3. - the City of San Luis Obispo

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3. - the City of San Luis Obispo

n council

j acenea iepont

C I T Y O F S A N L U I S O B I S P O

FROM : John Mandeville, Community Development Director

Prepared By : Peter Brown, Housing Programs Manager

SUBJECT : REALLOCATION OF COMMUNITY DEVELOPMENT BLOC K

GRANT PROGRAM (CDBG) FUND S

CAO RECOMMENDATION

1. Authorize the reallocation of $30,000 in 2007 CDBG funds from the Anderson Hote l

Paint project to the Anderson Hotel Fire/Sprinkler upgrade project .

2. Authorize the reallocation of $16,967 in unused CDBG funds from the 2001 Histori c

Adobe project to the 2005 Americans with Disabilities Act Corrections to Cit y

Facilities .

3. Forward the Council's funding recommendations for amending the 2001 and 200 7

Action Plans to the County Board of Supervisors .

DISCUSSION

The purpose of this staff report is to update the funding allocations for the City's CDBG progra m

to meet current project needs . The Department of Housing and Urban Development (HUD) i s

requiring more stringent timelines on use of funds . There are two proposed reallocations that

need Council approval : 1 . Reallocate $30,000 from the 2007 program from the Anderson Hote l

Paint project to a fire sprinkler upgrade project on that same facility; and 2. Reallocate $16,967

from the 2001 Historic Adobe project to the 2005 ADA Corrections to City Facilities .

1. Anderson Hotel Project Change.

At the time of the submittal, the applicant (Housing Authority of San Luis Obispo - HASLO )

estimated that $30,000 would be sufficient for the exterior painting project. Since then ,

estimates have come in at over four times that amount . Since there is no additional funding

source for the shortfall and since HASLO has a demonstrated need for a sprinkler/fire alar m

upgrade on the same facility, reallocation of the $30,000 to the new project is recommended .

2. Unused Funds to ADA Corrections Project .

In the case of the 2001 Historic Adobe project, these funds are well beyond the guidelines for

timely use and the project manager has expended $173,267 of the original $190,234 grant .

There still remains a great need for funds at various City Adobe projects ; however, th e

unexpended amount can not be utilized as originally awarded . The remaining $16,967 needs t o

be reallocated to a viable project and spent so that funds are not relinquished to the Federa l

C :\Working Docs\CCCDBG07_reallocations .DOC


2007 Community Development Block Grant Program Reallocations

Page2

Government. A survey of city staff managing existing CDBG projects concluded that th e

greatest need exists at the 2005 ADA Corrections to City Facility project . That project has a

significant funding shortfall and can expend all CDBG funds during 2007, thus eliminating an y

concerns for timely use.

CONCURRENCE S

The Finance & Information Technology and Public Works Departments concur with th e

proposed reallocations. Staff did not review this proposal with the HRC because the added tim e

could place us at risk of losing the funds presently allocated to the adobes. However, the shift in

funds from the Anderson Hotel painting project to the fire sprinkler upgrade serves the sam e

Housing Authority project and the same clientele. The proposed shift in funds from the adobes

to ADA corrections will shift funds from a lower Council/HRC CDBG priority area to a highe r

Council/HRC priority area . In addition, the amount to be transferred is relatively nomina l

($16,967) and would not significantly impact other proposals recently reviewed by the HRC .

However, the HRC will be briefed on the action at their next meeting, on June 6, 2007 .

FISCAL IMPAC T

By reallocating the Historic Adobe project's $16,976 to an active, viable CDBG project, the Cit y

prevents potential loss of unexpended funds . By reallocation of the Anderson Hotel Pain t

project to Fire/Sprinklers, the City ensures that a project in need is fully funded and can b e

completed in a timely manner and that those funds are not tied up in a project where they cannot

be used.

ALTERNATIVES

1. The City Council may identify a different project to receive the reallocation of th e

$16,976 .

2. The Council may choose to leave the Anderson Hotel paint project as is . This is not

recommended since the City may end up allocating funds to a project at a level which i s

insufficient to complete the job . HASLO is better off re-applying for funds in upcomin g

CDBG cycles .

3. The Council may direct staff to return at a later date with an evaluation of differen t

funding recommendations .

ATTACHMENTS

1. Final 2007 CDBG Project Allocations as adopted by the City Council on March 6, 2007 .

2. April 2007 quarterly report for existing CDBG projects .

3. Sprinkler/Fire Alarm project application and proposal from HASLO for the Anderson Hotel .


2007 Community Development Block Grant Application s

Attachment2 - Staff Recommendation, Human Relations Commission Meeting, December 6, 200 6

Amount Recommende d

No . Applicant Activity

Amount

Requested

2007

CDBG

(Note 1)

Prior Yea r

CDB G

(Note 2)

Genera l

Fun d

(Note 4) Total

Public Service s

2 EOC Homeless Shelter - Operation 188,000 96,887 41,113 138,000

3 EOC Prado Day Center - Operation 59,907 50,000 50,000

11 Transitional Food & Shelter Motel Voucher Program - SLO 5,000 -

15 Life Steps Foundation, Inc . Alcohol/Drug Free Living Center 1,283 -

SUBTOTAL, Public Services -15% 254,190 96,887 91,113 188,000

Public Facilities

4 EOC HVAC for Health Services Clinic 40,000 40,000 40,00 0

5 Judson Terrace Homes Repairs for Judson Terrace Homes 81,867 81,867 81,86 7

7 City of SLO ADA Restroom, Santa Rosa Park 225,000 225,000 225,00 0

8 City of SLO ADA Restroom, Laquna Lake Park 400,000 42,978 183,845 173,177 400,00 0

9 City of SLO (Note 3) ADA Street Improvements 180,000 -

10 City of SLO Rosa Butron Adobe Rehabilitation 50,000 -

12 Good Samaritan Shelter, Inc . Detox Program 500,000 -

13 SLO Housing Authority New Office & Maintenance Building 100,000 -

14 SLO Housing Authority Anderson Hotel Exterior Paintinq 30,000 30,000 30,000

SUBTOTAL, Public Facilities - 65% 1,606,867 419,845 183,845 173,177 776,867

Program Administration/Capacity Buildin g

6 City of SLO Program Administration 125,000 121,840 3,160 125,000

1 EOC Homeless Services Planning 25,000 7,343 17,657 25,000

SUBTOTAL, Program Admin/Capacity-20% 150,000 129,183 20,817 150,000

TOTAL 2,011,057 645,915 . 1 . 204,662 264,290 1 1,114,867

(580,784) Note 5

1 .

2 .

3 .

4 .

5 .

Estimated funding for CDBG Program Year 2007 : $645,915 (Based on actual in 2006) .

, n v . vy, m u rcm u, vu , w .

2005 Program Year: HASLO No. Chorro Properly Acquisition

190,079

2006 Program Year: Program Administration 14,58 3

Total

204,662

$167,199 remains in unexpended prior year grants for ADA street improvements .

Anticipated General Fund allocations .

If CDBG allocation less than 2006, fully fund all projects except Santa Rosa Park, which can be back filled with General Fund s

G :\CD-PLAN\PBrown\CDBG\CC reports\CCCDBG07 reallocations .DOC


April 10, 200 7

Tony Navarro, CDBG Program Manage r

Department of Planning and Building

County of San Luis Obisp o

County Government Center

San Luis Obispo, CA 9340 8

city of san Luis oBispo

Community Development Department • 919 Palm Street, San Luis Obispo, CA 93401-321 8

Subject : Quarterly CDBG Reports for 1999 - 2006 Program Years .

Tony :

Attached are the quarterly reports for the period from January 1, 2007 through March 31, 2007

for the City's current CDBG program years, per our cooperative agreement with the County o f

San Luis Obispo . If you have questions, please call me at 781-7523 .

Sincerely ,

Peter Brown, Housing Programs Manager

cc : Carolyn Dominguez, Financ e

Kim Murry, Deputy Director of Community Developmen t

Attachments : Quarterly Report s

LC

The City of San Luis Obispo is committed to include the disabled in all of its services, programs and activities .

Telecommunications Device for the Deaf (805) 781-7410 .

3.4


1. Subrecipient and Address :

City of San Luis Obispo

990 Palm Street

San Luis Obispo, CA 93401-3249

1999 CDBG Program Year

Quarterly Repor t

For the period from January 1, 2007 through March 31, 2007

2. Contact person:

Peter Brown

3. Phone number:

(805) 781-7523

Project (a) Budget (b) Expenses ©

this period

Expenses (d )

to date

4. Report Period :

1/1/07-3/31/07

5. Date submitted :

4/10/07

Funds (e )

received

to date

Prior (f)

requests

not received

County of San Luis Obispo :

6: Date request phoned in

N/A

7. Date funds released :

N/A

Current (g)

request

Balance (h)

available

(b-d)

1 Section 108 loan repayment $ 265,649 0 265,649 265,649 0 0 $ -

2 Women's shelter transitional housing 50,000 0 50,000 50,000 0 0 0

3 Homeless shelter operation by EOC 120,000 0 120,000 120,000 0 0 0

4 Prado day center operation by ICH/EOC 45,400 0 45,400 45,400 0 0 0

5 Historic museum 240,761 0 240,761 240,761 0 0 0

6 Revolving loan - EVC (2)(5) 9,944 0 9,944 9,944 0 0 0

6 Revolving loan administration - EVC (2)(4) 11,880 0 11,880 11,880 0 0 0

7 Program administration 0)(5) 28,714 0 28,714 28,714 0 0 0

8 Huasna/Oceanaire Improvements (1)(3) 0 0 0 0 0 0 0

9 Cole Motors (2) 40,600 0 40,600 40,600 0 0 0

10 Handicap access ramps (3) 60,000 0 60,000 60,000 0 0 0

11 Anderson Hotel elevator (3) 20,000 0 20,000 20,000 0 0 0

12 Life Steps Foundation (4) 17,657 17,657

13 Transitions youth housing rehabilitation (3) 2,517 0 2,517 2,517 0 0 0

Totals $ 913,122 $ - $ 895,465 $ 895,465 $ - $ - $ 17,657

(1) Fund reprogrammed by Council Resolution No . 9292 (2002 Series), 2/19/02

(2) Funds reprogrammed by Council action on 8/19/0 3

(3) Funds reprogrammed by Council Resolution No . 9530 (2004 Series) 3/1/04

(4) Funds reporgrammed by Council Action on 3/1/0 5

(5) Administrative adjustment approved by City Administrative Officer 4/26/05


1999 CDBG Quarterly Report, for the period from January 1 through March 31 ; 2007

Page 2

Narrative-Status of Approved Activitie s

All activities are closed out and there were no expenses in this period. The Life Steps project is the only activity remaining to b e

completed. It incurred no expenses this quarter ; however, its status was evaluated and deemed worthy of funding by the Huma n

Relations Commission at the end of 2006 . During the last quarter, grant agreements and environmental documents have bee n

completed and work has begun during the first quarter of 2007 . The project is expected to be completed during the coming quarter

G ; cd-plan/pbrown/CDBG/quaterlyreports/l "_2007/CDBGquarterIy99 . 1 "4 .07rpt .


1 . Subrecipient and Address :

City of San Luis Obispo

990 Palm Street

San Luis Obispo, CA 93401-3249

2001 CDBG Program Year

Quarterly Report

For the period from January 1, 2007 through March 31, 200 7

2. Contact person :

Peter Brown

3. Phone number:

(805) 781-7523

Project (a) Budget (b) Expenses ©

this period

Expenses (d)

to date

4. Report Period :

1/1/07-3/31/0 7

5 . Date submitted:

4/10/07

Funds (e)

received

to date

Prior ( O

requests

not received

County of San Luis Obispo :

6: Date request phoned i n

N/A

7. Date funds released:

N/A

Curent (g)

request

Balance (h)

availabl e

(b-d )

Judson Terrace/Elderly Housing 94,000 0 94,000 94,000 0 0

SLO Women's Shelter/Transitional Housing 50,000 0 50,000 50,000 0 0

AIDS Support Network property 24,998 0 24,998 24,998 0 0

HASLO Gap Financing 25,000 0 25,000 25,000 0 0

Homeless Shelter operation by EOC 138,000 0 138,000 138,000 0 0

Foodbank 55,000 0 55,000 55,000 0

Handicap Ramps 57,973 0 57,973 57,973 0 0

Historic Adobes 190,234 0 173,267 173,267 0 16,967

Section 108 loan payment 311,000 0 311,000 311,000 0 0

Total 946,205 0 929,238 929,238 0 16,967


2001 CDBG Quarterly Report, for the period from January 1 through March 31, 200 7

Page 2

Narrative-Status of Approved Activities

With the exception of the Historic Adobes, all activities are closed out and there were no expenses this period . Rodriguez Adobe i s

complete, and the remainder ($16,967) can either be used for preservation measures at the La Loma Adobe on Lizzie Street or once a

discussion occurs with the project manager in Public Works, may be reallocated to the 2006 City project for Historic Adob e

Restoration ($110,200 + $16,967) or to 2005 ADA Corrections to City facilities .

G ; cd-plan/pbrown/CDBG/quaterlyreports/1"2007/CDBGquarterly0l . l" .4 .07rpt.


1. Subrecipient and Address:

City of San Luis Obisp o

990 Palm Street

San Luis Obispo, CA 93401-3249

2004 CDBG Program Year

Quarterly Report

For the period from January 1, 2007 through March 31, 2007

2. Contact person :

Peter Brow n

3. Phone number :

(805) 781-7523

Project (a) Budget (b) Expenses ©

this period

Expenses (d)

to date

4. Report Period :

1/1/07-3/31/07

5. Date submitted:

4/10/07

Funds (e )

received

to date

Prior (f)

requests

not received

County of San Luis Obispo :

6: Date request phoned in

N/A

7. Date funds released :

N/A

Curent (g)

request

Balance (h)

available

(b-d)

Transitions-Mental Health-Shelter Rehab 36,763 36,263 36,263 500

SLO Homeless Shelter 114,118 114,118 114,118 0

Handicapped Access Ramps 103,478 103,478 103,478 0

Hospice Building Handicapped Elevator (2) - 0

Anderson Hotel Elevator 80,000 80,000 80,000 0

Section 108 Loan Payment 328,928 328,928 328,928 0

Administration of CDBG Program (1) 58,700 58,700 58,700 0

Anholm Park Improvements (2)(3) 18,700 6,017 18,700 18,700 0

Fire Station No . 2 Access (1)(3) 20,100 700 16,460 16,460 3,640

Total 760,787 6,717 756,647 756,647 - - 4,140

(1) Administrative adjustment approved by City Administrative Officer 2/22/0 5

(2) Reprogramming of funds approved by Council 11/1/05 and County 12/05 .

(3) Administrative adjustment approved by City Administrative Officer 6/16/0 6


0

2004 CDBG Quarterly Report, for the period from January 1 through March 31, 200 7

Page 2

Narrative-Status of Approved Activitie s

Two projects had funding activity this quarter ; Anholm Park Improvements ($6,017) closed out funds and Fire Station No . 2 Access

($700) . For this period, two activities have remaining balances ; Transitions-Mental Health-Shelter Rehab, and Fire Station No . 2. The

Anholm Park project has now fully expended funds and is closed out. The remaining projects with balances are expected to close out

this fiscal year.

G: cd-pla /pbrown/CDBG/quaterlyreports/1° 007/CDBGquarter1y04 . 1" .4.07rpt.


1 . Subrecipient and Address :

City of San Luis Obispo

990 Palm Street

San Luis Obispo, CA 93401-3249

2005 CDBG Program Yea r

Quarterly Report

For the period from January 1, 2007 through March 31, 2007

2. Contact person :

Peter Brown

3. Phone number:

(805) 781-7523

Project (a) Budget (b) Expenses O

this period

Expenses (d )

to date

4. Report Period :

1/1/070-03/31/07

5. Date submitted :

4/10/07

Funds (e)

received

to date

Prior (f)

requests

not received

County of San Luis Obispo :

6: Date request phoned i n

N/A

7. Date funds released:

N/A

Curent (g)

request

Balance (h)

available

(b-d)

SLO Homeless Shelter Improvements 40,000 40,000 40,000 -

Housing Authority of SLO 190,079 190,07 9

Homeless Shelter Operations 107,824 107,824 107,824 -

ADA Corrections-City Facilities 51,250 29,568 29,568 29,568 21,68 2

Handicap Street Improvements 75,000 1,662 56,086 56,082 18,91 4

SPRR Freight Warehouse 125,000 13,708 20,558 20,558 104,442

Administration 129,676 129,676 129,676 -

Totals 718,829 44,938 383,712 383,708 - 335,117


2005 CDBG Quarterly Report, for the period from January 1 through March 31, 200 7

Page 2

Narrative-Status of Approved Activitie s

Three projects had funding activity this quarter; Handicap Street Improvements ($1,662), ADA Corrections at City Facilities ($29,568)

and SPRR Freight Warehouse ($13,708) . For this period, four activities have remaining balances . The Housing Authority Project on

N. Chorro is being recommended for reallocation . Those monies will be reallocated to other projects in the coming quarter . ADA

Corrections in City Facilities began work this quarter . The year's activities are on-going and expected to be completed by the end of

2007 .

G; cd-plan/pbrown/CDBG/quaterlyreports/1"_2007/CDBGquarterly05 . 1".4 .07rpt,


1 . Subrecipient and Address :

City of San Luis Obisp o

990 Palm Street

San Luis Obispo, CA 93401-3249

2006 CDBG Program Year

Quarterly Report

For the period from January 1, 2007 through March 31, 200 7

2. Contact person :

Peter Brown

3. Phone number :

(805) 781-7523

Project (a) Budget (b) Expenses ©

this period

Expenses (d )

to date

4. Report Period :

1/1/07 - 3/31/07

5. Date submitted :

4/10/07

Funds (e )

received

to date

Prior (f)

request s

not received

County of San Luis Obispo:

6: Date request phoned i n

N/A

7. Date funds released :

N/A

Curent (g)

request

Balance (h)

available

(b-d)

Homeless Shelter operation 96,887 27,911 96,887 96,887 -

ADA corrections-City facilities 122,600 122,600

Handicap curb ramp program 137,044 137,044

Historic adobe restoration 110,200 110,200

Prado Day Center improvements 50,000 50,000

Program administration 120,583 41,671 45,130 45,130 75,45 3

Hotline of SLO County 8,600 - 8,600

C})

645,914 69,582 142,017 142,017 - - 503,897


2006 CDBG Quarterly Report, for the period from January 1 through March 31, 2007

Page 2

Narrative-Status of Approved Activitie s

Two projects had funding activity this quarter; Homeless Shelter Operation ($27,911) closed out funds, and Program Administration

($41,671) drew down. Most of the other activities in this program year are still in environmental review or design phases . Most of

these projects, however, are moving forward and expect to see billing in the coming quarters .

G; cd-plan/pbrowu/CDBG/quaterlyreports/1'"_2007/CDBGquarterly06 .1 ".4 .07rpt .


May 22, 2007

CDBG APPLICATION

SUMMARY OF ANDERSON HOTEL SAFETY/REPAIR NEEDS

Attachment 3

1 . Replacement of existing fire alarm control panel and misc parts $6,450

2. Replace commercial sprinkler head — labor and materials 12,425

3. Labor and materials to cap off pump 1,04 0

4. Estimate additional labor and materials for electrical needs due t o

Above fire alarm panel replacement and integration 5,000

5 . Estimate miscellaneous work for AC and power supply ; dua l

Phone lines; preparation of fire alarm submittal, etc . 5,085

TOTAL = $ 30,000


Attachment 3

CAMES SECURITY ALARMS

2950 Main Street

PROPOSAL

Morro Bay, CA 9344 2

(805) 772-0607

Alarm Company Operator's Lie. No. ACO-5808 * Contractor's License No . 422645 C-1 0

Proposal Submitted To: Phone : Date :

HOUSING AUTHORITY 543-4478 2-19-07

OF THE CITY OF SLO

Project : THE ANDERSON HOTE L

We hereby submit specifications and estimates for:

REPLACEMENT OF FIRE ALARM EQUIPMENT

The following work is intended as replacement of parts in existing fire alarm system . No new locations or

devices are intended. All existing wire throughout the building to be used and is assumed to be in good condition ;

proposal does not provide for re-pulling of any cable in buildings ;

Replace existing fire alarm control panel with Digital Monitoring Products (DMP) XR500 Fire Alar m

Control Panel ; built in dual phone line switcher ; back up battery ; panel programmed for central station

monitoring ; Two (2) 690F Command Centers for system status and resetting – one located at panel and one locate d

in lobby at existing annunciator panel (it is assumed that a minimum of 4 conductors is at this annunciato r

location)

Install one (1) 24v. power supply to provide power to existing notification appliances (bells/horns )

Install one (1) DMP 714-16 to accommodate all initiating devices (pull stations, waterflow switches )

Tie in all existing pull stations ; pricing is based on all pull stations being in sound conditio n

Tie in existing sprinkler waterflows currently tied into existing system ; tie in existing valve tamper s

currently fled into existing syste m

Tie in all existing horns / bells to power supply ; pricing is based on all horns / bells working and in goo d

order

Dedicated AC outlet for FACP and power supply to be provided by others ; it is not certain that a dedicate d

circuit is currently provided – this would need to be arranged and confirmed by owne r

Dual phone lines to be provided by other s

To prepare a fire alarm submittal for the local AHJ – owner to provide us with drawings depicting floo r

layouts and device locations ; to test the system with same AHJ

$ 6,450 .00 *

This proposal is based on the San Luis Obispo City Fire Department not requiring any addition s

to or upgrading of the current protection to meet the standards today . This proposal is based on th e

AHJ accepting the current level of notification as well as the placement of all devices, both indicating an d

initiating devices .

This proposal is not represented as a "prevailing wage" project .

Came Security Alarms reserves the right to adjust this proposal to reflect AHJ requirements no t

known at this time. Came Security Alarms will prepare and submit an AS-BUILT FIRE PLAN to th e

local AHJ for review after the completion of our work . Permit fees/plan check fees are the responsibility

of the owner.

3- Re


HOUSING AUTHORITY

OF THE CITY OF SLO -- THE ANDERSON HOTEL

2-19-0 7

Page 2

Attachment 3

Note : This replacement could take more than one working day. The fire alarm system will b e

completely out of order during this time and a fire watch may be required . Please contact the fire

department for instructions on posting a fire watch .

Recommendations : We can submit pricing for the following after the initial replacement work .

1. Replace all manual pull stations ; adjust mounting height to meet current ADA guidelines .

2. Integrate existing (new) elevator recall system at upgraded elevator into new fire alarm system .

3. Explore the possibility expanding current notification to comply with existing standards ---- t o

assess the possibility of adding visual devices in common areas and corridors to accommodate hearing

impaired.

*Price based on monitoring commitment .

Transmitter Monitoring: $37 .00/month One Year Warranty on all parts and labo r

WE PROPOSE hereby to furnish material and labor — complete in accordance with the above specifications, for the sum of:

Six thousand four hundred fifty and no/100

$ 6,450.00

Payment to be made as follows: In full upon completio n

Any change in the above specifications to be in writing with additional pricing . New construction or add on to system, 40% to be paid on completion of pre -

wire . Balance due upon completion of system . . Damage done to wiring or equipment after pre-wire is owner's responsibility .

All material is guaranteed to be as specified . All work to be completed in a workmanlike manner according to standard practices . Any alteration or deviatio n

from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate . Al l

agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance . Our workers are

fully covered by Workmen's Compensation Insurance.

Authorized Note: This proposal may be withdrawn by us if not accepted in 30 days .

Signature :

Colette M . Came

ACCEPTANCE OF PROPOSAL -- The above prices, specifications and conditions are satisfactory and ar e

hereby accepted. You are authorized to do the work as specified . Payment will be made as outlined above .

Date of Acceptance : Signature :


FROM : MID COAST FIRE PROTECTION FAX NO . : 805 466 0266 Mar . 06 2007 11 :12AM P3

MID-COAST FIRE PROTECTIO N

5507 Traffic Way, Atascadero, CA 9342 2

Ph (805) 466-0211 Pax (805) 466-026 6

State Licensed and Insured : C-16 579499

Estimate Created For :

HASLO

PO Box 1289

San Luis Obispo, CA 9340 1

Ph; 543-1026 Fax: 541-2973

Attn: Dennis Cox and/or Brian

p,admen tole. iC

Quotation

Date Quotation No .

11 12/5/06 V1205061443C

0:

Anderson Apartment s

955 Monterey Stree t

San Luis Obispo. CA

Quantity Description Unit Price Amount

322 Replace all existing commercial sprinkler heads wit h

residential sprinkler heads

$22.50 ea $7,245.00

322 SpriniclerHeads $15.00 $4,830

Heads in basement, first flair. and fifth floor . Attic not

required to be changed per Jim Tringham.

Terms: Quote good for 30 days

Net upon receipt or Net30 upon approved credit

F.O.B. Jobsite

Comments

Submitted by

Date

Accepted by

Date

Tax 350.1 8

TOTAL $12,425.18

3-i ?


FROM : MID COAST FIRE PROTECTION FAX NO . : 205 466 0266 Mar . 06 2007 11 :12AM P 2

MID-COAST FIRE PROTECTIO N

S507 Traffic Way, Atascadero, CA 9342 2

Ph (805) 466-0211 Fax (805) 466-026 6

State Licensed and Insured : C-16 579499

Estimate Created For :

HASLO

PO Box 1289

San Luis Obispo, CA 9340 6

Ph: 543-1026 Fax: 541-2973

Attn: Brian

Quotation

Quotation No .

V101706 L505 C

Quantity Description Amount

Excludes :

Labor to cap off line to pump** $840.00

Labor to lock out valves to pump** 375.00

Materials — if valves locked out 75 .00 + tax

Materials — if capped off

*must be approved by ABS

Repair of existing piping, if necessary

Terms : Quote good for 30 days

Net upon receipt or Net30 upon approved credit

F .O .B.Jobsite

Comments

'Job"Site :

Submitted by Accepted by

Date Dare

Anderson Apartments

955 Monterey Street

San Luis Obispo, C A

200 .00 - tax

3- 1 1


Attachment 3

2007 CDBG Application Organization : Housing Authority of the City of Saf' a-c-- iispo

COUNTY OF SAN LUIS OBISPO

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM

APPLICATION FOR FUNDING DURING 2007 PROGRAM YEAR

(Attach additional sheets if necessary)

To be considered for CDBG assistance, please submit this completed application with any exhibits ,

budgets or beneficiary data as needed . Applications can be mailed to one of the participatin g

jurisdictions listed in this application or to : Tony Navarro, Planner III, Department of Planning and

Building, 976 Osos Street, Room 300, San Luis Obispo, CA ., 93408 or hand delivered to Tony

Navarro at 1050 Monterey Street, Room 370, San Luis Obispo, CA., faxed to (805) 781-5624, or emailed

to tnavarro@co .slo .ca.us . The application deadline is 5:00 P.M., Monday, October 30 ,

2006 . Applications must be received by one of the participating jurisdictions of the Urban County

prior to close of the business day. POSTMARKED DATED MAIL RECEIVED AFTER TH E

DEADLINE WILL NOT BE ACCEPTED .

NOTE: (1) Please review the CDBG regulations and guidelines and the Request fo r

Proposals before completing this proposal . A copy of a HUD-prepared CDB G

eligibility guidebook is available upon request from County staff . Also, please

call County and/or city CDBG staff with any questions about how to complete th e

form or about the rating criteria and process .

(2) If the information for any of the questions below requires more room to

provide a complete explanation of your proposed project or program, pleas e

attach additional sheets .

1 . Name and mailing address of applicant organization, with contact person, phone and fax

numbers, and e-mail address :

Name: Housing Authority of the City of San Luis Obispo

Address (mailing and physical address requested if different) :

487 Leff Street, San Luis Obispo, CA 93401 (physical)

P.O. Box 1289, San Luis Obispo, CA 93406 (mailing )

Contact person/title

Carol Hatley, Executive Director

Phone :

805-594-5303 (direct line )

Fax :

805-543-4992

E-mail address :

chatley@haslo.org


2007 CDBG Application Organization : Housing Authority of the City ofSanIns Obisp o

2. Title/name/address of proposed project or program :

Anderson Hotel Apartments capital repairs for health and safety items . This is a five story

building in downtown San Luis Obispo at 955 Monterey Street . Fire sprinkler heads and existing

fire alarm system need to be replaced per the estimates attached . Note that these do not includ e

prevailing wages or additional wiring for the new equipment, so the estimates were rounded up .

3. Please describe the proposed project or program . Include a description of the groups who

will benefit and an explanation of how they will benefit from the proposed project or program .

For projects, describe the location of the project (be as specific as possible, e .g. street address) .

For programs, state the location from which the program will be operated and/or describe the

geographic area served by the program. Also, please include a schedule of project/progra m

milestones .

Residents of this building are all very low income . There are 68 units, which are a combination o f

elderly or non-elderly disabled residents on fixed incomes . The project is currently assisted wit h

project based assistance through HUD. However, rents are fixed and thus the project does not hav e

the capability for this major refurbishment .

Due to the fragile nature of these clients, much less the physical structure of the building, it i s

imperative to have a reliable fire sprinkler and alarm system . Staff have been working with the Fire

Department to determine the extent of replacement necessary for this to be a reliable and saf e

system .

4. Total amount of CDBG funds requested : $ 30,000.00

Please identify the jurisdiction(s) to which you are applying* :

If you are requesting CDBG funds from more than one jurisdiction, please break down th e

amount shown above by the jurisdiction listed below .

City of Arroyo Grande : City of Paso Robles :

City of Atascadero : City of San Luis Obispo: $30,000.00

City of Grover Beach: County of San Luis Obispo :

County wide :

*NOTE : If you are applying to one or more cities, please provide a copy of the application to the

County by the application deadline of Monday, October 30, 2006 .


2007 CDBG Application

Organization : Housing Authority of the C tvof SarfLuis Obigo.`',

5. Please describe the budget for the proposed project or program . Itemize all sources o f

funding expected to be available and used for this projec t

a . Revenues:

1 . CDBG Funds requested $ 30,000 .00

2 . Other Federal fund(s) (please describe below) $

3 . State source(s) (please describe below) $

4 . Local source(s) (please describe below) $

5 . Other funds (please describe below) $

Total Revenues $ 30,000.00

b. Expenditures : List below by item or cost category.

Repair and replace fire alarm system and sprinkler heads =

$30,000 .00

c. How do you plan to fund the operation and maintenance costs (if any) associated with thi s

project? Are these funds available now? If not, when will they be available? And from

what source(s) ?

The project currently receives project based rental assistance from HUD. As stated above,

the amounts allowed for rents do not provide for enough funding for major capita l

improvements .

The ongoing maintenance and operation expenses are paid from the rental income from th e

clients, HUD and the commercial spaces . But due to the recent years' increases in insurance

and maintenance costs, it is impossible to pay for this type of capital expenditure from th e

rents currently being paid. HUD restricts the amount of rents and thus these types of neede d

maintenance items would continue to be deferred until a source of funds were identified .

d. Will CDBG funds be used to match/leverage other funds? List below funding sources an d

amounts and identify award dates of these sources .

As mentioned above, the ongoing maintenance and repairs will be paid from rental income .

This rental income is derived from tenants' portion of rents, HUD assistance and commercia l

income .


2007 CDBG Application Organization : Housing Authority of thd°Cftyo£Sean Luis Obispo

6. Does the proposed project or activity meet one of the three national objectives of th e

CDBG program? Please check one of the objectives below that applies to th e

proposal, and explain how the project or activity meets that national objective .

a . X Benefits low- and moderate-income persons as defined by the U .S. Department of

Housing and Urban Development (HUD).

NOTE: To meet this national objective, the proposed activity must benefit a specifi c

clientele or residents in a particular area of the County or participating city, at least 5 1

percent of who are low- and moderate-income persons . See current income limit

schedule in the Request for Proposals.

b . Aids in the prevention or elimination of slums or blight .

NOTE: To meet this national objective, the proposed activity must be within a designated

slum or blighted area and must be designed to address one or more conditions tha t

contributed to the deterioration of the area .

c. Meets community development needs having a particular urgency where existin g

conditions pose a serious and immediate threat to the health or welfare of the community,

and no other funding sources are available .

NOTE: To meet this national objective, the proposed activity must deal with majo r

catastrophes or emergencies such as floods or earthquakes .

7. If the project or program is designed to meet the national objective o f

providing benefit to low- and moderate-income persons, please estimate th e

number of persons (or households) to benefit from the project and break tha t

estimate down by income group as follows :

a. Total number of persons or households who will benefit from the project o r

program (regardless of income group) :

68 Persons/households (circle the applicable unit )

b. Of the total number of persons or households entered above, how many will b e

low-income (earning 51% - 80% or less of the County median-income) ?

3 Persons/households (circle the applicable unit )

c. Of the total number of persons or households entered above, how many will b e

very low-income (earning 50% or less of the County median-income) ?

65 Persons/households (circle the applicable unit)


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da ..r. ':.,:axc .'e a.:. :s. i .,,awn, •.

2007 CDBG Application Organization : Housing Authority of the Cityo`f Sah'LliiMbspo{

8. Please provide the following information regarding the number of persons/households wh o

will directly benefit from the funding requested in this application .

a. Total number of persons or households who will directly benefit from the

CDBG funds (regardless of income group) :

Persons/households (circle the applicable unit)

b. Of the total number of persons or households entered above, how many will b e

low-income (earning 51% - 80% or less of the County median-income) ?

persons/households (circle the applicable unit)

c. Of the total number of persons or households entered above, how many will b e

very low-income (earning 50% or less of the County median-income)?

Persons/households (circle the applicable unit)

9. Who are the clients of your organization? (Example : low- to moderate-income persons,

elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc .)

The clients of the Housing Authority of the City of San Luis Obispo encompass all the example s

cited above, with the exception of migrant farm workers . We have elderly persons, disabled

persons, victims of domestic violence, veterans and last but not least, the working poor .


2007 CDBG Application Organization: Housing Authority of the City of San Luis Obisp o

10. How do you currently collect demographic data on the beneficiaries of the propose d

project or program? (Example: racial/ethnic characteristics )

All the programs require the collection of income data, ethnic data, etc and these are all maintaine d

in HASLO's computer system. This information can be provided to the City of San Luis Obispo a t

any point in time .

11. How do you currently document income status of each client? (Example : very low, lowand

moderate-income)

At time of entrance to the program and annually thereafter, we are required by HUD to perform

eligibility determinations . These include third party verifications of income, a family declaration

of their income, assets, household composition, etc . Each Housing Specialist maintains a file o f

the household and documents any changes thereafter . Again, our computer program tracks thi s

data, as we are also required to provide it to HUD electronically as well .

12. How will the clients benefit from this project ?

Maintenance of the exterior of the building will continue to ensure a safe, clean, livin g

environment for the residents of the building . It will also ensure that no further interior damage

occurs to the structural portions of the building by patching and painting and ensuring a good water

seal. In addition, it will continue to provide affordable and decent housing in the downtown area o f

San Luis Obispo, which allows many of these clients access to services that do not have vehicles .


2007 CDBG Application Organization : Housing Authority oft the City ofSantuis Obispo

13. Will the services offered by your organization increase or expand as a result of the CDB G

assistance? If yes, please answer the following questions :

a. What new programs and/or services will be provided ?

Non e

b. Describe how existing programs and/or services will be expanded and what percentage o f

an increase is expected?

None

14. Check any of the following eligible activity categories that apply to the proposed project

or program : (Refer to CDBG regulations and the Guide to Eligible CDBG Activities).

Acquisition of real property

Disposition of real property

X Public facilities and improvements (may include acquisition, construction ,

reconstruction, rehabilitation or installation)

Privately owned utilities

Clearance, demolition, removal of buildings and improvements, and/or movement o f

structures to other sites

Interim assistance

Relocation of individuals, families, businesses, non-profit organizations, and/or farm s

Removal of architectural barriers

X- Housing rehabilitation

New housing construction (under limited circumstances)

Code enforcement


2007 CDBG Application Organization : Housing Authority of the City of San Luis Obisp o

Historic preservation

Commercial or industrial rehabilitatio n

Special economic developmen t

Special activities by subrecipient s

Public services

__ Planning studies

15. Describe the need and the degree of urgency for the proposed project or program .

What would be the consequences if the proposed project or program is not funded i n

the next year?

By the time that the 2007 funds are actually available for use, the exterior of the building wil l

be in extreme need of painting and repairs . If it does not get funded, there are no other funds

to do this work. Thus, it could expand the amount of work that would need to get done later ,

as water damage from rains could escalate into problems within the units, i .e. ceiling repairs ,

window repairs, etc .

16. Please describe the specific organizational method used to implement the propose d

project or program (single or multiple group, public agency, non-profit, for-profit ,

experience in operating similar programs, etc .) :

Being a public agency, the Housing Authority of the City of San Luis Obispo has performe d

and/or monitored many rehabilitation type projects . Given the 5 story heighth of this building, th e

work would be contracted out. Our Director of Facilities would obtain proper bids, ensur e

compliance with labor laws, monitor the work and ensure that all city permits and/or environmental

issues are addressed .


2007 CDBG Application Organization : Housing Authority of the City of San Luis Obisp o

I certify that the information in this application is true and accurate to the best of my knowledge and

ability .

Signature

CAROL A. HATLEY EXECUTIVE DIRECTO R

Printed or typed name Title

Note to applicant :

:\! Attachment 3

S Date

The County and cities require all of this grant recipients to maintain general liability, automobile and

workman's compensation insurance with limits of not less than $1 million* . Provide documentation

regarding ability to provide the required coverage .

* Liability coverage may vary by jurisdiction . Please call the city/county contact to verify limits .

Reporting of beneficiary data on a quarterly and year-end basis is required for HUD purposes . If

you are successful in obtaining federal funds you will need to attend a mandatory meeting at a yet t o

be determined time and location .

Prior to HUD's release of grant conditions and/or funds for the CDBG-funded project, a review o f

the project's potential impact on the environment must be conducted by the awarding jurisdiction s

and approved by the County of San Luis Obispo prior to obligating or incurring project costs .

The County must certify to HUD that it has complied with all applicable environmental procedure s

and requirements . Should project costs be obligated or incurred prior to the completion of the

necessary environmental review, the project shall not benefit from the federal funds .

If you need assistance or have questions regarding this application, please contact any of the persons

listed below. Your application(s) can be dropped off or mailed to the following locations :

• Jim Bergman, Community Development Dept ., City of Arroyo Grande, 214 E. Branch Street (P .O. Box

550), Arroyo Grande, CA 93421, (805) 473-5420 .

• Valerie Humphrey, Public Works Dept ., City of Atascadero, 6907 El Camino Real, Atascadero, C A

93422, (805) 470-3460 .

• Janet Reese, Community Development Dept ., City of Grover Beach, 154 S . Eighth St ., Grover Beach, CA

93433, (805) 473-4520 .

• Ed Gallagher, Community Development Dept., City of Paso Robles, 1000 Spring St., Paso Robles, CA

93446,(805)237-3970 .

• Jeff Hook, Community Development Dept ., City of San Luis Obispo, 919 Palm St ., San Luis Obispo, CA

93401, (805) 781-7170 .

• Tony Navarro, Dept. of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA 93408 ,

(805) 781-5787 .

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