4/16/12 - Onaga-Havensville-Wheaton, USD 322

Onaga-Havensville-Wheaton
BOARD OF EDUCATION
UNIFIED SCHOOL DISTRICT NO. 322
Pottawatomie County, Kansas
MINUTES OF THE APRIL 16, 2012 REGULAR MEETING
I. CALL TO ORDER
Paul Zidek, Board President, called the April 16 th regular meeting to order at 7:00PM in the district
office.
ROLL CALL
Board Members Present:
Mike Handley Darlene Niehues
Rusty Helget Linda Werren
Arlene Jacobson Paul Zidek
Randy Kufahl
Board Member(s) Absent: None
Others Present: Superintendent Dr. Fred Marten, Clerk Janell Schmidt, Sandra Hill, Laurie
McClelland, Darrin Reith, Jeri Gerek, Jo Harris, Scott and Sherri Brunkow,
Carrie Simmons, Architect Brandon Gibson, Diamond Roofing Representatives,
Becky Nider, Rochelle Falk, Rhonda McLaughlin, Scott Kufahl and Cindy
Pederson
II. ADOPTION OF THE AGENDA
Helget moved to adopt the amended agenda adding NB18 Rosenfield Scholarship. Werren
seconded. Motion carried 7-0.
III. BOARD REPORTS
1. Superintendent/Onaga High Principal Report; Dr. Fred Marten
� OHS Activity Account
� Regional Music Contest Results for Band and Vocal
� Currently sharing a speech class with Centralia High and discussing future shop and/or
family and consumer science course sharing.
� Applied for a Kansas Clean Diesel Grant to partially fund the purchase of a new bus
� Rosenfield Scholarship—Two OHS Alumni, Leon Teske and Jay Schlegel, are providing
seed money for a financial scholarship to be awarded to the recipients of the Rosenfield
Scholar-Athlete award. It is hoped that an annual award can be continued through
donations to the USD322 Rosenfield Scholarship Fund.
April 16, 2012 Page 1 Board of Education Minutes

2. Onaga Elementary School Principal’s Report; Sandra Hill
� OGS Building Report and Activities Account Statement
� State Assessments are winding down
� Healthy Smiles; 156 students received free dental exams. Parents were given opportunity to
opt their children out of the screenings.
3. Technology Update; Darrin Reith
� The additional wireless access points were installed prior to Easter Break.
� Rusty Helget thanked Darrin for posting the student handbook to the district website.
IV. BILLS AND TREASURER’S REPORT
Kufahl moved to approve the bills and the March 2012 Treasurer’s Report as presented. Jacobsen
seconded. Motion carried 7-0.
V. PATRON INPUT
1. Scott Brunkow—expressed his appreciation for special education personnel Sara Abitz and
Parker Ast. His boys enjoy school this year due in part to Mrs. Abitz, Mr. Ast, Mrs. Harris and
Mrs. Spoonts. Scott asked that when bids are written for a handicapped bus that it is requested
the wheelchairs be positioned toward the front.
2. Sherri Brunkow—stated that she is happy with the special education staffing change for the
2011-2012 school year.
VI. STAFF INPUT
1. Jo Harris – Cookie, Jo’s Dalmatian dog, spent her first week at school as a Therapy Dog. Jo
shared photos of Cookie and the students and shared some stories of their week’s activities.
VII. OLD BUSINESS
1. Declaring A USD322 Diploma
Zidek moved to award a USD322 Diploma to Olivia O’Brien who has met the minimum high
school graduation requirements in the State of Kansas as provided for in House Substitute for
Senate Bill 23. Niehues seconded. Motion carried 7-0.
2. OHS School Song Banner
Tabled. Dr. Marten was directed by the Board to get price quotes.
3. Roof Bids
Two bids were received from Diamond Roofing of Manhattan ($389,885) and Faith Roofing of
Topeka ($399,607). The architecture firm of Spangenberg Philips Tice, who prepared the
roofing bid, recommended approving the TPO roof over the modified bitumen. The bid
included a 15 year warranty however Diamond Roofing Representative said that they can get a
20 year warranty at no extra charge.
Handley moved to accept the Diamond Roofing bid for TPO roofs on the entire sections as
bid ($389,885/unit costs sq ft OGS $20/OHS $3.50). Kufahl seconded. Motion carried 7-0.
April 16, 2012 Page 2 Board of Education Minutes

4. Trane Energy Project
KASB legal department reviewed the Trane contract. Their concerns regard the contract
wording as it pertains to Trane’s liability with respect to any Energy Savings shortfalls.
Handley moved to authorize an Energy Performance Contract with Trane for a project cost of
$1,030,872 and to approve the financing with Green Campus Partners for $1,030,872 over a
15-year term at 3.67% interest. Helget seconded. Motion carried 7-0.
VIII. NEW BUSINESS
1. Approve Minutes
Helget moved to approve the minutes of the March 12, 2012 regular meeting as presented.
Jacobson seconded. Motion carried 7-0.
2. Studio B Facility Rental
� Becky Nider addressed the Board regarding reversing their decision of 6/13/11 to no longer allow
Studio B Dance free use of the school facilities for dance recitals. Becky was informed of this
action in a letter dated 6/14/11 from the Superintendent of Schools (she provided a copy of the letter
to the Board). Dr. Marten cited reasons for the decision in his letter as the unacceptable condition
the facilities were left in after the group chose not to pay for district custodial services, usage of
facilities on a day that was not agreed upon, broken auditorium seat, usage of the library computer,
facilities left unlocked for several hours before a custodian was notified to secure the facilities.
Becky said that she was informed of the Board’s decision a month following the recital and that
parents read about the decision in the Board’s minutes published in the local newspaper. She said
that the parent volunteers did a great job cleaning the facilities and they never allowed students or
workers on the library computer. Becky stated that she has checked renting facilities at area schools
and their fees are much cheaper than USD322’s. However, she is an alumnus and danced for
USD322 and wants to continue holding her recital here. Using USD322’s facility rental fees for
private organizations or businesses (100% fees), the total cost would be $805 for practices and the
recital. She charges admission of $2 adult/$1 child. Studio B has performed at every OHS home
football game except homecoming this year and at five or more basketball games. She is not paid
by the district as dance sponsor however the district receives half-time entertainment.
� Board President Paul Zidek stated that he doesn’t want the recital moved anywhere else and doesn’t
want Studio B charged anything to use USD322 facilities.
� Board Member Randy Kufahl estimated that we take in more than $805 in gate at games when
Studio B performs.
� Board Member Darlene Niehues stated that it is upsetting that Becky would imply that district
personnel cannot recognize dirty facilities and computer usage when they see them.
� Rhonda McLaughlin stated that she wants her tax dollars to fund Studio B’s facility use. Her
daughter received a college dance scholarship because of the program.
Kufahl motioned to allow Studio B Dance to use district facilities for $20 per night (3 night
maximum of $60) to cover one hour of custodial time to do a facility walk through with Becky
each night. Zidek seconded. Motion carried 4 (Kufahl, Zidek, Jacobson, Werren) to 3 (Helget,
Handley, Niehues).
April 16, 2012 Page 3 Board of Education Minutes

3. Scholarship Committee Board Representative
Rusty Helget volunteered to serve as the Board’s representative on the 2011-2012 school year
scholarship committees. Zidek moved to appoint Rusty Helget as the SY2012 Scholarship
Committee Board representative. Clerk Schmidt clarified that this appointment would also
represent the Board on the new Rosenfield Scholarship Committee (NB18) in SY11-12. Kufahl
seconded. Motion carried 7-0.
4. Friends of USD322 Representative
Debbie Berges has submitted her resignation as a District Representative on the Friends of
USD322 Committee. Niehues moved to appoint Josephine Harris to represent the USD322 on
the Friends of USD322 Committee. Helget seconded. Carried 7-0.
5. Student Matter(s); Executive Session
Kufahl moved to go into executive session for 10 minutes to discuss student matter(s) to
protect the privacy interests of the individual(s) to be discussed. Werren seconded. Motion
carried 7-0. The Board was in closed session from 8:10-8:20pm with Dr. Marten. No action
was taken.
6. Negotiations; Executive Session
Handley moved to go into executive session for 5 minutes to negotiations and to protect the
district’s right to the confidentiality of its negotiation position and the public interest. Helget
seconded. Motion carried 7-0. The Board was in closed session from 8:20-8:25pm with Dr.
Marten.
Handley moved to return to executive session for 5 minutes to continue discussing
negotiations. Helget seconded. Motion carried 7-0. The Board was in closed session from
8:25-8:30pm with Dr. Marten. No action was taken.
7. Personnel; Executive Session
Handley moved to go into executive session for 20 minutes to discuss nonelected personnel
matters to protect the privacy interests of the individual(s) to be discussed. Kufahl seconded.
Motion carried 7-0. The Board was in closed session from 8:30-8:50pm with Dr. Marten.
Handley moved to return to executive session for 5 minutes to continue discussing
nonelected personnel matters. Kufahl seconded. Motion carried 7-0. The Board was in closed
session with Dr. Marten from 8:50-8:55pm.
Handley moved to return to executive session for 5 minutes to continue discussing
nonelected personnel matters. Kufahl seconded. Motion carried 7-0. The Board was in closed
session with Dr. Marten from 8:55-9pm.
Handley moved to return to executive session for 10 minutes to continue discussing
nonelected personnel matters. Kufahl seconded. Motion carried 7-0. The Board was in closed
session with Dr. Marten from 9-9:10pm.
Handley moved to return to executive session for 15 minutes to continue discussing
nonelected personnel matters. Kufahl seconded. Motion carried 7-0. The Board was in closed
session with Dr. Marten from 9:10-9:25pm. No action was taken.
April 16, 2012 Page 4 Board of Education Minutes

8. Personnel; Custodial Resignation
Niehues moved to accept Peggy McClain’s resignation as custodian effective April 10, 2012
and to thank her for her service. Mrs. Hill commented that Peggy did a nice job at the
elementary and that she got along very well with the students. Handley seconded. Motion
carried 7-0.
9. Personnel; Custodial Position
Dr. Marten interviewed several candidates for the vacant custodial position. He recommends
hiring Tonya Darrah. Helget moved to hire Tonya Darrah as custodian at 90% of custodian
wage until successful completion of a 6 month probationary period. Kufahl seconded. Motion
carried 7-0.
10. Personnel; Sponsorship Resignation
Niehues moved to accept Debbie Berges’ resignation as OGS Scholars Bowl Sponsor. Kufahl
seconded. Motion carried 7-0.
11. Personnel; Art Position
Niehues moved to offer a contract to Margaret Krogmann (Step1/Col.1) as Art teacher for the
2012-2013 school year. Jacobson seconded. Motion carried 7-0.
12. Personnel; Science Position
Kufahl moved to offer a contract to Jessica Espland (Step1/Col.5) as Science teacher for the
2012-2013 school year. Jacobson seconded. Motion carried 7-0.
13. Personnel; Summer 2012 Student Workers
Zidek moved to hire five student workers; 4 custodial workers, 1 of which must be age 18, and
1 USD office clerical worker a 7.25/hour. Helget seconded. Motion carried 7-0.
14. Personnel; Summer 2012 Drivers Education Instructors
Niehues moved to hire Dave Schmidt as the classroom instructor ($900) and Dave Schmidt and
Sean Spoonts as driving instructors ($20/hr) for the summer driver’s education program.
Werren seconded. Motion carried 7-0.
15. Personnel; Summer 2012 Driver’s Education Para-professional
Zidek moved to hire Jeanette Eisenbarth as driver education classroom para-professional
($10.30/hr) for the summer 2012 program. Kufahl seconded. Motion carried 7-0.
16. Driver Education Vehicle
Zidek moved to get bids on a replacement driver education car. Werren seconded. Motion
carried 5-2 (Handley, Helget).
17. Wheelchair Accessible Bus Bid
Zidek moved to get bids on a 48 passenger wheelchair accessible bus and to consult with the
Brunkows on students’ transportation needs. Werren seconded. Motion carried 6-1 (Handley).
April 16, 2012 Page 5 Board of Education Minutes

18. Rosenfield Scholarship
The Board was given a document establishing the Dick “Coach” Rosenfield Scholar-Athlete
Memorial Scholarship. OHS Alums Jay Schlegel and Leon Teske have provided seed money
for the establishment of an annual financial award of $500 per male and female recipient of the
Dick “Coach” Rosenfield Scholar-Athlete Award. They have an anonymous donor who will
match up to the first $10,000 donated to this scholarship. The scholarship shall be managed
and disbursed by the governing body of U.S.D. No. 322.
Kufahl moved to adopt the Dick “Coach” Rosenfield Scholar-Athlete Memorial Scholarship
with the first annual awards to be announced at the OHS 2012 graduation ceremony. Handley
seconded. Motion carried 7-0.
IX. ADJOURNMENT
There being no further business, President Zidek adjourned the meeting at 9:50PM.
________________________________________________
Board President
_____________________ ________________________________________
Date Approved Clerk of the Board
April 16, 2012 Page 6 Board of Education Minutes