Tender for purchase of Cloth Leopard, Shade : Grey, GC CRPF, Avadi

OFFICE OF THE DIGP,GROUP CENTRE, C.R.P.F.AVADI CHENNAI-65
Tel. (C/R) 044-26840025 Off: 044-26841220 Fax : 044-26840025 e-mail:- gcogcavd@crpf.gov.in
NO. L.VII.7/2012-13-GCA(S)-Cloth Leopard Dated, the 24 May-2012
TENDER NOTICE
We are interested in the purchase of the store enumerated below. If you are in a position to supply
the same please forward your tender/quotations in two bid system to the under signed as per schedule
mentioned below :-
Earnest Money : Rs. 20,000 /-.
Tender will be accepted upto : 11/07/2012 on 1400 hrs
Tender will be opened on : 11/07/2012 at 1600 hrs
Specification Quantity
Cloth Leopard, Shade : Grey , Specification No. IS:181-1084 (Reaffirmed-
2007)
INSTRUCTION ;-
1. SAMPLE
20808
Mtrs
Sample of Cloth Leopard, Shade: Grey for Uniforms should be enclosed with tender/quotation as per
Specification, otherwise quotation will be rejected.
2. DELIVERY :-
Within 45 days from the date of supply order.
3. DISPATCH :-
Store are required to be delivered at following consignee place on the freight, risk and cost of the
suppliers
1. The DIGP, Group Centre, CRPF, Avadi, Chennai -65. : 20808 Mtrs
Contd……P/2….

4. PAYMENT TERMS :-
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Store are required to be supplied on the credit basis and No interest will be payable on the delayed
payment of Stores. Payment will be made direct to the supplier/firm bank account through ECS mandate after
materialization of stores; on request for other mode of payment will be entertained.
5. TWO BID SYSTEM :-
Tender will be processed as per TWO BID SYSTEM and should be submitted as follows:-
a) The Technical as well as the PRICE BID should be enclosed in different covers and both the
cover should be separately sealed and superscripted with the TENDER NO. AND DATE OF OPENING in the
Red Ink. The two covers should thereafter, be kept in a third cover and sealed. This cover should also be
super scribed with the TENDER NO. STORE AND THE DATE OF TENDER OPENING.
6. TECHNICAL BID :-
Technical bid should contain:-
i) Tender documents duly completed and signed but without indicating the rates quoted.
ii) Copy of registration certificate with DGS&D /NSIC if any.
iii) Copy of registration of firm with Sale Tax Deptt.
iv) Earnest money Rs. 20000/- deposited in original D.D. or B.C.
v) Technical detail of store offered along with principle /manufacturing.
vi) Copy of authorization certificate from their principle /manufacturer..
vii) Copy of supply order placed recently by any Govt./Semi Govt, organization for the quoted store if
any.
viii) Lab. Test report.
ix) Photocopy of Pan Card in favour of Firms concerned should be attached with tender documents.
x) Certificate regarding Guarantee/Warranty as per Guarantee/Warranty.
7. PRICE BID:-
Price Bid should contain:-
i) Detail of price and rates of taxes, duties, term of delivery, delivery
period and discount if any, to be quoted clearly by the bidders on their letter pad.
ii) Rates must be written in figures as well in words clearly.
iii) There should not be any cutting overwriting. If by any change there is a any over writing / cutting
then a line should be drawn through the entire figure/word canceling the same and the
word/figure should be freshly re-written and initialed by the tenderer.
NOTE :
- Tenders received in the single Bid System i.e having the technical as well as financial bid
in the same cover will be liable to be ignored. Incomplete/wrong technical bids/will also result in
rejection of the bid.

8.The following information should be specifically given :-
9. EARNEST MONEY :-
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(a) Place of delivery i.e. F.O.R. Place of dispatch, and delivery period clearly indicated.
(b) The rates will remain open till 06 months.
(c) The proposed items are being purchased only on credit basis. The payment will be made to
firm only on recoupment of Bill.
(d) Tender should give details of their past performance.
(e) Tenderer should mention whether it is a manufacture of the store(s) quoted or it is the
manufacturer's authorized agent. It should submit valid authority letter(s) of their principal(s) for
the stores they have quoted.
(f) Tenderer should mention that business dealing with their firm have not been banned by any
Govt. / Private agencies.
(g) Tenderer should ensure to sign each page of the tender documents with names, Designations,
seal and address of the signatory.
(h) Tenders should mention address for communication with telephone and fax No.
(i) Firms are required to furnish Earnest Money Deposit at the tune of 2% of
Total cost along with bids or minimum Rs. 20,000/-..
10. Conditions regarding deposit of Earnest Money :-
All firms who are not specially registered with NSIC or DGS&D for the stores for which the offers
are invited, are required to deposit EARNEST MONEY equivalent to the amount as mentioned in
the Tender Schedule, failing which their offer will be summarily rejected. For claiming exemption
from depositing Earnest Money, the Tenderer should be registered with NSIC or DGS&D
specifically for the stores with specification as mentioned in tender Schedule, Firms which are not
specifically registered for the stores with specification as mentioned in the Tender Schedule,
either with DGS&D or with NSIC, shall be treated as unregistered and shall be required to deposit
earnest money as above. Similarly firms who are specifically registered for the stores as per
specified specifications with DGS&D / NSIC, but with a certain Monetary limit , will be treated as
'UNREGISTERED' for their value exceeding their monetary limit of registration , such firms shall
be required to deposit proportionate earnest money over and above the monetary limit. In case
such firms fail to deposit Earnest Money, their offer for the tender value exceeding their monetary
limit is liable to be ignored.

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11. The earnest Money can be deposited in any of the following alternative forms :-
a) A crossed bank draft drawn in favour of The DIG GC CRPF, Avadi, Chennai (Tamilnadu)
600065. The Bank Draft shall be payable at SBI, HVF,Avadi (Code No. 4675).
b) An irrevocable Bank Guarantee of any Nationalized / Schedules Bank or reputed commercial
bank in the attached form.
c) In any other form prescribed in DGS&D – 68 (revised) for submission of security deposit.
12. PERFORMANCE SECURITY :-
ii) Earnest money /Bid Security of the unsuccessful bidders would be returned at the
earliest after expiry of the final bid validity and latest on or before the 30 days after the
awarded of the contract.
iii) No interest shall be payable by the purchaser on the EM deposited by the Tenderer.
iv) The Earnest money deposited is liable to be forfeited if the Tenderer withdraws of
‘amends impairs or derogate from the tender in any respect within the period of validity of
his tender.
v) The Earnest money of the successful Tenderer shall be returned after the security
Deposit as required in the terms of the contract is furnished by the Tenderer.
vi) If the successful Tenderer fails to furnish the security deposit as required in the
contract within the stipulated period, the Earnest Money shall be liable to be forfeited by
the purchaser.
Performance security deposit will also be furnished by every successful bidder. Performance
security would be for an amount of 5 % (five percent) of the total value of the contract and should
be submitted within 15 days of the receipt of supply order for due performance as per provision
contained in clause 7 of DGS&D-68 (revised).Failure at the part of the of the firm to deposit the
security. Deposit within stipulated time will make the supply order Null and void.
(i) Performance security will remain valid for a period of 06 months beyond the date of completion
of all contractual obligations.
(ii) If the supplier fail to deliver the stores in a promised period and places a request for extension
of time the supplier will submit an undertaking on Non Judicial Stamp Paper of Rs. 10/- duly
attested by the Notary Public stating that the Performance Security Deposit has already been
extended for six months further beyond the last date of supply promised in the request of
extension of time of delivery.
(iii) Earnest Money would be refunded to the successful bidder on receipt of performance security.
Firms are required to deposit performance security money to the tune of 5% in the form of
National saving certificates, Price Bonds Bank Drafts or any other Government Securities pledges
to the DIGP GC CRPF,AVADI, CHENNAI-65. Cash security deposits will not be accepted. The
security deposits will be returned subject in supplies being made in full within the stipulated
period of delivery and store being in conformity with the approval samples kept in the custody of
this office.

13. LIQUIDATED DAMAGES :-
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In case the firm doses not complete the supply within the delivery period liquidated damages will
be charged @ 2% of the total cost of items as per para 15.7 of DGS&D Manual and para 14(7(i) of
DGS&D-68 (Revised).
14.
GUARANTEE/ WARRANTY :-
Furnish the guarantee / warranty with specific mentioned that it will not loose or fade
colour,shrink in size and hold its life minimum up to two years of proposed stores in the technical
Bid.
15. The DIGP GC CRPF, AVADI, CHENNAI-65 shall be final authority regarding Acceptance/rejection of the
tender and increase/decrease of the quantity of the stores and any other matter performing to
refund the security/Earnest money.
Note :- Full name and stores of the person signing the tender documents must be clearly
mentioned in the tender documents.
Sd/-
( K.T. VENDHAN ) DY.COMDT
FORDIGP GC CRPF AVADI,CHANNAI-65
24/05/2012