CHAPTER 9 AIR FORCE MATERIEL UTILIZATION ... - Air Force Link

CHAPTER 9 

AIR FORCE MATERIEL UTILIZATION AND DISPOSITION PROGRAM 

Section 9A— GENERAL 

9.1. Purpose. This chapter implements A ir Force retention policy at the wholesale level. It provides 

guidance and direction to manage an effective materiel utilization and disposition program. 

9.2. Scope. The provisions of this chapter apply to all Air Force Air Logistics Centers (ALCs) and Inventory 

Control Points (ICPs). Deviations from these procedures are not authorized without written approval 

from Headquarters, Air Force Materiel Command Supply and Engineering Re quirements Division (HQ 

AFMC/A4Y). The Air Force Reutilization and Dispos ition program is supporte d by increment 3.5 the 

D035G Reutilization/Disposition System (RDS) within the Stock Control System (SCS) using data from 

the AFMC requirements computation systems and other supporting Air Force systems. RDS also receives 

data from the Defense Automated Information System (DAISY) operated by the DLA Disposition Services. 

The Special Tooling and Special Test Equipment (ST/STE) Program is supported by the Air Force 

Equipment Management System (AFEMS). The Defense Contract Management Agency’s (DCMA) Plant 

Clearance Automated Reutilization Sc reening System (PCARSS) manage s excess Air Force assets that 

result from contract closures. Functional areas included in this chapter are: 

9.2.1. The D035G Reutilization/Disposition System (RDS) (Section 9B). 

9.2.2. Management of the Disposition Program and Directed Deferred Disposal Freezes (Section 

9C). 

9.2.3. Air Force Retention and Transfer Policy (Section 9D). 

9.2.4. Management of Government-Owned Special Tooling and Special Test Equipment (ST/STE) 

(Section 9E). 

9.2.5. Plant Clearance Automated Reutilization Screening System (PCARSS) (Section 9F). 

9.3. Objectives. The objectives of the Air Forc e Utilization and Disposition Program are to enable system 

users to: 

9.3.1. Make full use of available assets in the DOD inventory. 

9.3.2. Preclude buying assets while usable assets of the same item are being sent to disposal. 

9.3.3. Preclude repair or overhaul of unserviceable assets when serviceable assets are available 

within DOD. 

9.3.4. Comply with the AF retention and disposal policy. 

9.3.5. Provide a tool for management, audit, and oversight agencies to analyze or survey actions performed 

within RDS. 

9.3.6. Provide a tool to remove excess materiel from the Air Force inventory. 

9.4. Management Concepts and Responsibilities. This section provides guidance and direction on 

reutilization and disposition management programs. Items that meet DOD item management coding criteria 

are coded for integrated materi el management. If management responsibility for an item passes from 

the Air Force to another service or agency it is not subject to the provi sions of this chapter. The require- 

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AFMAN 23-110 Volume 3 

Part 1, Chapter 9 

ments data systems will no longer pass records of that item to RDS. RDS automatically deletes the item’s 

records from the master utilization file. Occasionally excess quantities of some items will be en route to 

DLA Disposition Services at the time of item management tr ansfer. This materiel will continue to DLA 

Disposition Services since the Disposal T urn-in Document (DTID) was processed before the transfer 

date. 

9.4.1. The Air Force Stockage Policy Group, under the direction of HQ USAF/A4L, reviews DoD 

policies and objectives and develops Air Force materiel policy. 

9.4.2. HQ Air Force Materiel Command (AFMC/A4): 

9.4.2.1. Implements and enforces AF retention, transfer and disposal policies. 

9.4.2.2. Develops Air Force retention, transfer and disposal instructions. 

9.4.2.3. Ensures that Air Force personnel properly incorporate Air Force retention, transfer, and 

disposal policies and procedures in the data systems and produces the required reports. 

9.4.2.4. Shall comply with retention, transfer, and disposal guidance when directing retention, 

transfer, or disposal of materiel under their control. 

9.4.3. The AF PEO/ESC/HGGG/ILS-S: 

9.4.3.1. Ensures that the Integrated Logistics System-Supply (ILS-S) properly implements Air 

Force retention, transfer, disposal policies & procedures and produces the required reports. 

9.4.4. The Standard Systems Center (SSC): Writes retail procedures in AFMAN 23-110. Ensures that 

the Integrated Logistics System Supply (ILS_S) properly implements Air Force retention and transfer 

policies and procedures and produces the required reports. 

9.4.5. ALC and ICP responsibilities are: 

9.4.5.1. Develop and implement internal procedures to ensure compliance with policies and procedures 

established herein. 

9.4.5.2. Establish and maintain utilization and reutilization disposition control functions. 

9.4.5.3. Develop new or alternate applications of materiel. 

9.4.5.4. Prepare data, reports, and recommendations and maintain backup materiel for audit or 

review. 

9.4.5.5. Establish and maintain a self-inspection program as prescribed by AFI 90-201, Inspector 

General Activities, for all program areas established herein. 

9.4.6. The Air Logistics Center Materiel Sustainment Group (MSUG). The ALC MSUG administers 

and controls the ALC reutilization and disposition management programs. It serves as the focal point 

for development, implementation, maintenance, control, surveillance, and evaluation of policies and 

procedures. Areas of responsibility include management of assets that exceed the approved acquisition 

objective (AAO), assignment, control, and review of deferred disposal codes (DDCs), and retention 

policy. MSUG responsibilities include: 

9.4.6.1. Designate a site Disposition Program Control Officer (DPCO) to assure management of 

the Excess Review Program. DPCO responsibilities include: 

9.4.6.1.1. Provide centralized management control within an ALC or ICP on matters pertaining 

to the processing of potential reutilization materiel.



9.4.6.1.2. Issue local procedures in coordination with other involved organizations. 

9.4.6.1.3. Serve as the ALC or ICP point of contact on matters of potential reutilization. 

9.4.6.1.4. Oversee programs related to the disposition of potential reutilization materiel and 

provide management assistance when required. 

9.4.6.1.5. Maintain communication with the DPCOs at other ALCs or ICPs and with the command 

DPCO; participate in problem solving and idea exchanges, and efforts to ensure continuity 

and success of the program. 

9.4.6.1.6. Serve as the ALC or ICP point of contact for a ll matters pertaining to the AFMC 

Disposal/ Rebuy Program. 

9.4.6.1.7. Serve as ALC or ICP point of contact for all matters pertaining to retention polic y 

and use of deferred disposal codes. 

9.4.6.1.8. Perform other duties outlined in this chapter. 

9.4.6.2. Designate a site Front End Screening Program (FES) Program Control Officer to assure 

management of FES for all organizations within the ALC or ICP.. FES Program Control Officer 

responsibilities include: 

9.4.6.2.1. Provide ALC or ICP centralized management control on matters pertaining to the 

processing and review of DLA Disposition Services referrals of excess material on hand at 

DLA Disposition Services(s). 

9.4.6.2.2. Issue local procedures in coordination with all other involved organizations. 

9.4.6.2.3. Serve as the ALC or ICP point of contact for ma tters relating to withdrawal of 

materiel from DLA Disposition Services. 

9.4.6.2.4. Be aware of related programs and provide management assistance when required. 

9.4.6.2.5. Coordinate with FES Monitors at other ALCs and ICPs and with the HQ AFMC 

Policy OPR to solve problems, exchange ideas, and ensure continuity of the program. 

9.4.6.2.6. Perform other duties cited in this chapter. 

9.4.6.3. Designate a site Reclamation Program Control Officer (RPCO) to ensure management of 

Reclamation within the ALC or ICP. The ALC or ICP RPCO administers and controls actions that 

involve reclamation of complete aircraft, missiles, engines, and end items or assemblies. 

9.4.6.4. Designate a Special Tooling/Special Test Equipment (ST/STE) Program Control Officer 

(PCO) to assure management of ST/STE within the ALC or ICP. 

9.4.6.4.1. Provide guidance, policy, and procedures interpretation, system monitoring, and 

operational control for the ALC or ICP ST/STE program. 

9.4.6.4.2. Provide technical guidance on review, retention, contract coverage, storage, and 

disposal of ST/STE for which the government has, or plans to take, title. The ST/STE PCO 

may participate in contract negotiations and storage agreements and may serve as a chair or 

co-chair of on-site screening reviews at contractors' facilities. 

9.4.6.4.3. Assist with a training and orientation program. 

9.4.6.4.4. Contact and visit contractors, Defense Contract Management Area Operations 

(DCMAOs), HQ AFMC, and other DOD activities. 

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9.4.6.4.5. Other duties are prescribed in Section 9E. 

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9.4.6.5. Designate a Plant Clearance Automated Reutilization Screening System (PCARSS) Program 

Control Officer to assure management of PCARSS within the ALC or ICP. 

9.4.6.5.1. Administer and control all actions involving th e screening of excess production 

contractor inventory for the ALC or ICP operating procedures. 

9.4.6.5.2. Contact and visit contractors, DCMAOs, HQ AFMC, and other DOD activities. 

9.4.6.5.3. Perform other specific duties outlined in Section 9F. 

9.4.6.6. Designate an Interservice Supply Support Program (ISSP) focal point to ensure management 

of the ISSP within the ALC or ICP. The ISSP focal point is the designated representative of 

the ALC or ICP commander. 

9.4.6.6.1. Serve as the ALC central point of contact for DOD utilization program matters. 

9.4.6.6.2. Coordinate with other ALC or ICP organizations to provide centralized control of 

the reutilization and disposition program; review and analyze the program's accomplishments. 

9.4.6.6.3. Assist with training courses and provide briefings on interservice supply support 

concepts and procedures. 

9.4.6.6.4. Review, evaluate, and establish local controls to ensure maximum use of materiel 

available from other military services. 

9.4.7. Product sustainment groups that are subordinate to ALC Aircraft and Materiel Sustainment 

Wings establish specific utilization, reutilization, and disposition control functions (PD Monitors). 

These monitors are the group focal points for development, implementation, and further definition of 

policies and procedures within the group. The sustainment group monitor receives, distributes, monitors, 

and ensures accomplishment of workflow functions within the group. Responsibilities include: 

9.4.7.1. Receive and respond to ALC or ICP program focal point requests for information. 

9.4.7.2. Elevate problems that cannot be resolved by coordinating activities to the appropriate 

supervisory levels. 

9.4.7.3. Establish and maintain internal self-inspection programs in accordance with AFI 90-201 

for program areas described in this manual. The format, data content, frequency, and depth of 

inspection may exceed that directed by local ALC or ICP practices. 

9.4.7.4. Identify and report system functional problems and coordinate proposed operating procedures 

through the Site OPR. 

9.4.7.5. Perform other duties outlined in this chapter. 

9.5. Other Utilization and Interservice Guidance References. 

9.5.1. U.S. National Archives and Records Administration General Records Schedules at http:// 

www.archives.gov/records-mgmt/ardor/. 

9.5.2. DOD 4140.1-R, DOD Supply Chain Materiel Management Regulation. 

9.5.3. DOD 5200.1-R, Information Security Program. 

9.5.4. DOD 4160.21-M, Defense Materiel Disposition Manual.



9.5.5. DOD 4160.21-M-1, Defense Demilitarization Manual. 

9.5.6. Federal Acquisition Regulation (FAR). 

9.5.7. AFPD 23-5, Reusing and Disposing of Materiel. 

9.5.8. AFI 23-501, Retaining and Transferring Materiel. 

9.5.9. AFI 90-201, Inspector General Activities. 

9.5.10. AFMAN 23-110, Vol 3, Part 3, Chapter 2, Property Accounting Documents, Files, and 

Records. 

9.5.11. AFMAN 23-110, Vol 6, Chapter 5, Utilization Screening. 

9.5.12. Air Force Records Disposition Schedule at https://webrims.amc.af.mil/. 

9.5.13. AFMCR 400-21/AMC-R 700-99/NAVSUPINST 4790.7/MCO P4410.22C, Wholesale Inventory 

Management and Logistics Support of Multiservice Used Nonconsumable Items. 

9.5.14. AFMCI 23-102, Purchase Request/Military Purchase Request (PR/MIPR) Operations. 

9.5.15. AFMCMAN 25-1, Repair Parts Kits Users Manual. 

9.6. Reutilization Screening Methods. Reutilization screening is ac complished automatically through 

“push” reports and manually through user interrogation. The following methods are fully explained later 

in this chapter and briefly described here for information: 

9.6.1. Front End Screening (FES): Each DLA Disposition Services receives excess materiel from one 

of the services and establishes a record in the Defense Automated Information System (DAISY). This 

system maintains standard centralized property control and accounting for DLA Disposition Services 

activities. During the record establishment DAISY notifies each DOD inventory control of the 

receipt. These notifications enter RDS at each ICP or ALC as FES referrals. The Stock Control System 

compares the FES referrals with item requirements computed in the Requirement Management 

System and in the D075 Automated Budgeting System. The SCS matches FES notifications with the 

requirements and purchase request status that are maintained in the RDS master files. The ALC or 

ICP requisitions materiel for which they determin e a need directly from DLA Disposition Services 

via RDS. 

9.6.2. Plant Clearance Automated Reutilization Screening System (PCARSS). Upon termination, 

expiration, completion or changes to a contract, the contractor repor ts excess materiel (raw materiel, 

purchased parts, finished products, and miscellaneous) to the PCARSS. PCARSS refers the items, 

stock listed and non-stock listed, to the ICP monitor. Contractors who have no access to PCARSS 

submit manual screening lists to the Plant Clearance Officer (PLCO) who forwards this information 

directly to the ICP monitors. For additional guidance on PCARSS refer to Section 9F of this chapter. 

9.7. Records Disposition. RDS files will be mainta ined in accordance with the U.S. National Archives 

and Records Administration General Records Schedules. 

9.8. Reserved for Future Use. 



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Section 9B—MATERIEL REUTILIZATION AND DISPOSITION MANAGEMENT PROGRAM 

9.18. Purpose. This section provides guidance and direction for operation of the Defense Materiel Reutilization 

Disposition Management Program within Air Force ALCs or ICPs. RDS is a secure web-based 

application that, depending on the user’s profile, allows users to view, process, review, approve, or query 

management actions in the following five functions: 

9.18.1. Front End Screening (FES). 

9.18.1.1. FES and NWRM. The IM a nd ES receives a pop-up notice/ dialog box in the workbasket 

if the item is a NWRM item. 

9.18.2. Excess Review List (ERL). 

9.18.2.1. ERL and NWRM. The IM and ES receives a pop-up notice/dialog in the workbasket if 

the item is a NWRM item. 

9.18.2.2. IMs or ESs can interrogate any NSN to see if it is a NWRM item by logging into the 

RDS SCS. Upon logging into the homepage, the IMS or ES w ill click on the “Assets” tab, then 

“Interrogations”, and lastly “Stock Number Interrogation” to view all NWRM items. 

9.18.2.3. RDS displays the NWRM indicator on th e ERL history (historical reference detail 

page). 

9.18.2.4. NWRM indicators are maintained in RDS when archived. 

9.18.2.5. The IM must zero disposal quantity and take the appropriate disposal action IAW AFI 

20-110 at http://www.e-publishing.af.mil/shared/media/epubs/AFI20-110.pdf for NWRM 

items. 

9.18.3. Reclamation (programmed and non-programmed). 

9.18.4. End item reclamation. 

9.18.5. Disposal and rebuy identification and analysis.



9.19. System Operations. 

9.19.1. RDS is a segment of the Supp ly Control System (SCS) and uses data from segments of the 

D200 Requirements Determination System, cataloging management system, Air Force procurement 

systems, and other SCS subsystems. 

9.19.2. RDS notifies users of pending workload when they log in to the system. 

9.19.3. The system maintains a record of assets and requirements for excess review, reclamation, utilization, 

and the disposal/rebuy processes. 

9.19.4. RDS only processes cataloged items with national stock numb ers. However, the system displays 

data for review and disposition of non-defi nitive stock numbers (“ND” in the fifth and sixth 

positions) and items with Acquisition Advice Codes (AAC) that define them as terminal items (AAC 

V, X, and Y). Assets of items with Kit numbers (“K” in the fifth position of the NSN) may be 

inducted at the manager’s discretion. 

9.19.5. The induction of the latest computation data will archive existing in-process work flow activities; 

however, items in suspended status will not be archived. 

9.19.6. RDS provides “Help” links, a system tutorial, and system operation information. 

9.19.6.1. The “RDS TRAINING SIMULATION” is located within the “HELP” hyperlink function. 

This opens a new browser; it will not close the RDS browser. 

9.19.6.2. RDS maintains a ”CHECKLIST” function that organizes specific checklists within the 

appropriate functional area,e.g., for help with working the quarterly Excess Review (DPCO 

“Push”) or with “User Initiated Excess Review” (Inventory Management Specialist (IMS) Initiated 

“Pull”). Follow these steps: Click on “HELP”, then “CHECKLIST”, then “AIR FORCE 

CHECKLISTS”, then “ASSETS”, then “EXCESS REVIEW”. Included within the checklist are 

specific instructions for each user role. 

9.19.7. Excess Review List (ERL) process. The current excess review cycle compares excess quantities 

in requirements computation systems with the latest asset data in the Stock Control System. The 

system screens display the excess quantities and asset balances for all interchangeable family members 

within a subgroup. The ERL candidates pass to the HQ AFMC OPR workbasket, who releases 

them to the ALC Disposition Program Control Officer (DPCO) workbaskets. The DPCOs release 

them to the wing or group program monitor workbaskets (RDS displays these as the product director 

(PD) monitor workbasket), who in turn releases the workload to the item managers. 

9.19.7.1. The HQ AFMC OPR, the DPCOs, and the wing or group program monitors (PD monitors) 

can review the list of items before releasing the workload to the next level. RDS offers several 

sorting and selection options to view the data. Each of these users can select which items to 

be released, or can release the entire list without reviewing it. 

9.19.7.2. Any of the above users or the item manager can introduce an item into the workflow as 

“User Initiated.” However, the system disallows entry of any item that is already in workflow and 

will display an error message. 

9.19.8. The system also provides: 

9.19.8.1. DPCOs, PD monitors, and item managers the ability to recall subgroup master NSNs to 

their workbaskets, 

9.19.8.2. All users with visibility work in progress for all items under their control. 

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9.19.8.3. Hyperlinks that allow users to view the definition and standardization rules for every 

data element on the screens 

9.19.8.4. A “TABLES” function that includes“Workflow Timeout” and “Approval Range Table” 

features. Workflow Timout allow the ALC DPCOs and RPCMs to establish time frames for users 

to finish workflow tasks before they are considered “overage” The Approval Range Table allows 

local OPRs to set dollar ranges for management approval of these tasks. 

9.19.9. When approved actions exit the work basket, all transactions are archived in accordance with 

Chief Financial Officer Compliance. Those disposal transactions result in an “A0A/VD” transaction 

within RDS to SCS, which formats an A5J transaction (Disposal Release Order) to the storage site. 

FES acceptance transactions generate an A0A fo r transmission by D035A to DLA Disposition Services 

for withdrawal of assets from DLA Disposition Services. Help links and checklists provide the 

users with specific step by step actions for each FES activity within the RDS environment. 

9.20. Stratification of Requirement and Asset Data. 

9.20.1. AFMCMAN 23-1 provides guidance and describes the processes that determine excess quantities 

for secondary items. AFMCMAN 23-4 provides guidance and describes the processes that 

determine excess quantities for primary (equipment) items.. 

9.20.2. AFI 23-501 and Section 9D of this chapter outline Air Force wholesale retention policy. The 

references contained therein will be used extensively in making retention and disposal decisions. 

9.20.3. Asset and requirement data records are produced from each final requirements computation 

and passed to RDS for use in formulating various activities associated with management of assets. 

9.21. Materiel Requirements Data. The requirements data maintained in RDS are organized within the 

“ORDERS” function and are used to determine or identify FES and Reclamation (programmed and nonprogrammed). 

9.22. Asset Stratification Data. 

9.22.1. The asset stratification data maintained in RDS are organized under the “ASSETS” function 

and are identified as Excess Review. 

9.22.2. Asset records for the subgroup Master NSN, including unserviceable and serviceable (A2U 

and A2S Potential Reutilization Quantity), are compared to the most current AFMC inventory balances 

recorded in the SCS. This comparison determines availability of assets within each subgroup by 

actual National Stock Number (NSN) within the Interchangeability and Substitutability (I & S) group. 


9.24. Repair Requirements. 

9.24.1. The D075 Automated Budget Compilation Syst em (ABCS) updates repair requirements and 

passes them to RDS daily. The updates reflect the negotiated quantities based on output requirements 

and stratified to different precedence levels according to need. The negotiated quantities are displayed 

as an "R2" (current year repair) requirement by I & S subgroup mast er. The IMS can revise or adjust 

this quantity during a review period.



9.24.2. If the D075 repair requirement changes, the RDS system record will be updated to the D075 

system quantity. If there is no RDS system "R2" record, the RDS system will establish one. 

9.25. Base Excess Quantities. 

9.25.1. The Reparable Item Movement Control Sysem (RIMCS) in the D035K Recoverable Assembly 

Management Process (RAMP) directs unserviceable base-level material to repair, storage, or disposal. 

AFMAN 23-110, Volume 3, Part 3, Chapter 28 explains how to use RIMCS for base level 

disposal. NOTE: Equipment items are not visible in RAMP. 

9.25.2. The Awaiting Parts (AWP) process in RAMP directs retention, return, or disposal of base 

level assets in AWP status in base maintenance. AFMAN 23-110, Volume 3, Part 3, Chapter 29 is 

being written to provide details explaining how to use the AWP process for base level disposal. 

NOTE: Equipment items are not visible in RAMP. 

9.25.3. To view equipment items located in a base warehouse, access the C001 Air Force Equipment 

Management System (AFEMS) Asset- Validation or Asset-Base/Depot screens. 


9.27. Utilization Screening of Kits. AFMCMAN 25-1, Repair Parts Kits Users Manual, provides 

instructions for disassembly and disposition of kits. 

9.28. Interservice Utilization of Supply System Stocks. Policy and procedures for Interservice Supply 

Support are in AFMCR 400- 21/AMC-R 700-99/NAVSUPINST 4790.7/MCO P4410.22C, Wholesale 

Inventory Management and Logistics Support of Multiservice Used Nonconsumable Items. 



9.31. Front End Screening (FES). The RDS generated FES is a “push” proces s located under the 

“ORDERS” function of the RDS Display. The FES process, which is offered worldwide, is time sensitive 

and should be worked within timeframes established in local Workflow Timeout tables. 

9.31.1. The DLA Disposition Services maintains a record in the Defense Automated Information 

System (DAISY) of excess assets located at each DLA Disposition Services. As each DLA Disposition 

Services receipt is recorded in the DAISY, the FES process identifies the wholesale item manager 

and notifies the item manager of asset availability. This notification passes to RDS daily. 

9.31.2. RDS logic reviews known requirements positions, current Purchase Request (PR) status, and 

current contracts with undelivered assets. FES referrals that meet any or all of these criteria pass to 

the site FES monitor’s workbasket, who releases them to the product sustainment group workbasket. 

Users can view FES candidates by clicking the “ORDERS” button and selecting “FES” and “Workbasket” 

on the drop-down menu. 

9.31.2.1. The inventory management specialist (IMS) reviews in the IMS workbasket and 

decides to accept or reject the assets . Justification for rejection or acceptance of assets having a 

valid requirement may be required within system prompts (pop-up messages). Assets will not be 

marked for return unless there is a valid requirement. 

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9.31.2.2. The following restrictions are inherent in the system design, based on business rules and 

applicable regulations. 

9.31.2.2.1. RDS displays a Withdrawal Reason selection block for the user to indicate if a 

return was preventable or non-preventable. The user checks the appropriate block if the Disposal 

Turn In Document (DTID) originated at the owning (requisitioning) site. The user shall 

state that the original disposal action was “Preventable” or “Non Preventable” by making the 

appropriate selection and enters the reason in the free text field and in the “Comments/ 

Endorsement” free text box at the bottom of the screen. The sy stem stores the codes N (Non 

Preventable) or P (Preventable) with the subgroup master NSN record and makes them available 

for HQ AFMC program analysis. These codes are also used to generate the Disposal 

Withdrawal/Coral Reduce report. 

9.31.2.2.2. System logic for this “Push” process prevents requisitioning of quantities greater 

than the displayed requirements position or the due-in quantity. 

9.32. User Initiated Front End Screening (FES) (“Pull” Process). The RDS “ORDERS” Button and 

Drop Down Selection “FES”, “USER INITIATED” provides the user with the capability to directly query 

DLA Disposition Services st ocks by FSC, NIIN or NOUN. The reason for the withdrawal reason (preventable 

or non-preventable) appears in the comment s section assigned to the item manager . Only item 

managers can initiate requisitions for DLA Disposition Services held materiel. 

9.33. Demilitarization of Excess Items. Activities engaged in the proce ssing of weapon systems for 

transfer, donation, static display, and disposal shall comply with demilitarization policies and procedures 

prescribed in this chapter and in AFMAN 23-110, Volume 6, Chapter 7. 


9.35. Disposal of Excess Assets. 

9.35.1. There are two methods within RDS to dispos e of excess assets. One is based on excess position 

passed to RDS from the requirements computation systems. The second is user initiated and 

applies to, but is not limited t o, Time Compliance Technical Order (TCTO) Kit Items, Modification 

Kit, “ND” numbers and any Air Fo rce managed NSN that the IMS de termines is excess. All, however, 

must relate directly to an assigned RDS wholesale IMS-equipment specialist (ES)-Supervisory 

“string” in order to progress th rough the workflow process. RDS only processes items with Supply 

Condition Codes A, B, C, D, F, G, and H. 

9.35.2. Certain restrictions are inherent to the system design based on business rules and applicable 

regulations. Specific examples follow but are not inclusive. 

9.35.2.1. Federal Supply Group 70 or Material Management Aggregation Code JZ (Automatic 

Data Processing Equipment). 

9.35.2.2. Certification of Hard Drive Disposition (Degaussing). See Office of the Secretary of 

Defense Policy Memo, 4 Jun 01, Disposition of Unclassified DOD Co mputer Hard Drives and 

AFSSI5020, Remanence Security. 

9.35.2.3. PD Letter of Waiver required.



9.35.2.4. ND # - IM will be required to provide clear text memo prior to transfer to DLA Disposition 

Services. Attachment 9B-5 is a sample format disposal addendum sheet. 

9.35.2.5. Demilitarization Code. 

9.35.2.5.1. Demilitarization code "F" requires special Instructions. See Section 9F. 

9.35.2.5.2. Demilitarization code "G" requires inert certification; if not attached to the item, 

forward to Maintenance with AFMC Form 206 to obtain inert certification. 

9.35.2.5.3. Demilitarization code “P” is required for items on the Munitions List (Significant 

Military Equipment). This code will also be a ssigned to classified Ammunitions, Explosives, 

and Dangerous Articles (AEDA). See Section 9F of this chapter for additional guidance. 

9.35.2.5.4. DLA Disposition Services does not accept classified or hazardous items until the 

maintenance activity has sanitized or demilitarized the assets. Components that have valid 

requirements will be reclaimed from excess end items prior to disposal. Upon completion of 

the required declassification, demilitarization, or reclamation, the residue (identified to the 

actual NSN of the asset) will be forwarded to the Supply activity by the maintenance organization 

accomplishing the demilitarization or reclamation action. Excess classified and hazardous 

items will be processed according to AFI 31-401, Information Security Program 

Management, and DOD 4160.21-M, as applicable. Reclamation will be processed according 

to AFMCR 65-31. 

9.35.2.5.5. Upon completion of the AFMC IMT 206, Temporary Work Request requirement, 

the maintenance activity will turn in the residue, segregated by NSN, to the local supply. 

Supply will complete the disposal turn-in process. The DTID will contain a certification 

and authorized signature to the effect that declassification or demilitarization has been accomplished. 

Reference DOD 4160.21-M-1. 

9.35.2.5.6. For end items requiring reclamation, process an inter-condition transfer to transfer 

all the items from their present condition to condition code "P." End items meeting conditions 

stated in AFMAN 23-110, Volume 3, Part 3, Chapter 2, paragraph 2.21 may be transferred to 

condition code "P" for future reclamation action. 

9.35.2.6. Retail Supply Criticality Codes “C” and “S”. The wholesale IMS requests the retail 

IMS to remove this code. 

9.35.3. RDS Quarterly Excess Review List (ERL). ERL is located under “ASSETS” function of RDS 

Display. 

9.35.3.1. RDS generated ERL (“Push” process). User will view ERL candidate “ASSETS” button 

and drop down selection “EXCESS”, “EXCESS REVIEW”, and “WORKBASKET”. The 

IMS will conduct a review of all items and code for retention or disposal. Suggested disposal candidates 

are displayed by least preferred Air Force Order of Use (AFOOU) and least preferred supply 

condition. 

9.36. Review of Excess Items Prior to Approval for Disposal. 

9.36.1. All potential reutilization (excess) items must be reviewed prior to disposal to ensure that no 

known or projected requirements exist. This review will include exploring possible needs due to next 

higher assembly application, possible modification to a usable configuration, uses for other than its 

intended purpose and reclamation of component parts. This review may result in the retention of com- 

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puted excess assets. RDS incorporates direct interface with application and parts indenture databases 

to provide the user with inform ation and requirements position of components of end items authorized 

or approved for disposal. These data will provide enough information to the End Item IMS, ES, 

and supervisor to make an informed decision whether to initiate end item reclamation through the 

“survey” process. 

9.36.2. The review and coordination of the computed excess should be accomplished either during 

the requirements computation process or during the reviewing/coding of the computed excess within 

RDS. A coordinated effort among the IMS, the ES and appropriate s upervisory levels is required by 

RDS workflow logic. The ES must coordinate on all excess review NSNs coded for disposal or retention 

decisions forwarded by the IMS to the ES. In addition, the ES is required to validate the DEMIL 

and CIIC codes and may be required to initiate cataloging actions to correct these codes. Pending cataloging 

action will result in suspen sion of RDS activity for the Su bgroup Master. Suspension action 

occurs at the point of la st required approval level, returning to the IM workbasket. Suspended item 

will exit workflow when the cataloging action is complete. In situations where the IMS and ES cannot 

agree on asset disposition action, the decision will be elevated to the appropriate IMS and ES supervisory 

levels. 

9.36.3. If the IMS or the ES have insufficient knowledge to review the NSN in question, the program 

manager (PM) and the system manager (SM) and their system engineer(s) should be consulted. 

9.36.4. The user may override (increase or decrease) potential reutilization quantities (system suggested 

disposal) via input of a retention quantity. This action will reduce the system suggested disposal 

quantity. For a partial disposal there must be a retention c ode and a disposal code input to 

process the transaction. 

9.36.5. To preclude inclusion in future excess review lists, the IMS must ensure that the requirements 

computation system reflects decisions to retain all or part of a quantity that would otherwise compute 

into potential excess. This may involve assignment of deferred disposal codes, adjustments to maintenance 

factors, or catalog action to reactivate inaccurately coded items (e.g., items erroneously defined 

as terminal items with AAC V, X or Y). 

9.36.6. Retention and disposal reason codes are compatible with th e application listed and the commodity 

of item being reviewed. For example: Retention or disposal reason codes are compatible with 

active and obsolete end item applications; disposal reason codes are compatible with obsolete end 

item application; disposal reason code denoting disposal authorized because item is consumable 

unserviceable and is applicable to consumable (ERRC DesignatorXB3 and XF3) items; immediate 

action was taken to reactivate terminal and inactive items that are not coded for disposal. 

9.36.7. Prior to the induction of a new computation cycle in RDS the site DPCO must coordinate 

with RDS site OPR and corresponding site RPCO/FES monitors. The induction of the latest computation 

data will archive existing in-process work flow activities. The DPCO will be contacted for assistance 

if it appears that the IMS and ES will not complete action on the NSN by suspense date. 

9.37. RDS Reclamation (Programmed/Non Programmed, for Engines and complete Aircraft). 

Reclamation is located under “ORDERS” function of RDS display. 

9.37.1. RDS generated Reclamation (“Push” process). User will view Reclamation candidate 

“ORDERS” button and drop down selectio n “RECLAMATION”, “RECLAMATION WORKBAS- 

KET”.



9.38. RDS Disposal/Rebuy. Disposal/Rebuy is located under “ORDERS” function of RDS Display. 

9.38.1. HQ AFMC use of the Disposal/Rebuy function is accomplished via a Headquarters Disposal/ 

Rebuy OPR generated report requesting review and an alysis (“Push” process). User will view DIS- 

POSAL/REBUY under the “ORDERS” button and drop down selection “DISPOSAL/REBUY”, 

“WORKBASKET”. 

9.38.2. The Disposal/Rebuy report developed at by HQ AFMC displays items that have shown both 

disposal action and subsequent rebuy (procurement action) within a period of time defined by the 

report initiator. The reports developed by Headquarters are provided to the ALCs or ICPs for their 

review, analysis, and coding. The resulting summary reports are used at HQ AFMC and at the ALC or 

ICP to assess policy implementation and to identify training shortfalls. 

9.38.3. The Disposal/Rebuy function is a management tool for site managers to review and analyze 

disposal or buying activities. Running this query on a periodic/a s needed basis enables management 

personnel to assess policy implementation and identify training shortfalls to prevent future inappropriate 

disposals or buys. 

9.39. Management Reports: RDS produces management reports for management, control and analysis. 

The reports are defined with all pertinent data, within Attachment 9B-4. All RDS products will be maintained 

on file for periods as required by U.S. Na tional Archives and Records Administration General 

Records Schedules. 

9.39.1. Excess Summary Report (SCS-RDS-QT-001). This report displays data relating to an 

ALC’s or an ICP’s excess for the most recent computation quarter. The displayed data is sorted by 

organization and MDC. Totals are reported by unit, section, branch, division, and directorate. 

9.39.2. Initiations Listing Report (SCS-RDS-AR-012). The Initiation Listing Report displays a list 

of transactions (A0A VD and FES initiations) for disposed items associated with a user-specified site 

and date range. 

9.39.3. Weekly Disposal Transactions Summary (SCS-RDS-WK-002). Part 1 contains organizational 

detail data sorted by Manager Designator Code. It includes all A5J transactions for a specific 

week. Part 2 contains ALC or ICP summary data sorted by organization and ERRC. 

9.39.4. Monthly DAISY Detail Report (SCS-RDS-MO-027). The Monthly DAISY Detail Report 

displays detailed information about all requisitions that have received confirmation of disposal 

requests. 

9.39.5. Year to Date DAISY Summary for Headquarters (SCS-RDS-MO-028). This report displays 

DLA Disposition Services receipts for items sent to disposal containing a Disposal Turn-In 

Document (DTID) number beginning with “F”, “EY”, or “EZ”. 

9.39.6. DAISY Requirements System Summary (SCS-RDS-MO-029). The DAISY Requirements 

System Summary report summarizes an ALC’s or an ICP’s disposal transactions (XR1 and XR3) 

received at the DLA Disposition Services during the last complete month. Information is generated 

for each ALC or ICP sustainment group, sorted by ERRC, DODAAC, and Supply Condition Code. 

The number of transactions (items), number of uni ts, and extended costs is displayed for the month 

and fiscal year to date, along with a grand total of this data for the group. 

9.39.7. DAISY DLA Disposition Services Summary Report (SCS-RDS-MO-030). The DAISY 

DLA Disposition Services Summary Report summarizes all disposal (XR1 and XR3) transactions 

received by DLA Disposition Services during the last completed month. Data is reported for each 

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DLA Disposition Services, sorted by ALC or ICP and by groups of ERRCs (C,T, N, and P for secondary 

items (spare parts): S and U for prima ry items (equipment)) within the ALC or ICP. Totals for 

each of the ERRC groups are displa yed, with the totals for the DL A Disposition Services consisting 

of combined ALC or ICP data. Finally, all DLA Disposition Services data is summarized into an 

aggregated report for ALC or ICP and Headquarters use. 

9.39.8. DLA Disposition Services Receipts/Withdrawals by DODAAC (SCS-RDS-MO-031). 

The DLA Disposition Services Receipts/Withdrawals by DODAAC report displays a detailed list of 

an ALC’s or ICP’s withdrawals from DLA Disposition Services during the last completed month. 

This report is also known as the DAISY 2 report. 

9.39.9. Disposal Withdrawal Analysis (Coral Reduce Report) (SCS-RDS-AR-003). The Disposal 

Withdrawal Analysis (Coral Reduce Report) displays the number of previously disposed items that 

were withdrawn during a selected date range. The data is displayed for a user -specified site and date 

range. 

9.39.10. Reclamation Requirements for Project Number (SCS-RDS-AR-019). The Reclamation 

Requirements for Project Number report displays requirements, project quantity, and quantity per 

application list for a user-specified site and project number. 

9.39.11. Reclamation Requirements Summary (SCS-RDS-AR-020). The Reclamation Requirements 

Summary report displays a reclamation requi rements summary for a specific project number, 

based upon the latest computation cycle data received from the Secondary Item Requirements System 

(SIRS) (D200A). 

9.39.12. Reclamation Rejected Records (SCS-RDS-AR-021). The Reclamation Rejected Records 

report identifies project number data that containe d errors when it was received from the Applications, 

Programs, and Indentures (D200F) system. The da ta is displayed for a user-specified site and 

project code. 

9.39.13. DTS Single NIIN Disposal/Rebuy Report (SCS-RDS-AR-036). The DTS Single NIIN 

Disposal/Rebuy Report displays a list of disposal and rebuy transactions that occurred within a 

selected number of months of each other (time span). 

9.39.14. DTS Site Disposal Summary (SCS-RDS-AR-037). The DTS Site Disposal Summary 

report summarizes disposal quantities and the dollar value of those disposals for a user-specified site 

and date range. 

9.39.15. DTS NSN Summary Report (SCS-RDS-AR-38). The DTS NSN Summary Report displays 

quantities and dollar values for disposal and re buy transactions that occurred within a selected 

number of months of each other (time span). 

9.39.16. DTS Disposal Rebuy Summary Report (SCS-RDS-AR-39). The DTS Disposal/Rebuy 

Summary Report displays quantities and dollar valu es only for disposal transactions where rebuy 

exists within a selected time span that occurred within a selected number of months. The data is displayed 

for a user-specified site, time span, and date range. 

9.39.17. DTS Site Reason Code Summary fo r Headquarters (SCS-RDS-AR-40). The DTS Site 

Reason Code Summary for Headquarters report disp lays quantities and dollar values for disposal 

transactions of selected reason code and the rebuys that occurred within a selected number of months 

of each other (time span). The data is displayed for a user-specified site, time span, and date range.



9.39.18. DTS Detail Data Report (SCS-RDS-AR-41). The DTS Detail Data Report displays all 

including disposal, and purchase request (rebuy) tran sactions that occurred during the specified time 

period augmented by the selected time span. 

9.39.19. OSI Disposal with Rebuy (SCS-RDS-AR-42). The OSI Disposal with Rebuy report lists 

only those disposal transactions within selected time period where rebuy transactions have occurred 

during a computed time span of -90 days and sel ected time span parameter augmented by additional 

conditions selected. 

9.39.20. OSI Single NIIN Transactions History (SCS-RDS-AR-43). The OSI Single NIIN Transaction 

History lists all transactions of disposal, purchase requests, DLA Disposition Services receipts, 

and DLA Disposition Services sales. Rebuys are available in the RDS history for the last 10 years. 

9.39.21. OSI Items Disposed but not De nied/Received/Sold by DLA Disposition Services (SCS- 

RDS-AR-44). This report lists discrepancies (shortages and excesses) between disposals (A5J), denials 

by the DLA warehouse, and receipts and sales at the DLA Disposition Services. 

9.39.22. Summary of OSI Items Disposed but not Denied/Received/Sold by DLA Disposition 

Services (SCS-RDS-AR- 45). This report lists MMAC and FSC co des and descriptions, the dollar 

value of discrepancies by DEMIL code (shortages and excesses) between all disposals (A5J), DLA 

denials, and receipts and sales at the DLA Disposition Services. 

9.39.23. Disposal Denial Report (SCS-RDS-AR-004). This report displays a list of all denials 

(A6J) associated with a user-specified site. 

9.39.24. DTS Disposal Rebuy Consolidated Report (SCS-RDS-AR-046). This report displays 

DTS Disposal/Rebuy information for a user specified site, manager designator code, and date range. 

9.39.25. Recycling Control Point (RCP) Transactions Report (SCS-RDS-AR-022). This report 

displays all RCP transactions for a user-specified site and date range. 








Section 9C—MANAGEMENT OF THE DISPOSITION PROGRAM AND DIRECTED DISPOSAL 

FREEZES 

9.47. General. This section prescribes policies and responsibilities for managing the AF disposition program. 

The provisions of this section are applicable to all AF ALCs and ICPs, Air Force Materiel Command 

(AFMC) depot supply activities, and other AFMC organizations that manage disposition programs. 

9–15

9.48. Management Review of Inventory Control Point Controlled Excess Assets. 

9–16 



9.48.1. Determined excesses must be processed to the disposal activity in a timely manner. RDS will 

produces a quarterly Excess Review Listing (ERL) for inventory management specialist (IMS) to 

review for disposal or retention. The ERL will be approved and ju stified according to the signature 

level criteria determined locally. 

9.48.2. The aircraft, product, or combat sustainment group will ensure the IMS accomplishes the 

required review action within the prescribed time period, and th at necessary revisions and cancellations 

directed by the IMS are accomplished. 

9.48.3. The success of the AF disposition program is dependent upon the ALC or ICP processing of 

all documents produced from one cycle prior to the next quarterly cycle output. Management attention 

must be focused toward this accomplishment; the most effective means of accomplishing this is 

to ensure that internal self inspections specified in Section 9A of this chapter, paragraph 9.4.1., are 

established and current. 

9.49. Disposal Freeze Notice Criteria. 

9.49.1. A disposal freeze notice is a formal written directive issued by HQ AFMC to withhold certain 

materiel from disposal action for a definite period of time. Disp osal freezes will not be imposed 

unless fully justified and will be li fted as soon as a firm program is known that can be incorporated 

into the normal requirements computation. The formal written directive will state the expiration date 

for all freezes. 

9.49.2. A disposal freeze may be generated by HQ USAF, HQ AFMC, or as a result of a request from 

an ALC or ICP. HQ AFMC will control the issuance of disposal freezes. A disposal freeze may be 

established by weapon system, federal supply class (FSC), commodity, or individual item. 

9.49.3. The HQ AFMC Spares Requirements Bran ch (HQ AFMC/A4YR), with input from other 

organizations, gives final approval or disapproval of all requests for disposal freezes and any revisions 

or extensions thereto. 

9.49.4. The HQ AFMC/A4YR Disposition Program Control Office (DPCO) is responsible for 

assigning the freeze control number to disposal freeze directives, maintaining a consolidated record 

of all freezes, and periodically publishing a list of active freezes. 

9.49.5. HQ AFMC/A4YR will review and evaluate requests for a disposal freeze and will take one of 

the following actions: 

9.49.5.1. Concur in the request and prepare the freeze notice, revision, or extension. Approved 

disposal freezes will be forwarded to all ALCs and ICPs for the DPCO w ithin the Mission Support 

Group. 

9.49.5.2. Return the request to the requesting activity for further justification and substantiation 

when information furnished is incomplete or inadequate. 

9.49.5.3. Return the disapproved request to the requesting activity with rationale for disapproval. 

9.49.6. HQ AFMC/A4YR will review and evaluate existing disposal freezes once a year before the 

June SIRS computation. Information obtained from HQ USAF and from the ALCs or ICPs, as well as 

the most current programming and st atistical data, is used. The ALCs or ICPs will be requested to 

submit their recommendation and complete justification for extension, revision, or cancellation of all 

freezes to HQ AFMC.



9.49.7. The ALCs or ICPs may initiate a request at any time for a formal disposal freeze notice, revision, 

or cancellation. The request will be submitted to HQ AFMC/A4YR. 

9.49.7.1. The DPCO will be the contact point betw een HQ AFMC and the ALC or ICP IMS or 

system manager (SM) divisions in regard to disposal freeze notices. The DPCO will administer all 

disposal freeze directives according to these procedures, coordinate on all requests for disposal 

freezes initiated by the ALC or ICP, and ensure all required information and substantiation for the 

freeze are furnished. 

9.49.7.2. The DPCO will maintain records on all active freeze notices and will distribute copies 

to the appropriate ALC or ICP activities. The DPCO will ensure that all offices involved are notified 

and that involved ALC or ICP activities are complying with the freeze directives. 

9.49.7.3. The DPCO must ensure that the IMS has the latest information on active disposal 

freezes prior to each requirements computation for input or deletion of appropriate codes. When 

there is any doubt as to the currency of disposal freezes, the DPCO will contact HQ AFMC/A4YR 

and confirm the latest status. 

9.49.8. The IMS or SM will comply with AFMCMAN 23-1, Requirements for Secondary Items 

(D200A, D200N) when updating disposal deferred application tables. This action will preclude potential 

excess records from being passed to the RDS system for items involved in the freeze. 

9.49.8.1. If an item has several applications and all applications are coded "P" (peculiar); all 

Potential Reutilization (PR) quantities above the Economic Retention level will stratify to Contingency 

Retention. However, if one or more of the item applications are coded "P" but at least one 

other application is not coded "P," it will be necessary for the IMS to file maintain the item to 

ensure that the appropriate excess PR assets are frozen. 

9.49.8.2. The IMS can, when justified, assign deferred disposal code "R" to a subgroup master 

stock number in the requirements data systems. Use of the “R” code requires written approval 

from the aircraft, product, or combat sustainmen t group commander or director that manages the 

item. For historical and audit purposes, the IMS mu st retain current written justification specifying 

what NSNs must be kept, why, how many, ,for how long, and why the computed Economic 

Retention level is not sufficient. The “R” code causes assets above the Economic Retention level 

to stratifyinto the contingency retention segment of the central secondary item stratification 

(CSIS). These assets are part of the retention quantity passed to the RDS system. The “R” code is 

preferred over HQ AFMC controlled defe rred disposal codes “C” and “P” because the “R” is 

applied to the specific NSNs that must be reta ined. However, an AFMC directed application 

freeze takes precedence over the IMS assigned de ferred disposal code "R." Assignment of 

deferred disposal code "C" or "P" causes all assets on purchase request to stratify into the contingency 

retention segment of the CSIS. 

9.49.8.3. Regardless of a disposal freeze application; there will be cases, by individual item, 

where continued disposal action would be appropriate for individual items. These are items with 

asset quantities that exceed any possible use, considering all inventories of end items or aircraft. 

In these cases, individual decisions should be made to dispose of partial or total quantities. 

9.49.8.4. The IMS will provide disposition instructions to any base that reports excess assets of 

items that are affected by disposal freezes. 

9.49.8.5. The IMS will review deferred disposal codes according to the review schedules in 

AFMCMAN 23-1, Chapter 14, Paragraph 14.3.1. 3.2. The IMS will remove deferred disposal 

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codes that have served their legitimate purpos e and are no longer justified. Failure to remove 

unneeded deferred disposal codes causes excess inactive inventory, which can lead to reduced 

spares funding. 

9.49.9. The equipment IMS or SM will comply with the procedures in AFMCMAN 23-4, Computation 

of Requirements for Equipment Items (D039/D200C) for the retention of excess assets. This 

action will preclude potential excess records from being passed to the RDS system for items involved 

in the freeze. 

9.49.9.1. The HQ AFMC programming activity, in collaboration with the AFMC equipment program 

office at WR-ALC (762 CBSG), assigns Deferred Disposal Code “R” to primary items that 

are covered by a disposal freeze that HQ AFMC/A4YR approved. 

9.49.9.2. HQ AFMC/A4YR may assign a Disposal Freeze Code to a weapon system, FSC, commodity, 

or individual item. This will cause Disposal Deferred Code of B, C, or P to be assigned to 

equipment items that have components in SIRS. This code cannot be overridden and can only be 

removed if AFMC/A4YR removes the Disposal Freeze Code or if the component items are 

deleted from the end item’s indentures in D200F Applications, Programs and Indentures (API) 

segment of RMS. 

9.49.9.3. The IMS can, when justified, input a retention additive requirement to a subgroup master 

stock number in the requireme nts data systems. For historical and audit purposes, the IMS 

must retain written justification specifying which NSNs must be kept, why, how many, and for 

how long. Use of a retention additive will cause excess assets to stratify into the Directed/Elected 

to Hold retention segment of the D200C Item and Dollar Stratification Summary (IDSS) report. 

9.49.9.4. The IMS will regularly review retention additives and ensure they have been deleted 

once they have served their legitimate purpose and are no longer justified. Overuse and failure to 

remove unnecessary retention additives can cause too much inactive inventory to negatively 

impact warehouse costs and spaces. 

9.49.9.5. Regardless of a disposal freeze application or the retention additive, disposal action 

may be appropriate for some items. These are items with asset quantities exceed any possible use, 

considering all inventories of interchangeable or like items. In these cases, individual decisions 

should be made to dispose of partial or total quantities. 

9.49.9.6. The IMS will provide disposition instructions to any base that reports excess assets of 

items that are affected by disposal freezes. 

9.50. Preparation of Disposal Freeze Notice. 

9.50.1. HQ AFMC/A4YR will include the following information and elements of data in each disposal 

freeze notice: 

9.50.1.1. A disposal freeze control number that includes the last two digits of the current calendar 

year, Julian date, number (beginning with "1" at the start of eac h calendar year), office, and a 

sequence freeze number (beginning with "1" at the start of each calendar year) of the organization 

responsible for preparing the freeze. For example, the twelfth control number issued by HQ 

AFMC/A4YR in calendar year 2005 on 30 April 2005 will have control number 05-120-A4YR- 

12. 

9.50.1.1.1. A freeze control number that is rescinded, expired, or canceled will not be reissued.



9.50.1.1.2. Any approved revision or extension to a disposal freeze that is not rescinded, 

expired, or canceled will continue to use th e freeze control number that was originally 

assigned. 

9.50.1.2. The disposal freeze notice directive will contain the following information: 

9.50.1.2.1. Property affected: For example, aircraft mission, design, and series (MDS); 

engine type, model, and series (TMS); number of aircraft involved; peculiar/common spares; 

support equipment (SE); SE spares and FSC/materiel management code (MMC). 

9.50.1.2.2. Freeze control number. 

9.50.1.2.3. Expiration date. 

9.50.1.3. The disposal freeze directive will include following statements or references to the 

applicable paragraph: 

9.50.1.3.1. “This freeze applies to all AF base excesses reported to HQ AFMC for disposition.” 

9.50.1.3.2. “Applicable IMS will update their disposal deferral application tables.” 

9.50.1.3.3. “This freeze does not affect reporting/releasing of materiel through the interservice 

supply support procedures (ISSP).” 

9.50.1.3.4. “This freeze does affect reporting or release of material through the ISSP.” If citing 

this paragraph, include specific instructions for actions to be taken by the ALCs or ICPs. 

9.50.1.3.5. “All materiel not transferred to disposal is included in this freeze. Disposal documents 

(DD Forms 1348-1, Single Line Item Release/Receipt Document) will be canceled.” 

9.50.1.3.6. “This freeze does not apply to obsolete materiel, directed condemned items, or 

materiel transferred to disposal activities.” Items with disposal reason code “DD ("DSP/NON- 

PUB ITEM,” see paragraph 9B2.1.) or has been approved for this code are considered obsolete. 

9.50.1.3.7. “This freeze does apply to obsolete materiel, directed condemned items, and 

materiel located in disposal activities.” If the freeze applies to assets at disposal activities, the 

IMS will take immediate action to return needed assets to active stock. 








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Section 9D—RETENTION AND TRANSFER POLICY 

9–20 



9.61. General. 

9.61.1. This section provides policy and procedures for the retention, stratification, transfer, redistribution, 

and disposal of materiel assets at the wholesale level. It includes guidance for interservice 

transfers and transfers to other federal civil agencies and Foreign Military Sales (FMS) customers. 

9.61.2. It implements the retention and transfer policy guidance contained in DOD 4140.1-R, DOD 

Supply Chain Materiel Management Regulation, and applies to all AF wholesale activities. 

9.62. Responsibilities. 

9.62.1. HQ USAF/ A4L: 

9.62.1.1. Approves AF retention and transfer policy. 

9.62.1.2. Directs worldwide implementation of approved policy. 

9.62.2. AFMC: 

9.62.2.1. Develops and implements Air Force retention and transfer procedures. 

9.62.2.2. Develops and recommends for HQ USAF/A4LM approval policy to be followed by all 

AF activities. 

9.62.2.3. Ensure Air Force personnel properly incorporate Air Force Retention and transfer policies 

and procedures in the data systems. 

9.62.2.4. Prepare data, reports, and recommendations and maintain backup materiel for audit or 

review. 

9.62.2.5. Establish and maintain a self-inspection program as prescribed by AFI 90-201, Inspector 

General Activities. 

9.62.3. AF Air Logistics Centers (ALC) sustainment groups will establish a focal point to administer 

AF retention and transfer policy. 

9.63. Retention Policy. 

9.63.1. All principal and secondary items in the AF inventory shall be retained as long as needed 

according to the policies set forth below. This is to assure utilization of government property and prevent 

the double expenditure of monies to re-procure items prematurely transferred to disposal. 

9.63.1.1. Wholesale managers at the ALC or ICP shall retain, subj ect to limitations in this paragraph, 

centrally procured serviceable and economically reparable assets cu rrently used on active 

DOD weapon systems, and associated end items, a nd determined to be needed for the projected 

life of the weapon system or end item. Reference DoD Cost Analysis Improvement Group Operating 

and Support Cost-Estimating Guide for retention timeframes.



9.63.1.2. Serviceable assets up to the authorized FMS Order I (FMSO I) stock level shall be 

retained to support projected customer requisitions under the Cooperative Logistics Supply Support 

Arrangements (CLSSA) Program. 

9.63.1.3. Sufficient quantities of assets applicable to DoD weapon systems or end items phasing 

out of the inventory should be retained to support the program through phase out IAW DoD 

4140.1-R. Unique items should be reviewed for possible contingency retention. Stocks of items 

with potential security security assistance contingency retention may be held based on historical 

demand and anticipated sales from foreign non-CLSSA customers. Stocks of items with no contingency 

retention may be held for up to 1 year after the phase-out of the weapon system, with a 

written detemination-renewable annually - by the Commander of the applicable IMM that holding 

the stocks is in the interest of the Department of the Defense. 

9.63.1.4. Serviceable assets that are peculiar to weapon systems or end items used solely by FMS 

customers and are not offered under a buy out (Ref erence, DoD 5105.38-M, Security Assistance 

Management Manual) shall be retained for no longer than two years without a recorded demand. 

9.63.1.5. Items unique to a weapon system that is being withdrawn from use should be reviewed 

for possible contingency retention. Stocks of items with potential security assistance contingency 

retention may be held based on historical demand and anticipated sales from foreign non-CLSSA 

customers. Stocks of items with no contingency retention may be held for up to 1 year after the 

phase-out of the weapon system, with a written determination - renewable annually - by the Commander 

of the applicable IMM that holding the stocks is in the interest of the Air Force. 

9.63.1.6. Retention Limitation. The retention criteria specified in paragraphs 9.63.1.1 through 

9.63.1.6. above shall be subject to an analysis of the costs of retaining items, shelf life, the potential 

long-term demand for the items, potential repurchase costs and for items essential to the operation 

of a weapon system, the expected life of the system and the number of systems in use. 

9.63.2. Asset Stratification. 

9.63.2.1. Principal and secondary assets are stratified as Approved Acquisition Objective (AAO) 

Stock, Economic Retention Stock (ERS), Contingency Retention Stock (CRS), or Potential Reutilization 

(PR) stock. General guidelines for these strata are in 9B2.1., DOD 4140.1-R, and AFMC- 

MAN 23-1. 

9.63.2.2. The ALCs shall retain wholesale assets up to the sum of the AAO, ERS, and CRS. 

Refer to chart in 9B2.1.. 

9.63.2.3. PR stock is the quantity that exceeds retention levels. It is the quantity that passed to 

RDS for disposal consideration. 

9.64. Disposal Policy. 

9.64.1. Assets that do not qualify for re tention under the retention criteria set forth in paragraph 

9.63. above shall be transferred to disposal. 

9.64.2. Assets that stratify into Potential Reutilization and other unneeded assets shall disposable 

promptly transferred to DLA Disposition Services unless new information justifies retention. 

9.64.3. If additional information justifies retention of assets after they stratify into Potential Reutlization, 

include that information in the next D200A computation cycle so the assets stratify into economic 

or contingency retention. See Attachment 9D-7. 

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9.64.4. Guidance for reviewing and processing items to disposal is contained in Attachment 9D-6. 

9.64.5. A list of items authorized for immediate transfer to disposal is contained in Attachment 9D- 

5. 

9.64.6. Disposal decisions shall comply with the retention and disposal logic chart in Attachment 

9D-4. 

9.65. Transfer Policy. 

9.65.1. Transfers within the DOD. It is DOD and AF policy that materiel assets be utilized within the 

DOD to the fullest extent practicable. Nuclear Weapons Related Materiel (NWRM) assets will not be 

transferred without written approval from the Wholesale IM IAW AFI 20-110. Assets of one military 

service shall be transferred to fill requirements of another military service requirement. Interservice 

supply support transactions, which include interrogations for asset availability, offers of excess assets, 

and transfers of the available assets, are conducted between wholesale managers. Wholesale assets of 

the military services and Defense Supply Centers (DSC) shall also be used to f ill deficiencies in the 

Prepositioned War Reserve Materiel Requirement (PWRMR) of another DOD activity. Transfers in 

the interservice arena will be handled in accordance with guidance contained in AFMCR 400-21. 

9.65.1.1. Wholesale managers should also submit interrogations (document identifier "QNE") to 

the Defense Program for Redistribution of Assets (DEPRA) to determine if retail assets are available 

to fill priority 01-08 backorders or small quantity buys. This shall be in accordance with 

DOD 4000.25-1-S2, Defense Program for Redistribution of Assets (DEPRA) Procedures. 

9.65.2. Transfers to Allied Forces. Transfers to Allied Forces are accomplished according to FMS 

policy and procedures contained in DOD 5105.38-M, Security Assistance Management Manual 

(SAMM), DOD 7000.14-R, Financial Management Regulation (FMR), and AFMAN 23- 110, Volume 

3 and Vo lume 9 . It is DOD policy that defense articles offered and sold to foreign governments 

and international organizations reflect favorably upon the U.S. Therefore, defense articles offered and 

sold under FMS will normally be new or unused, or as a result of rehabilitation, possess original 

appearance insofar as possible and, as a minimum, ha ve serviceability standards prescribed for issue 

to U.S. forces. 

9.65.2.1. Cooperative Logistics Supply Support Arrangements (CLSSA). 

9.65.2.1.1. During peacetime conditions, a CLSSA is the normal means for providing followon 

logistics support for equipment of U.S. origin that is in a llied or friendly country inventories. 

Under CLSSA procedures participating countries "buy into" the DOD inventory. Recurring 

CLSSA demands for secondary items shall be included in the computational system for 

forecasting CLSSA requirements. Assets shall be both stocked and maintained on order from 

procurement in anticipation of FMS country requisitions. 

9.65.2.1.2. When assets are transferred under matured CLSSAs, the sales are made from 

DOD inventory financed by CLSSA funds, and the materiel cost shall be reimbursable at full 

stock list price. 

9.65.2.1.3. Materiel sold through FMS under matured CLSSAs shall be given equal treatment 

with USAF requisitions (within priority) for on-hand and on-order depot stocks. 

9.65.2.1.4. Materiel requests received prior to maturation of the CLSSA are considered non- 

CLSSA requirements and shall not be provided the same priority as CLSSA requirements.



Materiel may be released, but not normally below the control level to fill non-CLSSA requirements. 

9.65.2.1.5. On an exception basis, materiel may be transferred from stocks below the control 

level to fill non-CLSSA requirements if release of the stocks will not adversely affect the support 

of U.S. Forces (such issues shall not be below the safety level). 

9.65.2.2. Nonstandard Support. Under nonstandard support procedures the customer’s materiel 

requirements are normally filled from procurement rather than from DOD stocks. Nonstandard 

support includes hardware or services required to support commercial end items; DOD obsolete 

end items, including end items that have undergone system support buy outs; and selected non- 

U.S. origin military equipment. In the event assets are available from DOD inventories, and the 

transfer out of stock will not a dversely impact the support of U.S. Forces, materiel costs shall be 

reimbursable as follows: 

9.65.2.2.1. As an alternative to procurement to satisfy operational requirements within the 

budget year, wholesale managers shall accept returned assets and provide a financial credit 

(latest acquisition price) to the owning DoD Component. No credit shall be authorized for 

returns of assets beyond the budget year, or to satisfy the currently unfunded portion of the 

war reserve requirements. 

9.65.2.2.2. When assets exceed the AAO and have not been procur ed in anticipation of military 

assistance or sales requirements as a result of CLSSAs, or pursuant to a military assistance 

or sales order, they are termed Excess Defense Articles and shall be sold in an "as is" 

condition at excess prices exhibited in DOD 7000.14-R, Financial Management Regulation 

(FMR) Volume 15. 

9.65.2.2.3. All FMS requirements for nonstandard support will be excluded from the demand 

base of the respective computational systems. Materiel shall not be procured nor retained in 

stock in anticipation of FMS transfers under nonstandard support procedures. 

9.65.2.3. System Support Buy Out. 

9.65.2.3.1. When it is determined that a weapon system/end item is or will become obsolete 

to U.S. Forces and the items are not covered under a CLSSA, action shall be initiated to offer 

all on-hand assets used solely on the obsolete weapon system/end item to all foreign countries/ 

international organizations that have previously purchased the weapon system or end 

item, still have them in their inventory, and are eligible for FMS support. 

9.65.2.3.2. The foreign country or international organization shall be allowed a maximum of 

two years to budget for and fund the system support buy out. 

9.65.2.3.3. Transfer of assets shall be at excess prices shown in DOD 7000.14-R, Volume 15. 

9.65.2.3.4. Disposition of assets remaining after expiration of the system support buy out is 

covered in paragraph 9.64.. 

9.65.3. Transfers to Federal Civil Agencies. 

9.65.3.1. With the exception of DOD excess materiel, the transfer of assets to agencies outside 

the DOD shall require reimbursement in accordance with DODR 7000.14, DOD Financial Management 

Regulation, Volume 1, as follows: 

9.65.3.1.1. Transfers of stock fund items shall be priced at the current stock list price. 

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9.65.3.1.2. Transfers of non-stock fund items below the AAO shall be priced at the estimated 

replacement cost of the item minus an adjustment for age and condition of the item being sold, 

if applicable. 

9.65.3.1.3. Transfers of non-stock fund items above the AAO sh all be priced at the current 

stock list price minus an adjustment for age and condition of the item being sold, if applicable. 

9.65.3.2. Transfers of DOD excess materiel shall be non-reimbursable and are not normally 

authorized from DOD stocks. Such transfers are the responsibility of the DLA Disposition Services 

in accordance with DOD 4160.21-M, Defense Materiel Disposition Manual. 

9.65.3.3. Transfers of DOD non-lethal surplus property may be made to the Department of S tate 

for humanitarian relief purposes pursuant to the Federal Used Property for Domestic Use Act of 

1990 (reference Title 40, United States Code, Chapter 48 (as amended), Section 203 -- Federal 

Property and Administrative Services Act of 1949). Such transfers are the responsibility of the 

DLA Disposition Services in accordance with DOD 4160.21-M. 

9.65.4. Transfer of Cryptologic Materiel. 

9.65.4.1. Transfers of peculiar cryptologic materiel, including communications security materiel, 

shall be accomplished in accordance with National Security Agency/Central Security Service regulations. 

NWRM Cryptologic materiel will be managed/transferred IAW AFI 20-110. The Cryptologic 

Systems Group (CPSG) at Lackland AFB has overall responsibility for cryptologic 

materiel management within the Air Force. They have item management responsibility for cryptologic 

materiel and peculiar items related to cryptologic equipment. 

9.65.4.2. Transfers of common cryptologic materiel -- those items of supply having application to 

both cryptologic and non-cryptologic equipment and obtained from supply sources other than 

CPSG --shall follow normal AF poli cy and procedures covered under paragraph 9.65.1. of this 

Section "Transfers within the DOD." 

9.66. Return Policy - Retail Assets. 

9.66.1. Items coded "XD1," "XD2," “XB3”, “XF3”, or identified as critical, regardless of expendability, 

recoverability, reparability category (ERRC) code, are automatically reported in the Reparable 

Assembly Management Process (RAMP). Equipment items coded “ND2” and “NF2” are reported in 

AFEMS via Integrated Logistics System-Supply (ILS-S). Serviceable assets above the requisition 

objective are reported to the prime ALC for redistribution to satisfy back orders and new demands. 

9.66.1.1. Serviceable "XD1" and "XD2" items are au tomatically returned to depot stocks or 

directed for transfer to disposal, if base disposal quantities are indicated, when the 30-month base 

retention period has been reached. 

9.66.1.2. Other centrally managed excesses, regardless of dollar value, shall be reported to the 

wholesale manager for disposition instructions (i.e., redistribution, retain temporarily, return to 

depot stocks, or dispose) per DOD 4000.25-1-M, Military Standard Requisitioning and Issue Procedures 

(MILSTRIP). 

9.66.1.2.1. All serviceable assets that are excess to the retail retention limit and not identified 

for redistribution or disposal shall normally be directed for return to depot stocks. 

9.66.1.2.2. AF wholesale managers shall not normally direct AF or other service retail activities 

to hold assets applicable to weapon systems/end items no longer in use at the retail activ-



ity. Assets shall be redistributed or directed for return to depot stocks or transfer to the DLA 

Disposition Services. 

9.66.1.2.3. For economic reasons non-credit returns to depot stocks, to fill levels above the 

approved acquisition objective (AAO), shall not be directed if the line item value is less than 

$50. 

9.66.1.2.4. Retail activities shall not return local excesses to depot stocks without proper 

authorization from the wholesale manager. Authorization is provided via reply to reports of 

excess, redistribution orders, reparable item movement control system codes, or correspondence. 

9.66.1.3. AF wholesale managers shall provide disposition instructions to the Aerospace Maintenance 

and Regeneration Group (AMARG) for assets reported in the AMARG storage account (as 

a result of removals from incoming aircraft). Inst ructions shall be to ship the assets to depot 

stocks, source of repair, or the DRMO. There shall be no credit involved in these transactions. If 

the items are applicable to non-excess aircraft in storage at AMARC, AMARC may elect to hold 

the items authorized for disposal until final status of the aircraft is determined. 

9.66.1.4. Wholesale managers shall not direct return of retail assets if there are sufficient wholesale 

assets to support the weapon system/end item throughout its remaining life -- disposal 

instructions shall be provided. 

9.66.2. Reimbursement Procedures - Retail Assets. 

9.66.2.1. Intra-Air Force transfers from retail supply activities to retail supply activities shall be 

on a non-reimbursable basis. 

9.66.2.2. Intra-Air Force returns to depot stocks shall be on a non-reimbursable basis unless 

credit is authorized in the disposition instructions. 

9.66.2.3. Interservice transfers from depot stocks to AF retail supply activities and transfers from 

DSC to AF retail supply activities shall be on a reimbursable basis. 

9.66.2.4. Interservice lateral redistribution of retail assets shall be on a reimbursable basis. 

9.66.2.5. Authorized returns of other service/Defense Logistics Agency (DLA) assets to fill 

requirements within the wholesale approved force acquisition objective (AFAO) level (less the 

currently unfunded portion of the war reserve requirement) shall be with credit. 

9.66.2.6. Authorized returns of other service/DLA assets to fill requirements in excess of the 

wholesale AAO level or to satis fy the currently unfunded war reserve requirement shall be without 

credit. 

9.67. Buy Back of FMS Excesses. 

9.67.1. Eligible countries shall report FMS excesses via the FMS Excess Materiel Returns (FEMR) 

Program for buy back by the prime ALC as follows: 

9.67.1.1. The reported excess must have a line item value of $50 or greater. 

9.67.1.2. Excesses with a line item value less than $250 are authorized for buy back to satisfy 

critical item requirements only. 

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9.67.1.3. Buy back of excesses with a line item value greater than $250 is authorized to fill deficits 

in the AAO. 

9.67.2. Buy back of FMS excesses is not authorized if assets are equal to or greater than the AAO. 

9.67.3. Buy back shall be at current stock list price. 

9.68. Packaging, Handling, Storage and Transportation (PHS&T). 

9.68.1. The shipper shall pay PHS&T costs if it is a non-directed sh ipment for transfers within the 

DoD supply system, for transfers from property disposal activities to DoD components, and for 

returns from DoD components to supply system i nventories, including stock fund returns with or 

without credit and transfers from one DoD stock fund or division to another. 

9.68.2. The recipient (consignee) shall pay PCH&T costs for transfers from property disposal activities 

to foreign governments or authorized non-DOD customers or donees. (The supply activity performing 

PC&H services for a property disposal activity shall be reimbursed directly for such services 

by the recipient.) Funding for PSH&T costs for reclamation actions shall be according to DOD 

4160.21-M. 

9.68.3. When nonappropriated fund property is transported for DOD morale, welfare, and recreation 

activities, PCH&T shall be applied according to DOD 7000.14-R, DOD Financial Management Regulations, 

Volume 1. 

9.69. Relation to Other Directives. This manual provides those policies and procedures to AF wholesale 

managers. Any conflicts/discrepancies should be fully documented and reported, through applicable 

channels to HQ AFMC/A4YR for corrective action. 

9.70. Supplements. 

9.70.1. For direction on preparing supplements to this guidance, see AFI 33-360 , Publications and 

Forms Management. 

9.70.2. ALC or ICP supplements are encouraged. They may give such information as more detailed 

procedural guidance, local contact points, office of primary responsibility for resolving conflicts, etc. 

Supplements must not differ from the policy and procedures established herein and in AFI 23-501. 







9.77. Reserved for Future Use.






Section 9E—– MANAGEMENT OF GOVERNMENT OWNED SPECIAL TOOLING/SPECIAL 

TEST EQUIPMENT. 

9.81. General. 

9.81.1. This section provides guidance and direction for all Air Force (AF) activities on the management 

of government-owned special tooling/ special test equipment (ST/STE). 

9.81.2. The policies, functions, and responsibilities for field administration and procuring activities 

are prescribed in Federal Acquisition Regulations (FAR), Subpart 45.3, Providing Government Property 

to Contractors, and FAR Clause 52.245-1 (Previous guidance provided in FAR 52.245-17, Special 

Tooling and -18, Special Test Equipment). 

9.81.2.1. Special Tooling items are not stock listed items and are not to be confused with items 

covered by AFMCI 21-107, Tool and Equipment Management Program. ST items are items of a 

specialized nature and their use is limited to the development and production of particular supplies. 

Definition of ST items can be found in FAR Subpart 45.101. 

9.81.2.2. Special Test Equipment items are not stock listed items and should not be confused with 

the Support Equipment items governed by AFMCI 23-4, Comput ation of Requirements for 

Equipment Items. Definition of STE items can be found in FAR Subpart 45.101. 

9.81.2.3. The Air Force Equipment Management System (AFEMS) has been designated as the 

single AFMC system for tracking and reporting ST/STE items. 

9.81.3. This section does not apply to the Air National Guard (ANG ). This section also does not 

apply to the United States Air Force Reserve (USAFR) units and members. 

9.82. Terms Explained. 

9.82.1. The term “P” coded items refers to an end item spare identified during the provisioning phase 

of production as a procurable spare part or assembly that has been assigned a National Stock Number 

(NSN) required for logistic support of a system or program. 

9.82.2. Tool Item Number is a unique number assigned to each item of ST/STE by the contractor for 

inventory control purposes. 

9.82.3. Tool Code is a code up to eight alpha/numeric positions describing the function and generic 

description of the ST/STE item. 

9.82.4. ST/STE Manager – A person assigned the responsibility of tracking and inputting ST/STE 

items into AFEMS 

9.83. Responsibilities. 

9.83.1. AFMC/A4SM. Serves as the focal point for ST/STE policy issues in AFMAN 23-110. 

9.83.2. AFMC/ 754 ELSG/LRE. Serves as the focal point for AFEMS Policy. 

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9.83.3. ALC ST/STE Program Control Monitor (PCM). Serves as the point of contact (POC) at 

the ALC and works with HQ AFMC for ST/STE policy issues and duties include the below. (Also see 

paragraph 9.4.2.4. for a list of duties). 

9.83.3.1. Developing local procedures as necessary to supplement and/or implement higher headquarters 

policies and directives. 

9.83.3.2. Arrange and/or schedule training sessions to orient personnel with the ST/STE program 

including operation of the ST/STE AFEMS system . (NOTE: This responsibility may be performed 

by the training office.) 

9.83.4. Weapon System Office ST/STE Manager. The weapon system office that manages the ST/ 

STE accountable to their government contract(s) and is responsible for the management of those 

items and will ensure items are input and track ed into the AFEMS system. Each Weapon System 

Office will appoint a Weapon System ST/STE manager who will: 

9.83.4.1. Provide overall program management support and be the central point for ST/STE support 

issues applicable to the specific weapon system. 

9.83.4.2. Be responsible for coordinating action to dispose, relocate, transfer, store, or reutilize 

ST/STE applicable to the weapon system managed. 

9.83.4.3. Receive listings of ST/STE submitted by the contractor under the contract clauses and 

process them and determine what screening actions will be accomplished on the various types of 

lists containing ST/STE. 

9.83.4.4. If ST/STE is to be produced/acquired on the government contract(s), either the data 

item (DI-MISC-81386A) or other contractual means should be included in the government contract( 

s) during the acquisition stage of the proc urement cycle in accordance with paragraph 9.85 

of this chapter. If for any reason this is not done, every effort will be made to add the data item via 

a change to the contract at the earliest possible time. 

9.83.4.5. On major weapon systems (aircraft or missile) or other government contracts, the 

weapon system office and the contract administrator responsible for the management of the end 

item will be responsible for the ST/STE. 

9.83.4.6. Be responsible for required shipping and handling costs for all movement or handling 

while the materiel is in the possession of the government. Exceptions to this can be negotiated on 

an individual basis. 

9.83.4.7. Ensure development and creation of management data to build and maintain files in 

AFEMS on all ST/STE managed on the contract. 

9.83.4.8. Be aware of AFEMS capability and be able to utilize the system. 

9.83.4.9. Technical services and production management of appropriate weapon system offices 

shall support the ST/STE weapon system manager with tech nical information and program data. 

The equipment specialist (ES)/engineering assists in establishing the relationship between the 

detail part fabricated and the assemblies into which it fits, interprets contractor drawings in conjunction 

with the ST/STE manager in retention/disposal/data item decisions, and reviews ST/STE 

management actions for maintenance/modification programs. 

9.83.5. Aircraft Maintenance and Regeneration Group (AMARG).



9.83.5.1. Serves as the primary long term storage site of Ai r Force owned ST/STE and is the 

point of contact for matters pertaining to storage space requirements, space availability, and space 

utilization. (NOTE: Other storage sites may be considered on an exception basis for economic 

considerations.) 

9.83.5.2. Receiving and accounting for government and contractor shipments of ST/STE arriving 

at AMARG. 

9.83.5.3. Inputting receipt information into AFEMS for items that are received. 

9.83.5.4. When required AMARG will provide the necessary data to meet the yearly CFO reporting 

requirements for ST/STE. 

9.84. Management/Screening of ST/STE Items. 

9.84.1. Initial Screening Requirements. 

9.84.1.1. ST/STE items can be fabricated or acquired on several types of contracts including production 

contracts, modification contracts, and research and development contracts. The weapon 

system ST/STE manager ensures appropriate clauses requiring reporting are submitted when contracts 

are written. See 52-245-17 for guidance. 

9.84.1.2. The need for ST/STE and whether or not the government owns that ST/STE should be 

identified during the item’s technical screening. The equipment specialist or engineer is responsible 

for checking the configuration and nature of the item to determine whether ST/STE would be 

required to manufacture the item. 

9.84.2. Contract Completion Screening Requirements. 

9.84.2.1. Contractor will enter excess ST/STE item information into Plant Clearance Automated 

Reutilization Screening System (PCARSS) and that information will be processed in accordance 

with PCARSS excess/retention policy found in AFMAN 23-110, Volume 3, Chapter 9, and FAR 

Subpart 45.6. 

9.84.2.2. Weapon system ST/STE manager will review/receipt listings and provide disposition 

instructions as follows: 

9.84.2.2.1. Provide disposition instructions to the contractor if the items are excess to Air 

Force requirements. 

9.84.2.2.2. Transfer the ST/STE items to another contract which has a requirement for the 

ST/STE items. 

9.84.2.2.3. Determine if retention of items for potential future application is warranted. 

9.84.2.3. When a decision is made to retain excess ST/STE items the weapon system ST/STE 

manager will: 

9.84.2.3.1. Document rationale for retention of items and create a list which contains those 

items and includes any special storage considerations. 

9.84.2.3.2. Contact AMARG to ascertain storage space availability. A MOA storage agreement 

will need to be negotiated with AMARG to address fundin g costs associated with storage, 

initial delivery of ST/STE items, and induction into storage (i.e. preservation of tooling). 

Other storage sites may be considered for economic considerations. 

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9.84.3. Screening Requirements for Items in Long Term Storage. 

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9.84.3.1. All ST/STE in storage at AMARG or other long term storage facilities will be screened 

on at least an annual basis by the Weapon System ST/STE manager to determine whether there is 

a valid need to continue mainta ining the ST/STE for potential future use or whether it would be 

more economical to dispose of the ST/STE. 

9.85. Special Tooling/Special Test Equipment Data Item Description (DI-MISC-81386A). 

9.85.1. The ST/STE data item description (DID) was established to standardize the information to be 

obtained from contractors. The decision to use th e DID on a contract will be made by the ST/STE 

weapon system manager. On all Data Calls for ne w end items, the data will be acquired by the 

DIMISC- 81386A or another contractual means. The minimum data required from the contractor will 

be that data necessary for direct input to the AFEMS. (NOTE: DI-MISC-81386A is being revised and 

can be tailored until revision is completed.) 

9.86. The Air Force Equipment Management System (AFEMS) Special Tooling/Special Test 

Equipment (ST/STE) Management System. 

9.86.1. The AFEMS ST/STE Management System has b een designated by Air Staff as the sole system 

to be used for the manageme nt and tracking of all Air Force owned ST/STE. All ST/STE assets 

regardless of whether the assets are located at a contractor facility or AMARG or any other approved 

facility will be accounted for in the AFEMS ST/STE Management System. 

9.86.2. The AFEMS ST/STE Management System provides a web based system for maintaining a 

record of government tooling and test equipment in use and/or in storage at contractor facilities and in 

storage only at government facilities. The system also provides inventory assets, movement, and disposal 

status of ST/STE equipment required to support a weapon system. 

9.86.3. The ST/STE Management System provides both write and read only capability to all AFEMS 

users that possess a ST/STE Profile. The owning or ganization can add, change, or delete any of the 

ST/STE records that they own. All other personnel possessing a ST/STE profile can access any of the 

ST/STE records with a read only capability, but they will not have the capability to make changes to 

the ST/STE records that they do not own. All pers onnel responsible for managing ST/STE assets are 

required to obtain a user ID and Password so they can access AFEMS. To obtain permission to access 

AFEMS, the user must complete an AFEMS System Access Request, have it signed by the applicable 

approval authorities, and submit the form to the AFEMS Program Office at 754 ELSG// LRE Wright- 

Patterson AFB, Ohio. AFEMS training is availabl e via AFEMS computer based training or by contacting 

the AFEMS system office. 

9.86.4. Maintaining and recording data in AFEMS for ST/STE items will provide users with various 

reports which will: 

9.86.4.1. Assist in the decision to retain and/or dispose of selected ST/STE at the completion of a 

contract. 

9.86.4.2. Assist the Weapon System ST/STE manager in the utilization, management, control, 

movement, and storage of ST/STE. 

9.86.4.3. Maintain an accurate inventory of ST/STE by quantity, location, contract, contractor, 

and acquisition value of ST/STE in storage and on contract. 

9.86.4.4. Maintain the recorded history of receipts, utilization, and disposal of ST/STE.



9.87. Initial Loading of the AFEMS ST/STE Management System 

9.87.1. The Weapon System ST/STE manager will submit an initial database file of all ST/STE information 

for their weapon system. 

9.87.2. The AFEMS Program Office will initially load the information from this file into the AFEMS 

staging/test environment. The ST/STE information will then be evaluated for completeness, quality, 

and compatibility with the existing ST/STE data base tables. The AFEMS Program Office will also 

test the ST/STE Management System functionality such as add, change, or delete against the ST/STE 

information submitted by the Weapon System ST/STE manager. 

9.87.3. Once testing is complete, the AFEMS Program Office will coordinate all test results with the 

applicable Weapon System ST/STE manager. The Weapon System ST/STE manager will also be 

briefed on any modifications or changes required to ensure all of their functional requirements as well 

as all AFEMS ST/STE Management System requirements can be successfully met. 

9.87.4. The loading of the ST/STE file into the active production environment will only be accomplished 

after the approval of the Weapon System ST/STE manager. 

9.88. AFEMS ST/STE Management System Data Maintenance and Query Capability. 

9.88.1. The AFEMS ST/STE Management System must be maintained in order to reflect the current 

and accurate status of all ST/STE assets. 

9.88.2. Only two ST/STE profiles have write capab ility and can make changes to ST/STE record in 

AFEMS: 

9.88.2.1. Personnel designated and approved by the owning Weapon System ST/STE manager. 

9.88.2.2. AMARG ST/STE Database Manager. 

9.88.3. These two functions can access any one of several ST/STE screens to update information on 

one or more ST/STE records. The ST/STE Management System does contain a limited number of 

functions that can perform mass updates to multiple ST/STE records at one time. 

9.88.4. Many of these same screens can be used by read only profile users to query the ST/STE database 

for availability of ST/STE assets and their location. 

9.88.5. The AMARG ST/STE Database Manager will primarily update the system with location 

information when an ST/STE asset is received, but will have the capability to make other record 

changes based on coordination with the Weapon System ST/STE manager. 

9.88.6. The ST/STE screens include: 

9.88.6.1. Tool Item Screen. 

9.88.6.2. Tool Code Screen. 

9.88.6.3. Contract Screen. 

9.88.6.4. History Screen. 

9.88.6.5. Disposal Document Screen. 

9.88.6.6. Shipment Document Screen. 

9.89. Financial Management of ST/STE Items. 

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9.89.1. Per the Chief Financial Officer (CFO) Act of 1990, all Air Force owned assets that meet the 

CFO threshold of an acquisition cost of $100,000.00 wi ll be depreciated and reported on a monthly 

basis to both Air Staff and the Defense Finance and Accounting Service (DFAS). AFEMS is the one 

and only Air Force system that has designated as the CFO reportable system for all Air Force equipment 

including all ST/STE assets that meet the CFO threshold. 

9.89.2. To comply with the CFO Act, all ST/STE will be depreciated over a ten year period. When 

the age of the ST/STE is over ten years old, the ST/S TE asset is considered “fully depreciated” and 

possesses a net book value equal to zero. AFEMS will still report the accumulated depreciation 

amount for fully depreciated ST/STE until final disposition of the item. The start date for ST/STE 

depreciation reporting will be the acquisition date of the asse t. If the exact acquisition date is not 

available because of the age of the weapon system, the Weapon System ST/STE manager will assign 

an acquisition date based on the last production date of the weapon system. 

9.89.3. The following information is required fo r each individual ST/STE asset to support CFO 

reporting: 

9.89.3.1. Acquisition Cost. 

9.89.3.2. Acquisition Date. 

9.89.3.3. Part Number. 

9.89.3.4. Serial Number. 

9.89.3.5. Cage Code. 

9.89.3.6. Fund Designator Code. 

9.89.4. Each month the AFEMS Program Office runs the program that calculates and reports the 

depreciation information for all Air Force owned equipment including ST/STE. No action is required 

by the owning organization to generate this information. 

9.89.5. Determination and Submission of Fiscal Year Budgetary Requirements. 

9.89.5.1. Programs/contracts by line item are based on the AFMC activities' essential requirements. 

These requirements are reviewed and validated by the AFMC staff and HQ USAF. Subsequent 

to validation, approved requirements are re flected in the AFMC markup to the operations 

operating budget. HQ AFMC will be advised of any reprogramming action taken by the activities 

from the programmed base line item in the contractual area with assurance that no subsequent 

funding problem(s) will generate for the line item from which reprogramming action was accomplished. 

9.89.5.2. For new contractual requirements, detailed justification will be submitted to HQ 

AFMC/A8 with impact statements providing descriptive title, dollar requirements, and sufficient 

detailed narrative to support the requirement. Dollar requirements will include a definitive breakdown 

of the storage agreement costs. 

Section 9F—RESERVED FOR FUTURE USE 























Section 9G—INVENTORY REDISTRIBUTION SYSTEM (CIRS) 

9.110. General. This section prescribes responsibilities and procedures for the screening and utilization 

of production contractor excess i nventory. This section does not apply to specia l tooling/special test 

equipment, SF 1432 (section 9E, this chapter). The basic pol icies for this program are stipulated in the 

Federal Acquisition Regulation (FAR). 

9.111. Production Contractor Excess Inventory Reporting. 

9.111.1. Contractors will report property on inventory schedules SF 1426, Inventory Schedule A 

(Metals in Mill Product Form), SF 1428, Inventory Disposal Schedule or SF 1434, Termination 

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9–34 



Inventory Schedule (Short Form for Use with SF 1438 Only) when it becomes excess as a result of 

contract changes, termination, expiration, or completion of Air Force, Army, Navy, Marine Corps or 

Defense Logistics Agency (DLA) production contracts (OMB Control Number 9000-0015 applies). 

This property in possession of the contractor ha s been paid for by the government and is available 

without reimbursement. Transportation and packaging, crating, and handling (PC&H) must be paid 

by the requisitioner. 

9.111.2. The plant clearance officer (PLCO), who represents the government, receives the inventory 

schedules from the contractor. The PLCO assigns a plant clearance case number (PCCN), automatic 

release date, and a screening completion date. The inventory schedules, except SF 1426 and SF 1434, 

are forwarded to the Defense Reutilization and Marketing Service, ATTN: DLA Disposition Services-SOR, 

74 N. Washington Avenue, Battle Creek, MI, 49017-3092 for further processing. 

9.111.3. The screening cycle for utilization and donation of property listed on the inventory schedules 

does not exceed 90 days from the date the PLCO receives acceptable contractor inventory schedules. 

This screening period is identified in the following phases: 

9.111.3.1. Phase One - Includes the 1st through 30th day for screening by the contracting agency. 

Screening will be within the procuring department and requiring department if such is not the procuring 

department. The requiring department will have the first priority for the item. 

9.111.3.2. Phase Two - Includes the 31st through the 45th day for expanded screening to include 

all federal agencies. During this phase, request s are honored on a first-co me/first-served basis. 

Urgent DoD requirements will be honored ahead of other federal agency request(s). 

9.111.3.3. Phase Three - Includes the 46th through the 75th day. During this phase, requests are 

honored on a first-come/first-served basis. Urgent DoD requirements have priority over federal 

agencies. 

9.111.3.4. Phase Four - Includes the 76th through the 90th day for General Services Administration 

(GSA) screening for donation purposes outside the federal government. 

9.112. DLA Disposition Services Processing of Inventory Schedules and Requisitions. 

9.112.1. SF 1428: Research each line item and assign a national stock number (NSN) as applicable or 

expand the descriptive data and enter the information into the automated CIRS. 

9.112.2. Provide mechanized referrals for NSN items to each Air Logistics Center (ALC) weekly . 

Referral is identified by document identifier "JEC" (Attachment 9F-1). 

9.112.3. Provide a general screening list of all items, NSN and non- NSN, to the ALCs and other AF 

activities. These lists are also provided to other DoD activities. 

9.112.4. Receive and process DoD requisitions for contractor excesses and provide status. 

9.112.5. Provide statistical data and assist in resolving operating problems. 

9.113. ALC Processing of Referrals of Contractor Excess. 

9.113.1. Weekly mechanized referral records, document identifier "JEC" are received through the 

M024 system (DISN) by the Defense Material Utilization and Disposition Management System 

(D067).



9.113.2. The D067 system will produce a weekly Excess Contractor Inventory Listing (A-D067-DI1- 

WK-8DI) for each inventory management specialist (IMS) involved. This listing will portray the 

requirement data registered in the D067 system. If there is no requirement data, it will not portray the 

"JEC" referral until the quarterly cycle. 

9.113.3. The excess production contractor inventory control officer will ensure distribution of the 

D067 product to the appropriate IMS. 

9.113.4. The IMS will review the D067 listing to determine materiel required. The annotation of the 

listing, requisitioning of required materiel, and filing of the listing will be accomplished in accordance 

with local procedures. 

9.113.5. The D067 system will produce a quarterly ex cess contractor inventory transactions listing 

(A-D067-KX1-QY-8KX) which will be retained for audit purposes (Section 9B). 

9.114. ALC Processing of CIRS General Screening List. 

9.114.1. The ALC excess production contractor inventory control officer will receive the weekly 

CIRS general screening list electronically. This list will contain all of the contractor excesses reported 

to DLA Disposition Services during a seven-day peri od that is eligible for screening. Included are 

NSN and non-NSN materiel. This list may be printed and distributed to activities located on the base, 

such as depot supply, product directorates, maintenance, civil engineering, special services offices, 

military affiliate radio system (MARS), and any other eligible organization. 

9.114.2. If the general screening list is distributed to the above ac tivities, a letter of transmittal will 

accompany the list prescribing local processing instructions to include, but not be limited to, the following: 

9.114.2.1. The ALC excess production contractor inventory control officer or the applicable 

organization monitor may prepare the requisition or contact DLA Disposition Services and provide 

them with the appropriate index numbers for the property requested. 

9.114.2.2. Requisitions may be prepared by the product directorate monitor and forwarded to the 

ALC CIRS monitor for review and control. 

9.114.2.3. The ALC CIRS monitor, product directorate monitors, or specific IMS/system program 

director (SPD) divisions (as applicable) must review the listings for items such as complete 

engines and equipment type items that are not stock numbered. 

9.115. Requisition Procedures for CIRS. 

9.115.1. Mechanized referrals (document identifier "JEC"). 

9.115.1.1. Requisitions, when manually prepared, will be on a DD Form 1348, DoD Single Line 

Item Requisition System Document. 

9.115.1.2. The first position of the document se rial number (column 40) will be an alpha "V," 

which is requisitioner assigned. 

9.115.1.3. The CIRS index number, which is used by DLA Disposition Services for mechanized 

control, will be used when requisitioning property and will be placed in the remarks block. 

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9.115.1.4. For non-termination referrals the transportation fund citation and the packing, crating, 

and handling fund citation will be provided to DLA Dispos ition Services and placed in the 

remarks block. 

9.115.1.5. For termination referrals the transportation fund citation only will be provided to DLA 

Disposition Services and entered in the remarks block. 

9.115.1.6. Advice code will be "2J." 

9.115.1.7. Forward requisitions to DLA Disposition Services on a daily basis. 

9.115.1.8. If material is not received within 120 days, follow-up action is required because the 

due in will be deleted by the due-in asset (DIA) record activity. There requisitioner will contact 

DLA Disposition Services for status, except for items on SF 1426 or SF 1434, which require contacting 

the PLCO. Status will be furnished to the DIA activity and the IMS as required. If material 

is still available and is to be shipped, the DIA will be reestablished. Follow-up action will be fully 

documented for audit purposes. 

9.115.2. General screening list. 

9.115.2.1. Requisition procedures prescribed in paragraph 9.115.1. apply. 

9.115.2.2. For non-NSN items, the FSC will be entered in columns 8-11. The CIRS index number 

will be provided to DLA Disposition Services and entered in the remarks block. 

9.116. Processing SF 1426 and SF 1434. 

9.116.1. The SF 1426 or SF 1434 will be forwarded by the PLCO to the AL C CIRS monitor at the 

ALC having logistics responsibility under the contract which generated the excess property. 

9.116.2. The excess production contractor inventory control officer will keep a record of the SF 1426 

or SF 1434 received. Distribution will be made to the other military services for screening, when 

deemed appropriate. If there are items on the schedule for which another ALC is prime, the schedules 

will be sent to the other ALC CIRS monitor for screening. 

9.116.3. All requisitions will be on DD Form 1348 a nd will be forwarded to the PLCO. The plant 

clearance case number must be cited in the remarks block with the necessary fund citation(s) for 

accessorial costs. 

9.117. Annual Review of Stored Equipment. Equipment that has been in storage for at least three years 

will be reviewed by the SPD on an annual basis. While the FAR allows the SPD to store equipment, the 

intent of the FAR was to reutilize the equipment in a timely manner. The storage of this equipment delays 

the reutilization of the item and storage charges are incurred. 





























Section 9H—RESERVED FOR FUTURE USE 



9–37




















Section 9I—RESERVED FOR FUTURE USE 


9–38 


Part 1, Chapter 9



ATTACHMENT 9A-1 

GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 

References 

Arms Export Control Act of 1976, as amended 

Federal Acquisition Regulation (FAR) 

Foreign Assistance Act (FAA) of l961, Section 516 (22 U.S.C. 2311, et. seq.) 

Property and Administrative Services Act of 1949 (40 U.S.C. 484, as amended) 

Title 10, United States Code, Section 2547 

U.S. National Archives and Records Administration General Records Schedules http:// 

www.archives.gov/records_management/ardor/index.html 

DOD 4000.25-1-M, Military Standard Requisitioning and Issue Procedures (MILSTRIP) 

DoD 4000.25-1-S2, Defense Program for Redistribution of Assets (DEPRA) Procedures 

DODI 4000.25-2-M, Military Standard Transaction Reporting and Accounting Procedures (MILSTRAP) 

DOD 4000.25-3-M, Military Supply and Transportation Evaluation Procedures (MILSTEP) 

DOD 4140.1-R, DOD Supply Chain Materiel Management Regulation 

DOD 4160.21-M, Defense Materiel Disposition Manual 

DoD 4160.21-M-1, Defense Demilitarization Manual 

DOD 5105.38-M, Security Assistance Management Manual (SAMM) 

DoD 5200.1-R, Information Security Program 

DOD 7000.14-R, DOD Financial Management Regulation, Volume 1 

DOD 7000.14-R, Security Assistance Policy and Procedures, Volume 15 

AFPD 23-5, Reusing and Disposing of Materiel 

AFI 21-204, Nuclear Weapons Procedures 

AFI 23-501, Retaining and Transferring Materiel 

AFI 31-401, Information Security Program Management 

AFI 32-7042, Solid and Hazardous Waste Compliance 

AFI 33-360, Publications and Forms Management 

AFI 90-201, Inspector General Activities 

AFMAN 23-110, Volume 1, Part 1, Chapter 3, Processing Local Base Redistributable Material 

AFMAN 23-110, Volume 2, Part 2, Chapter 19, Stockage Policy 

AFMAN 23-110, Volume 3, Part 3, Chapter 2, Property Accounting Documents, Files, and Records 

AFMAN 23-110, Volume 4, Part 1, Air Force Equipment System Policy and Procedures 

AFMAN 23-110, Volume 6, Chapter 5, Utilization Screening 

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AFMAN 23-110, Volume 6, Excess and Surplus Personal Property 

AFMAN 23-110, Volume 9, Security Assistance Program Procedures 

AFMAN 37-139, Records Disposition Schedule 

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AFMCI 23-102, Purchase Request/MilitaryPurchase Request (PR/MIPR) Operations, Chapter 5 

AFMCR 65-9, Removal of Parts from Aircraft Arriving or in Storage at the Aerospace Maintenance and 

Regeneration Group 

AFMCR 65-31, Reclamation of USAF Property 

AFMCR 400-21/AMC-R 700-99/NAVSUPINST 4790.7/MCO P4410.22C, Wholesale Inventory Management 

and Logistics Support of Multiservice Used Nonconsumable Items 

AFMCMAN 23-1, Requirements for Secondary Items (D200A, D200N) 

AFMCMAN 23-4, Computation of Requirements for Equipment Items (D039/D200C) 

AFMCMAN 25-1, Repair Parts Kits Users Manual 

Abbreviations and Acronyms 

AAO—Approved Acquisition Objective 

AECA—Arms Export Control Act, as amended 

AFI—Air Force Instruction 

AFIA—Air Force Intelligence Agency 

AFM—Air Force Manual 

AFMC—Air Force Materiel Command 

AFR—Air Force Regulation 

ALC—Air Logistics Center 

AMARG—Aerospace Maintenance and Regeneration Group 

ASC—Allowance Standard 

CLSSA—Cooperative Logistics Supply Support Arrangement 

CP—Centrally Procured 

CRS—Contingency Retention Stock 

DLA TRANSACTION SERVICE— 

DEPRA—Defense Program for Redistribution of Assets 

DLA—Defense Logistics Agency 

D039/D200C IMS—Manager of Equipment Items 

D200A IMS—Manager of Recoverable and Consumable Items 

DOD—Department of Defense 

DODD—Department of Defense Directive 

DODI—Department of Defense Instruction



DPCO—Disposal Program Control Officer 

DSC—Defense Supply Center 

DTID—Disposal Turn-in Document 

D to PD—Day to Production 

EAID—Equipment Authorization Inventory Data 

EOQ—Economic Order Quantity 

ERL—Economic Retention Limit 

ERL—Excess Review List 

ERRC—Expendability, Recoverability, Reparability Category 

ERS—Economic Retention Stock 

ES—Equipment Specialist 

FAA—Foreign Assistance Act 

FMER—FMS-FMS Excess Material Returns 

FMS—Foreign Military Sales 

FMSO I—Foreign Military Sales Order (stock level sales case) 

FMSO II—Foreign Military Sales Order (requisition/consumption sales case) 

FTR—Report of Excess (Document Identifier) 

FYDP—Future Year Defense Plan 

GSD—General Support Division (Stock Fund) 

HM/HW—Hazardous Materiel/Hazardous Waste 

ICP—Inventory Control Point 

IMM—Integrated Materiel Manager 

IMS—Inventory Management Specialist 

ISSP—Interservice Supply Support Procedures 

LM—Local Manufacture 

LP—Local Purchase 

MAJCOM—Major Command 

MAP—Military Assistance Program 

MASS—MICAP Asset Sourcing System 

MICAP—Mission Capability 

MILSTAMP—Military Standard Transportation and Movement Procedures 

MILSTEP—Military Supply and Transportation Evaluation Procedures 

MILSTRIP—Military Standard Requisitioning and Issue Procedures 

9–41

MIPR—Military Interdepartmental Purchase Request 

NIMSC—Nonconsumable Item Materiel Support Code 

NSA—National Security Agency 

NSN—National Stock Number 

OPR—Office of Primary Responsibility 

PCH&T—Packaging, Crating, Handling, and Transportation 

PICA—Primary Inventory Control Activity 

PR—Potential Reutilization 

PR—Purchase Request 

PWRMR—Prepositioned War Reserve Materiel Requirement 

QPA—Quantity Per Assembly 

RAMP—Reparable Assembly Management Process 

RDO—Redistribution Order 

RIMCS—Reparable Item Movement Control System 

RMS—Requirements Management System 

RO—Requisitioning Objective 

RPCO—Reclamation Program Control Officer 

RQ—Retention Quantity 

SBSS—Standard Base Supply System 

SE—Support Equipment 

SICA—Secondary Inventory Control Activity 

SP—System Program 

SSD—System Support Division (Stock Fund) 

SSG—Standard Systems Group 

TCTO—Time Compliance Technical Order 

TNEI—Total Number of End Items 

UMMIPS—Uniform Materiel Movement and Issue Priority System 

USAF—United States Air Force 

9–42 


Part 1, Chapter 9



Terms 

Acquisition (ACQ)—Refers to a point in time and a cost. It is used to describe the PIIN under which ST/ 

STE was produced and the cost of the item at the time it was originally procured. 

Approved Acquisition Objective (AAO)— The quantity of an item auth orized for peacetime and wartime 

requirements to equip and sustain U.S. and friendly forces in accordance with current DOD policies 

and plans and with applicable statutes. This quantity shall be sufficient to support other DoD components 

who use the item as a Secondary Inventory Control Agency. 

Assembly Tooling—Tooling required for the fabrication of the end product, but not required for production 

of spare parts. These items have no utilization potential except for possible modification or resumption 

of production programs. 

Check Fixture—A fixture used to hold parts or assemblies in correct p osition to check dimensions, 

angles, hole locations, skin trim, etc. 

Check Gauge—A gauge used as a physical medium of control to check dimensions or contours of a production 

part. 

Condition Code—A codification of the physical appearance and capability of ST/STE consisting of one 

alpha and one numeric position. 

Contingency Retention Stock (CRS)—T the quantity of an item that is greater than the AAO and economic 

retention level but is be ing retained by management decisi on. These quantities normally would 

stratify as Potential Reutilization. 

Contour Check Template—A section cut of a part or assembly which is used to check contour and assist 

in tool manufacture. 

Contour Template—An item used to establish contours for making patterns, mock-ups, hammer forms, 

check fixtures, etc. 

Cooperative Logistics Supply Support Arrangement (CLSSA)—Peacetime military logistics support 

arrangements designed to provide responsive and continuous supply support at the de pot level for U.S. 

made military materiel possessed by foreign countries and international organizations. The CLSSA is normally 

the most effective means for providing common repair parts and secondary item support for equipment 

of U.S. origin which is in allied and friendly country inventories. (DOD 5105.38-M, Chapter 7). 

Critical Tooling—Those tools within a family of tools absolutely essential to fabricate spare parts and 

assemblies even at a minimum produc tion rate. This would include basi c forming tools and tooling for 

special processes. Tools within this category are further identified as spare tooling, judgment tooling, and 

support tooling. 

Criticality and Retention Codes— The official/activity recommending the retention of ST/STE (retention) 

and why retention is critical (criticality). 

Data Item—A report, document, drawing, etc., defined as a data requirement on DD Form 1664, Data 

Item. 

Defense Articles—Includes any weapons, weapon systems, munitions, aircraft , vessels, boats, or other 

implements of war; any property, installation, commodity, material, equipment, supply, or goods used for 

the purpose of furnishing military assistance or making military sales; any machinery, facility, tool, material, 

supply, or other item necessary for the manufacture, production, processing, repair, servicing, storage, 

construction, transportation, operation, or use of any other defense article or any component or part 

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of any articles listed above, but shall not include merchant vessels , major combatant vessels (10 U.S. 

Code 7307), or as defined by the Atomic Ener gy Act of 1954, as amended (42 U.S. Code 2011), source 

material, byproduct material, specia l nuclear material, pro duction facilities, utilization facilities, or 

atomic weapons or articles involving restricted data. (Section 644(d), Foreign Assistance Act (FAA) and 

Section 47(3), Arms Export Control Act (AECA)). 

DLA Transaction Service—DLA Transaction Service functions as an automa ted system for routing 

logistics data traffic and provides document processing and data information services. Description, that is 

needed for a specific government function or decision. 

Developed Template—A developed, flat pattern of a part, including outline, bend information, and hole 

location. 

Die Check Template—A pattern used to make and check a die. 

DOD Excess Materiel—Materiel determined to be unnecessary for the discharge of DOD responsibilities 

after completion of utilization screening among DOD components, in accordance with policies and procedures 

prescribed by DOD 4160.21-M. 

DOD Integrated Materiel Manager (DOD IMM)—Defense Logistics Agency (DLA) and military service 

ICPs assigned DOD integrated management responsibility for a fe deral supply group and/or class, 

commodity, or item. 

Dummy Part—A replica of a part, or portion of a part used to make and check tools. 

Duplicate Tooling—Duplicate tooling is more than one each of any piece of tooling fabricated to support 

volume production lines during full scale contract production, but are not essential for the production of 

minimum follow-on spares or limited quantity production. 

Economic Retention Stock (ERS)—The quantity of an item’ s assets that exceed AAO and are determined 

to be more economical to retain for future peacetime issues than to dispose. To warrant economic 

retention, an item must have a reasonably predictable demand rate. 

Eligible Recipient (FMS)—Any friendly foreign country or international organization determined by the 

President to be eligible to purchase defense articles and defense services, unless otherwise ineligible due 

to statutory restrictions. (Section 3, AECA) 

End Item—A final combination of end products, component parts, or material ready for its intended use 

(e.g., a ship, tank, mobile machine shop, or aircraft). 

Excess Defense Articles—Defense articles owned by the United States Government and not procured in 

anticipation of military assistance or sales requirements, or pursuant to a military assistance or sales order, 

which are in excess of the AAO of all DOD components at the time such articles are dropped from inventory 

by the supplying agency for delivery to countries or international organizations. (Sec. 644(g), FAA) 

Federal Supply Code for Manufactures (FSCM)—Contained in Catalog Manuals H4-1 and H4-2. 

Foreign Military Sales (FMS)—That portion of United States security assistance authorized by the FAA 

of 1961, as amended, a nd the AECA, as amen ded. This assistance dif fers from the Military Assistance 

Program and the Internatio nal Military Education an d Training Program in that the recipient provides 

reimbursable funds. 

General Support Division (GSD)— Air Force Stock Fund. Includes all retail managed consumable 

(expense) items, DLA, GSA, Army, Navy, commercial vendor items, and manufacture items not included



in another division of the AF stock fund. All budget code 9 items are included in the GSD whose purpose 

is to manage inventories under inventory and capital control procedures for base managed expense items. 

Hard Tooling—Production tooling fabricated for sustained volume, high speed manufacturing of a large 

number of production line items. 

Inventory Control Point (ICP)—An organization or activity within a DOD supply system assigned the 

primary responsibility for the materiel management of a group of items either for a particular military service 

or for the DOD as a whole. Materiel inventory management includes cataloging direction, requirements 

computation, procurement direction, distribu tion management, disposal direction, and rebuild 

direction. 

Judgment (Insurance) Tooling—Fabricated tools for parts that are not provisioned as spares, but which 

in the judgment of the contractor, will be required at some time for logistics support of the end item. 

Loanee—The contractor who receives ST/STE for a cont ract from a contractor who has the ST/STE in 

the storage facility. 

Loaner—The contractor who is storing the ST/STE in the facility and even tually may ship it to another 

contractor for use. 

Manufacturer's Part Number (MPN)—The number assigned by the manufacturer to identify a part fabricated. 

It is often the drawing number. 

Master—Items of tooling which are the dimensional authority for the construction and control of production 

tools. They establish the rela tionship between holes, surfaces, a nd/or contours of a specific part, 

assembly, or portion thereof. 

Master Control—Tooling which is used as a dimensional authority to control the accuracy of a master or 

masters and supersedes the master or masters as authority. 

Master Facility Tool—An "auxiliary master" controlled is another master used to facilitate tool manufacture 

and control. 

Master Gauge—A dummy of a production part used for construction and checking of gauges only (shall 

not be duplicated). 

Master Model—A series of templates linked on a common base to form a skeleton structure used to build 

gauges needed for detail production of parts and tools. 

Master Part—An accurately constructed production part ma de to nominal dimensions and accepte d as 

dimensional authority for fabrication and/or coordination of tools. 

Materiel Support Division (MSD)— Air Force Stock Fund, includes all wholesale managed reparable 

assets with ERRC designator XD1or XD2, and AF managed consumable items, XB3, XF3 . These assets 

also are referred to as line replace able units (LRU) and sh op replaceable units (SRU). They are further 

identified as either fund code 64 or budget code 8. 

Master Template—An exact duplicate of a sectional profile providing edge contour, identical to lofted 

profile, showing all loft lines of that section. 

Mock-Up—A dummy section or complete aircraft/missile used to facilitate or portray installation 

arrangements. 

Optical Tooling—Not considered as ST/STE, but is mentioned because it is utilized to locate points, 

assemble, and set up tooling. 

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P-Coded Item—An item that has been assigned an AF expendability , recoverability, reparability category 

(ERRC) “XF3” for management purposes. The it em has been identified during the provisioning 

phase of production as a stock listed procurable spare part or assembly that can be repaired in the field and 

condemned at the base maintenance facility. 

Potential Reutilization (PR)—Component materiel identified by an item manager for possible disposal 

but with potential for reutilization; or materiel that has the potential for being sent by an item manager to 

the Defense Reutilization and Marketing Service for possible reutilization by another component or by a 

federal, state, or local governmental agency, or for disposal through sale to the public. 

Primary Inventory Control Activity (PICA)—An organization or activity that is assigned pri mary 

responsibility for the management of the item. 

Principal Items—End items and replacement as semblies of such importanc e that management techniques 

require centralized individual item manageme nt throughout the supply system to include items 

stocked at depot level, ba se level, and using unit le vel. Specifically, these include items which, in the 

judgment of the military services, need central inventory control, in cluding centralized computation of 

requirements, central procurement, central direction of distribution, and central knowledge and control of 

all assets owned by the military services. Principal ite ms normally will be selected on the basis of their 

essentiality for combat or training, high monetary value, difficulty of procurement or production, or value 

of their basic materials or components. 

Rate Tooling—Duplicate tooling or duplicate set of tooling required to sustain a high production rate for 

certain assemblies/parts fabrication of aircraft/missile/systems, but are not essential to the production of 

minimum follow-on spares. 

Requisitioning Objective (RO)—The maximum quantity of material to be maintained on hand and on 

order to sustain current operations and core war reserves. It will consist of the sum of stocks represented 

by the operating level, war reserve requirements, safety level, repair cycle, and the order and shipping 

time. 

Retail Stock—Stock held in the custody or on the records of a supply or ganization below the wholesale 

level. 

Retention Limit—The maximum quantity of on-han d materiel that ma y be retained in stock, as determined 

by applicable retention rules. 

Secondary Inventory Control Activity (SICA)—An organization or activity that is assigned the secondary 

responsibility for the management of the item. 

Secondary Items—Consumable and reparable items other than principal items. 

Soft Tooling—Tooling/test equipment, which is fabricated for temporary use for the manufacture of a 

minimum number of items and then disposed of. 

Spares Tooling—Required to produce a provisioned spare part or assembly. 

Stable, Vinyl Mylar Data—This element is engineering data rather then tooling. It is mentioned because 

it is used directly to fabricate templates for utilization in precise outline of sheet metal parts, bending and 

forming the parts as well as locating, drilling, and reaming of holes. The data has wide application in lieu 

of, and in conjunction with, tooling. 

Support Tooling—Tooling of secondary importa nce, necessary to economi cally produce at increased 

rates, but not essential for parts fabrication at low production rates.



Tool Code—A code of eight alpha/numeric positions describing the func tion and generic description of 

the ST/STE. Usually varies by manufacturer. 

Tool Identification Number (TIN)—The unique number assigned by the procuring contractor to a piece 

of ST/STE. The TIN is comprised of the tool part number with the tool code. 

Tool Manager—A person assigned the responsibility of tracking the ST/STE. 

U.S. Approved Forces—Forces specified in the Future Year Defense Program (FYDP). Includes the US 

Coast Guard when it falls under the operational control the Navy. 

Wholesale Stock—Assets, regardless of funding sources, over which the inventory management specialist 

at the inventory control point level has asset knowledge and exercises unrestricted asset control to meet 

worldwide inventory management responsibilities. 

9–47

ATTACHMENT 9B-1 

UTILIZATION TRANSACTION CODES 

9–48 



9B1.1. This attachment is being kept only as basic guidance and a re ady reference for those with no 

access to the RDS on line help link where these codes reside. The RDS on line version is the authoritative 

version. 

9B1.2. The following alpha codes and serial number blocks are established for use as the doc ument 

serial number (positions 40-43). These codes and serial numbers will be used for identification of requisitions 

and other actions such as interrogations, etc. 

Table 9B1.1. Utilization Transaction Codes. 

CODE AND 

SERIAL DEFINITION 

NUMBER 

L001-L999 Identifies requisitions submitted to DLA Disposition Servicess which resulted 

from physical screening of property at the DLA Disposition Services (local area 

screening). 

S001-S999 Identifies requisitions submitted to DLA Disposition Services as a result of FES. 

V001-V999 Identifies requisitions for excess contractor inventory as reported in PCARSS.




DISPOSAL/RETENTION REASON CODES 

9B2.1. These codes will be used to indi cate the reason for the IMS's deci sion to retain or dispose of 

potential excess during the excess review. 

Table 9B2.1. Disposal Reason Codes. 

CODE DEFINITION 

AA Disposal Authorized - Obsolete DOD aircraft or end item. 

BB Disposal Authorized - Consumable unserviceable item - No repair capability exists or 

uneconomical to repair and no ERRC change pending. 

CC Disposal Authorized – Shelf life item (supply condition code "C") 

DD Disposal Authorized - DSP/NON PUB item (AAC "Y" and/or phrase code "N" or SOS 

is "JCD," no known usage). 

EE Disposal Authorized - Peculiar FMS aircraft, no demand in past four years (including 

the two year buy out period) 

FF Disposal Authorized - Electronic Warfare item. (Must include reference in comments 

block citing Retention and Transfer Policy in Section 9D that authorizes disposal.) 

PP Disposal Authorized - Partial quantity determined not needed for the remaining life of 

the weapon system/end item due to weapon system/end item phase-down, modification, 

etc. 

RR Disposal Authorized - Active weapon system in inventory 18 years or more with positive 

retention quantity. Retention quantity offers sufficient support for remaining life of 

system. 

SS Disposal Authorized - Active weapon system in inventory 18 years or more with AFMC 

retention quantity. No current/future requirement for partial manually computed as PR. 

TT Disposal Authorized - Rationale and authority contained in NSN file. 

XX Disposal action authorized or accomplished during Comp Review 

9–49

Table 9B2.2. Retention Reason Code. 

CODE REASON 

9–50 



A Retain - Applicable to active AF weapon system/end item less than seven years old. 

(Used with the R deferred disposal code which must be justified.) 

B Retain - FMS peculiar item - There has been a demand in the past two years. 

C Retain - Consumable unserviceable item being held pending ERRC change or repair. 

E Retain - DSP/N-PUB coded item with valid application - Use emergency stock list 

change procedures to reactivate. Indicate date reactivation initiated. If no change in 

D043 within 30 days, initiate follow-up. 

F Retain - Active weapon system in inventory 7½ - 18½ years or more with positive 

retention quantity. PR needed for remaining life of system. Explain why need to 

retain, why erroneously computed as excess and what file maintenance action is 

being taken. 

G Retain - Active weapon system in inventory 7½ - 18½ years or more with AFMC-0 

retention quantity. Total assets below the manually computed retention quantity. 

H Retain - Active weapon system in inventory 7½ - 18½ years or more with AFMC-0 

retention quantity. Assets above manually computed retention quantity needed for 

remaining life of weapon system. Include complete justification of why need to 

retain 

S Retain - Active weapon system in inventory 18½ years or more with positive retention 

quantity. PR needed for remaining life of system. Explain why need to retain, 

why erroneously computed as excess, and what file maintenance action is being 

taken. 

T Retain - Active weapon system in inventory 18½ years or more with AFMC-0 retention 

quantity. Total assets below the manually computed retention quantity. 

W Retain - Active weapon system in inventory 18½ years or more with AFMC-0 retention 

quantity. Assets above manually computed retention quantity needed for 

remaining life of weapon system. Include complete justification of why need to 

retain. 

* Retain – Other. The IMS will provide complete written justification. The justification 

will also explain why no other code is applicable. 

X Retain. Retention authorized and necessary signatures obtained during Comp 

Review




DISPOSAL AUTHORITY CODES 

9B3.1. Entered on disposal related documentation to indicate that the item(s) being transferred to a DLA 

Disposition Services are authorized to be transferred to disposal because of instructions of the integrated 

materiel manager/inventory control point (IMM/ICP) related through the materiel returns program 

(MRP) or other authority. 

Table 9B3.1. Disposal Authority Codes. 

CODE EXPLANATION 

M Items on this transaction are IMM/ICP stocks and are being transferred to disposal by 

authority of the responsible IMM. 

N Items on this transaction are not reportable by virtue of an exclusion to the MRP or 

other specific criteria such as extended dolar value or condition limitations on excess 

reporting and are duly authorized to be transferred to disposal. 

9–51

Table 9B4.1. Management Reports. 

TITLE 

Excess Summary Report SCS- 

RDS-QT-001 

Initiation Listings Report SCS- 

RDS-AR-012 

Disposal Actions Summary SCS- 

RDS-WK-002 

Monthly DAISY Detail Report 

SCS-RDS-MO-027 

Year to Date DAISY Summary for 

Headquarters SCS-RDS-MO-028 

DAISY Requirements System 

Summary 

SCS-RDS—MO-029 

DAISY DLA Disposition Services 

Summary Report 


DLA Disposition Services 

Receipts/ Withdrawals by 

DODAAC Reports 


Disposal Withdrawal Analysis 

(Coral Reduce Report) 

SCS-RDS-AR-003 

Reclamation Requirements for 

Project Number 


Reclamation Requirements Summary 


Reclamation Rejected Records 


DTS Single NIIN Disposal/Rebuy 

Report SCS-RDS-AR-036 

DTS Site Disposal Summary 



RDS SYSTEM MANAGEMENT REPORTS 

9–52 



FREQUENCY TYPE LOCATION 

PARAGRAPH 

REFERENCE 

Quarterly Push My Reports 9.39.1. 

As Required Pull RDS Reports 9.39.2. 

Weekly Push My Reports 9.39.3. 

Monthly Push My Reports 9.39.4. 










As Required Pull RDS Reports 9.39.14.



TITLE 

FREQUENCY TYPE LOCATION 

PARAGRAPH 

REFERENCE 

DTS NSN Summary Report 



DTS Disposal Rebuy Summary 

Report 



DTS Site Reason Code Summary 

for Headquarters SCS-RDS-AR- 

040 


DTS Detail Data Report SCS- 

RDS-AR-041 


OSI Disposal with Rebuy SCS- 

RDS-AR-042 


OSI Single NIIN Transactions His- As Required 

tory 


Pull RDS Reports 9.39.20. 

OSI Items Disposed but not 

Denied/Received/Sold by DLA 

Disposition Services 



OSI Items Disposed but not 

Denied/ Received/Sold by DLA 

Disposition Services Report 



Disposal Denial Report SCS-RDS- As Required 

AR-004 

Pull RDS Reports 9.39.23. 

DTS Disposal/Rebuy Consolidated 

Report 



Recycling Control Point (RCP) 

Transactions Report SCS-RDS- 

AR-022 


9–53


DISPOSAL ADDENDUM SHEET REPORTS 

Figure 9B5.1. Disposal Sheet for Local Stock Numbers (LSN). 

9–54 


Part 1, Chapter 9



9C1.1. Reserved for Future Use. 

ATTACHMENT 9C-1 

RESERVED FOR FUTURE USE. 

9–55

9D1.1. Reserved for Future Use. 

ATTACHMENT 9D-1 


9–56 


Part 1, Chapter 9






9–57

Table 9D3.1. Stratification Inventory. 

POTENTIAL REUTILIZATION 

DISPOSAL 

CONTINGENCY RETENTION 

STOCK 

ECONOMIC RETENTION 

STOCK 

APPROVED ACQUISITION 

OBJECTIVE (AAO) 


INVENTORY STRATIFICATION 

9–58 



POTENTIAL REUTILIZATION (EXCESS) IS THE QUAN- 

TITY OF AN ITEM ABOVE ALL AUTHORIZED LEVELS 

FOR WHICH FINAL DETERMINATION AS EXCESS HAS 

NOT BEEN MADE. 

CONTINGENCY RETENTION STOCK IS RETAINED FOR 

SPECIFIC CONTINGENCIES. IT IS STOCK FOR WHICH 

THERE IS NO PREDICTABLE DEMAND OR QUANTIFI- 

ABLE REQUIREMENT. 

ECONOMIC RETENTION STOCK HAS NO PRESENT 

REQUIREMENT; HOWEVER, IT HAS BEEN DETER- 

MINED THAT IT IS MORE ECONOMICAL TO RETAIN 

THE STOCK FOR FUTURE PEACETIME USE INSTEAD OF 

SATISFYING POSSIBLE FUTURE NEEDS THROUGH 

PROCUREMENT. 

THE APPROVED ACQUISITION OBJECTIVE IS HELD TO 

SUPPORT OPERATING LEVELS AND WAR RESERVE 

REQUIREMENTS (APPORTIONMENT YEAR (AY), BUD- 

GET YEAR (BY), PLUS LEAD-TIME (2 TO 3 YEARS)).






9–59


9–60 



ITEMS AUTHORIZED IMMEDIATE TRANSFER TO DLA DISPOSITION SERVICES 

9D5.1. The following items are not subject to a retention period and are authorized for immediate transfer 

to the DLA Disposition Services or compliance with the referenced regulation/ guidance. Applicability 

is to both wholesale and retail except where indicated: 

Table 9D5.1. Items authorized Immediate Transfer to DLA Disposition Services. 

Ammunition. Upon compliance with AFI 21-204, Nuclear Weapon Procedures. 

Condemned Items. When authorized by TO 00-20-3, repair cost exceeds 75 percent of 

acquisition cost (except critical items) or items with source of supply 

"JCK." Items ERRC coded "XD" with a unit cost of $1,000 or more 

will not be condemned at field level regardless of whether repair cost 

exceeds 75 percent of the acquisition cost, unless totally beyond 

repair, i.e., crushed, burned, battle damaged, etc. It is essential that 

field units advise the prime item managers before taking condemnation 

action on XD items below the $1,000 threshold as stated in 

AFMAN 23-110,Vol 1, Part 4, Atch 27 of this manual. 

DSP/N-PUB Items (items with If research determines needs for an item, that NSN shall be reacti- 

acquisition advice code "Y" and/or vated in the cataloging system; otherwise, these items are not subject 

phrase code "N," or items with to retention. 

source of supply code "JCD"). 

Equipment ("ND"/"NF") items. Wholesale - If no longer reflected in any table of allowance (TA) and/ 

or the inventory management specialist (IMS), equipment specialist 

(ES), and for support equipment (SE), the system program manager 

(SPM) validates no further AF requirement exists. 

Retail - Upon receipt of disposition instructions with disposal authorization 

from the wholesale manager. 

Hazardous materiel/ hazardous 

waste (HM/HW). 

Items declared unsafe for flight or 

personnel. 

Items removed as a result of modification. 

Process in accordance with AFI 32-7042, Solid and Hazardous Waste 

Compliance, and AFMAN 23-110,Volume 2, Part 2 Chapter 21. 

Self-explanatory. 

Provided sufficient assets are on hand to ensure continued support 

through completion of the modification, or to support that portion of 

the fleet not undergoing modification. 

Obsolete items. Obsolescence being based on no further application to active weapons 

systems/end items due to complete weapon system/end item 

phase out, design change, engineering change proposal, modification, 

etc. 

Reclamation residue (Remainder 

of the excess weapons system/end 

item after parts to be reclaimed 

have been removed). 

Reclamation residue, from end item reclamation, shall not be 

returned to stock.



Ammunition. Upon compliance with AFI 21-204, Nuclear Weapon Procedures. 

Retail unserviceable assets requiring 

reporting to the wholesale 

manager 

Shelf life items (condition code 

"B" or "C"). 

Upon receipt of disposition instructions (to dispose) from the wholesale 

manager. 

Provided the shelf life cannot be extended and there is no potential 

use for the item before expiration of the shelf life. 

TCTO kits. Upon approved rescission of the TCTO (Disassemble and return all 

required NSN and NC numbered items to stock). 

Tires. If condemned or cannot be recapped. 

Unserviceable assets peculiar to Self-explanatory. 

weapons systems/end items used 

solely by FMS countries. 

Vehicles. Upon compliance with AFMAN 23-110,Volume 4, Part 1, Chapter 

19. 

ERRC Designator "XB3" unserviceable 

items. 

ERRC Designator "XF3" unserviceable 

assets at the retail level 

which are not required to be 

reported in RIMCS/returned to the 

wholesale manager or a specialized 

repair activity. 

Other items not required to be held 

for a specified period of time by 

retention policy elsewhere in this 

manual and for which there is no 

known requirement. 

Provided no repair requirement exists or no ERRC code change is 

pending. 

Upon validation that no known repair requirement exists, the assets 

cannot be repaired because of lack of tools/technical data and/or there 

is no requirement to send the assets to a centralized repair activity 

within the Commands. 

Self-explanatory. 

9–61


9–62 



GUIDANCE FOR REVIEWING AND COMPUTING RETENTION LEVELS, AND 

PROCESSING ITEMS TO DISPOSAL 

9D6.1. The following items, subject to retention limits, are authorized for transfer to the DLA Disposition 

Services upon compliance with the specified guidance. Exclusions must be documented, justified, 

and maintained in the NSN folder. 

9D6.1.1. Wholesale. 

9D6.1.1.1. ERRC Designator "XF3" unserviceable assets, unless retained by the IMS to cover 

temporary and exceptional situations such as critical or MICAP. 

9D6.1.1.2. Potential reutilization assets applicable to active weapons systems or end items in the 

inventory should be considered for transfer to disposal with the following restriction 

9D6.1.1.2.1. Total quantities of on-hand active assets must not be approved for disposal. 

9D6.1.1.2.2. If there has not been usage in two or more years and there are no levels (zero 

levels) thus causing all assets to compute as potential reutilization, an insurance or numeric 

stockage objective (NSO) level, minimum retention level (D200A) will be computed. The 

assets that exceed the computed levels or quantities will be transferred to disposal. Computation 

and input of these levels or quantities will cause the items to restratify to ERS or CRS. 

9D6.1.1.2.3. For items with usage in the past two years, used on weapon systems over 18 

years old, establish an IMS file-maintained R-deferred disposal coded level. For items common 

to two or more weapons syste ms or end items, use the age of th e youngest system for 

determining length of time in the inventory. 

9D6.1.1.2.4. The D200A Inventory Management Specialist (IMS) must comply with the procedures 

in AFMCMAN 23-1, for computing insurance or numeric stockage objective levels. 

9D6.1.1.2.5. The D200A IMS will use the procedures in AFMCMAN 23-1 to compute a 

select retention level. 

9D6.1.1.2.6. The D039/D200C IMS must transfer all assets to disposal that have no usage, no 

authorization, and no allowance for retention. 

9D6.1.1.2.7. All serviceable and economically reparable assets may be retained for NSNs in 

the inventory seven years or less. The NSN is not mature enough for retention or disposal 

decisions. 

9D6.1.1.3. A retention level up to, but not to exceed, five (5) each shall be established for insurance 

items. Assets in excess of this quantity must be transferred to disposal. 

9D6.1.1.4. With the concurrence of HQ AFMC, weapon systems deferred disposal codes may be 

assigned. Assets with deferred disposal codes will not normally appear on the RDS excess review 

listing for retention or disposal decisions, but should be review ed for possible disposal action 

when conducting review of the requirements computation. 

9D6.1.1.5. Assets no longer applicable to active w eapons systems due to design change, engineering 

change proposals, modification, etc., will be assigned acq uisition advice code "Y" in the



cataloging system. This allows the assets to appear on the excess review listing for subsequent 

disposal action, regardless of the presence of a deferred disposal code. 

9D6.1.1.6. Potential reutilization (PR) applicable to weapon systems or end items phasing out of 

the inventory -- dispose of that quantity which exceeds all known requirements. 

9D6.1.1.7. Contingency retention stock (CRS) assets that are grossly impacting warehouse storage 

space -- dispose upon validation that disposal will not adversely impact the AF mission. The 

IMS documents and keeps the rationale for this decision in the NSN file. 

9D6.1.1.8. Serviceable assets peculiar to weapons systems or end items used solely by FMS -dispose 

of if no demands in the past two years. 

9D6.1.1.9. Wholesale IMSs should offer excess assets to other using service wholesale managers 

before initiating disposal action. Do not defer or delay disposal action pending response. 

9–63


RETENTION GUIDELINES 

9–64 



9D7.1. Approved Acquisition Objective (AAO). The quantity of an item authorized for peacetime and 

wartime requirements to equip and sustain United States and Allied Forces in accordance with current 

DOD policy and plans. This quantity must be sufficient to support other US Government agencies, 

according to DOD requirements. 

9D7.2. Economic Retention Stock (ERS). 

9D7.2.1. The ERS is developed by calculating an Economic Retention Limit (ERL) which represents 

the maximum retention level of stock that could be economically justified to meet future peacetime 

requirements. ERS is the quantity of stock excess to the AAO requirement but within the ERL. 

9D7.2.2. True economic retention criteria, includes evaluating potential future reprocurement costs, 

repair costs, depot survival rate, expected returns from disposal of materiel, costs of storing peacetime 

demand expectations. To warrant ERS, an item must have a reasonably predictable demand rate. 

9D7.2.3. Contingency Retention Stock (CRS). 

9D7.2.3.1. General. 

9D7.2.3.1.1. CRS is the quantity of an item excess to the AAO requirements and the ERL for 

which there is no predictable peacetime requirement but for which specific considerations or 

potential use in specific contingencies justify retention. Assets above ERS, retained for 

weapon systems support as outlined in Attachment 9D-6, will be included in the general CRS 

category. 

9D7.2.3.1.2. Within the CRS, stock shall be stratified to one or more of the following subcategories: 

9D7.2.3.1.2.1. Subcategory A--Military Contingency. Assets may be retained in this subcategory 

to meet potential military contingencies for U.S. forces. 

9D7.2.3.1.2.2. Subcategory B--Foreign Military Demand. Assets may be retained in this 

subcategory in anticipation of foreign military demand not covered by cooperative logistics 

agreements. Assets undergoing a buy out, as outlined in paragraph 9.65.2.3., will be 

included in this category. 

9D7.2.3.1.2.3. Subcategory C--General Contingency. Assets may be retained in this subcategory 

based on potential usefulness, extreme reprocurement problems, or other special 

considerations involving nonmilitary contingencies, such as civil emergencies or natural 

disaster relief. 

9D7.2.3.2. Discussion. 

9D7.2.3.2.1. Contingency retention applies only to items which are assigned deferred disposal 

codes or compute indicator code "N." Contingency retention may be either Command 

(AFMC) or Inventory Manager directed/initiated. Assignment and use of these codes are as 

follows:



9D7.2.3.2.1.1. Active weapon systems in the inventory less than 18 years may have a 

deferred disposal code assigned when directed by HQ AFMC/A4YR. All applications will 

be reflected on the D039/D200C/D200A system application tables. 

9D7.2.3.2.1.2. Weapon systems in the inventory 17½ or more years shall have deferred 

disposal codes removed. When fully justified, deferred disposal code "R" may be assigned 

to these items by the IMS on an item-by-item basis. 

9D7.2.3.2.1.3. Inventory peculiar to the application can be retained by assigning deferred 

disposal code "P." HQ AFMC/A4YR assigns this code to the application in the D200A 

Retention Level Adjustment Factor table. Example of its use would be to hold assets for 

weapon systems undergoing FMS buy out offer. 

9D7.2.3.2.1.4. Compute indicator "N" is generated automatically by the D200A system; 

the IMS cannot change it. It indicates that essential elements of data required to do a computation 

are not on file. It is removed automa tically upon file maintenance of the missing 

elements. 

9D7.2.3.2.2. Use of IMS assigned deferred disposal codes will be fully justified. This justification 

will be maintained in the item history folder. All "R" codes shall be reviewed and revalidated 

at least semiannually. HQ AFMC directed codes will be reviewed by HQ AFMC/ 

A4YR annually. 

9D7.2.4. Potential Reutilization (PR) Stock. 

9D7.2.4.1. General. PR stock is the quantity of an it em excess to all authorized retention levels 

for which final processing to disposal is pending. 

9D7.2.4.2. Discussion. Stock may not be retained in PR stock for a longer period of time than is 

required to make a final determination whether or not the stock should be disposed of and to process 

it for disposal. If a determination is made to retain the stoc k, it shall be restratified to AAO, 

ERS, CRS. 

9D7.2.4.3. Computation of retention levels and resulting excess quantities computed by D200A 

is outlined in AFMCMAN 23-1, Chapter 9. 

9–65




9–66 


Part 1, Chapter 9



9E1.1. Reserved for Future Use. 

ATTACHMENT 9E-1 


9–67

ATTACHMENT 9F-1 

9–68 



FORMAT FOR MECHANIZED REFERRAL OF CONTRACTOR EXCESSES 

9F1.1. DLA Disposition Services. The DLA Disposition Services automatically refers data on available 

contractor excesses to the managing ALC. These referrals will be identified by document identifier 

"JEC." The "JEC" format is as follows: 

Table 9F1.1. JEC Format. 

Card 

Field Legend 

Cols Explanation 

Document Identifier 

Code 

1-3 Always "JEC." 

Routing Identifier Code 4-6 Routing identifier of integrated materiel manager or primary inventory 

control activity (PICA). Also secondary inventory control 

activity (SICA) when SICA is owning services. 

Identifier of NSN 7 Code "F" if contractor reported by National Stock Number (NSN). 

Code "A" if DLA Disposition Services assigns NSN. 

NSN 8-20 NSN of asset. 

Blank 21-22 Reserved. 

Unit of Issue 23-24 Unit of issue as reported by contractor. 

Quantity 25-29 Quantity of assets available. If quantity exceeds 99,999, column 29 

will contain an asterisk. 

CIRS Index Number 30-36 DLA Disposition Services control number. 

Property Location 37-53 City and state where property is located. 

Expiration Date of the 

Thirty-Day Screening 

Cycle 

54-57 Same as field legend. 


Assigned Federal Supply 62-65 Federal supply class (FSC) from Defense Integrated Data System 

Class 

(DIDS) when columns 8-11 contain a different FSC from that on 

the inventory schedule. 

Cycle Number 66-67 The CIRS cycle number during which this line item was processed. 


Materiel Condition Code 70-71 Federal condition code as recorded on the inventory schedule. 

Termination/Non-termi- 72 "T" if asset is termination inventory. "N" if asset is non-terminanationtion. 

Blank 73 Reserved. 

Unit Price 74-80 Unit price. If unit price exceeds $99,999.99, column 80 will contain 

an asterisk.



9G1.1. Reserved for Future Use. 

ATTACHMENT 9G-1 


9–69

CHAPTER 9 AIR FORCE MATERIEL UTILIZATION ... - Air Force Link

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