February 12, 2007 Minutes - Caldwell School District

These Minutes have been approved by the Board of Trustees and are the official record relating to the
conduct or administration of the School District’s business as reflected herein.
MINUTES OF A REGULAR MEETING
BOARD OF TRUSTEES
CALDWELL SCHOOL DISTRICT NO. 132
February 12, 2007
Chairman Paul Tucker called the meeting to order at 7:00 p.m.
Those present: Anita Hollis . . . . . . . . . . . . . . . . . . . . . . . . . Trustee
Brett Anthon . . . . . . . . . . . . . . . . . . . . . . . . . Trustee
Amy Rojas . . . . . . . . . . . . . . . . . . . . . . . . . . Trustee
Also present were: Bill Cooper, Carol McCloy, Marcus Madrigal, Reece Flygare, Jeanette Jackson, Jing
Lioug Al Sarmiento, Justin Owens, Joe West, Trish Stone, Janna Free, Debbie Olsen, Ken Lewis, Jerri Ruiz,
Andres Gomez, Nathan Tate, Jennifer Flores, Amanda Strong, Laura Harry, Ashley Harry, John Knee,
Joseph Henry, Jose Martinez, Alberto Gomez, Pat Fullerton, Gordy Schroeder, Vicki Young, Ila Cockrum,
Lisa Thompson, Melissa Langan, Deputy Superintendent Roger Quarles, Superintendent Lonnie Barber and
Gloria Betancourt.
Mr. Greg Alexander, Principal at Sacajawea Elementary School introduced the 5 th Grade Orchestra and they
performed several musical pieces directed by Ms. Gini Rosandick. These students did an outstanding job and
they all enjoyed the opportunity to perform in front of the school board. They were sharing the evening with
the board as they had their school performance scheduled this same evening downstairs in the auditorium.
Great job kids, keep up the great work.
Mr. Greg Alexander then presented a PowerPoint presentation on his students progress in “Reaching for the
Stars”. Mr. Alexander utilized various props to encourage students and assist in them setting their goals.
Their presentation began with topics on how they maintain their school mission “We Guide Young Minds To
Be Successful In A Traditional of Excellence”. They start their day in the morning with, Morning Activities
consisting of a computer lab, library and students finding their way to read. As they reach their goals, they
celebrate with “Read In”, recognitions with trophies and weekly Skyhawk presentations. They also celebrate
“Student Performances”, such as having the orchestra perform for the School Board. They celebrate with
former students, CHS Band, to honor “Veteran’s Day. They establish “Community Partnerships” that assist
with the school Bar-B-Q, with help for all our volunteers. They are also combining with the Character
Education the “Virtuous Realty” themes. Students are provided leaves to add to the tree as they celebrate
the virtues. Mostly, they celebrate students and how they are reaching for their goals while living virtuous
lives.
Mr. Greg Alexander, Principal at Sacajawea Elementary School presented Joe West, Counselor, a plaque for
Teacher of the Month. Mr. West, often more than Mr. Alexander’s right hand man, is someone that has
helped bring Sacajawea along over the last year and a half. Mr. West is someone for people to go to, to
bounce ideas on how to help students succeed. He has been called on several times to help myself
understand elementary students and teachers. His is helping implement the schoolwide model along with
learning or teaching the rest of us about the “Response to Intervention” or “RTI” model that supports the
school wide model. Mr. West is well like and appreciated by students, he spends lots of time and has made
the connection with them. He really is an advocate in helping them reach their stars. Keep up the
encouragement and great job!
Mr. Greg Alexander, Principal at Sacajawea Elementary School presented Ms. Janna Free, Title I
Educational Assistant with a plaque for Classified Employee of the Month. Having paraprofessional come
along side and recognize how important their role is in helping students to succeed is incredible gift to the
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students, teachers and their institution. Ms. Free is just that kind of paraprofessional that makes every minute
count during the day. When she is not outside with students or in the classroom, she is finding other ways to
support Sacajawea students. Thank you for all that you do every day at Sacajawea!
SPECIAL REPORTS:
1. Board Report: Chairman Tucker introduced Amy Rojas, as the new trustee and welcomed her to
her new appointment.
Trustee B. Anthon reported that he had visited Wilson Elementary and Van Buren Elementary
Schools and visited each classroom. There is a lot of instruction going on in all of our schools.
Chairman Tucker reported that he had visited seven of our schools in the last three days. Those
teachers get quite a workout; there is no spare moments in their instruction. It is impressive with
their teaching skills and the students non-stop learning.
2. CEA Report: Ms. Melissa Langan welcomed Trustee Amy Rojas. Thank you, board members for
visiting Van Buren Elementary. Mr. Tucker visited during the Data Team, IRI when they were
discussing numbers. There was some very intense conversations going on – great job.
Ms. Langan reported that they are organizing the post card campaign, 11,000 reminders that
educators are out there and to keep education a priority when creating the budget.
CEA and IEA is currently raising funds for Children’s Fund. They are having bake sales, cookie
sales, etc. in order to assist families with their utility bills, school supplies, medical assistance and
glasses. They are also setting out canisters in all schools as a fundraiser for Middle School District
to assist their teachers get supplies back into their classrooms.
3. Superintendent Report: Dr. Barber reported that CEA and the district had the same goals in mind,
and that we needed to take our discussions to the right place for the good of the school and that
would be with our legislators. Request support to increase teacher salaries, funding for after
October 1 st IBED reporting reimbursements for teachers and review the district bonding capacity
issue as presented by Dr. Bauscher.
Dr. Barber introduced Gordy Schroeder, Landmark Aspen Falls Subdivision and contractor for
Union Land Company, for donation of 12 acres off of Bear Lane, for potential use for an elementary
school. Dr. Barber thanked Mr. Schroeder on behalf of the Board of Trustees for such a gracious
donation.
Dr. Barber reported that we are still reviewing packaging, packet brochures and pamphlets which
will be supplied to all schools. The Strategic Plan is being edited and would be sent to printing for
availability and out to the school for the start of the 2007-2008 school year.
Dr. Barber provided an update on the Van Buren parking lot; gravel has been laid down and
Chairman Tucker inquired if proper spraying had been maintained to secure the gravel. Mr. Quarles
will confirm this process.
4. Future District Growth Plan: Deputy Superintendent R. Quarles reported on the growth of the
district within the next couple of years. Mr. Quarles reported that at our current facilities we have
approximately 31 classrooms available for accommodating growth. We anticipate that we will
graduate 293 students and enroll 470 upcoming 8 th graders equaling about 177 new students at CHS.
Enrollment at CHS will then become 1,785. The district anticipates a growth rate of approximately
1.5 children per household they will typically be a primary grade level in a subdivision with 419
plotted lots currently under construction. This subdivision should be completed within the next 18
months. Our current facilities, depending on grade level of new student growth, will accommodate
projected increase for next year. If 2,100 new students enroll over the next 36 months and we
divide by 25 (student per class) we will need an additional 84 classrooms over what we currently
have. Mr. Quarles provided an enrollment history for the last five years, showing percentage of
growth ranging from 5.12% in 03-04 to 7.52% in 06-07. Mr. Quarles also provided the Board with
a listing of potential subdivisions in the city limits and the number of proposed lots in each
subdivision. There is growth in Caldwell and we have to prepare our schools to accommodate this
growth.
Mr. Quarles reported on the Music Department resource audit that he performed and reported on the
instruction time and costs per music teacher in the district. This was an information sharing activity
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which included classroom instruction, prep time, passing time, classroom aide time, info period,
duty performed, contract time – no instruction and total minutes. The Board will review and discuss
further at a later meeting. The discussion will lead toward looking into configurations in the future.
5. Curriculum Report: Ms. McCloy provided information on Enhancing Education Through
Technology, which is a Title II-D Grant that the district was awarded to increase student
achievement as measured by ISAT scores through structured teacher professional development and
access to state of the art classroom technology. CHS has been identified as a target school due to a
pattern of declining ISAT test scores. The will allow access to technology at CHS through the
purchase of nine classroom units of the Texas Instruments Navigator System. It will allow us to
purchase laptop PCs and LCD projects for use with the Navigator System. This will also fund nine
days of professional development over the course of the school year. The TI Navigator System
provides wireless communication between students’ TI graphing calculators and the teacher’s PC.
We have budgeted as follows: Stipends for Teachers @ $9,000; Substitute Teacher Payments @
$3,600; Consultant Fees & Expenses for Trainer @ $9,150; Purchase of Standard TI Navigator 32
Student Learning System @ $35,955; LCD Projection Units @ $12,000; Laptop PCs @ $5,295 and
Textbooks, Graphing Technology & Related Training Expenses @ $47,436.
6. McKinstry Report: Mr. Naccarato provided the Board of Trustees with an updated draft of the
rough order of magnitude FIM matrix for the district. It includes general descriptions, existing
conditions and proposed conditions for each building. The administration and Board will review
these listings and recommendations and discuss further at a future meeting.
CONSENT AGENDA:
A motion was made by Trustee B. Anthon and seconded by Trustee A. Hollis to approve the Consent Agenda
as presented. Motion carried and the Consent Agenda was approved as follows.
7. Minutes: Approve Board Meeting Minutes for January 08, 2007, Special Board Meeting Minute
for January 17, 2007.
8. Regular Bills: Regular Bills for the period January 03, 2007 through February 07, 2007
9. Treasurer’s Report: January 31, 2007
10. Financial Statement: January 31, 2007
11. Enrollment Report: January 31, 2007
12. Approve Classified Personnel:
Peggy A. Miller, Summit Aide at Van Buren Elementary School
Marisela Morales, P/T District Grounds Maintenance & P/T CHS Custodian
Brenda Mercado, ELL Aide at Caldwell High School
Tristi Hendrick, PSR at TLC-Canyon Springs High School
13. Approve Reassignments:
Suzanne Hoover, Title I Teacher at Lewis & Clark Elementary School
Kathleen Hughes, Title I Aide at Syringa Middle School
14. Approve Transfers:
John Parish, PSR at TLC-Canyon Springs High School
15. Approve Temporary Hires:
Roberta Bonaminio, IRI Proctor at Van Buren Elementary School
Kirsten Moreno, Adult ESL Teacher at Sacajawea Elementary School
Brett Mosley, Extended Day Kindergarten Teacher at Lincoln Elementary School
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Shelly McKee, Kindergarten Intervention Aide at Lincoln Elementary School
Donnette Hammond, IRI Intervention Teacher at Lincoln Elementary School
Lori Stritzke, IRI Intervention Teacher at Lincoln Elementary School
Jessica Hodges, IRI Intervention Teacher at Lincoln Elementary School
Amanda VanLueen, IRI Intervention Teacher at Lincoln Elementary School
Rachel Long, IRI Intervention Teacher at Lincoln Elementary School
Erica Delgado, IRI Intervention Teacher at Wilson Elementary School
Joe Grover, IRI Intervention Teacher at Wilson Elementary School
Katrina McGee, IRI Intervention Teacher at Wilson Elementary School
Kristin Tuttle, IRI Intervention Teacher at Wilson Elementary School
16. Accept Letters of Resignations:
Linda Marchbanks, Health Aide at Lincoln & Washington Elementary Schools
Ashley Parker, Title I Aide at Syringa Middle School
David Carson, Assistant Principal at Caldwell High School
17. Accept Letters of Retirement:
Joyce McDaniel, Counselor at Van Buren Elementary School
18. Approve AC of I Student Teacher Placement: Placement of Jennifer Johnson to Cheri Seaweard,
2 nd Grade at Van Buren Elementary School for the second semester of the 2006-2007 school year.
19. Notification of Reduction of Extended Contracts: The Board of Trustees authorizes Deputy
Superintendent Roger Quarles to provide written notice to employees of an impending reduction in
contract amount for the 2007-2008 school year.
20. Accept, Approve & Award E-Rate Bids: The following vendors were designated as the low bidders
for the E-Rate. Time Warner – Metro Ethernet - $6,595.71/month
EnPointe Technologies – Cisco SmartNet 4003 - $1,870/year
Novell SLA - $21,000.year
Valcom – HP PROCurve 3500 Switch - $4,907 each
- HP ProCurve Manager - $3,784
Ednetics – Cisco Smartnet 6509 - $4,680/year
- Cisco Smartnet 3660 - $1,825.92/year
- KVM Solution - $12,850.48
REGULAR AGENDA:
21. A motion was made by Trustee B. Anthon and seconded by Trustee A. Hollis to approve the
employment of Mr. Bill Cooper as the Drivers Education Director and Teresa Yost as the Drivers
Education Secretary; as well as the approval of the proposal for Calendar “A” with a start up date of
May 29 th and concluding early in July. Motion carried.
22. A motion was made by Trustee A. Hollis and seconded by Trustee B. Anthon to proceed with the
establishment of the Facility Review Committee to begin reviewing all the data from the various
sources to begin creating a priority listing of the district needs. Motion carried.
23. A motion was made by Trustee B. Anthon and seconded by Trustee A. Hollis to approve the
proposal for the Facility Planners Recommendation which will provide limited consultant services
to the Caldwell School District #132 for one bond issue. Motion carried and the following scope of
service was approved.
- Review the data collected by McKinstry Company, to assist in determination of
the final scope of projects for the bond issue
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- Prepare a bond issue timeline for a possible September bond election
- Assist with the setting up, contracting out and collection of data for conducting
a random telephone survey of the registered voters residing in the Caldwell
School District boundaries (if desired)
- Meet with the Superintendent and/or designee to review the ten step process in
the running of the bond issue, defining the Promotional .vs. Informational
allowable tasks for the School District .vs. a Committee to be involved
- Assist in the organization of a Pre-Bond “Ad Hoc” Citizens Committee by
defining the duties of the officers and presenting the overall bond election
concepts, strategies and various templates for utilization
- Attend several Pre-Bond “Ad Hoc” Citizens Committee Meetings to help guide
the officers, answer questions and provide them with requested templates
- Assist the School District (Superintendent Barber and Deputy Superintendent
Quarles) in the management tasks and legal requirements in running of this
(sole) proposed September bond issue
- Review the District’s voting data from a past bond election(s) in order to
mathematically set up the targeted amount of “Yes” votes needed
- Serve as a resource to the Caldwell School District, Board and the Citizens’
Committee during this time period (December, 2006 – September, 2007).
24. A motion was made by Trustee B. Anthon and seconded by Trustee A. Hollis to remove Item #23
Approve Administrator’s Contracts for 2007-2008 S.Y. to Executive Session for further discussion.
Motion carried.
POLICY DEVELOPMENT/ADOPTON:
25. A motion was made by Trustee A. Hollis and seconded by Trustee B. Anthon to accept and approve
Board Policy #632 Open Enrollment. Motion carried.
26. A motion was made by Trustee B. Anthon and seconded by Trustee A. Hollis to accept and approve
Board Policy #633 School Attendance Zone Request. Motion carried.
27. A motion was made by Trustee B. Anthon and seconded by Trustee A. Hollis to refer Board Policy
#836 Investments to 2 nd reading to the March Board Meeting. Motion carried and refer Board
Policy #836 to 2 nd reading.
EXECUTIVE SESSION:
A motion was made by Trustee B. Anthon and seconded by Trustee A. Hollis to enter into Executive
Session for the purpose of discussing personnel issues. Motion carried and at 9:18 p.m. entered into
Executive Session.
REGULAR SESSION:
A motion was made by Trustee A. Hollis and seconded by Trustee A. Rojas to return to Regular Session.
Motions carried and at 9:45 p.m. return to Regular Session.
A motion was made by Trustee B. Anthon and seconded by Trustee A. Rojas to accept the resignation
for Kathy Alberda, Principal at Lincoln Elementary for the 2007-2008 school year. Motion carried.
A motion was made by Trustee A. Rojas and seconded by Trustee B. Anthon to approve the
administrator’s contracts for the 2007-2008 school year with the modification of removing Ms. Alberda
from the listing, Board took action on resignation in a previous motion. Motion carried and the
following administrator’s were approved for contract for the 2007-2008 school year:
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Administrator
Gregory Alexander
Darin Anderson
Renee D. Bettencourt
Corrine Bottrell
Christina M. Burch
Jonathan Cline
Ila Cockrum
Bill Cooper
Jerry Cunningham
Donna Daniels
Jesus de Leon
Grace LaVaun Dennett
Tammy Eastham
Michael A. Farris
Donald Glaze
Gary Johnston
Karen Luque
Carol McCloy
Kenneth Pahlas
Roger Quarles
Sherawn Reberry
Anthony Richard
Randy Shrader
H.B. "Bicker" Therien
Scott Thomas
A motion was made by Trustee A. Hollis and seconded by Trustee A. Rojas to set February 22, 2007 for a
special board meeting for the purpose of conducting student hearings. Motion carried.
ADJOURNMENT:
A motion was made by Trustee A. Hollis and seconded by Trustee B. Anthon to adjourn the meeting.
Motion carried and the meeting adjourned at 9:45 p.m.
Respectfully Submitted, ATTEST:
Paul Tucker, Chairman Gloria R. Betancourt, Clerk
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