01.06.2013 Views

to download PDF of full document - SPARC Nigeria

to download PDF of full document - SPARC Nigeria

to download PDF of full document - SPARC Nigeria

SHOW MORE
SHOW LESS

You also want an ePaper? Increase the reach of your titles

YUMPU automatically turns print PDFs into web optimized ePapers that Google loves.

chain for each project defining outcomes, outputs, activities and resource requirements in<br />

explicit, quantified and time-bound terms.<br />

An M&E Plan for Data Collection and Analyses, covering Baseline and<br />

On-going M&E<br />

Without a realistic and well thought out plan for collecting, assembling and analyzing the<br />

required data including baseline and on-going M&E 2 , the M&E exercise is likely <strong>to</strong> face many<br />

problems. Before the M&E exercise starts, a critical task relates <strong>to</strong> assessing what information<br />

can realistically be collected given available human and financial resources and then describing<br />

clearly the proposed arrangements for the routine collection <strong>of</strong> the M&E data, based on the<br />

indica<strong>to</strong>rs defined in the logical framework including, how, when, and by whom each piece <strong>of</strong><br />

data will be collected, analyzed, and reported as well as arrangements for verifying the quality<br />

and accuracy <strong>of</strong> the data and its analyses. The plan should also describe how baseline data<br />

and information from other M&E events will be collected and used <strong>to</strong> assess change over time.<br />

Reporting Flows and Formats<br />

Reporting flows and formats for both moni<strong>to</strong>ring and evaluation must be agreed in advance<br />

and linked <strong>to</strong> well defined and logical reporting orders. The reasons for communicating the<br />

M&E findings <strong>to</strong> the different stakeholders must be clearly unders<strong>to</strong>od by everyone involved.<br />

An agreed system for feedback and management review must also be clearly spelt out and<br />

agreed in advance. It would also be important <strong>to</strong> schedule clearly how the reports (written<br />

and oral) would be done, showing who is <strong>to</strong> do what and by when in order <strong>to</strong> have the<br />

information ready on time.<br />

Feed Back and Review<br />

There is need <strong>to</strong> set out the measures that would be taken <strong>to</strong> ensure that critical decisions<br />

involving the unfolding findings <strong>of</strong> the M&E are made on a timely basis.<br />

Meeting the Necessary M&E Conditions and Capacities<br />

There is need <strong>to</strong> describe clearly what the necessary conditions for the M&E <strong>to</strong> work and <strong>to</strong><br />

work effectively are, including the required human capacity, what constitutes adequate<br />

incentives and penalties <strong>to</strong> ensure that the M&E is done well, the required structures and<br />

procedures, and adequate financial resources. This will require a plan that clearly links the<br />

planned M&E activities <strong>to</strong> a capacity-building design, an implementation schedule, and a<br />

detailed budget.<br />

Preparing <strong>to</strong> write the 2009 DRG M&E Report<br />

A series <strong>of</strong> Training Workshops which dealt with the different components <strong>of</strong> an M&E<br />

Framework/Strategy and especially directed at addressing the shortcomings <strong>of</strong> previous DRG<br />

M&E reports and focusing on identifying and minimizing the consequences <strong>of</strong> the void created<br />

by the absence <strong>of</strong> an effective M&E framework/strategy, were organized by the consultant for<br />

members <strong>of</strong> the NMET. As there was limited time and lack <strong>of</strong> resources, training was not held<br />

for the SMETs. Such a training exercise, which should be carried out at the beginning <strong>of</strong> the<br />

M&E exercise, is critical and more so for the M&E practitioners at the state level. The training<br />

modules used in the training workshops are presented in Appendices Two, Three and four.<br />

2 On-going M&E is the analysis that occurs at any point during project implementation <strong>to</strong> provide information<br />

that would be useful for taking corrective and, based on an analysis <strong>of</strong> the deliverables <strong>of</strong> the project, whether it<br />

is likely <strong>to</strong> achieve its stated objectives. On this basis both corrective and major changes may be made <strong>to</strong> the<br />

project or it could be aborted.<br />

9

Hooray! Your file is uploaded and ready to be published.

Saved successfully!

Ooh no, something went wrong!