OFFICE OF THE DIGP GC, CRPF, JHAPHAN, MUZAFFARPUR ...

OFFICE OF THE DIGP GC, CRPF, JHAPHAN, MUZAFFARPUR (BIHAR). 

No.L.VII.9 /2012-13-GC(S)S/Woolen Dated, the 02 /08 /2012 

AMENDMENTS TENDER NOTICE N0-01 

SOCKS WOOLEN SUPERIOR :COLOUR :KHAKI 

Kindly refer to this office Tender Notice of even no dated 23/07/2012 

2. We have placed above Tender Notice for purchase of the stores enumerated 

below. The following amendments are hereby issued by this office for further 

procurement of the store as under. If you are in a position to supply the same, please 

forward your tender/quotations, in two bid system to the undersigned before the date 

fixed below: - FOR:- 

.Schedule to Tender 

DY.INSPECTOR GENERAL OF POLICE GROUP CENTRE Central Reserve Police Force 

Muzaffarpur ( Bihar) Tele:0621-2814815/ Fax: 0621-2814815 

Schedule to Tender No. L.VII-9/2012-13-GC(S) S/WOOLEN Dated, the 23 July 2012. 

Time and date of receipt of tender on 04/ 09/2012 

Time and date for opening of tender At 1100 Hours on 05/09/2012 Validity 

of offer- The Tender shall remain open for acceptance till 180 days from the date of opening of 

tender. 

Note;- Tenderers are advised to go through the Earnest Money, Payment terms, clauses of this Tender 

Enquiry carefully before filling the Tender 

Sl no Tender No Description 

of Stores 

1. 

L.VII- 

9/2012-13- 

GC(S) 

S/woollen 

Socks Heavy 

Woolen 

superior Color 

:Khaki 

Qty 

(In pairs) 

3,51,714 

pairs. 

Specification 

and 

sizes 

As per 

Appendix- 

“A” of T.E 

EMD (In 

Rs) 

Date & Time of 

opening of 

Tender 

3,32,370 /- 1100 Hours 

on 05/09/12 

TENDER NOTICE 



Tender No. L.VII-9/2012-13-GC(S) S/WOOLEN Dated, the 23 July 2012. 

Sl 

no 

Tender 

No 

Description 

of Stores 

Qty 

(In pairs) 

Specificatio 

n 

and 

EMD 

(In Rs) 

Tender Documents Date & 

Time of 

opening of 

Tender 

1. 

L.VII- 

9/2012- 

13- 


S/woole 

n 

Socks Heavy 

Woolen 

superior 

Color Khaki 

3,51,714 

pairs. 

sizes 

As per 

Appendix- 


3,32,370 /- a) Tender Documents 

can be downloaded 

from www.crpf.gov.in free 

of Cost. or 

b) It can be obtained from 

Provisioning Branch of GC 

MZR after Paying Rs 100/- in 

cash. 

Sealed tenders under two bid system (Technical and Commercial Bid) on the prescribed 

form for the purchase of following stores as per details given above. 

Sd- 23/77/2012 

(SUNAND KUMAR) COMDT GC MZR 

DIGP GC CRPF MUZAFFARPUR 

(CCD) 

1100 

Hours 

on 

05/09/12

Instruction for Bidders 

Specification/Packing / Marking/preservation: As per appendix” A”Sample clause 

: As per appendix “B” attached 

All Tender documents attached with this invitation to tender including the 

specifications are ACROSANCT for considering any offer as complete offer. It is 

therefore important that each page of the TENDER DOCUMENTS FROM PAGE 

01 TO 28 (Last page) DULY COMPLETED AND SIGNED are returned with 

your office. 

All firms who are not specifically registered for required stores as per 

specification of tender enquiry either with DGS&D or with NSIC, are required 

to submit Earnest Money as mentioned above along with their offer. 

Registration with any other organization will not exempt them from depositing 

Earnest Money. As per Government policy, PSUs are not exempted from 

depositing EMD. 

SIGNATURE OF TENDERER 

1. Purchaser : The President of India. 

2. Inspection Authority : ADG(QA),DGS&D,Jeevan Tara Building, Parliament 

Street, New Delhi. 

3. Inspection Officer : Director of Quality Assurance, DGS&D of the area concerned 

4. Stores required at : FREE DELIVERY AT CONSIGNEES LOCATION (As per 

Appendix “C” attached). 

Tenderers are required to quote rates on free delivery at consignee’s location 

basis only. Uniform rate to be quoted for all destinations/consignees. Tenders 

received on FOR Destination Stations/ Station of dispatch basis or different 

rates for different destinations shall be summarily rejected. 

5. Delivery Period:: i) within 02 months of placement of firm order/approval of 

advance sample for entire quantity with lead period of one month. 

ii) If the AT placed on any of the participating firms for the part quantity, the 

delivery period will be fixed keeping in view the quantum of order and the 

supply capacity quoted by the concerned firm in their tender documents. 

6. Dispatch Instructions : Stores are required to be delivered at consignee’s 

location at freight, risk and cost of the supplier. 

7. Payment Terms : 90% payment will be released on production of provisional 

receipt of stores by the consignees and balance 10% on 

regularization of the case. 

8. Packing & Marking : As per relevant clause of Specification. 

9. Rate quoted by the firms should be on firm price basis. 

10. Firms should clearly indicate different taxes and duties, which they propose to 

charge as extra along with the present rates thereof. Offers with such stipulations 

like ‘as applicable’ will be treated as vague and are liable to be ignored. 

11. (a)Tenderers should disclose the name and full address (along with 

telephone/ Fax No.) of the place where the stores will be manufactured and 

offered for inspection. 

In case the firm is registered with NSIC for the subject stores, they should 

clarify whether they are registered as a manufacturing unit or in any other

capacity. In case the registration is as a manufacturer, they should indicate 

the full address/phone No.of their manufacturing facility. 

b) Registration of Indian agents submitting offers on behalf of foreign principals :- 

As per the Compulsory Enlistment Scheme of the Department of 

Expenditure, Ministry of Finance, GOI, it is compulsory for Indian agents, who 

desire to quote directly on behalf of their foreign principals, to get themselves 

enlisted 

with the Central Purchase Organization (eg. DGS&D). However, such 

enlistment is not equivalent to registration of suppliers as mentioned under 

rule 142 of GFR `2005. 

12. Purchaser reserves the right to change the consignee and change the 

quantity of stores allotted to them. 

13.Purchaser reserves the right to get the manufacturing capacity of all firms 

reverified irrespective of the registration status. 

14. TENDER SAMPLE REQUIREMENT: 

All the bidders are required to submit one Pair of Socks Heavy Woolen Khaki as 

tender sample of each size as per appendix A along with the lab test certificate in 

original, from any of the laboratories approved by National Accreditation Board 

for Testing and Calibration Laboratories (NABL) . 

14.1 These tender sample should match to the sealed master sample for 

pattern. 

14.1.1 The sample should be from the same lot, test certificate of which is 

submitted 

along with the tender and the counter sample (remnant portion of the test 

sample) 

duly sealed and signed by laboratory & vendor should be attached with the 

sample. 

14.1.2 Firms are at liberty to see the master sample visually at the time of 

obtaining tender documents. 

14.1.3 Tenderers should ensure that the sample submitted by them fully 

conform 

to All the parameters of the Tender Enquiry specification. 

14. Offers received without tender samples or in case of tender samples are 

received after the due date and time for receipt of tenders shall be ignored 

summarily. 

14.2 The price bid of eligible firms will be opened and order would be 

considered 

on the lowest bidders subject to their capacity and performance etc. 

14.3 All tender samples should have a card affixed to it duly signed and 

stamped 

by the firm indicating the following: - 

i) Name and address of the firm. 

ii) Tender No. 

i) Closing date & date of opening of tender 

ii) Name of item, item No & size. 

iii) Any other information, if required.

15. PLACE OF SUBMISSION OF TENDER SAMPLE & TENDER DOCUMENTS : 

Tender samples will be submitted at Office of Dy Inspector General of Police GC 

CRPF Muzaffarpur ( Bihar) on or before specified time and date of receipt of 

Tender. 

15.1 Tender documents duly completed in all respect are to be submitted in the 

tender box (provisioning)kept at Office of DC (Store )GC CRPF, 

Muzaffarpur ( Bihar) before specified time and date mentioned in the 

Schedule to Tender. Late/delayed tender shall not be opened and returned in 

original to the bidder. 

15.2 Tender samples sent on “FREIGHT TO PAY” basis will not be accepted. 

Their authorized representatives may collect tender samples of tenderer 

whose offers are not accepted on requisition on letter head of the firm duly 

stamped, signature and attested by the tenderer on hearing from this 

Directorate. In case samples are not collected within the given time, the 

samples will be disposed off 

16. SAMPLE CLAUSE 

ADVANCE SAMPLE: The successful tenderer will submit required numbers of 

advance samples of each item for approval through Director of Quality 

Assurance DGS&D of the area concerned 

REFERENCE SAMPLE: The Inspector will seal and sign one sample for each 

consignee from each accepted bulk supply lot and pack it will consignment for 

reference and guidance to the consignee. 

TENDER SAMPLE ;; Tender sample is required along with the lab test 

certificate in original , from any of 

the laboratories approved by National Accreditation Board for testing and 

Calibration Laboratories (NABL)as per clause- 14 

17. LAB TEST REPORT / CERTIFICATE OF STORES OFFERED: 

17.15016 The tenderer after getting the tender samples tested from any of the 

laboratories approved by National Accreditation Board for Testing and 

Calibration Laboratories (NABL) must submit the lab test certificate in 

original along with their technical bid. The lab test certificate should indicate 

that :- 

“It is Certified that the sample offered for lab test is meeting / not meeting all the 

requirement with reference to its Tender Enquiry specifications As per Appendix – ‘A’of 

Tender Enquiry and the sample is acceptable / not acceptable with reference to its 

tender enquiry specifications .( Note :-Delete whichever is not applicable.”). 

Signature and Seal of the Lab. 

17.15017 Lab test certificate should not be older than the date of issue of this 

tender enquiry. 

18. LIQUIDATED DAMAGES: - 

If the contractor fails to deliver the store or any instalment thereof within the period 

fixed for such delivery or at any time repudiates the contract before the expiry of 

such period, the purchaser will recover from the contractor liquidated damages 

including administrative expenses and not by way of penalty a sum equivalent to 

2% of the price of any store which the contractor fails to deliver within the period 

fixed for delivery in the schedule for each month or part of the month during which 

the delivery of such store may be in arrears where delivery thereof is accepted 

after expiry of the after said period provided that the total damages so claimed 

shall not exceed 10% of the total contract price, as per Para 14.7(i) of DGS&D 

(68) Revised.

19. SECURITY DEPOSIT :: 

(a) The successful firm shall have to deposit a Security Deposit of 10% of the 

contract value within 21 days of the placement of supply order for due 

performance as per provisions contained in Clause 7 of DGS&D-68 (Revised). 

Failure on the part of the firm to deposit the security deposit within stipulated 

time, the purchaser reserve the right to cancel the contract. 

(b) The Performance Security Deposit submitted by the supplier will remain valid 

at least for 60 days beyond the Guarantee/Warrantee period as agreed in the 

contract. 

(c) If the supplier fails to deliver the stores in a promised period and places and a request 

for extension of time he will submit an undertaking on non-judicial stamp paper of Rs.10/duly 

attested by Notary Public stating that the Performance Security Deposit has already 

been extended for two months beyond the guarantee/warranty period. 

20. TWO BID SYSTEM :: 

All bidders are required to submit their offers in two covers as under:- 

(a) FIRST COVER (Technical Bid) should contain the following : - 

i) Tender documents duly completed and signed BUT WITHOUT INDICATING 

THE RATES QUOTED . 

ii) Earnest money (If applicable) 

iii) Delivery terms, delivery period quoted 

iv) Performance statement of last three years 

v) Lab test certificate in original as per clause 17 of T.E. 

vi) Tender samples/ proof of having submitted tender samples 

vii) Details of their plant and machinery in duplicate on the format enclosed 

along with T.E. (This is required even if they are registered with 

DGS&D/NSIC) please see clause 13 of Schedule to Tender) 

viii) Pre-receipt challan for refund of Earnest Money. 

ix) DD towards cost of tender set (please see clause 21 of schedule to tender) 

x) Any other relevant documents which the firms wishes to submit 

(b) SECOND COVER (Commercial / Price Bid) should contain the following : 

(i) Details of rates, taxes, duties, and discounts, if any quoted by the bidder. 

These details should be submitted on their letter pad. 

(ii) Rates must be clearly written in figures as well as in words. 

(iii) There should not be any cutting / over writing. 

Both the above-mentioned covers should be sealed separately, and super 

scribed with the Tender No., Stores and date of tender opening. This cover 

should thereafter, be kept in a third cover and again sealed. This cover 

should also be super scribed with the tender No., stores and date of tender 

opening. The composite bid i.e. rate indicated in the technical bid “OPENLY” 

SHALL BE 

IGNORED. 

21. (a) Tenders are available at Procurement Cell of Provisioning Directorate, 

CRPF, Block No.1, CGO Complex, Lodhi Road, New Delhi -03 against 

payment of tender fee specified in Tender Notice. Tenders are issued free of 

cost to NSIC registered suppliers through CLO (NSIC). Complete set of T.E. 

documents is also available on CRPF web site (www.crpf.gov.in), which can be 

downloaded by interested firms. 

Tender sets can also be obtained by post against Money Order or demand draft drawn in 

favour of DIG (Adm) Dte, Genl. CRPF payable at SBI Service Branch, New

Delhi(Branch Code no. 7687). If required by post, Rs. 50/- per tender set is to 

be Remitted extra. Department shall not be responsible for any postal delay. 

21. (b) In case tenderer are submitting downloaded tender documents, they 

must enclose Demand Draft equivalent to cost of tender set along with 

technical bid failing which tender shall be summarily rejected. The Demand 

Draft should be drawn in favour of DIG (Adm) Dte. Genl., CRPF payable at 

SBI, Service Branch, New Delhi(Code No.7687) and should not be clubbed 

with Earnest Money Deposit. 

22. Purchaser reserves the right to cancel/reject or Scrap the tender without 

assigning any reason. 

23. Tenders are not permitted to alter or modify their tenders after expiry of the 

deadline for receipt of tender till the date of validity of tender and if they do so 

their earnest money will be forfeited. 

24 Purchaser reserve the right to get the tender/advance sample tested from any 

Lab. Test 

charge, if any, on the above account will be borne by the tenderer. 

25. Purchaser reserves the right to increase or decrease the quantity at any stage. 

26 This tender item is reserved exclusively for SSI(MSE) including Handicrafts 

Sector. Note : 

a) Full name and status of the person signing the tender documents must be clearly 

mentioned in the tender documents. 

b) The firms applying tenders against the subject Tender Enquiry are informed that all 

relevant 

details with reference to the Tender Enquiry stipulation sare clearly responded to. In 

case any of the Tender Enquiry stipulations are not clearly stated to/replied to by any 

of the bidders, no repeat no clarifications will be sought from the concerned bidder and 

its offer will be rejected out rightly. 

c) Before submission of tender, tenderer will check the Check List attached to these Tender 

Documents as Appendix-“ D ” for compliance on various stipulations of the tender. 

Sd- 23/07/2012 



(CCD)

To 

THE DIG 

GC C.R.P.F., Muzaffarpur ( Bihar) 

Dear Sir, 

In accordance with your invitation to Tender No 

____________________________________M/s.____________________________ 

___________________________________ here in after called the Tenderer 

with the following Directors on their Board of Directors/Partners of the firm. 

1. _______________________ 2. ____________________ 

3. _______________________ 4. ___________________ 

; wish to participate in the said tender enquiry for the supply of 

____________________________ as a bank guarantee against Earnest Money for 

a sum of Rs. _________________ (in words) _____________________________Valid 

for 180 days from the date of tender opening viz. up to 

__________________________is required to be submitted by the Tenderer as 

condition for the participation, this bank hereby guarantees and undertakes during the 

above said period of 180 days, to immediately pay on demand by 

_____________________in the amount of without any reservation and recourse if, 

1. The Tenderer after submitting his tender, modifies the rates or any of the terms and 

conditions thereof, except with the previous written consent of the purchaser. 

2. The Tenderer withdraws the said tender within 180 days after opening of tenders 

OR 

3. The Tenderer having not withdrawn the tender, fails to furnish he contract security 

deposit imposed for due performance of the contract within the period provided in the 

general conditions of the contracts. The guarantee shall be irrevocable and shall 

remain valid up to_______________________ “ We……………………………… Lastly 

undertake, not to revoke this Bank Guarantee, during its currency period, except with 

the previous consent of the Government/purchaser, in writing. Otherwise, the 

Guarantee shall remain revoked after 45 days, in case the Government does not 

present a request, in writing to the Bank, with reasons, during the currency period of 

this Guarantee or 45 days thereafter, to extend this guarantee up to such specific date 

or period as required by the Government/purchaser.” 

Signature of the Bank 

Manager With office seal 

Full name of the signatory and full address of the bank. 

Date. _________ Signature. ___________________ 

Place _________________Printed Name._________________ 

Witness _________________________ (Designation) ___________ 

(Banker’s Common Seal) 

Performance statement for last three years 

(a) Name of Firm:- ___________________________________________ 

(b) Name of Item :- _________________________________________ 

(c) Name of organization to whom supply made :-________________________ 

1. Contract Nos. : 

2. Description of Stores : 

3. Quantity on order : 

4. Value : 

5. Original D.P. : 

6. Qty. supplied within original D.P. :

7. Final Ext. D.P. : 

8. Last supply position. : 

9. Reasons for Delay in supplies : (if any) 

Signature of Tenderer 

APPENDIX ‘A’ 

SPECIFICATION 

Nomenclature Specification/Size etc. Qty 

Socks Heavy Woolen 

superior Color :Khaki 

JSS: 8440-03:2000 (Revision No. 2) 

with amt. No. 1 Except Grade of 

wool l which shall be 58s . 

Size. 27 Cms, 29 Cms, 31 Cms 

27 CMs – 1,12,218 Prs. 

29 CMs - 1,04,996 Prs. 

31 CMs - 1,34,500 Prs. 

Total 3,51,714 pairs. 

Sd- 23/07/2012 



(CCD)

Appendix-“B” :: SAMPLE CLAUSE 

1. Approved Samples 

1.1 In case where Supply Order (S.O.) stipulates samples to be approved by the indenter before bulk 

manufacturer, the supplier shall submit, within 15 days of receipt of S.O., required samples as per 

contract specification for indenter’s approval 

through the Inspecting Officer. Each depicting indeterminable parameters such as shape, 

size,makeup, finish and workmanship. 

1.2 On receipt of the samples, the inspecting Officer shall examine the samples for size/dimensions, 

constructions of fabric(where applicable), and mass (wherever applicable) to verify if they are as per 

required specification and if found satisfactory, shall forward the same to indenter for his approval in 

respect of the indeterminable parameters. 

1.3 In case indenter desires that advance samples to be submitted before placement of supply order, the 

supplier shall submit samples as above direct to the indenter and submission of samples through the 

Inspecting Officer will not be necessary. 

1.4 In case these parameters meet the requirement of indenter, he shall liable and seal the samples with 

remarks as “Approved” or “Not Approved”. Indenter shall remain one set of samples with him, forward one 

set to the Inspecting Officer concerned and the balance one set to the supplier for his guidance. 

Since approval of single sample will not give adequate indication of the variation in shape, size, make up, 

finish and workmanship etc., approval of just one sample in a set will not be accepted. It is, therefore, 

necessary that at least two of the three samples meet the approval of the indenter to depict the 

acceptable variation in indeterminable parameters. 

1.5 Samples approved as above shall be known as “Approved Samples”. 

1.6 In the event of indenter having a repeat order under the current R/C on the same supplier, the sample 

approved in the earlier S.O. can be adapted against the subsequent S.O. 

2.1 Failure to submit the sample by the stipulated date or in the event of the samples being rejected by the 

Inspecting authority or by the indenter, the S.O. shall be 

liable to be cancelled at the risk and expense of the contractor without any further reference to the 

supplier. The purchaser shall also be entitled to take contractual/administrative and other remedial 

measures including short-closure of the rate contract. 

2.2 During manufacturer/inspection of the stores before, it shall be ensured that offered/accepted lot 

shall be similar in appearance, shape, size, make up, finish and workmanship etc., when compared with 

the approved samples. 

3. Representative Samples 

Signature of the tenderer 

3.1 During the course of inspection, samples will be drawn for detailed examinations and tests as laid 

down in the specifications. The Inspecting Officer shall simultaneously drawn additional two samples, 

similar to the samples drawn for detailed tests, to be sent for each of the consignee along with accepted 

lot . All these samples should confirm to the approved samples in respect of indeterminable parameters 

such as shape, size, make up, finish and workmanship, etc. 

3.2 The samples shall be known as “Representative samples”. 

3.3 The representative samples shall be labeled and sealed by the Inspecting 

Officer and forwarded to the consignee with the lot. The bale/packing, in which these 

samples are kept, shall be clearly indicated in the Inspection Note for each consignee. 

3.3.1 The consignees will be guided by these samples to determine whether the same lot, as has been 

inspected and accepted by the Inspecting Officer has been 

dispatched by the supplier. 

Marking- As per clause below 

1. Marking of Cloth Serge Blue 

Note :- 

Inspection of stores shall be reported as per inspection report performa 

No. QA/Tex/139. 


Sd- 23/07/2012 


DIGP GC CRPF MUZAFFARPUR (CCD)

APPENDIX “C”:: CONSIGNEES LIST 

Stores are required to delivered to the following consignee’s place on the their own risk and cost 

by suppliers 

Sl. No. Name and Address of Consignee Size Wise quantity of Items 

1. GC ,CRPF, Mokaghat, Bihar 

27 CMs – 3000 Prs. 

29 CMs - 600 Prs. 

31 CMs - 3589 Prs 

Total-12,859 prs 

2. GC, CRPF,Muzaffarpur, Bihar 27 CMs – 4347 Prs. 

29 CMs - 4347 Prs. 

31 CMs - 4348 Prs 

Total-13042 prs 

3. GC, CRPF,Ranchi, Jharkhand 27 CMs – 30,626 Prs. 

29 CMs – 17,656 Prs. 

31 CMs - 40,000 Prs 

Total - 88,282 prs 

4. GC, CRPF,Rampur , UP 27 CMs – 2000 Prs. 

29 CMs – 5000 Prs. 

31 CMs - 5243 Prs 


5. GC, CRPF, Lucknow , UP 27 CMs – 1036 Prs. 

29 CMs – 5178 Prs. 

31 CMs - 4143 Prs 


6. GC, CRPF, Allahabad , UP 27 CMs – 5803 Prs. 

29 CMs – 9000Prs. 

31 CMs - 12000 Prs 


7. GC, CRPF, Amethi , UP 27 CMs – 1500 Prs. 

29 CMs – 1005Prs. 

31 CMs - 2518 Prs 


8. GC, CRPF, Kathgodam, Uttarakhand 27 CMs – nil Prs. 

29 CMs – 2000Prs. 

31 CMs - 3249 Prs 


9. GC, CRPF, Durgapur, West Bengal 27 CMs – 13,595 Prs. 

29 CMs – 13,595 Prs. 

31 CMs - 13,595 Prs 

Total - 40785 prs 

10. GC, CRPF, Bhubaneshwar, Odhisha 27 CMs – 3676 Prs. 

29 CMs – 7350 Prs. 

31 CMs - 7350 Prs 


11. GC, CRPF, Siliguri, West Bengal 27 CMs – nil Prs. 

29 CMs – 11,000 Prs. 

31 CMs - 12,809 Prs 


12. GC, CRPF, Bhopal, MP 27 CMs – 7566 Prs. 

29 CMs – 7566 Prs.

31 CMs - 10091 Prs 


13. GC, CRPF, Gwalior 27 CMs – 1000 Prs. 

29 CMs – 1000 Prs. 

31 CMs - 631 Prs 


14. GC, CRPF, Neemuch, MP 27 CMs – 4770 Prs. 

29 CMs – nil Prs. 

31 CMs - 3692 Prs 


15. GC, CRPF, Bilaspur, Chhatisgarh 27 CMs – 19613 Prs. 

29 CMs – 17613 Prs. 

31 CMs - 19615 Prs 


Sd- 23/07/2012 



(CCD)

Appendix-“D” 

Check list for tenderer 

(Tenderers should check following requirements for compliance before 

submission of the tender documents) 

Sl.No. 

Requirements to be checked by the tenderer 

before submission of the tender. 

Compliance 

(To be indicated by the 

tenderer with “YES” after 

compliance of the 

requirements) 

1. Tenderers should mention quantity for which they have quoted. This should be 

mentioned in the covering/ forwarding letter head of the technical bid. 

2. Tenderers should ensure deposit of required Earnest Money Deposit if the 

tenderer are not registered with DGS&D or NSIC for the store(s) quoted for the 

governing specification as per Tender Enquiry 

3. Tenderers should ensure that their registration with 

DGS&D and NSIC is valid if they are registered with DGS&D/NSIC and not 

depositing Earnest Money. They should enclose the latest DGS&D/NSIC registration 

certificate. 

4. Tenderers should confirm that their equipment/products conform to the governing 

specifications of the quoted stores as per Tender Enquiry. 

5. Tenderers should mention whether it is an SSI Unit or not. 

6. Tenderers should mention their monthly manufacturing / supplying capacity. 

7. Tenderers should mention in the Tender Enquiry that they accept our delivery terms 

i.e. 

they agree to supply stores at consignees’ locations at freight, risk and cost of the 

tenderer. 

8. Tenderers should mention that their offer is valid up to 180 days from the date 

of 

opening of the tender. 

9. Tenderers should mention their Delivery Period clearly. 

10. Tenderers should mention that they agree to the Tolerance Clause of the Tender 

Enquiry. 

11. Tenderers should give their past performance in the specified format given in the 

Tender documents. 

12. Tenderers should mention that they agree to the 

Arbitration clause of the Tender Enquiry. 

13. Tenderer must ensure that the Lab test report along with clear verdict certificate 

required as per Clause-17.1 of Schedule to Tender Enquiry documents is 

enclosed. 


14. Tenderer must ensure that the counter sample (remnant portion of the test sample) 

duly sealed, stamped and signed by the Lab should be attached with the Tender 

Sample/Lab Test report. 

15 Tenderers should mention whether it is a manufacturer of the store(s) quoted or it is the 

manufacturer’s authorized agent. In case of agent, it should submit 

valid authority letter(s) of their Principal(s) for the stores they have quoted. In case 

of agent of foreign Principals, they should attach valid registration certificate of

DGS&D as agent of foreign Principals. 

16 Tenderers should mention that they agree to accept the conditions of the contract 

contained in DGS&D-68 (Revised) amended up to 31.12.91 and those contained in 

Pamphlet No.DGS&D-229 read with Annexure attached. 

17 Tenderers should ensure that they have duly filled up 

Equipment and Quality Control Proforma given in the Tender documents. 

18 Tenderers should mention that Business dealing with their firms has not been 

banned 

by any Govt/ private agencies. 

19 Tenderers should ensure that witness has signed at appropriate places 

of the Tender documents and full name and address of the witness have been 

mentioned clearly. 

20 Tenderer should ensure to sign each page of the Tender documents with name, 

designation, seal and address of the signatory. 

21 If the tenderer want to mention any specific condition, it should be mentioned on the 

covering/forwarding letter only which will be placed on the first page of the technical bid. 

Such condition mentioned in any other document shall not be given any consideration. 

22 Tenderers should mention their address for communication with Telephone and Fax 

Number. 


Appendix-E`. 

FIRMS/MANUFACTURERS WILL PROVIDE LIST OF PLANT & MACHINERY 

INSTALLED IN THEIR FACTORY FOR MANUFACTURING THIS ITEM (SOCKS 

HEAVY WOOLLEN KHAKI) 

Sl.No. List/Name of Plant and Machinery. 

Signature of tenderer 

Date 

Name of tenderer

READ:- 

Schedule to Tender 



Schedule to Tender No. L.VII-9/2012-13-GC(S) S/WOOLEN Dated, the 02 Aug 2012. 

Time and date of receipt of tender on 04/ 09/2012 

Time and date for opening of tender At 1100 Hours on 05/09/2012 Validity 

of offer- The Tender shall remain open for acceptance till 180 days from the date of opening of 

tender. 

Note;- Tenderers are advised to go through the Earnest Money, Payment terms, clauses of this Tender 

Enquiry carefully before filling the Tender 

Sl no Tender No Description 

of Stores 

1. 

L.VII- 

9/2012-13- 


S/woollen 

Sock woolen 

superior : 

Colour :Khaki 

Qty 

(In pairs) 

3,51,714 

pairs. 

Specification 

and 

sizes 

As per 

Appendix- 


EMD (In 

Rs) 

Date & Time of 

opening of 

Tender 

3,32,370 /- 1100 Hours 

on 05/09/12 

TENDER NOTICE 



Tender No. L.VII-9/2012-13-GC(S) S/WOOLEN Dated, the 23 July 2012. 

Sl 

no 

Tender 

No 

Description 

of Stores 

Qty 

(In pairs) 

Specificatio 

n 

and 

EMD 

(In Rs) 

Tender Documents Date & 

Time of 

opening of 

Tender 

1. 

L.VII- 

9/2012- 

13- 


S/woole 

n 

Socks Heavy 

Woolen 

superior 

Color 

:Khaki 

3,51,714 

pairs. 

sizes 

As per 

Appendix- 


3,32,370 /- d) Tender Documents 

can be downloaded 

from www.crpf.gov.in free 

of Cost. or 

e) It can be obtained from 

Provisioning Branch of GC 

MZR after Paying Rs 100/- in 

cash. 

Sealed tenders under two bid system (Technical and Commercial Bid) on the prescribed 

form for the purchase of following stores as per details given above. 

Sd/-2/8/12 

(S.K.DUBEY) Dy. Commandant 

For DIGP GC CRPF MUZAFFARPUR 

Tender No. L.VII-1/2012-13-GC(S) S/WOOLEN Dated, the 02 Aug , 2012. 

Copy forwarded to: - 

1. The PRO Dte. Genl, CRPF for publication in local newspaper & at least one national 

daily and in ITJ having wide circulation through Media Executive, DAVP 10th floor 

Suchana Bhawan, New Delhi.(Encl: 5 copies) and in Indian Trade Journal. 

Sd/-2/8/12 


For DIGP GC CRPF MUZAFFARPUR 

1100 

Hours 

on 

05/09/12

INTERNAL 

1) THE DIG (IT) DTE, Genl. CRPF, New Delhi for Delhi along with Soft copy of 

Tender Enquiry for publication on CRPF web site. 

2) The Public Relation Officer, Directorate General (PR Branch) CRPF, CGO, Complex, Lodhi Road, New 

Delhi for publication in local Newspapers ,National, news paper and Indian Trade Journal & at least one 

national daily having wide circulation through Media Executive ,DAVP 10 the floor Suchana Bhawan , 

New Delhi. 

b) DC(Prov), Dte., Genl, CRPF, with the request to go through the Tender Enquiry and 

intimate errors, if any, within 07 days. 

c) Notice Board, Dte. Genl., CRPF. 

d) File. 

Sd/-2/8/12 


For DIGP GC CRPF MUZAFFARPUR

Instruction for Bidders 

Specification/Packing / Marking/preservation: As per appendix” A” 

Sample clause: As per appendix “B” attached 

All Tender documents attached with this invitation to tender including the 

specifications are ACROSANCT for considering any offer as complete offer. It 

is therefore important that each page of the TENDER DOCUMENTS FROM 

PAGE 01 TO 26 (Last page) DULY COMPLETED AND SIGNED are returned 

with your office. 

All firms who are not specifically registered for required stores as per 

specification of tender enquiry either with DGS&D or with NSIC, are required 

to submit Earnest Money as mentioned above along with their offer. 

Registration with any other organization will not exempt them from depositing 

Earnest Money. As per Government policy, PSUs are not exempted from 

depositing EMD. 

SIGNATURE OF TENDERER 

2. Purchaser : The President of India. 

3. Inspection Authority : HOO GC CRPF MUZAFFARPUR 

authorities. 

4. Inspection Officer : HOO GC CRPF MUZAFFARPUR 

4. Stores required at : FREE DELIVERY AT CONSIGNEES LOCATION (As 

per Appendix “C” attached ). 

Tenderer are required to quote rates on free delivery at consignee’s location 

basis only. Uniform rate to be quoted for all destinations/consignees. 

Tenders received on FOR Destination Stations/ Station of dispatch basis or 

different rates for different destinations shall be summarily rejected. 

5. Delivery Period:: i) within 3 months of placement of firm order/approval of 

advance sample for entire quantity with lead period of one month. 

ii) If the AT placed on any of the participating firms for the part quantity, the 

delivery period will be fixed keeping in view the quantum of order and the 

supply capacity quoted by the concerned firm in their tender documents. 

6. Dispatch Instructions : Stores are required to be delivered at consignee’s 

location at freight, risk and cost of the supplier. 

7. Payment Terms : 

A) Payment is subject to the recoupment of Bill. 

b) Bill will be sent for payment only after production of provisional receipt of 

stores from all consignees. 

8. Packing & Marking : As per relevant clause of Specification.

9. Rate quoted by the firms should be on firm price basis. 

10. Firms should clearly indicate different taxes and duties, which they propose 

to charge as extra along with the present rates thereof. Offers with such 

stipulations like ‘as applicable’ will be treated as vague and are liable to be 

ignored. 

11. (a)Tenderer should disclose the name and full address (along with 

telephone/ Fax No.) of the place where the stores will be manufactured and 

offered for inspection. 

In case the firm is registered with NSIC for the subject stores, they should 

clarify whether they are registered as a manufacturing unit or in any other 

capacity. In case the registration is as a manufacturer, they should indicate 

the full address/phone No. of their manufacturing facility. 

b) Registration of Indian agents submitting offers on behalf of foreign principals :- 

As per the Compulsory Enlistment Scheme of the Department of Expenditure, 

Ministry of Finance, GOI, it is compulsory for Indian agents, who desire to 

quote directly on behalf of their foreign principals, to get themselves enlisted 

with the Central Purchase Organization (eg. DGS&D). However, such 

enlistment is not equivalent to registration of suppliers as mentioned under rule 

142 of GFR `2005. 

12. Purchaser reserves the right to change the consignee and change the 

quantity of stores allotted to them. 

13. Purchaser reserves the right to get the manufacturing capacity of all firms 

re-verified irrespective of the registration status. 

14. TENDER SAMPLE REQUIREMENT: 

All the bidders are required to submit one No. of Socks woolen superior Colour:Khaki 

as tender sample of each size as per appendix A along with the lab test certificate in 

original, from any of the laboratories approved by National Accreditation Board for 

Testing and Calibration Laboratories (NABL)/The Labs recognised by the Ministry of 

Textile is to be specified in the tender enquiry also.. 

14.1 These tender sample should match to the sealed master sample for pattern. 

14.1.1 The sample should be from the same lot, test certificate of which is 

submitted along with the tender and the counter sample (remnant portion of the 

test sample) duly sealed and signed by laboratory & vendor should be attached 

with the sample. 

14.1.2 Deleted 

14.1.3 Tenderer should ensure that the sample submitted by them fully 

conform to All the parameters of the Tender Enquiry specification. 

14.1.4 Offers received without tender samples or in case of tender samples 

are received after the due date and time for receipt of tenders shall be ignored 

summarily. 

14.2 The price bid of eligible firms will be opened and order would be 

considered on the lowest bidders subject to their capacity and performance 

etc. 

14.3 All tender samples should have a card affixed to it duly signed and 

stamped by the firm indicating the following: -

i) Name and address of the firm. 

ii) Tender No. 

i) Closing date & date of opening of tender 

ii) Name of item, item No & size. 

iii) Any other information, if required. 

15. PLACE OF SUBMISSION OF TENDER SAMPLE & TENDER DOCUMENTS : 

Tender samples will be submitted at Office of Dy Inspector General of Police 

GC CRPF Muzaffarpur ( Bihar) on or before specified time and date of receipt 

of Tender. 

15.1 Tender documents duly completed in all respect are to be submitted in the 

tender box (provisioning) kept at Office of DC (Store) GC CRPF, or to be sent 

through registered post. 

Muzaffarpur ( Bihar) before specified time and date mentioned in the 

Schedule toTender. Late/delayed tender shall not be opened and returned in 

original to the bidder. 

15.2 Tender samples sent on “FREIGHT TO PAY” basis will not be accepted. 

Their authorized representatives may collect tender samples of tenderer 

whose offers are not accepted on requisition on letter head of the firm duly 

stamped, signature and attested by the tenderer on hearing from this GC 

CRPF Muzaffarpur. In case samples are not collected within the given time, 

the samples will be disposed off 

16. SAMPLE CLAUSE 

ADVANCE SAMPLE: The successful tenderer will submit required numbers of 

advance samples duly approved by NABL Accredited laboratory /Laboratories 

approved by Ministry of Textiles. 

REFERENCE SAMPLE: The Inspector will seal and sign one sample for each 

consignee from each accepted bulk supply lot and pack it will consignment for 

reference and guidance to the consignee. 

TENDER SAMPLE ;; 14. TENDER SAMPLE REQUIREMENT: 

All the bidders are required to submit one No. of Socks woolen superior Colour: Khaki 

as tender sample of each size as per appendix -A along with the lab test certificate in 

original, from any of the laboratories approved by National Accreditation Board for 

Testing and Calibration Laboratories (NABL)/The Labs recognised by the Ministry of 

Textile is to be specified in the tender enquiry also.. 

17. LAB TEST REPORT / CERTIFICATE OF STORES OFFERED: 

17.15016 The tenderer after getting the tender samples tested from any of the 

laboratories approved by National Accreditation Board for Testing and 

Calibration Laboratories (NABL)/ Laboratories approved by Ministry of Textiles 

as per clause- 14 

must submit the lab test certificate in original along with their technical bid. The 

lab test certificate should indicate that :- 

“It is Certified that the sample offered for lab test is meeting / not meeting all the 

requirement with reference to its Tender Enquiry specifications As per Appendix – 

‘A’of Tender Enquiry and the sample is acceptable / not acceptable with reference to 

its tender enquiry specifications .( Note :-Delete whichever is not applicable.”). 

Signature and Seal of the Lab.

17.15017 Lab test certificate should not be older than the date of issue of this 

tender enquiry. 

18. LIQUIDATED DAMAGES: - 

If the contractor fails to deliver the store or any instalment there of within the 

period fixed for such delivery or at any time repudiates the contract before the 

expiry of such period, the purchaser will recover from the contractor liquidated 

damages including administrative expenses and not by way of penalty a sum 

equivalent to 2% of the price of any store which the contractor fails to deliver 

within the period fixed for delivery in the schedule for each month or part of the 

month during which the delivery of such store may be in arrears where delivery 

thereof is accepted after expiry of the after said period provided that the total 

damages so claimed shall not exceed 10% of the total contract price, as per 

Para 14.7(i) of DGS&D (68) Revised. 

19. SECURITY DEPOSIT :: 

(a) The successful firm shall have to deposit a Security Deposit of 10% of the 

contract value within 21 days of the placement of supply order for due 

performance as per provisions contained in Clause 7 of DGS&D-68 (Revised). 

Failure on the part of the firm to deposit the security deposit within stipulated 

time, the purchaser reserve the right to cancel the contract. 

(b) The Performance Security Deposit submitted by the supplier will remain 

valid at least for 90 days beyond the Guarantee/Warrantee period as agreed in 

the contract. 

(c) If the supplier fails to deliver the stores in a promised period and places and 

a request for extension of time he will submit an undertaking on non-judicial 

stamp paper of Rs.10/- duly attested by Notary Public stating that the 

Performance Security Deposit has already been extended for three months 

beyond the guarantee/warranty period. 

20. TWO BID SYSTEM :: 

All bidders are required to submit their offers in two covers as under:- 

(a) FIRST COVER (Technical Bid) should contain the following : - 

i) Tender documents duly completed and signed BUT WITHOUT INDICATING 

THE RATES QUOTED . 

ii) Earnest money (If applicable) 

iii) Delivery terms, delivery period quoted 

iv) Performance statement of last three years 

v) Lab test certificate in original as per clause 17 of T.E. 

vi) Tender samples/ proof of having submitted tender samples 

vii) Details of their plant and machinery in duplicate on the format enclosed 

along with T.E. (This is required even if they are registered with 

DGS&D/NSIC) please see clause 13 of Schedule to Tender) 

viii) Pre-receipt challan for refund of Earnest Money. 

ix) Deleted 

x) Any other relevant documents which the firms wishes to submit 

(b) SECOND COVER (Commercial / Price Bid) should contain the following : 

(i) Details of rates, taxes, duties, and discounts, if any quoted by the bidder. 

These details should be submitted on their letter pad. 

(ii) Rates must be clearly written in figures as well as in words.

(iii) There should not be any cutting / over writing. 

Both the above-mentioned covers should be sealed separately, and super 

scribed with the Tender No., Stores and date of tender opening. This cover 

should thereafter, be kept in a third cover and again sealed. This cover 

should also be super scribed with the tender No., stores and date of tender 

opening. The composite bid i.e.rate indicated in the technical bid “OPENLY” 

SHALL BE 

IGNORED. 

21. (a) Tenders are available at Provisioning Branch of GC CRPF, 

Muzaffarpur against payment of tender fee specified in Tender Notice. 

Complete set of T.E. documents is also available on CRPF web site 

(www.crpf.gov.in), which can be downloaded by interested firms free of cost. 

22. Purchaser reserves the right to cancel/reject or Scrap the tender without 

assigning any reason. 

23. Tenders are not permitted to alter or modify their tenders after expiry of the 

deadline for receipt of tender till the date of validity of tender and if they do so 

their earnest money will be forfeited. 

24 Purchaser reserve the right to get the tender/advance sample tested from any 

Lab. Test charge, if any, on the above account will be borne by the tenderer. 

25. Purchaser reserves the right to increase or decrease the quantity at any stage. 

26. This tender item is reserved exclusively for SSI(MSE) including Handicrafts 

Sector. 

Note : 

a) Full name and status of the person signing the tender documents must be 

clearly mentioned in the tender documents. 

b) The firms applying tenders against the subject Tender Enquiry are informed 

that all relevant details with reference to the Tender Enquiry stipulation shall be 

clearly responded to. In case any of the Tender Enquiry stipulations are not 

clearly stated to/replied to by any of the bidders, no repeat no clarifications will 

be sought from the concerned bidder and its offer will be rejected out rightly. 

c) Before submission of tender, tenderer will check the Check List attached to 

these Tender Documents as Appendix-“ D ” for compliance on various 

stipulations of the tender. 

Sd/-02/08/12 


For Dy. Insp. Genl of Police GC CRPF MZR (Bihar) 

FOR AND ON BEHALF OF THE PRESIDENT OF 

INDIA

INSRUCTIONS REGARDING BID SECURITY/EARNEST MONEY DEPOSIT 

1. All firms who are not specifically registered with NSIC or DGS&D for the stores for which 

the 

offers are invited, are required to deposit EARNEST money equivalent to the amount as 

mentioned in the Tender Schedule, failing which their offer will be summarily rejected. 

5. For claiming exemption from depositing earnest money, the tenderer should be registered 

with NSIC or DGS&D specifically for the stores with specification as mentioned in Tender 

schedule. Firms which are not specifically registered for the stores with specification as 

mentioned in the Tender Schedule, either with DGS&D or with NSIC, shall be treated as 

unregistered and shall be required to deposit earnest money as above. 

6. Similarly firms, who are specifically registered for the stores as per specified Specifications 

with DGS&D/ NSIC, but with a certain MONETARY LIMIT, will be treated as 

UNREGISTERED 

for their value exceeding their monetary limit of registration. Such firms shall be required to 

deposit proportionate earnest money over and above the monetary limit. 

In case such firms fail to deposit Earnest Money, their offer for the tender value exceeding 

their monetary limit is liable to be ignored. 

4. The Earnest Money can be deposited in any of the following alternative forms:- 

(a) A crossed Bank draft drawn in favour of DIG GC CRPF Muzaffapur payable at SBI, SKMCH 

Muzaffarpur Code…10082 

(b) An irrevocable Bank Guarantee (BG) in the name of DIG GC CRPF Muzaffapur 

Nationalized/Scheduled Bank. The Bank guarantee should be payable at 

SBI (Main branch), New Delhi. The format is attached with this tender enquiry. 

(c) Foreign bidders should submit Earnest Money in the form of Bank 

Guarantee only, issued or confirmed by any Nationalized Indian Bank. 

(d) The Earnest Money shall be valid and will remain deposited with the purchaser for the 

prescribed period in schedule. If the validity of the tender is extended, the validity of EM 

document submitted by the tenderer shall also be suitably extended by the tenderer, failing 

which his tender, after the expiry of the aforesaid period shall not be considered by 

the Purchaser. 

5. The earnest money shall be valid and remain deposited with the purchaser for the period of 

180 days from the date of tender opening. If the validity of the tender is extended, the validity 

of the BG/or any other alternate document submitted in lieu of Earnest money will also be 

suitably extended by the tenderer, failing which their tender after the expiry of the aforesaid 

period shall not be considered by the purchaser. 

6. No interest shall be payable by the purchaser on the EM deposited by the tenderer. 

7. The Earnest Money deposited is liable to be forfeited if the tenderer withdraws 

or amends, impairs or derogate from the tender in any respect within the period of validity of 

his tender. 

8. The earnest money of the successful tenderer shall be returned after the security Deposit 

as required in terms of the contract is furnished by the tenderer. 

9. If the successful tenderer fails to furnish the security deposit as required in the Contract 

within the stipulated period, the Earnest Money shall be liable to be forfeited by the purchaser. 

10. Money of all the unsuccessful tenderer shall be returned by the purchaser as early as 

possible after the expiry of bids validity, but not later than 30 days after 

Placement of contract. Tenderers are advised to send a pre receipt challan along with their 

bids so that refund of Earnest Money can be made in time. 

11. Any tender, where the tenderer is required to deposit Earnest Money in terms of 

Conditions mentioned in preceding paras, not accompanied with Earnest Money in 

any one of the approved forms acceptable to the purchaser, shall be rejected. 

Sd/-02/08/12 

(S.K.DUBEY) Dy Commandant 

For Dy. Insp. Genl of Police GC CRPF MZR (Bihar)

To 

THE DIG 

GC C.R.P.F., Muzaffarpur ( Bihar) 

Dear Sir, 

In accordance with your invitation to Tender No 

____________________________________M/s.____________________________ 

___________________________________ here in after called the Tenderer 

with the following Directors on their Board of Directors/Partners of the firm. 

1. _______________________ 2. ____________________ 

3. _______________________ 4. ___________________ 

; wish to participate in the said tender enquiry for the supply of 

____________________________ as a bank guarantee against Earnest Money for 

a sum of Rs. _________________ (in words) _____________________________Valid 

for 180 days from the date of tender opening viz. up to 

__________________________is required to be submitted by the Tenderer as 

condition for the participation, this bank hereby guarantees and undertakes during the 

above said period of 180 days, to immediately pay on demand by 

_____________________in the amount of without any reservation and recourse if, 

1. The Tenderer after submitting his tender, modifies the rates or any of the terms and 

conditions thereof, except with the previous written consent of the purchaser. 

2. The Tenderer withdraws the said tender within 180 days after opening of tenders 

OR 

3. The Tenderer having not withdrawn the tender, fails to furnish he contract security 

deposit imposed for due performance of the contract within the period provided in the 

general conditions of the contracts. The guarantee shall be irrevocable and shall 

remain valid up to_______________________ “ We……………………………… Lastly 

undertake, not to revoke this Bank Guarantee, during its currency period, except with 

the previous consent of the Government/purchaser, in writing. Otherwise, the 

Guarantee shall remain revoked after 45 days, in case the Government does not 

present a request, in writing to the Bank, with reasons, during the currency period of 

this Guarantee or 45 days thereafter, to extend this guarantee up to such specific date 

or period as required by the Government/purchaser.” 

Signature of the Bank 

Manager With office seal 

Full name of the signatory and full address of the bank. 

Date. _________ Signature. ___________________ 

Place _________________Printed Name._________________ 

Witness _________________________ (Designation) ___________ 

(Banker’s Common Seal) 

Performance statement for last three years 

(a) Name of Firm:- ___________________________________________ 

(b) Name of Item :- _________________________________________ 

(c) Name of organization to whom supply made :-________________________ 

1. Contract Nos. : 

2. Description of Stores : 

3. Quantity on order : 

4. Value :

5. Original D.P. : 

6. Qty. supplied within original D.P. : 

7. Final Ext. D.P. : 

8. Last supply position. : 

9. Reasons for Delay in supplies : (if any) 

Signature of Tenderer 

APPENDIX ‘A’ 

SPECIFICATION 

Nomenclature Specification/Size etc. Qty 

Socks Woolen superior 

Color :Khaki 

Socks Wool Superior to 

specification 

No. G/TEX/W-70/1993. 

except Grade of 

wool which shall be 64s. 

Socks Wool 

Superior shall be of wool 

mark blend. 

Size. 2, 3, & 4 

Size-2– 1,12,218 Prs. 

Size-3- 1,04,996 Prs. 

Size-4- 1,34,500 Prs. 

Total 3,51,714 pairs. 

Sd/-02/08/12 

(S.K.DUBEY) Dy. Commandant. 


Appendix-“B” :: SAMPLE CLAUSE 

1. Approved Samples 

1.1 In case where Supply Order (S.O.) stipulates samples to be approved by the indenter before bulk 

manufacturer, the supplier shall submit, within 15 days of receipt of S.O., required samples as per 

contract specification for indenter’s approval 

through the Inspecting Officer. Each depicting indeterminable parameters such as shape, size, 

makeup, finish and workmanship. 

1.2 On receipt of the samples, the inspecting Officer shall examine the samples for size/dimensions, 

constructions of fabric(where applicable), and mass (wherever applicable) to verify if they are as per 

required specification and if found satisfactory, shall forward the same to indenter for his approval in 

respect of the indeterminable parameters. 

1.3 In case indenter desires that advance samples to be submitted before placement of supply order, the 

supplier shall submit samples as above direct to the indenter and submission of samples through the 

Inspecting Officer will not be necessary. 

1.4 In case these parameters meet the requirement of indenter, he shall liable and seal the samples with 

remarks as “Approved” or “Not Approved”. Indenter shall remain one set of samples with him, forward one 

set to the Inspecting Officer concerned and the balance one set to the supplier for his guidance. 

Since approval of single sample will not give adequate indication of the variation in shape, size, make up, 

finish and workmanship etc., approval of just one sample in a set will not be accepted. It is, therefore, 

necessary that at least two of the three samples meet the approval of the indenter to depict the 

acceptable variation in indeterminable parameters. 

1.5 Samples approved as above shall be known as “Approved Samples”. 

1.6 In the event of indenter having a repeat order under the current R/C on the same supplier, the sample 

approved in the earlier S.O. can be adapted against the subsequent S.O. 

2.1 Failure to submit the sample by the stipulated date or in the event of the samples being rejected by the 

Inspecting authority or by the indenter, the S.O. shall be 

liable to be cancelled at the risk and expense of the contractor without any further reference to the 

supplier. The purchaser shall also be entitled to take contractual/administrative and other remedial 

measures including short-closure of the rate contract. 

2.2 During manufacturer/inspection of the stores before, it shall be ensured that offered/accepted lot 

shall be similar in appearance, shape, size, make up, finish and workmanship etc., when compared with 

the approved samples. 

3. Representative Samples 


3.1 During the course of inspection, samples will be drawn for detailed examinations and tests as laid 

down in the specifications. The Inspecting Officer shall simultaneously drawn additional two samples, 

similar to the samples drawn for detailed tests, to be sent for each of the consignee along with accepted 

lot . All these samples should confirm to the approved samples in respect of indeterminable parameters 

such as shape, size, make up, finish and workmanship, etc. 

3.2 The samples shall be known as “Representative samples”. 

3.3 The representative samples shall be labeled and sealed by the Inspecting 

Officer and forwarded to the consignee with the lot. The bale/packing, in which these 

samples are kept, shall be clearly indicated in the Inspection Note for each consignee. 

3.3.1 The consignees will be guided by these samples to determine whether the same lot, as has been 

inspected and accepted by the Inspecting Officer has been dispatched by the supplier. 

Marking- As per clause below 

Note :- 

Inspection of stores shall be reported as per inspection report performa 

No. QA/Tex/139. 

Signature of the tenderer Sd/-02/08/12 



APPENDIX “C”:: CONSIGNEES LIST 

Stores are required to delivered to the following consignee’s place on the their own risk and cost 

by suppliers 

Sl. No. Name and Address of Consignee Size Wise quantity of Items 

1 GC ,CRPF, Mokaghat, Bihar Size-2– 3000 Prs. 

Size-3- 600 Prs. 

Size-4 - 3589 Prs 

Total-12,859 prs 

2 GC, CRPF,Muzaffarpur, Bihar Size-2– 4347 Prs. 

Size-3- 4347 Prs. 

Size-3- 4348 Prs 

Total-13042 prs 

3 GC, CRPF,Ranchi, Jharkhand Size-2– 30,626 Prs. 

Size-3– 17,656 Prs. 

Size-4 - 40,000 Prs 


4 GC, CRPF,Rampur , UP Size-2– 2000 Prs. 

Size-3– 5000 Prs. 



5 GC, CRPF, Lucknow , UP Size-2– 1036 Prs. 

Size-3– 5178 Prs. 



6 GC, CRPF, Allahabad , UP Size-2– 5803 Prs. 

Size-3– 9000Prs. 

Size-4- 12000 Prs 


7 GC, CRPF, Amethi , UP Size-2– 1500 Prs. 




8 GC, CRPF, Kathgodam, Uttarakhand Size-2– nil Prs. 




9 GC, CRPF, Durgapur, West Bengal Size-2– 13,595 Prs. 

Size-3– 13,595 Prs. 

Size-4- 13,595 Prs 

Total - 40785 prs

10 GC, CRPF, Bhubaneshwar, Odhisha Size-2– 3676 Prs. 

Size-3– 7350 Prs. 



11 GC, CRPF, Siliguri, West Bengal Size-2– nil Prs. 

Size-3– 11,000 Prs. 

Size-4- 12,809 Prs 


12 GC, CRPF, Bhopal, MP Size-2– 7566 Prs. 

Size-3– 7566 Prs. 

Size-4- 10091 Prs 


13 GC, CRPF, Gwalior Size-2– 1000 Prs. 

Size-3– 1000 Prs. 



14 GC, CRPF, Neemuch, MP Size-2– 4770 Prs. 

Size-3– nil Prs. 



15 GC, CRPF, Bilaspur, Chhatisgarh Size-2– 19613 Prs. 

Size-3– 17613 Prs. 

Size-4- 19615 Prs 


Sd/-02/08/12 



Appendix-“D” 

Check list for tenderer 

(Tenderers should check following requirements for compliance before 

submission of the tender documents) 

Sl.No. 

Requirements to be checked by the tenderer 

before submission of the tender. 

Compliance 

(To be indicated by the 

tenderer with “YES” after 

compliance of the 

requirements) 

1. Tenderers should mention quantity for which they have quoted. This should be 

mentioned in the covering/ forwarding letter head of the technical bid. 

2. Tenderers should ensure deposit of required Earnest Money Deposit if the 

tenderer are not registered with DGS&D or NSIC for the store(s) quoted for the 

governing specification as per Tender Enquiry 

3. Tenderers should ensure that their registration with 

DGS&D and NSIC is valid if they are registered with DGS&D/NSIC and not 

depositing Earnest Money. They should enclose the latest DGS&D/NSIC registration 

certificate. 

4. Tenderers should confirm that their equipment/products conform to the governing 

specifications of the quoted stores as per Tender Enquiry. 

5. Tenderers should mention whether it is an SSI Unit or not. 

6. Tenderers should mention their monthly manufacturing / supplying capacity. 

7. Tenderers should mention in the Tender Enquiry that they accept our delivery terms 

i.e. they agree to supply stores at consignees’ locations at freight, risk and cost of the 

tenderer. 

8. Tenderers should mention that their offer is valid up to 180 days from the date 

of opening of the tender. 

9. Tenderers should mention their Delivery Period clearly. 

10. Tenderers should mention that they agree to the Tolerance Clause of the Tender 

Enquiry. 

11. Tenderers should give their past performance in the specified format given in the 

Tender documents. 

12. Tenderers should mention that they agree to the 

Arbitration clause of the Tender Enquiry. 

13. Tenderer must ensure that the Lab test report along with clear verdict certificate 

required as per Clause-17.1 of Schedule to Tender Enquiry documents is 

enclosed. 


14. Tenderer must ensure that the counter sample (remnant portion of the test sample) 

duly sealed, stamped and signed by the Lab should be attached with the Tender 

Sample/Lab Test report. 

15 Tenderers should mention whether it is a manufacturer of the store(s) quoted or it is the 

manufacturer’s authorized agent. In case of agent, it should submit 

valid authority letter(s) of their Principal(s) for the stores they have quoted. In case 

of agent of foreign Principals, they should attach valid registration certificate of 

DGS&D as agent of foreign Principals.

16 Tenderers should mention that they agree to accept the conditions of the contract 

contained in DGS&D-68 (Revised) amended up to 31.12.91 and those contained in 

Pamphlet No.DGS&D-229 read with Annexure attached. 

17 Tenderers should ensure that they have duly filled up 

Equipment and Quality Control Proforma given in the Tender documents. 

18 Tenderers should mention that Business dealing with their firms has not been 

banned 

by any Govt/ private agencies. 

19 Tenderers should ensure that witness has signed at appropriate places 

of the Tender documents and full name and address of the witness have been 

mentioned clearly. 

20 Tenderer should ensure to sign each page of the Tender documents with name, 

designation, seal and address of the signatory. 

21 If the tenderer want to mention any specific condition, it should be mentioned on the 

covering/forwarding letter only which will be placed on the first page of the technical bid. 

Such condition mentioned in any other document shall not be given any consideration. 

22 Tenderers should mention their address for communication with Telephone and Fax 

Number. 


Appendix-E`. 

FIRMS/MANUFACTURERS WILL PROVIDE LIST OF PLANT & MACHINERY 

INSTALLED IN THEIR FACTORY FOR MANUFACTURING THIS ITEM (SOCKS 

WOOLLEN KHAKI) 

Sl.No. List/Name of Plant and Machinery. 

Signature of tenderer 

Date 

Name of tenderer

OFFICE OF THE DIGP GC, CRPF, JHAPHAN, MUZAFFARPUR ...

Create successful ePaper yourself

Delete template?

Save as template?