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Appendix Four: Some Suggestions for
Writing the 2009 M&E Report
George Abalu ‡
TIPS FOR TURNING YOUR DATA INTO A REPORT
The following guideline provides a framework for turning the M&E data into a form that can be
used in your reports. This information should be reported for each of the MDG areas. Before
you start writing, you will need the following.
A list of the measures you are going to use to evaluate the project.
A copy of the M&E plan that guided the M&E exercise.
The record of the accomplishments documented during the reporting period (e.g.,
number of inputs/outputs/outcomes, etc that took place, during the period)
The results of your data analysis transferred to an easy reference format (e.g., in a table,
chart, or graph).
Stories collected from the field or statements from project beneficiaries.
Photographs taken that can buttress your presentation
To determine if your report describes progress towards achieving MDG during the
reporting period, answer the following questions:
Does your report describe the activities of the project?
Does your report describe your beneficiaries?
Does your report describe the number of people served?
Does your report describe your desired results of the project?
‡ Professor Abalu is Managing Consultant at Agrosearch Limited (abalu@agrosearch.com)
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