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MEETING THE M&E REPORTING CHALLENGE<br />

(Cont’d)<br />

In providing responses <strong>to</strong> the above<br />

questions, the report writers are expected <strong>to</strong><br />

follow a logical path <strong>to</strong> arrive at useful and<br />

valid interpretation <strong>of</strong> the data and<br />

information collected & at their disposal<br />

To be credible, the report should use multiple data<br />

sources <strong>of</strong> information and data which can help <strong>to</strong><br />

directly tie results observed <strong>to</strong> the specific DRG<br />

investments that are being evaluated<br />

SOME KEY QUESTIONS TO ANSWER BEFORE<br />

STARTING TO WRITE THE M&E REPORT<br />

What is the role <strong>of</strong> the GPS <strong>of</strong>fice<br />

Ensure the production <strong>of</strong> a final M&E report<br />

that:<br />

-Meet contractual obligation and pr<strong>of</strong>essional<br />

standards<br />

-Fairly and accurately assess the DRG projects.<br />

-Provide useful and credible responses <strong>to</strong> the<br />

question “ To what extend has the project<br />

under consideration achieved the MDG goal<br />

(s) <strong>of</strong> interest?”<br />

SOME KEY QUESTIONS TO ANSWER BEFORE<br />

STARTING TO WRITE THE M&E REPORT<br />

(Cont’d)<br />

How long should the report be?<br />

Provide adequate details <strong>to</strong> effectively inform<br />

key audiences about what was learned from<br />

the M&E exercise and recommend<br />

substantive ways for improving DRG<br />

investment programming.<br />

Clarity and succinctness would lead <strong>to</strong> higher<br />

readership since most people do not have the<br />

time <strong>to</strong> read long reports. Reserve longer text<br />

only for investments <strong>of</strong> very high value and<br />

complexity.<br />

21<br />

MEETING THE M&E REPORTING<br />

CHALLENGE (Cont’d)<br />

To attribute results <strong>to</strong> specific DRG<br />

projects/investments, it would be<br />

necessary <strong>to</strong> eliminate other explanations<br />

<strong>to</strong> establish causal inferences. The M&E<br />

report should rely on assumptions, logical<br />

arguments and empirical arguments in<br />

reaching this goal.<br />

SOME KEY QUESTIONS TO ANSWER BEFORE<br />

STARTING TO WRITE THE M&E REPORT<br />

(Cont’d)<br />

What should the report look like?<br />

Before starting <strong>to</strong> write the report,<br />

consultations should have already taken place<br />

with the OSAP <strong>of</strong>fice <strong>to</strong> elaborate on the<br />

structure and content <strong>of</strong> the report in order<br />

<strong>to</strong> gain an understanding <strong>of</strong> the expectations<br />

from DRG partners and reach an agreement<br />

on the time-frame for completion.<br />

The outline that has been agreed for the<br />

report should be strictly followed.<br />

GUIDELINES FOR WRITING AN<br />

M&E REPORT<br />

The following guidelines are designed <strong>to</strong> help you<br />

have a good idea about what type <strong>of</strong> report is<br />

expected from you and <strong>to</strong> establish basic principles<br />

for ensuring that your report writing is focused on<br />

what is <strong>to</strong> be accomplished.

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