee Bond, as per prescribed format. The Guarantee Period shall be valid for 10(Ten) 

years. 

2.15 Ten percent of the cost of items of sanitary and water supply installations would be retained 

as guarantee money to watch the performance of the work done. However half of the amount 

so withheld would be released after five years, if the performance of the work done is 

satisfactory. If any defect is noticed during the guarantee period of 10 years, it shall have to 

be rectified by the contractor at contractor’s cost within seven days, and if not attended to so 

by contractor, the same will be got done by the engineer in charge from another agency 

entirely at the risk and cost of the contractor. However this security money can be released in 

full, if a bank guarantee from nationalized Bank of equivalent amount for TEN years after 

completion of maintenance period is produced and deposited by contractor with the BSNL 

2.16. FLOOR TEST FOR TELEPHONE EXCHANGE BUILDINGS: The floor of Technical 

rooms in the T.E. buildings shall be laid in such a way that the limits in floor levels would not 

be exceeded as follows. 

i) The levels at any places when checked over a distance of one metre in any direction would 

not show variation in floor levels in excess of 3mm. 

ii) The levels if checked over a distance of 4 metre in any direction shall not to exceed 5mm. 

iii) The maximum permissible variation in the levels at any two points more than 4 meters 

away in any direction in the same room shall not be more than 8mm. 

iv) Floor levels shall be taken at every metre and recorded in a “Level chart” for flooring in 

all technical room. This shall be checked, prepared and Certified by the Assistant Engineer in 

Charge of the work and contractor. This level chart shall be checked by the Engineer in 

Charge of work to satisfy himself that levels in the floors of technical rooms are with in the 

variation limits laid down at I) to iii) above. 

2.16.1 No payment of flooring in Technical room shall be allowed till “Level Chart” is prepared and 

meets the requirements of levels mentioned above. 

2.17. TEST RESULTS & RELATED ASPECTS 

2.17.1 Normally, part rate payment shall be allowed entirely at the discretion of the engineer in 

charge in the running account bills only if the materials conforming to the CPWD 

specifications for works as mentioned in the work are tested and test results are found to be 

satisfactory by the Engineer in Charge. 

2.17.2 The Engineer in Charge of work shall check the test results and satisfy himself before 

allowing any payment in the bill. 

2.18. WATER PROOFING: 

2.18.1 Treatment for roof surfaces: For the item of the cement based water proofing treatment of 

Roof Surfaces with integral waterproofing compound the particular specifications given as 

under shall be applicable. 

Contractor 35 

Executive Engineer

2.18.2 The Contractor shall associate himself with the specialized firm, to be approved by the 

Engineer in charge, for execution of the item of water proofing treatment. The contractor 

shall furnish a Guarantee Bond, as per prescribed format, from the specialized firm and duly 

countersigned by the contractor as a token of overall responsibility. The Guarantee Period 

shall be for 10(Ten) years. 

2.18.3 Ten percent of the cost of items of water proofing treatment for sunken floors and for roof 

terraces would be retained as guarantee money to watch the performance of the work done. 

However half of the amount so withheld would be released after five years, if the 

performance of the work done is satisfactory. If any defect is noticed during the guarantee 

period of 10 years, it shall have to be rectified by the contractor at contractor’s cost within 

seven days, and if not attended to so by contractor, the same will be got done by the engineer 

in charge from another agency entirely at the risk and cost of the contractor. However this 

security money can be released in full, if a bank guarantee from nationalized Bank of 

equivalent amount for TEN years after completion of maintenance period is produced and 

deposited by contractor with the BSNL. 

3.0 For works having contract amount more than Rs. TWENTY Lakh the contractor shall be 

bound to arrange and provide within 10 days of the commencement of work the following 

testing equipments in the working condition at the work site and shall keep them well 

maintained in the proper working condition till completion of the work for use by BSNL 

officers or the Engineer-in-charge. Nothing extra on this account shall be payable to the 

contractor : 

1. One Weighing Balance of capacity not less than 10 Kg and capable of weighing up to 

a least count of One Gram, with full set of approved weights . 

2. Two Measuring Tapes One of 3 Meters and the other of 20 Metre length. 

3. One set of Vernier Calipers with a least count of 0.05mm. 

4. One set of Micrometer Screw Gauge with a least count of 0.01mm. 

5. One Spirit Level of not less than 30 cm long and capable of checking both horizontal 

and vertical surfaces. 

6. Magnifying Glass of about 75mm dia. 

7. One Graduated cylinder of Glass for silt content test 

8. One Concrete Rebound Test Hammer duly calibrated for RCC items only. 

9. Ball and Pin Hammer weighing about 400 gram. 

10. Six nos. of concrete cube moulds 15 cm x 15cm x 15cm 

11. Concrete Slump Cone Test apparatus for RCC items only. 

12. Plumb bob with thread. 

13. Steel Chisel and steel Knife. 

14. All other apparatus / equipment required for field testing of materials / items as per 

directions of engineer in charge. 

In case the contractor fails to fulfill this condition or fails to provide any of the items 

mentioned above, he shall be liable to pay a compensation of Rupees Five Hundred Per Day 

of default or part thereof to the Engineer-in-charge and the decision of the Engineer-in-charge 

in this regard shall be final and binding upon the contractor. The Engineer-in-Charge shall 

have power to procure and arrange such equipment at the risk and cost of the contractor. 

Nothing extra shall be paid to the contractor on this account. 

Contractor 36 

Executive Engineer

PARTICULAR SPECIFICATIONS 

1.2. Treatment for roof surfaces: For water proofing treatment of Roof Surfaces with integral 

cement based compound (Brick bat coba), following specifications shall be applicable. This 

item shall be got executed from specialized agency to be got approved from Engineer in 

charge: 

1.2.1.1 The bricks bats shall be from over burnt bricks. The proprietary waterproofing compound 

shall bear I.S.I. mark and shall conform to IS: 2645. Before execution of work water 

proofing compound shall have to be brought at site and a certificate of its conforming to BIS 

shall be produced. The proprietary waterproofing compound shall be added at the rate 

recommended by the specialist firm but not exceeding 3 percent by weight of cement. The 

Engineer in charge reserves the right to collect the random sample from material brought at 

site and get it tested from laboratory of his choice. The material which does not conform to 

the specifications shall have to be removed forthwith by the contractor. 

1.2.1.2 The finished surface after water proofing treatment shall have slope not flatter than 1 in 80. 

At no point shall the thickness of water proofing treatment when measured vertically be less 

than 65mm anywhere. 

1.2.1.3 While treatment of roof surface is done, it shall be ensured that the outlet drain pipes have 

been fixed and mouths at the entrance have been eased and rounded off properly for easy 

flow of water. 

1.2.1.4 The surface where the water proofing is to be done shall be thoroughly cleaned with wire 

brushes. All loose scales mortar splashes etc. shall be removed and dusted off. The surface 

shall be treated with neat cement slurry admixed with proprietary water proof compound to 

penetrate into crevices and fill up all the pores in the surface. The cement slurry shall be 

applied at the junction of parapet and terrace slab including the vertical face of the parapet. 

1.2.1.5 After the slurry coat is laid, layer of over burnt brick bats shall be laid in cement mortar of 

mix as specified by specialist firm but not leaner than 1:5(1cement: 5coarse sand) admixed 

with proprietary water proofing compound to required gradient and joints filled to half the 

depth. The bricks bat layer shall be rounded at the junctions with the parapet and tapered 

towards top for a height of 300mm curing of this layer be done for 2 days. 

1.2.1.6 After curing the surfaces shall be applied with a coat of cement slurry admixed with 

proprietary water proofing compound. 

1.2.1.7 Joints of bricks bat layer shall be filled fully with cement mortar of mix as specified by the 

specialist firm but not leaner than 1:5 (1cement:5 coarse sand) admixed with proprietary 

water proofing compound and finally top finished with average 20mm thick layers of cement 

mortar:1 :4(1cement:4 coarse sand) and finished smooth with cement slurry mixed with 

proprietary water proofing compound. The finished surface shall have marking of 300 x 

300mm false squares to give the appearance of tiles. 

1.2.1.8 Curing of water proofing treatment shall be done for a minimum period of TWO weeks by 

flooding the water by making kiaries etc. 

1.2.2 MEASUREMENTS: The measurement shall be taken for plan area of terrace only. Length 

and breadth shall be measured correct to 1cm. And area shall be worked out to nearest 

0.01sqm. No deduction in measurement shall be made for either opening or recesses for 

chimney, stacks roof lights and the like of area up to 0.01sqm not anything extra shall be paid 

for forming such openings. For similar areas exceeding 0.10 sqm, deduction will be made in 

measurements for full openings and nothing extra shall be paid for making such opening. 

1.2.3 Rates: The rate shall include the cost of all labour and materials involved the all operations 

described above. 

Contractor 37 

Executive Engineer

1.3 WATER PROOFING TREATMENT FOR SUNKEN FLOORS OF W.C.S ETC.:- 

The contractor as per the prescribed proforma shall guarantee all the items for water 

proofing treatment. However the water proofing treatment work shall be got done through an 

approved specialised agency. All the materials used in the work shall be of first quality. The 

proprietary waterproofing compound shall conform to I.S. 2645 – 1975. The finished surface 

after water proofing treatment shall have required slope. While treatment of sunken floors is 

done, it shall be ensured that the ‘S’ or ‘P’ traps as the case may be have been fixed / eased 

and rounded off properly. The surface where the waterproofing is to, be done shall be 

thoroughly cleaned with wire brushes. All loose scales shall be removed and dusted off and 

applied with a coat of neat cement slurry admixed with proprietary water proofing compound, 

to penetrate into crevices and fill up all the porosities in the surface. Curing of water proofing 

treatment shall be done for a minimum period of ten days. Measurement:- Clear 

measurements from wall to wall only shall be measured for payment. No deduction in 

measurements shall be made for either openings or recess for ‘P’ or ‘S’ traps and the likes for 

areas up to 0.40 Sq. m. nor anything shall be paid for forming such openings. For similar 

areas exceeding 0.40 Sq. m. deductions shall be made in measurements for full opening and 

nothing extra shall be paid for making such openings. Length and breadth shall be measured 

correct to a cm and its areas shall be calculated in square metre correct to two places of 

decimal. The measurement for finished water proofing treatment for sidewalls shall be 

measured beyond the initial height of 100mm for the payment. Rate:- The rate shall include 

the cost of all labour and materials involved in all the operations described above. 

Guarantee:-The above water proofing treatment shall be guaranteed for the period specified 

in the contract against any leakage etc. in the prescribed proforma. 

Contractor 38 

Executive Engineer

Contractor 39 

Executive Engineer

GUARANTEE BOND-I 

GUARANTEE TO BE EXECUTED BY CONTRACTORS FOR REMOVAL OF DEFECTS 

AFTER COMPLETION IN RESPCT OF WATER PROOFING WORKS. 

( FOR BASEMENT SLAB WALLS ETC.) 

This agreement made this ----------------------------------- day ------------------ of -------------- 

Two thousand --------------------------- and -------------------------------- between -------------------------son 

of ---------------------- of ---------------------------- ( herein after call the Guarantor of the one part ) 

and the BHARAT SANCHAR NIGAM LIMITED( herein after called the B.S.N.L of the other part). 

WHEREAS THIS AGREEMENT is supplementary to a contract ( herein after called the 

contract ) dated ----------------------- and made between the GUARANTOR OF THE ONE part and 

the B.S.N.L.of the other part, where by the contractor inter alin, underlook to render the buildings 

and structures including basement by the said contract recited completely water and leak proof. 

AND WHEREAS THE GUARANTOR agreed to give a guarantee to the effect that the said 

structure including the basement structure will remain water and leak proof for ten years for 

basement slab & walls etc. from the date of giving water proofing treatment. 

NOW THE GUARANTOR hereby guarantees that water proofing treatment given by him will render 

the structures completely leak proof and the minimum life of such water proofing treatment shall be ten 

years to be reckoned from the date after the maintenance period prescribed in the contract. 

Provided that the guarantor will not be responsible for leakage caused by earthquake or structural 

defects or misuse of basement slab/walls etc or alteration and for such purpose. 

a). Misuse of basement slab/walls etc shall means any operation which will damage water proofing 

treatment like chopping of the wood things of the same nature which might cause damage to the 

basement slab/walls etc. 

b). The decision of the Engineer In-charge with regard to cause of leakage shall be final. 

During this period of guarantee the Guarantor shall make good all defects and in case of any 

defects being found render the building water proof to the satisfaction of the Engineer In-charge at 

his cost and shall commence the work for such rectification within seven days from the date of issue 

of the notice from the Engineer In-charge calling upon him to rectify the defects failing which the 

work shall be got done by the department by some other contractor at the GUARANTOR’s cost and 

risk. The decision of the Engineer In-charge as to the cost, payable by the Guarantor shall be final 

and binding. 

That if guarantor fails to execute the water proofing or commits branch there under the then 

the Guarantor will indemnify the Principal and his successors against all loss, damage, cost expense 

or otherwise which may be insured by him by reason of any default on the part of the GUARANTOR 

in performance and observance of the supplementary agreement. As to the amount of loss and / or 

damage and /or cost incurred by the B.S.N.L. the decision of the Engineer In-charge will be final and 

binding on the parties. 

IN WITNESS WHERE OF those presents have been executed by the obligor ---------------------- 

and by ------------------------------- and for and on behalf of the BHARAT SANCHAR NIGAM 

LIMITED on the day, month and year first above written. 

Signed,sealed and delivered by OBLIGOR in the presence of 

1. __________________________________________________ 

2. __________________________________________________ 

SIGNED FOR AND ON BEHALF OF THE BHARAT SANCHAR NIGAM LIMITED BY 

_____________________________________________________ in the presence of 

Contractor 40 

Executive Engineer

GUARANTEED BOND - II 

(FOR ROOF SURFACE AND SUNKEN FLOORS ) 

The agreement under this ________________________ day of _________________two 

thousand and _________________ between ____________________ sum of ____________ 

thereinafter called the Guarantor of the one part ) and the BHARAT SANCHAR NIGAM LIMITED 

( herein after called the B.S.N.L. of the other part.) 

WHEREAS THIS agreement is supplementary to a contract ( hereinafter called the contract ) 

dated and made between the GUARANTOR OF THE ONE PART and B.S.N.L on 

the other part, whereby the contractor interalia, undertook to render the buildings and structures. In 

the said contract recited completely water and leak proof. 

AND WHEREAS THE GUARANTOR agreed to give a guarantee to the effect that the said 

structure will remain water and leak proof “ for five years for roof slab” sunken floors from the date 

of giving of water proofing treatment. 

NOW THE GUARANTOR here by guarantees that water proofing treatment given by him will 

under the structures completely leak proof and the minimum life of such water proofing treatment 

shall be five year for roof slabs. Sunken floors to be reckoned from the date after the maintenance 

period prescribed in the contract. 

Provided that the Guarantor will not be responsible for leakage cause by earthquake or structural 

defects or misuse of roof of alteration and for such purpose. 

a) Misuse of roof shall mean any operation which will damage water proofing treatment 

like chopping of fire wood and things of the same nature which might cause damage to the room. 

b) Alteration shall mean construction of an additional storey or a part of the roof or 

constructions adjoining to existing roof whereby water proofing treatment is removed in parts. 

c) The decision of the Engineer In-Charge with regard to cause of leakage shall be final. 

During the period of guarantees the Guarantor shall make good all defects and in case of any 

defect being found render the building water proof to the satisfaction of the Engineer In-Charge at 

his cost and shall commence the works for such rectification within seven days from the date of 

issue of the notice from the Engineer In-Charge calling upon him to rectify the defects failing which 

the work shall be got done by the Department by some other contractor at the GUARANTORS cost 

and risk. The decision of the Engineer In-Charge as to the cost payable by the Guarantor shall be 

final and binding. 

That if guarantor fails to execute the water proofing or commits breach there under then the 

Guarantor will indemnify the Principal and his successors against all loss, damage, cost expense or 

otherwise which may be incurred by him by reason of any default on the part of the GUARANTOR 

in performance and observance of this supplementary agreement. As to the amount of loss and /or 

damage and/ or cost incurred by the B.S.N.L. the decision of the Engineer In-Charge will be final 

and binding on the parties. 

IN WITNESS WHEREOF those presents have been executed by the obligor ___________ and by 

___________________ and for and on behalf of the BHARAT SANCHAR NIGAM LIMITED on 

the day, month and year first above written. 

SIGNED, Sealed and Delivered by OBLIGOR in the presence of 

1. 

2. 

SIGNED FOR AND ON BEHALF OF THE BHARAT SANCHAR NIGAM LIMITED 

BY …………………………. 

in the presence of. 

Contractor 41 

Executive Engineer

Sl.No. Clause of para 

1. Clause 10CA If after submission of the tender, the price of cement and/or reinforcement steel bars and/or 

Galvanized Steel (not being material supplied from the Engineer-in-Charges Stores in 

accordance with Clauses 10 thereof) Increase(s)/decrease(s) beyond the price(s) prevailing 

at the time of the last stipulated date of receipt of tenders (including extensions, if any) for 

the work then the amount of the contract shall accordingly be varied and the provided 

further that any such variation shall be effected for stipulated period of contract including 

the justified period extended under the provision of clause 5 of the contract without any 

action under clause 2 subject to the condition that no such compensation shall be payable 

for the work for which the stipulated period of completion is 03(Three) months or less. 

However, in case of Tower works, compensation under part (a), (b), (c) of this clause shall 

be payable of recoverable to/ from the agency for all contracts for which stipulated period 

of completion is even less than 03 (Three) months. 

The increase/decrease in prices shall be determined by the All India wholesale indices for 

cement & steel (bars & Rods, Galvanized steel, Angles, channels and Section etc.) as 

published by the Economic Advisor to Government of India, Ministry of Industry & 

Commerce and Star price for cement and/or steel reinforcement bars and/or Galvanized 

Steel as issued under authority of concerned C.E. © as valid on the last stipulated date of 

receipt of tender including extension if any and for the period under consideration. 

The amount of contract shall accordingly be varied for cement and/or reinforcement steel 

and/or Galvanized Steel and shall will be worked out as per the formula given below for 

individual material. 

a)Adjustment for component of cement….. 

b)Adjustment for component of reinforcement steel….. 

b)Adjustment for component of Galvanized steel….. 

Vt = Qt * Spt *(0.85/ TI-TIo) 

/TIo) + 0.15((ZI-ZIo)/ZIo)) 

Vt : Variation in Galvanized steel cost i.e. increase or decrease in the amount in Rupees. to 

be paid or recovered. 

Qt : Quantity of Galvanized Steel brought at site or used in works since previous bill 

(whichever is earlier) 

SPt : Star price of Galvanized steel as mentioned in Schedule – F (to be fixed by 

concerned CE ©. 

TI: All India wholesale index for Tower Steel material (Angles, channels & Sections) for 

the period under consideration as published by the Economic Advisor to Government of 

India, Ministry of Industry & Commerce. 

However, the price Index shall be minimum of the following: 

i)Index for the month when the last consignment of Galvanized Steel for the work is 

procured or 

ii)Index for the month in which half of the stipulated contract period is over. 

iii)Index for the period under consideration. 

For the period extended under the provisions of clause 5 of the contract without any action 

under Clause 2, the same principles as for the period within stipulated period of 

completion, will apply. 

TIo: All India wholesale index for Tower steel material (Angles,channels & sections) as 

published by the Economic Advisor to Government of India, Ministry of Industry and 

Commerce and that valid on the last stipulated date of receipt of tender including extension 

if any. 

ZI: All India wholesale Index for Zinc for the period under consideration as published by 

the Economic Advisor to Government of India, Ministry of Industry & Commerce. 

However, the price Index shall be minimum of the following: 

i)Index for the month when the last consignment of Galvanized Steel for the work is 

procured or 

ii)Index for the month in which half of the stipulated contract period is over or 

iii)Index for the period under consideration. 

For the period extended under the provisions of clause 5 of the contract without any action 

under Clause 2, the same principle as for the period within stipulated period of completion, 

will apply. 

ZIo: All India wholesale Index for Zinc as published by the Economic Advisor to 

Government of India, Ministry of Industry & Commerce and as valid on the last stipulated 

date of receipt of tender including extension if any. 

Contractor 42 

Executive Engineer

PROFORMA OF SCHEDULES 

( Operative Schedules to be supplied separately to each of the intending tenderer) 

Tender document 

For the work: House keeping of Telephone Bhavan, CSC Bldg., PRO office, Inspection 

Quarters, Garden maintenance & Campus cleaning at Sangli for the year 

2010-2011. 

SCHEDULE `A` SCHEDULE OF QUANTITIES 

Schedule of Items of Work Annexed herewith as 

the Schedule A (Please refer to the Enclosed sheets) 

Contractor shall fill up the rates of each item in words and in figures both legibly and also amount in 

figure only in the specified area against each item and not anywhere else. 

SCHEDULE `B` SCHEDULE OF MATERIALS TO BE ISSUED TO CONTRACTOR 

BY BSNL 

i) Cement, Steel reinforcement or any other material 

SHALL NOT BE ISSUED/supplied by BSNL to the Contractor unless otherwise specifically 

mentioned in the schedule of items of work.. 

ii) Cement and Steel reinforcement and all other materials conforming to relevant specifications shall 

have to be arranged and procured by the Contractor at his own cost as per conditions of NIT. 

iii) Cement and Steel reinforcement as per following specifications shall be arranged and procured 

by contractor at his own cost as per conditions applicable: 

Cement : 43 Grade Ordinary Portland Cement conforming to IS:8112-1989 

Steel Reinforcement: Thermo Mechanically Treated Steel 

Reinforcement bars of Grade Fe 415 conforming to IS:1786 -1985 

manufactured by Secondary producer. 

SCHEDULE `C` T&P 

All tools and plants required for execution of the work shall have to be arranged by the Contractor at 

his own risk and cost. 

SCHEDULE `D` 

Extra schedule for specific requirements / documents for the work, if any: 

Please refer to the Additional and Special Conditions of Contract and 

Additional Specifications enclosed herewith in Part ONE. 

SCHEDULE `E` 

Schedule of component of Materials, Labour etc for escalation under 

Clause 10 C of the Clauses of Contract : 

CLAUSE 10, 10A,10B, 10C &10D SHALL NOT BE APPLICABLE FOR THIS WORK 

SCHEDULE `F` 

Name of Work As per NIT form 

Estimated Cost of Work As per NIT form 

Earnest Money As Per NIT form 

Contractor 43 

Executive Engineer

Performance Guarantee 5% of the Tendered Amount of the work to be 

(for works costing above submitted within 15 days of the issue of acceptance/ 

Rs.15 lakh.) award of tender. This Can be submitted in the form 

of Bank Guarantee on the prescribed format from 

any Scheduled Bank. 

Security Deposit 5% of the Tendered amount of the work to be 

(for works costing above deducted from the bills @ 10% of the gross amount 

Rs.15 Lakhs.) of the bill. 

( For works costing upto 10% of the tendered amount of work to be deducted from the 

Rs.15 Lakhs.) bills. 

The Sum Total of Earnest Money + Performance Guarantee + Security Deposit shall not be 

less than 10% of the Tendered amount of work. 

Officer Inviting Tender As per NIT form 

Maximum percentage for quantity As per percentage 

of items of work to be executed specified below 

beyond which rates are to be 

determined in accordance with Clause 12.2 For items of work: 

& 12.3 Minus one hundred percent, plus one 

hundred percent over the corresponding 

value of such item as mentioned in the 

Schedule of Quantities of items of work 

of the contract Agreement. 

Variables / Factors with reference to Standard Form No. BSNL W-7/8 referred to and forming 

part of the Tender document. 

Clause Section Reference Details / Value 

No. 

2. v) Conditions of 

contract Engineer-in-Charge of the work Executive Engineer (Civil), 

inviting the tender Or his 

successor officer in charge as per 

BSNL rules. 

2. viii) Accepting Authority Superintending Engineer 

(Civil), BSNL Kolhapur or the 

successor officer in charge as per 

rules of BSNL 

2. x) Percentage on the cost of Ten Percent 

materials and labour at worksite 

to cover all overheads and profits 

2. xi) Standard Schedule of Rates Delhi Schedule of Rates 

2007 published by Central Public 

Works Department including 

correction slips issued by CPWD 

till the date of receipt of tenders. 

9. ii) Standard BSNL Contract Form 

Standard Form No. BSNL W-8, 

comprising of General Rules and 

directions, Conditions of 

Contract, Clauses of Contract, 

Contractor 44 

Executive Engineer

Safety Code, Model Rules for the 

protection of health and sanitary 

arrangements for workers 

employed by the Bharat Sanchar 

Nigam Ltd.or its contractors, 

Contractor’s Labour Regulations, 

Various Proformas and 

Appendices etc including 

corrigendum / correction slips 

applicable for the above work 

and duly approved by the 

competent authority for the above 

work, 

hereinafter referred to as 

“Standard Form No. BSNL W-8” 

.It shall also deemed to be 

inclusive of all the Standard 

Publications, Rules, Acts, Laws, 

Notifications, Specifications, 

Schedule of rates, Standards etc 

referred to in the said Standard 

Form No. BSNL W-8 with 

correction slip2&3and in PART 

ONE of the Tender document. 

Clause 2 Clauses of Contract 

The authority competent for 

fixing the amount of compensation Superintending Engineer (Civil), 

BSNL Civil Kolhapur or its successor 

officer in charge or other competent 

officer as per rules of BSNL. 

Clause 5 

i) Time allowed for As specified in the Notice Inviting 

execution of work Tenders/ Tender Conditions 

Clause 5 

ii) Authority competent to give a Executive Engineer (Civil) in charge 

fair and reasonable extension of time of work or its successor officer in 

for completion of work charge as per rules of BSNL. 

Clause 7 Gross value of work Equivalent to the value of 35% of 

to be done together tendered amount or Rs. TWO 

with net payment/ Lakh whichever is less. 

adjustment of advances 

for materials collected, 

if any, since the last such 

payment for being eligible 

to interim payment. 

Clause 11. Specifications to be (a) CPWD Specifications 1996 

Contractor 45 

Executive Engineer

followed for execution Volume I to VII and 

of work revised Volume II 2002 for CM & 

RCC work (with correction slips issued 

by CPWD upto the date of 

receipt of Tenders. 

(b) Corrections to the CPWD 

Specifications as applicable. 

(c) Additional Specifications as 

annexed 

Should there be any difference between the 

specifications mentioned above and the 

specifications given in the schedule of quantities, 

the later shall prevail. 

Clause 

12.1.2 iii) Schedule of rates for CPWD DELHI SCHEDULE OF RATES 2007 

determining the rates for SHALL BE APPLICABLE FOR 

additional, altered or EXTRA / SUBSTITUTED ITEMS 

substituted items that 

cannot be determined under 

12.1.2(i) and (ii). 

Clause 

FOR CONTRACTS. 

12.1.2 iii) Plus/ minus the % 

over the rate 

entered in the 

schedule of rates. 

Clause 

As applicable to the contract 

12.2 & 12.3 Limit for value of For items of work 

any item of any : Minus ONE HUNDRED PERCENT 

individual trade Plus ONE HUNDRED PERCENT 

beyond which over the corresponding value of such 

sub clauses (i) to (iv) item as mentioned in the schedule 

shall not apply and of quantities of items of works of the 

Clauses 12.2 and 

12.3 shall apply 

contract-agreement. 

Clause 16. Competent authority For total value of items at 

For deciding the reduced agreement rates not exceeding 5% 

rates for items of of the Contract Value--Superintending 

substandard work Engineer (Civil), BSNL Civil Circle 

Kolhapur or its successor in 

charge as per rules of BSNL. 

Beyond this value -- Chief Engineer 

(Civil), BSNL Civil Mumbai or its 

successor in charge as per rules of BSNL. 

Clause 25. Competent authority for Superintending Engineer (Civil ) 

Conciliation Civil Circle PUNE or its successor 

officer as per rules of BSNL 

Clause 36 i) Minimum Qualifications and Qualification: 

Experience of Principal Technical (a) Graduate Civil Engineer 

representative in charge of the possessing degree in Civil 

work on behalf of the contractor Engineering from a University 

recognised by University Grants 

Contractor 46 

Executive Engineer

Commission or its equivalent 

degree. OR 

(b) Diploma in Civil Engineering 

from a recognized Board. 

Experience: 

(For works costing above Rs.5 lakh.) 

(a) At least Two Years experience of 

supervision of similar nature or of 

building works for Degree Holders 

OR 

(b) At least Five Years experience 

of supervision of similar nature or 

of building works for Diploma 

Holders. 

Note: Such Principal Technical 

representative shall be Full Time 

and shall also be supported by the 

requisite organization 

Clause 36. i) Recovery to be effected 1.Rs. 4000/- per month for 

from the contractor in the Graduate Engineer. 

event of not fulfilling the 2.Rs.2000/- per month for 

provisions of Clause 36 i) by Diploma holder. 

contractor 

Clause 42. i) a) Schedule of rates Delhi Schedule of Rates 2007 

for determining consumption for consumption published by Central 

of cement and bitumen with Public Works Department including 

reference to Standard Constants correction slips issued by CPWD till the date of 

opening of Tenders 

Clause 42. ii) Permissible variation over the Materials Cement : 

Theoretical quantities of MINUS TWO PERCENT 

Reinforcement & Structural Steel: 

MINUS TWO PERCENT 

individually for each diameter, section & 

category. 

Executive Engineer © 


Kolhapur. 

Contractor 47 

Executive Engineer

Name of work:- House keeping of Telephone Bhavan, CSC Bldg., PRO office, 

Inspection Quarters, Garden maintenance & Campus cleaning at Sangli for the year 2010-2011 

S.No. Description of items Qty. Rate Unit Amount 

1 Sweeping, cleaning of floors of offices, chambers, 

conference hall, Internal lobby etc (Excluding Office furniture 

,partitions and Equipments etc) and collecting office trash 

material and removal of spider nests periodically of all 

buildings in campus except staff quarters and disposal of 

same to Municipal dust bin daily. In addition, the mopping 

of floor area once a week for Admn portion and once daily 

for Technical portion respectively. (The above rate deemed 

to be included cost of necessary implements, mild 

detergents and cost of transportation of trash material to 

Municipal dust bins.) 

a) For Admn. Portion 11.00 Per 

Per 

Month Month 

b) For Technical / CSC (G/F) portion 11.00 Per 

Per 

Month Month 

2 Cleaning of toilets in all floors of all buildings in campus 11.00 

Per 

Per 

except Staff Quarters once daily including Providing of all 

washing material like Acid, phenyls naphthalene balls in 

wash basins & urinals this is inclusive of removal of any 

choke up in the pipe line complete as per the direction of 

Engineer in charge 

Month 

month 

3 Sweeping, Cleaning and mopping building staircase and 11.00 

Per 

Per 

lobby corridors at all floors of all buildings in campus including 

Staff Quarters and Basement Cable Chamber monthly and 

daily collecting bldg rubbish, garbage from all floors and 

disposal to Municipal waste bin.( The rate deemed to be 

include cost of brooms, acids,napthalene balls phenol 

required for cleaning work.) 

Month 

month 

4 Sweeping of external premises, open, spaces daily 11.00 

Per 

Per 

including removing grass shrubs and unwanted rubbish form 

open spaces, cleaning of open surface water drains weekly 

and collecting garbage from campus disposal to municipal 

dust bins etc. complete as per the direction of Engineer in 

charge ( The agency has to arrange necessary tools & 

equipment required for cleaning work) 

Month 

month 

Contractor 48 

Executive Engineer

5 Maintenance of garden having specified vegetation area ( 1000.00 Per 

area of lawn, hedging, flower beds, shrubs and tall plants X11 Sqm 

etc. inclusive of following operations Months 

1) Cleaning of garden by collecting leaves rubbish stems, 

rubble pebble etc. and disposal of same within 50m lead 

outside garden area. 

2) Watering of entire area of garden with flexible rubber pipe 

(water shall be supplied by the Department) 

3) Trimming of hedging and flower beds to regular shapes 

as directed by Engineer in charge, mowing of lawn using 

moving machine once in a month making good any 

depression in lawn removing and replacing dead plants in 

flower bed hedging and tall plantation, trees etc. wherever 

required at the rate of 1.00 Cum per 3000 Sqm. 

4)Supplying and applying a dose of dump manure and 

chemical fertilizers @ 25Kg. Per 3000 Sqm every fifteen 

days spreading pesticides as and when required to control 

pest attack ( Rate quoted shall be one month period only 

exclusive of water charges). 

6 Sweeping, cleaning & mopping of floors daily and staircase 11.00 

Per 

Per 

weekly of Inspection Quarters except Servant quarters and 

Internal lobbies etc (Excluding furnitures ,partitions and 

Equipments etc) and collecting rubbish material and 

removal of spider nests periodically of I Q and cleaning of 

Toilets daily of I Q as per the Item No. 1 above and disposal 

of same to Municipal dustbin daily. (The above rates 

deemed to be included cost of necessary implements, mild 

detergents acids, phenyls and naphthalene balls and cost 

of transportation of rubbish material.) 

Month 

month 

Total 

Executive Engineer (C), 


Kolhapur 

Contractor 49 

Executive Engineer

BHARAT SANCHAR NIGAM LIMITED

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