Guidelines for the Re Accreditation of diploma Programmes

NATIONAL BOARD FOR TECHNICAL EDUCATION

GUIDELINES FOR THE RE ACCREDITATION OF DIPLOMA PROGRAMMES

OFFERED BY POLYTECHNICS COLLEGES OF AGRICULTURE AND

SIMILAR TERTIARY INSTITUTIONS IN NIGErlIA

1993

PROGRAMMES DEPARTMENT

PLOT B BIDA ROAD P M B 223 KADUNA NIGERIA

i l

FOREWORD

Followingfrom the provision of the Education National Minimum Standard andEstablishment

ofInstitutions Decree 16ofAugust 1985 it is the policy ofthe Board that all programl1 les leading

to national awards such as the National Diploma ND and Higher National Diploma HND

shall be re accredited every five years This is to ensure that high academic standards are

maintainedin our technical education institutions

This re accreditation exercise is intended to ensure that all programmes granted accreditation

havethe minimum teaching resources available to them which are being maintained and teaching

and learning are takingplace Allbeing well it is hopedthat a culture must have been established

in the department that ensures atall times that the l1 linimum nationalstandard of education was

being maintained and improved upon

This publication highlights the re accreditation process It also includes the criteria for

re accrediting a programme the composition of the adhoc programme accreditation team the

roles of the NBTE the institution and team members before during and after the adhoc

accreditation visit It is hoped that the content will provide adequate information andguidance

to affected institutions team members and the general public

JJr A m

Executive Secretary

14th January 1993

Ya6ani

on the issue

1 0 INTRODUCTION

GUIDELINES FOR THE RE ACCREDltATION OF DIPLOMA PROGRAMMES

OFFERED BY POLYTECHNICS CdLLEGES OF AGRICULTURE AND

SIMILAR TERTIARY INSTITUTIONS IN NIGERIA

1 1 Re Accreditation What it is

The re accreditation of a programmeby the National Board fotTechnical Education NBTE means the

confirmation of the recognition granted by the Board that after a period of time say five to ten years

the standard and quality of education and training in the programme as determined during the initial

and subsequent accreditation visits were still being maintained or have been improved upon

1 2 Objectives Of Re Accreditation

The objectives of re accreditation are similar to those of initial accreditation and Include the following

a to promote and foster good quality post secondary technical education and training In diploma

programmes offered by polytechnics colleges ofagriculture and similar tertiary institutions leading

to national awards such as the National Diploma NO and Higher National Diploma HND

b to ensure parity of standards in similar diploma programmes offered by polytechnics monotech

nics such as colleges of Agriculture and similar tertiary institutions

c to assistsuch institutionsand their various departments todevelop and nurture aculture of internal

self evaluation and accountabiiity as a means of maintaining the minimum national academic

standard set for the programme at the level of training and to improve upon

it and

d to counsel and assist established and developing institutions and programmes where necessary

2 0 PROGRAMMES THAT QUALIFY FOR RE ACCREDITATION

2 1 Only programmes offered by accredited institutions that have been granted initial accreditation and or

subsequent accreditation for a period of not less than five years qualify for re accreditation

3 0 CRITERIA FOR RE ACCREDITING A PROGRAMME

The Board in ensuring good quality training parity of standards industrial and professional credibility

may wish to satisfy Itselfthat the programme to be e accredited has met its established criteria These

criteria are derived from issues relating to academic matters goal and objectives of the programme

the curriculum resources avaiiable for teaching the programme satisfactory standard and quality of

students work effective management of the depar tment

mances on the job

ACADEMIC MATTERS

3 1 GOAL AND OBJECTIVES OF THE PROGRAMME

and employers rating of diplomates perfor

The goal and objectives of the programme which are to produce atechnician or technologist in the

discipline field or simiiar manpower in business occupations are being met through the totality of

activities taking piace in and the sources available to the department offering the programme

3 2 There should be evidence to the Board that

a The curriculum in use is adequate to produce a technician technologist and therefore reflects the

requirements of relevant industry and employers

b Teaching learning strategies are directed towards achieving the programme goal and objectives

c Asslgnment s practical class exercises and projects reflect the objectives as well as the skills of

the programme Simulated Work Experience Asslgnment s are provided The main skill areas are

covered

d Details of how students progress Is monitored and reviewed are available Internal quality control

and procedures for assessment are satisfactory

e Students communicate well verbally and In written and demonstrate awareness and under

3 3 Curriculum

standing of the social economic cultural and plitical environment

The curriculum In use for the programme Is adequate limd therefore notinferior tothe NBTE s approved

minimum curriculum and course spec lcatlon for the I vel of training It should reflect the requirements

of relevant Industry and employers and adequate in content to prepare students at appropriate level in

the particular field to acquire skills that is sound theoretical background and competences to fulfil the

requirements for specific job objectives In addition tb social and communication skills necessary to

understand the environment and to live work and make useful contributions as a citizen

3 4 The Board shall be satisfied that

a There is a curriculum for the programme designed by the department institution Its structure

inciudes professional and general education courses and students industrial work experience

scheme SIWES

b All the courses listed in the NBTE curriculum for the programme are included

c The content of each course Is adequate and similar to those contained in the NBTE curriculum

The curriculum content is clear to the lecturers teaching the courses

Skill and professional components are adequate for the level of programme and

The mode of teaching the curriculum is effective and includes lecture recitation practical exer

cises projects and written exercises

4 0 RESOURCES AVAILABLE FOR TEACHING THE PROGRAMME

4 1 Teaching Facilities

Adequate teaching facilities accommodation for classrooms workshops and laboratories and their

complement of furniture equipment tools machines and instruments are being maintained and used

for teaching the programme effectively

4 2 The Board shall confirm that j c

a i Adequate accommodation classrooms workshops studios laboratories and farm field

facilnies as appropriate required to teach the programme are available Used factorfor each

facility workshop and laboratory should not exceed 0 7 which is about 30 hours per week

and in the case of classroOln lecture theatre 0 8 that is 32 hours per week

Ii adequate space is provided In each facility In i above to take all machines tools and

equipment work benches tables and seat and writing desks etc for the number of students

in each class 30 No for technical courses and 40 for art social science based courses and

for the field and farm facilities

i rri

t M

III full complement of equipment tools machines and instruments shown on the NBTE

minimum list of equipment for each level of programme to be re accredlted are available

b all new equipment are properly Installed and commissioned

c all equipment in the laboratories workshOps and farm field facilities are functioning

d safety provision is adequate and are being maintained and

e adequate volumes of books Journals and periodicals and non book Items are available In the

5 0 STAFFING

library for the programme

5 1 Teaching staff are adequate in number and competence and maintains high standard of instruction in

all subjects taught In the programme Usually all academic staff Including the Head of Department

should have teaching assignment

5 2 The Board shall confirm that

For NO Programme

a Lecturers have a minimum of a good first degree or membership of a chartered professional

registration body or their equivalents In the relevant discipline and post qualification cognate work

and teaching experience

For HND Programme

In the case of HND programmes lecturers should In addition to the qualifications listed for NO

programmes have post graduate degrees Qr considerable post degree or professional registration

cognate work and or teaching experience in the relevant discipline or option

b teaching staff are effective In the teaching and supervision of students work and in the utilisation

of all resources in the department

c the teaching load for teaching staff Is averagely 15 hours per week the maximum teaching load

being 18 hoursa week Staff having administrative responsibilily should have aminimum teaching

load of 8 hours a week

d for a single stream NO or HND programme a minimum of 4 qualified lecturers or 3 lecturers and

1 instructor where necessary are requlrlld In addition to the 4 lecturers for one option 2

addilionallecturers are required for each addilional option at the HND level Where the HND

programme does not have an option a minimum of 4 lecturers are required For double or more

streams the number of teaching staff may Ie pro rated

e a qualified technologists technicians orfarm manager as appropriate and attendants are provided

in each laboratory workshop studio or farm

6 0 STANDARD AND QUALITY OF STUDENTS WORK

6 1

The standard and quality of students work are gpod for the level of programme as demonstrated by

their course work examinations practical work and projects There shall be evidence to the Board

that

a class tests and course work in each module course of the programme are at the level of training

of the

programme

b mid semester and end of semester examinations theory and practical adequately cover the

course content are of good standard and require answers Involving in addition to understanding

knowledge and application analysis synthesis and evaluation as appropriate

c students performance in tests courseworkand examinations is good and indicates that they have

o CC

mastery of the curriculum content

d each external examiner appointed for the programme

i is qualified

Ii had relevant industrial professional experience and

Iii performed his duties satisfactDrily

e the institution has rectified the deficiencies highlighted in the reports Df previDus mDderation

exercise by the external examiner moderatDr

6 2 Practical Project Work

Students practical project work are of good standllrd and quality They reflect adequate preparatiDn

ofthe students for entry level employment The Board shall confirm that

a all laboratDry workshDp farm practical exercises listed fDr each CDurse were accomplished by the

end of each semester

b simulated work related problems in each core modules are sDlved

c projects undertaken by the students are related tothe discipline useful in theNigerian environment

and are of good standard

7 0 ADMISSION PROBATION AND GRADUATION OF STUDENTS

7 1 The Institution s policies on admission graduation probEjtiDn withdrawal and expulsion dismissal Df

students are clearly spell DUt In one of its publicatiDns and well publicised

7 2 The minimum qualification for admission into the programme are similar to those laid down by the

Board For graduation candidates should have fulfilled the entry requirements and those for the award

of the NO or HND which Includes a satisfactory ompletion of a 4 months supervised industrial

experience class attendance course work project and final examinations in the general education

basic and professional courses There Is a standing regulation making tt mandatory for the institution

to give an advance notice of at least one semester to a student having a cummulative grade point

average CGPA of less than 2 0 before he Is asked to wtthdraw from the programme The academic

regulations have been well publlclsed

73 The Board shall confirm that

a academic regulations exist and are well publicised

b the students enrolled in the programme are qualified

c the entry requirements of the institution are not Inferior tothose prescribed by the NBTE

d the requirements for the national award as laid down by the Academic Board ofthe institution and

the NBTE are being complied with

e students expelled withdrawn for poor academic performance were placed on probation for at least

one semester

8 0 ADMINISTRATION OF THE DEPARTMENT 11

8 1 There should be asubstantive head of department who should not be lowerthan a Senior Lecturer In

rank for National Diploma Programme and a Principal Chief Lecturer for Higher National Diploma

programme He should be qualifleQ ln the discipline fIeld of study and have post qualification cognate

experiences In Industry teaching II1d educational management to guarantee to the Board that the

department is being efficiently and effectively run

8 2 There shall be evidence to the Board that

a the head of department is qualified by credential experience and rank to head the department

the head of department Is efficient and effective In exercising his leadership roles In this regard

the Board shall be satisfied that

i only qualified students have been dmllled Into the programme

Ii the quality of teaching In the department is good and correspondingly the success rate of

students enrolled in the department Is good since the Incumbent became the HOD to date

IIi teaching resources available in the department are being effectively utilised and maintained

Iv the supervision of students work is effective especially laboratory workshop farm practlcals

and projects

v the evaluation of students work Is being properly done using appropriate assessment

methods and relevant marking schemes

vi students academic and other records are properly kept and are readiiy available on demand

vII espirlt the corp exists among staff In the department and the staff are being fully involved in

the administration of the department

9 0 FINANCIAL SUPPORT

9 1 There should be adequate financial support tothe Institution and to the department to be re accredited

as a measure of dedication of the proprietor to the goal and objectives of the programme and as a

predictor of continuity of good quality educ tion and programme stability Funds available shall be

adequate for the institution to support good oondition of service that may attract new staff and retain

existing ones provide adequate consumabie training materials and update and improve its capital

assets A minimum per capita recurrent expenditure of about N1 0 000 00 should be provided

9 2 The Board shall confirm that there are adequate funds to support the activities of the department and

the institution Indicators of adequate funding

shall Include

Institution s ability to meet Its personnel costs and allowances regularly

b a reasonably stable staff and improved staff and student welfare services

c availability ofthe number and diversity of books journals periodicals for the programme About

8 of recurrent costs is required to maintain a good library

d reguiar supply of consumables training materials and adequate practical project exercises in the

laboratories workshops and farms where applicable A minimum per capita provision of 10 of

the recurrent cost orN1 000 00 for engineering and technology and N600 00 for business related

courses Is required

e Improved capital assets and maintenance of the department facilities

f a minimum recurrent provision of at least Nl0 000 00 per capita

10 0 EMPLOYERS RATING OR TRACER STUDY OF DIPLOMATES

10 1 Employers and tertiary institutions are the two main consumers of products of the ND HND programme

to be re accredlted It is therefore important that their views be obtained on how well diplomates of

the programmewereor were not performing in their chosen field as one means of determining whether

the goal and objectives of the programme were being met or not and if the curriculum in use require

Improvements

The evidence to the Board on the status ofthe programme shall bethe result of a tracer study or survey

by the department or InstitUl pn

performance of diplomates ofthe programme

of employers and tertiary institutions to obtain their views on the

11 0 GENERAL STUDIES FOR ND HND PROGRAMMES

11 1 General studies courses are Included In the curriculum of tertiary Institutions so that students may

improve their communication skills oral and written arid their understanding of themselves and their

environment where they will live work and make useflll contributions as worthy citizen of the country

and the world at large General studies courses will also inform the student on how to relate his skills

to the society and the economy

112 The general studies courses account for 10 15 ofthe contact hours allocated to the programme

distributed by courses in the art and humanities social and behavloural sciences mathematics and

basic sciences and physical and health education

All students enrolled In the ND and HND programmes Irrespective of discipline are expected

to take

all the modules In use of English Communication in Enpllsh Physical and Health Education Contem

porary Social Problems andOutline History of Nigeria citizenship Other courses aretaken as elective

courses depending on the professional programme aM the resources available to the institution to

mount them

11 3 The Board will require evidence that the general studies course exist in the institution and that

a the compulsory and other mandatory courses are offered and passed by any student that may

qualify for the award of either the ND or HND as appropriate

b thereare available In required numberqualified teachingstafffor each course An average teaching

load of between 15 18 hours weekly and astaff student ratio SSR of about 1 20 so as to allow

the staff adequate time to grade students work

c appropriate books journals and non book items related to the general studies courses are

available in the library in addnion to the text books recommended for each course

d The mode of teaching Include lectures student participation in practical assignments Jnvolvlng

written work and projects

e students oral and written communication and their knowledge of theenvironment and world affairs

are good

12 0 PROCESS OF RE ACCREDITING A DIPLOMA PROGRAMMME

12 1

The process of re accrediting a programme Is as follows

a The Institution shall complete 5 No form NBTE PRO RA1 and return to the Executive Secretary

Programmes Department NBTE PMB 2239 Kaduna at least one month to the date of the visit

b On receipt of the completed forms the Board shall compose a team and fix a date to visit the

programme

o The visit which Is estimated to last for working days Is then made and a comprehensive report

of the visit Is submitted to the Rector after an exn interview

d The Rector shall make available to the Board his comments on the team s original report based

on statements of fact

e The report is then presented to the Board todecide on whetherto accredit the programme or deny

it accreditation

3lj

13 0 COMPOSITION OF THE ADHOC RE ACCREDITATlON TEAM

13 1 The composition of the team shall include representatives of

a For Each Professional Programme Olfered at ND HND

I The Academic Community Polytechnics and or other tertiary institutions 2 No

ii Industry National Employers Association 1 No

iil Registration Council Professional Association if any 1 No

iv NBTE staff as co ordinator

The number may be reduced by one if programme is offered only at ND level and increased on

pro rata basis if department offered more than two options of the programme at HND level

b For General Studies for All Programmes

i The Academic Community Polytechnics or other tertiary institutions 2 No

ii NBTE staff as Co ordinator

13 2 The appointment of team members is the prerogative of the National Board for Technical Education

The Board may however consider making a change to the membership of an accreditation team if the

institution has good reasons for objecting to any member of the team In all the final decision on the

membership of the team is that of the Board

Purposes of the Adhoc Re Accredltation Visit

13 3 The on site adhoc accreditation visit is undertaken for three reasons

a To verifyonthe spot some vital information thatare not adequately described on thequestionnaire

for example the intellectual atmosphere

the morale of staff and students the character and

standard of work performed and in sighting various items of teaching facilities and how they are

being used to educate the student

b To help the staff and head of department offering the programme to assess its weak and strong

points

c To examine in further detail the materials compiled by the department reiating to the overall

management ofthe department For example teaching facilities teaching staff admission require

ment quality of each course offered etc

14 0 ACTIVITIES OF TEAM MEMBERS DURING THE ACCREDITATION VISIT

The Chairman Team

Leader

14 1 Among others the Chairman Team Leader shall

a Draw up a programme of activities to accomplish in the least possible time the objectives of the

team s visit to the institution to wit

to determine if the programme offered by the institution has in all

respect met the accreditation standards laid down by the Board and

if the programme can therefore be re accredited

The proposed agenda should bediscussed and agreed to by all team members at the beginning

of the visit

b Allocate specific responsibilities to team members functioning singly and in groups in performing

various activities of the team

c Give guidance on the presentation of individual or group report on their areas of responsibilities

for the final report and final recommendations of the team

d Discuss frequently with team members their observations and where necessary direct on further

areas of Investigations to ensure that all the req ilred

Information about the Institution Is available

to team members to enable them to make arational recommendation on accreditation action

e Beforethe exit Interview the Chairman should agree with team members on the following aspects

of the final report

I the goal and objectives of the programm and how these were being met vis a vis the

philosophy and objectives of the Institution and the goal and objectives stated by the NBTE

for the programme

II The observations of the Individuals or grol lp

criteria

III The weaknesses and strengths of the programme

Iv The recommendations of the team to the Board highlighting whether

a to re accredit the programme or

b not to re accredit the programme

members on each Item of the accreditation

In each case of 14 1 e above the team should slate the reasons for recommending granting or

denying the programme accreditation In the case of a programme not recommended for

accreditation the steps to be taken to bring the programme to the minimum standards required

for accreditation should be highlighted

14 2 Submit the final report to the NBTE Secretariat programme co ordlnalor before the departure of the

panel

Team Members

14 3 Team members will be assigned specific responsibl lties singly or In groups by theteam leader and

they will confer frequently with each other and exchange Impressions They will ensure that the criteria

laid down by the Board for programme re accreditatlon are being met Typical activities to be

undertaken by them during the visit will Include among others the following

a the examination ofstudents work past examination questionpapers samples of students scripts

and external moderators report

b the assessment of relevant teaching facilities and Instructional aids and how they are being used

to promote effective teaching and learning

c the evaluation of the quality number and mix of teaching staff Teaching staff credentials may be

sighted by team members where necessary

d the assessment of supporting department such as general studies mathematics science and

library

e determining the adequacy of the budgetary allocallons for the programme

f determining the adequacy of physical facilities for the programme classroom and workshop

space laboratory facilities staff offices machines and equipment and college l1rm etc

g Informal discussions with administrators teaching staff support staff and students about the

programmes the administration student welfare services etc Information gathered from these

Individuals are combined with personal observations to form the basis of the Individual or group

report

h sit In ClaSS WOrkshop

laboratoryfesSIOns

to determine the quality ofteaching and learning taking

place In the department Where necessary conliluct simple tests quizzes or assign practical

exercises to the class or a group of students to determine their knowledge and competences In a

subJect In the curriculum of the programme to be accredited which has been covered In class

14 Roles Of NBTE

Staff Representation On The Adhoc Visitation Team

14 5 As it is necessary for the visiting team s rep9rt to be consistent the National Board for Technical

Education NBTE will assign s staff member s to each programme vis ation team Among others

some of the responsibilities of the NBTE staffInember s during the accreditation visit are

a To liaise with the authorities of the institution for local transportation refreshments and typing of

team s report during the visit

b To assist the team leader in the smooth management of the visitation exercise

c To assistthe team leader orany other member of the team in their enquiries to facilitate theteam s

work

d To serve as an Information source on the Interpretation of the Board s accreditation criteria and

policies

e To arrange exit interview between the team members and the head of the institution

f To ensure that transport fares and honoraria are paid to team members before they leave the

Institution for their stations

g To forward with a covering letter to the head of the institution for his comments on statements of

facts the original copy of the draft team report of the visit before he leaves the Institutionfor Kaduna

15 0 A SUMMARY OF INSTITUTION S RESPONSIBILITIES BEFORE DURING AND AFTEfl THE

ACCREDITATION VISIT

Before the Visit

15 1 The institution shall request for and complete the self study questionnaire form NBTE PRO RA 1 and

return to the Executive Secretary Programmes Department National Board for Technical Education

Plot B Blda Road P M B 2239 Kaduna

15 2 Confirm

15 2 1 The list of programme vis ation team members It should be noted that the final decision on

the composition of the team is that of the Board

15 2 2 the suitability of the dates of the visit hotel reservations and local transportation arrangements

for the team members

Note As the student and staff are very il lportantto

session during

During the Visit

15 3 The institution shall

an accreditation visit

the exercise the institution must be in

a provide a room equipped with writing tables and chairs as well as secretary typist for the exclusive

use of the team members during the period

b Allow team members

i access into the various teaching and other support facilities e g laboratories library

workshops in session etc

classr

ii to interview staff cademlc and administrative and students of the department where the

programme to be accredited is offered

iii access to question papers for the cpurses taught and students answer scripts for the two

years preceding thevisit students academic records external examiners moderators report

budgetary allocations for recurrent ard capital costs etc

1 i

15 4 The Institution shall be responsible for the local trjmsportatlon of team members and for their hotel

expenses during the period Also the Institution s all provide team members w h light refreshments

and teaduring the working sessions Timeand effort may be saved Iflunch Is arranged In agood hotel

or cafeteria nearest to the Instkutlon or wkhln the Illstltution This will give team members more time

to do a thorough job

15 5 The Institution shall render any assistance that teamimembers may require to facilitate theirwork during

the period

15 6 The exit Interview should be attended by the Rector of the Institution the head of department where

the programmeto be accredited Is offered and key teaching staff who have responsibilities for various

aspects of the programme

After the Visit

15 7 A copy ofthe report shall be made available tothe Rlletor The Instllutlon shall comment on statement

of facts contained In the team s report highlighting areas of agreement and disagreement wllh the

report

15 8 The Institution shall ensure that the accredllation status Is warranted by continua Improvement on the

accredited programme

15 9 An Instllution whose programme Is denied accredlta110n may appeal against the decision ofthe Board

on the matter W he chooses Such appeal should r ach the Executive Secretary National Board for

Technical Education P M B 2239 Kaduna within thirty days from the date of the letter conveying the

Board s decision to the Institution Appeal procedur Is explain In Appendix E

16 0 APPEAL PROCEDURE

16 1 An Institution may appeal against an adverse decision of the National Board for Technical Education

denying II an Initial accredllatlon or re accredltatlon statusfor Its programme s

16 2 The appeal process shall be as follows

a The Rector Head of the Institution shall provide the Board wlth n thirty 30 days of notification of

the Board s decision on the matter awritten statement which must address failure to comply wllh

the evaluative criteria laid down In the Board s Guidelines for Re Accrediting Diploma Programmes

In Polytechnics and Similar Tertiary Instllutlons

b The Board shall arrange a hearing panel consisting of three qualWled persons to consider the

appeal The composition ofthe panel shall nclude

I one representative of the professional bodies or association related to the programme W

any

II one representative of the polytechnics

ill a member of the National Board for Technical Education

Iv arepresentative of the Board s Secretariat

c At Its first meeting the hearing panel shall

v elect Its Chairman from among members of the panel

vi determine the schedule and general procedures for the appeal

vII determine the date and locat on of the hearing but this should not be later than thirty 30

days after the

notlflcatlon1f request for heating and shall so Inform all parties concerned

d At the first meeting the Board shall provide panel members with a copy ofthe site visit report the

Instltut on s self study questionnaire the letter to the Institution rejecting the Board s action and

the request for a hearing which states the grounqs for appeal The panel shall however have full

access to all documents and records filed with the Board by the appellant institution during the

accreditation process

e The hearing panel may request testimony from representatives of the appellant Inst ution

members of the programme visitation leam the NBTE and or other witnesses whose statements

may be useful to the panel The testimony may be presented In written or oral statement

f The recommendations of the panel shall be based upon evidence presented to it and subject to

the condition that was existing at the time of the Programme Accreditation visit on which the

decision being appealed against was made

g The appeal panel s reports and recommendations concerning action on the accreditation status

of the appellant institution shall be submitted to the Board which may

i set aside its earlier decision and reconsider the programme for accreditation

ii reaffirm its earlier decision not to accredit the programme

h The honourarla travelling and hotel expenses of members of the appeal panel will be borne by

the appellant institution The total amount involved shall be depos ed with the Board before the

hearing begins

17 0 FUNDING OF THE RE ACCREDITATION VISIT

17 1

The funding of the re accreditation visit is a joint responsibility of the National Board for Technical

Education NBiE and the host institution Tl1e host inst ution shall be responsible for providing hotel

accommodation and localtranspollation between the nearest airport to the institution and between

the Institution and the hotel where team members are lodged

The National Board for Technical Education shall however be responsible for team members travelling

expenses kilometer claim air taxifares and honoraria The travelling expenses and honoraria payable

to team members shall be determined by thE Board from time to time

18 0 LIST OF ACCREDITED RE ACCREDITED PROGRAMMES

18 1 Programmes granted accreditation shall be published in the next issue of the Board s Directory of

Accredited Diploma Programmes Offered by Polytechnics Colleges of Agriculture and Similar Tertiary

Institutions in Nigeria The directory is published annually

NATIONAL BOARD FOR TECHNICAL EDUCATION

RE ACCREDITATION OF DIPLOMA PROGRAMMES

FORM NBTE PRO RA t

OFFERED BY POLYTECHNICS COLLEGES OFAGRICULTURE AND

SIMILAR TERTIARY TECHNICAL INSTITUTIONS IN NIGERIA

SELF STUDY QUESTIONNAIRE

COMPLETED BY

Name of Institution Submitting Questionnaire

CONFIDENTIALITY OF INFORMATION

The Information supplied In thisquestionnaire or by other means related to It is solely for the confidential

use of the National Board for Technical Education and s authorlsed agents and shall not be disclosed

w houtwritten authorlsation of the Institution concerned except for summary data or such other uses

not identnlable to a specific Institution

Data Questionnaire wascompleted

INSTITUTION AS A WHOLE

PRELIMINARY INFORMATION

1 1 Name and address of the Institution

Telephone

1 2 Date Founded

The Chief Respondent Head of the Institution

1 3 Name and address of the proprietor

Telephone No Office

Home

14 Name and Quaiificatlon of Rector

Telephone No Office

Home

Principal

NBTE PRO RN1

2 0

PROGRAMME TO BE RE ACCREDITED

2 1 Title of programme to be accredited

2 2 Name of Department Section in which the programme to be accredited Is offered

2 3

Date Established

24 Name and Qualification s of Head of Departmenl

2 5 Name and qualificatlon s of Head ofSection offering the programme to be accredited if different

from paragraph 2 4 above

3 0 History of the Department Section

3 1

Write below a brief history of the development of the departmenVsectlon

4 0 DEPARTMENT UNIT ADMINISTRATION IN GENERAL USE ADDITIONAL SHEETS IF

NECESSARY

4 1 Describe how the department section is administered Use separate sheets The description should

high light the following

4 1 1 Personnel Administration

a Organization structure Use Chart IT necessary

b How staff are Involved In the decision making process and in general administration

c Policy and practice on staff development

d Staff promotion

4 1 2 Student s Welfare

a Handling of academic grievances

b Student academic advising

4 1 3 Examination

a Selting conduct evaluation schemes mqderation schemes Internal and external for

diploma examinations and the issuance of results

4 14 Academic Atmosphere

a Any policy adopted and practised by the department in pursuit of academic standards and

maintenance of academic atmosphere

4 1 5 ofi i1 j jld lliil llke

a How discipline and espirit is maintained

11 I

Ii 1

5 0

ACADEMIC MATTERS

Goal and Objectives paragraph 3 1 page 1

5 1 Briefly state the goal and objectives off the programme and how they are being achieved

5 2 The curriculum paragraph 33 page 3

5 2 1 Attach to this questionnaire the current curriculum in use for the programme to be re ac

credited

5 2 2 Appraise the adequacy of the Institution s curriculum for the programme in relation to

a the NBTE minimum nationai curriculum and course specifications its structure

course content and clarity

b job requirements in the field discipline at the level of training

c social management and communication skills at the level of training

i II

IIII

Iii

II1

5 3 Admission Probation Withdrawal and Grad lation Paragraph 8 0 paragraph 7 page 5

a Are all students enrolled In the programme qualified

b List the names of the students if any who did not meet the entry requirements stating the

deficiencies in their qualifications and action being taken to correct the deficiencies before they

graduate

c Is the institution s academic reguiatlons adequately publicised How are students informed on

how well they are faring in the pro ramme

54 Appraisal of Enrolment Withdrawal and Graduation

199

a Complete the table below for three years preceding the year of the accreditation re accredltation

199

Year

exercise

No Enrolled

ND HND

No on No No of

Probation Withdrawn Graduands

b Appraise the rate of withdrawal and graduation from the programme and indicate if students

cxpelled withdrawn for poor academic performance were placed on probation for at least one

semester before the action wastaken

5 5 STANDARD AND QUALITY OF STUDENTS WORK Paragraph 6 0 page 4

5 5 1 How does the department ensure that the standard and quality of students work meet the

minimum academic standard set by the NBTE and the requirements of employers submh

with this questionnaire the foilowing

the institutions academic regulations

some samples of tests and examination question papers in the professional and

general

education courses

list of and titles of theSis and extended essays undertaken by

projects final year

students in the two years pre ding the accreditation re accreditation visit

external examiners report for the two

the visit

years preceding

5 5 2 Appraise the standard and quality of students work at their level of trail ling I 5 1 on ti1f

following

a adequate coverage of the syllabus content for each course

b standard of tests and examinations set in each course

c quality of practical work and projects

students readiness for the level of manpower they are being trained for and ti eir

performances

5 6 PRACTICAL PROJECT WORK Paragraph 6 2 page 5

a Attach to this questionnaire a list of iaboratory studio workshop and farm projects practicals

undertaken by students currently enrolled in the programme and in the two years preceding the

visit

b Appraise theadequacy standard and quality 01 students practical work and term diploma projects

in relation to the entry level professional skills they shouid acquire and be able to demonstrate

5 7 EXTERNAL EXAMINERS MODERATOR Paragrap 6 1 e and I pao I

a Attach the curriculum vitae ev of the external xamlners moderatOls to i 118 programme for the

two years preceding the visit

b Has the department put in place the changes reoommended if any by It external moderators

in respect of deficiencies identified in their reports in the two years preceding the e accreditation

or accreditation visit If not why

6 0 RESOURCES FOR TEACHING THE PROGRAMME Paragraph 4 0 page 3

6 1

Classrooms

a Indicate the number of classrooms availabie to the programme and the service courses taught in

the department offering the programme

b Attach a timetable on the use of the ciassrooms

c Appraise the adequacy or inadequacy of the number of classrooms based on a use factor of 0 8 i

ie 32 hours weekly and their furnishing lighting and ventilation DO J each student have aseat i

and writing space during lectures Ii

62 Laboratories Paragraph 4 0 page 3

a Attach to this questionnaire alist showing thetypes of laboratories and theequipment instruments

etc in each of them Use form NBTE PRO RA 2 on page 53

b Attach a timetable on the use of the laboratories

c Appraise the adequacy or inadequacy of the laboratories based on a use factor of 0 7 about 30

hours weekly and the equipment available in each laboratory in relation to those contained in

NBTE List of Equipment required for the programme

6 3 WorkshopS Paragraph 4 1 page 3

a Attach the list and types of workshops and the equipment in each of them use form

NBTE PRO RA 2 page 53

b Attach a timetable on the use of the workshops

c Appraise the adequacy or inadequacy of the workshops based on a use factor of 0 7 about 30

hours weekly and the equipment available In each working in relation to those contained in NBTE

list of equipment for teaching the workshop courses

64 FOR AGRICULTURAL PROGRAMMES

Crop farms

64 1 Complete the table below in respect of all experimental and commercial crop

plantations gardens etc available for the programme

Type of Farm

For Example

Commercial

farms orchards

Size Estimated Yearly Output

100 hectares Casava

Yam

1000 tones

900

64 2 Appraise the success or failure of the crop farms in the two planting soasons vis a vis the output of

each farm and the revenue generated

Livestock Farms

64 3 Complete the table below in respect of all experimental

the programme

and commercial livestock farms available for

Type of Farms Size Totai No of Estimated

livestock Yearly Output

For Example

Poultry 3 Units 15 000 Layers

1 000

Pullets 3 000

Brooders 9 000

644 Appraise the success or failure of the livestock farm so far vis a vis the output of each farm and the

revenue generated In the last two years

Other Field Facilities

64 5 Complete the table below in respect of thefollowing fieldfacilities crop storage crop processing green

house warehouses survey equipment meteorological station pest control equipment irrigation

equipment farm machinery shed landscap sites fertilizer store arboratum timber grave yeard

nursery tools hatchery feedmllls silage p hay barn milking parlour abbatoir meat shop spray race

farm office fish ponds fish processing fecll ies net loft cold room fishing vessels

Indicate NA not applicable where necessary

Description of Type Size Capacity Remarks

Facility

For Example

Crop Storage Rhumbus 1 tonne Earthen

64 6 List all the equipment contained in each of the facilities listed in 6 4 5 above

Facility Equipment Quantity

For Example

8U1veying

Instrument

Available

Remarks

Theodolite 2 Functional

Ranging Poles

Other Teaching Facilities

64 7 Complete the table below in respect of the following facilities for agriculluraltraining audio

visual drawing room navigation facilities museum armory tannery herbarium

Description

For Example

Audio Visual

Studio

Type Size Capacity Remarks

Viewing Room

Display room

Dark Room

Store

lOx 14 m2

10x12

8 x 8 m2

lOx 10 m2

64 8 List all the equipment contained in each of the facilities In 6 47above

Faciltty Equipment Quantity

For Example

Audio Visual

Instrument

Projectors

Cameras

Remarks

6 5 Library Paragraph 4 1 e page 4

a Are the books journals periodicals and non book items in the library adequate in number and

relevant to the programme to be re accredited accredited

b List the title ofbooks journals and non book items relevant to the programme which are available

in the library

7 0 T ACHING AND SUPPORT STAFF Paragraph 6 0 e page 4

7 1

Staff Appraisal

Attach asummary of the curriculum vitae CV of each teaching and support staff See Table 10n

page 39

7 2 Judging from the number of diploma and certificate courses offered by the department

entire academic staff for the programme in terms of

appraise the

a Adequacy in number for the students enrolled in the programme State Staff Student ratio

b possessing the minimum qualification and experience for the level of teaching and staff required

c Effectiveness as lecturers instructors and in the of supervision students work

d Their Professional achievements

e Espirit de corp

Staff Curriculum Vitae C V

7 1 a Complete the table below in respect ofteaching laboratory workshop farm staff available for teaching

the programme

Name and

Date of Birth

Rank Designation

Date of First

Appointment

TABLE 1

Qualijications

Dates Obtained

Membership of

Professional

Association

Registration

Council and

Work experience

Duties Performed

Course Taught and

Course Load

8 0 ADMINISTRATION OF THE DEPARTMENT Paragraph 8 page 5

Appraise the quality as well as the effectiveness and efficiency of the administration of the department

in relation to admissions innovations in the quality of teaching and of the

learning rQanagement

curriculum evaluation of students work keeping of students records and espirit de corp

9 0 FINANCIAL SUPPORT TO THE PROGRAMME Paragraph 9

a Complete tables 2 and 3 on pages 42 and 43

b What is the per capita costfor recurrent expenditure in the two years precEJding the rH accreditation

visit

c Appraise the adequacy of the recurrent and capital funding for the programme

CIl

8 II

6 tp

C CIl

a J

o 0

a CIl

a E

g l Ol

c e

o c

Oiii

S E

2 L

il Ci

i 6

i B

e CIl

o 0

E a

1 J

Ii CIl

c SCIl

1il

J tlo

i S

s g

0 i

i S

Cij

a g

a 2 a

oCo te

Q e

l 0

9 I

ri Vl

ri M 0 vi

8 a

Jlu

5 I

ell

a Jl

5 5

d 4

a 0

r r f

IT1

0 0

2 n

IT1

0 n

e 0

IT1

III

Iii

E 0

0 N

ii a S

iil

0 l

CD 0

S I

g Ii

t g

III g

l Cl Cl

Ill

III

o 0 III

III

Q II

a g

is is

0 6

8 III

i 16

a g

oJ C

III

El El

tipco

0 is

r fj

0 E

to IlJ I 0

III

8 i 4

co O

13 0 S

El E 0

w n

0l D

0 0

1 g e

Eli a 1J

c a

0 0

Q B

Cl S

Q ri5 Cl S

o 0

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13 0 GENERAL STUDIES G S COURSES FOR ND HND PROGRAMMES Paragraph 11 page 6

13 1 Administration of the G S Courses

a Is thereaG S departmanVSchool in the institution

b If not how are the G S courses administered

If yes when was it established

d Draw an organogram of how the department or school is administered

e Attach a brief history ofthe department

13 2 Curriculum Content for General Studies Paragraph 11 3 page 7

A Attach

1 the current curriculum content for the general studies courses taught in the ND and

HND programmes in the institution

2 time table showing where the courses are taught to the various groups

b Appraise the adequacy of the content with those of the NBTE minimum national curriculum and

course specffications for the programme to be accredited Are all thecompulsory courses taught

13 3 Resources for General Studies Courses Paragraph 11 page 7

a Are adequate number of classrooms lecture theatre available for teaching the programme

b If yes are the classrooms lecture theatres properiy furnished lighted

ventilated and clean

c Are they adequate to guarantee a seat and writing desk to each student during class lecture

periods

134 Teaching the Ganeral Studies Courses

Describe the mode of teaching the various courses and how the students are assessed

13 5 Teaching Staff for G S Courses Paragraph f 1 3 page 7

a Attach the summary of the curriculum vitae for teaching and support staff for the G S Courses

Using table 1 on page 39

b Are the staff adequate using the teaching load and SSR on paragraph 11 3 on page 7

13 6 Books Non Book Items

a Attach to this questionnaire the list of textbooks reference books journals periodicals and

non book Item suitable for the G S course available in the library

b Appraise the adequacy and appropriateness of thestock ofthe variousteaching materials available

to the programme

13 7 Standard and Quality of Students Work Paragraph tl 3 page 7

Attach

1 semester final examination question papers and students answer scripts for two years preceding

the year of accreditation

2 external examiners moderators reports if any for the same period in 1 above

Name of officer completing the form

Rank

Signature

Title of Programme

NATIONAL BOARD FOR TECHNICAL EDUCATION

Name of Workshop Laboratory Studio Faciiity

TEACHING ACCOMMODATION EQUIPMENT

List the Principal Instruments Hand tools and Machines Use Additional Sheet W necessary

Serial

Item No

Descri ption

of Equipment

Quant y

In Stock

State of EqUiPm t

Functional or

Not Functional

FORM NBTE PRO RN2

RemarkS

11 J

Guidelines for the Re Accreditation of diploma Programmes - NBTE

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