British Antarctic Survey - netzentwurf.de

British Antarctic Survey
Halley
Research
Station
Design Concept Competition
Competition Pack

British Antarctic Survey
Halley
Research
Station
Design Concept Competition
Supporting Documents

Design Concept Competition
Foreword by Malcolm Reading
British Antarctic Survey (BAS) aspires to become the leading international centre for Global Science in the
Antarctic Context.This competition will establish a world-class science facility to help deliver this objective.
The requirement for entrants to this international competition is to create an efficient and functional design
to provide scientists with a safe, effective and first-rate research environment.
Living and working at one of the world’s most extreme environments demands an extraordinary
approach to building. Snow falls over half the year; winter temperatures drop to an icy minus 50
Celsius; and everything - constructor, materials and equipment - must be towed inland from the
ice edge.
The British Antarctic Survey plans to build a new scientific research station - Halley VI - on the 150m
thick Brunt Ice Shelf off the mainland in Antarctica.The building will house 16 staff, rising to 52 in the
Antarctic summer.
Within this straightforward brief lies a more complex challenge for competitors.The location and
constraints of the site for Halley VI obliges entrants to consider quick-erect methods of construction,
zero environmental impact, recycling and lifetime maintenance strategies. Brief time windows for
erection and limited access to construction machinery might force a design based around the
limitations of the ubiquitous tracked vehicle, the Sno-Cat, for instance.
Practicalities aside, there is another issue for BAS which is to use the quest for a new building to raise
awareness and engage public interest in the vital scientific work being carried out in Antarctica.What is
the appropriate architectural expression for a relatively small building in a vast and remote wilderness?
Can design quality make a distinct contribution to the efficiency of working life? Will colour, material
and form contribute reassurance and good spirits in the long, cold winter months?
This is a design competition requiring a fresh and exceptional approach.The jury will be seeking ideas
that work, that can be built, that show ingenuity but it will also be searching for those designs that raise
the spirit, that bring joy and reveal a commitment to the lives of the inhabitants.
Malcolm Reading
RIBA Architectural Advisor, Malcolm Reading & Associates

Contents
Introduction................................................................................................................................................................2
The Site - Background Brief ....................................................................................................................................3
Station Requirements - Outline Brief ...............................................................................................................4
The Competition - Notes & Schedule ...............................................................................................................5
Evaluation & Assessment Notes.......................................................................................................................8
Expression of Interest Questionnaire - Notes ............................................................................................9
Approach to Design Quality............................................................................................................................10
Economic & Financial Standing........................................................................................................................11
Supplier Acceptability ........................................................................................................................................12
Supplier Track Record .......................................................................................................................................13
Supplier Capacity/Capability ............................................................................................................................13
Mandatory Documents Checklist ..................................................................................................................15
Annex A - Regulation 14 of the Public Services Contracts Regulations 1993 .........................................16
Annex B - Technical Section Evaluation Matrix. ...............................................................................................17
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Supporting Documents

Design Concept Competition
Introduction
Expressions of Interest from multi-disciplinary design teams are invited for a concept design
competition for new scientific laboratories and living accommodation at one of the Earth’s most
extreme environments - Antarctica. The objective is to design a British Antarctic Survey (BAS) scientific
research station (Halley VI) that:
● Minimises environmental impact and complies with the Antarctic Treaty Environmental Protocol
● Is functionally efficient
● Is aesthetically stimulating
● Can withstand the extreme environmental conditions found on the Brunt Ice Shelf,Antarctica
● Must be completed within its construction phase budget of approximately £19 million
● Represents best Value for Money over its full expected design life (20 years minimum)
● Has a lifetime maintenance strategy that takes into account the remoteness of the station and
the limitations of logistic supply.
● Utilises BAS knowledge and expertise in construction and working in a remote and hostile
location
● Uses technology to reduce running costs and increase energy efficiency
● Is an exciting project to promote public engagement in science, engineering and technology.
From Expressions of Interest, selected teams will be invited to submit Concept Proposals that
demonstrate vision, innovation and viable ideas to shape the future development of the research
station. Proposals should optimally combine architectural & engineering creativity and excellence with
functional efficiency in compliance with the British Antarctic Survey’s objective of achieving world-class
research with minimum environmental impact.
2

The Site - Background Brief
The Location
Halley Research Station is located on the Brunt Ice Shelf, Coats Land Antarctica. It lies within British
Antarctic Territory.
There have been five Halley Research Stations on the Brunt Ice Shelf since 1956.The annual snow
build-up and the movement of the ice shelf towards the sea necessitate the periodic rebuilding of the
station. A number of design options from simple huts to buildings on skis have been employed over
this period. Scientific knowledge about the dynamic properties of snow and ice has advanced
considerably since 1956 and design teams will have access to this expertise during briefing consultation
at Stage Two of the competition.
The present Halley V Research Station is a series of science and accommodation platforms raised
above the ice surface on jackable legs. There are also two moveable structures on giant skis. The
station is the most successful so far in terms of its longevity, use of technology and living experience.
However, annual re-supply and maintenance are major challenges requiring significant logistics and
human resources, because specialist teams are required to visit the station each austral summer to
clear accumulated snow and raise the structures.
Site Conditions and Special Considerations
The Brunt Ice Shelf is 150 m thick, flows at a rate of 0.4 km per year northwest from Coats Land
towards the sea where, at irregular intervals, it calves off as vast icebergs. Scientists predict a major
calving event around 2010, after which the current flow rate of approximately 0.4 km per year is
expected to increase to 1-1.5 km per year. There is a growing risk that the current research station
could be lost due to a calving event in the next decade. It is necessary therefore to design and build a
replacement station for initial operation in 2008/09.
The movement of the ice shelf towards the sea, the annual 1.5 m build-up of snowfall, and significant
snowdrift are challenging conditions for buildings in this location. To cope with the natural forces of
this extreme environment a successful solution will require innovation and creativity in design,
engineering and technology.
Environmental Conditions
Snow and ice accumulation is high on the Brunt Ice Shelf ranging on average from 1-1.5m in depth per
year. Snow falls on around 175 days each year. Rain has never been reported but freezing drizzle may
occur. The dynamic forces within the ice are multi-directional.
An ice shelf is the floating extension of the grounded ice sheet. It is composed of freshwater ice
that originally fell as snow, either in situ or inland and brought to the ice shelf by glaciers. These are
largely considered as permanent features.
Sea ice is frozen seawater that forms around the continent in the autumn, as a floating layer only a
few metres thick. Most of it melts during the summer.
Temperatures range from -55ºC in the Antarctic winter and +4.5ºC during the summer.
However, average mid-summer temperatures are around -5ºC and average winter temperatures are
around -30ºC.
Wind conditions vary from periods of absolute calm to days of continuous storm.The extreme mean
hourly wind speed is approximately 30 m/sec with extreme gust speeds up to 40 m/sec.The mean wind
speed is 7 m/sec.The wind causes drifting snow on about 180 days each year, which becomes general
blowing snow on about 175 days each year. Gales occur on average about 40 days per year.
Light conditions. There is 24 hr daylight during the Antarctic summer with sunshine on average for
1445 hours per year (approx 34% of the maximum possible).There is darkness for 55 days in winter
and the sun does not appear above the horizon for 100 days.
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Supporting Documents

Design Concept Competition
Construction Challenges
Any structure built on the surface of the ice soon becomes buried by snow & ice and is eventually lost
due to calving. Construction work can take place only during the Antarctic summer. All building
materials and equipment must be suitably packaged for transportation by ship.
Logistics Challenges
Winter darkness and frozen sea makes access to the station possible during the Antarctic summer only.
During this time the station is re-supplied once, and sometimes twice, by ship with all essential items
(fuel, food, etc). Cargo is offloaded onto sea-ice from where it is transported by sledge and tracked
vehicles (Sno-Cats) on to the thicker more stable shelf-ice. Sea-ice restricts cargo loads to a maximum
of 6 tonnes in good conditions and only 1 tonne in poor conditions.The optimum re-supply distance
with current modes of transport and re-supply method is approximately 12-20 km between the ship
and station. However, several kilometres of this can be on sea-ice (The 2003/04 relief included an 8 km
route over sea-ice).
BAS Environmental Policy
British Antarctic Survey’s Environmental Policy is to undertake a programme of world-class scientific
research with the minimum environmental impact. The design, construction of the new Halley
Research Station will be subject to an Environmental Impact Assessment as required under the
Antarctic Treaty’s Environmental Protocol. The station will be designed to minimise the amount of
fossil fuels consumed and greenhouse gases produced, as well as maximise energy efficiency and the
amount of power produced from renewable energy resources.
Technology
Concept proposals should seek to develop innovative engineering and technology solutions for the
station. However, design teams need to be aware that an element of standardisation is required to ensure
easy maintenance and procurement of replacement parts to provide failsafe systems in Antarctica.
Station Requirements - Outline Brief
The Halley VI station will operate year round and be of sufficient size and capacity to accommodate 52
men and women in summer, reducing to 16 during winter. Over-wintering staff live and work on site
for periods of up to two years.The station will comprise domestic, technical and scientific facilities.
Domestic accommodation will consist of sleeping, kitchen, restaurant, medical surgery & leisure
facilities. Technical accommodation will consist of stores, workshops and field support facilities. Science
accommodation will consist of fully serviced buildings, which BAS will fit out with scientific equipment.
The facility will be constructed at, or above ground level.
The expected life of the facility is 20 years and the component parts of the facility must be capable of
being removed from the Antarctic in their entirety at the end of their design life to meet legal
requirements of the Antarctic Treaty.
The final station design will operate with a minimal environmental footprint and minimal fossil fuel
consumption, and be designed for simple, easy operation and maintenance allowing staff resources to
be optimised for science rather than survival. Interior spaces, whilst being functional and comfortable,
must be stimulating. Concepts for building services installations must be justified in relation to wholelife
costs (from inception to installations through to operation, overhaul and, ultimately, replacement)
both financially and environmentally. The goal is a cost-benefit optimisation in its widest sense.
British Antarctic Survey science programmes are planned on a 5-year cycle and because of this,
specific facilities required to support the science after 2010 are unknown at present. It is possible that
future scientific experiments will be carried out using remote/automated technologies. For this reason
detailed requirements for science facilities will be excluded from the concept proposal brief.
4

The Competition - Notes & Schedule
Preamble and Competition Management
To enter the competition multi-disciplinary design teams are requested to complete the Expression
of Interest (EOI) Questionnaire and submit it to the Competition Manager.
It is the Client’s intention is to seek Concept Proposals from multi-disciplinary teams by design
competition. The Client will take selected concepts under design commission to a developed stage and
then implement using a develop and construct approach.
The RIBA Competition Office in Leeds is managing this competition on behalf of British Antarctic
Survey (The client).All enquiries and submissions should be sent to the RIBA not the client.The RIBA
address and contact details are provided at the end of this section.
British Antarctic Survey is a Government-funded research organisation and this competition process
will be conducted in accordance with the Restricted Procedure, under the EC Services Directive, as
implemented by UK Public Works Contracts Regulations 1991.
Expression of Interest (EoI) Submission Requirements
Formal Expressions of Interest should be submitted by completing the EoI Questionnaire and Approach
to Design Quality section in this Competition Pack.
This submission should demonstrate the team’s range of expertise and experience.The Expression of
Interest stage does not require the Concept Proposal and should be no longer than 25 single sided A4
pages (including photographs, graphics images etc). No company brochures should be included. As a
guide, your 25-page allowance should divide roughly into three sections:
● part one - your response to three design quality questions
● part two - technical compliance
● part three - track record
This apportionment reflects the balance in Expressions of Interest that the Technical Panel and Jury
anticipate will be illustrated. It is important to state that the Technical Panel and Jury will look for
teams that have potential to manage a complex commission as well as the creativity and common sense
to address the unique nature of the project.
The submission should consist of 6 bound hard copies and one digital copy in PDF format on CD ROM.
Short-listed design teams from the Expression of Interest Stage will be invited to submit Concept
Proposals.
The submission should be clearly marked “The British Antarctic Survey, NERC Halley VI Project -
Expression of Interest.”
Submission Address & Deadline
Completed EoI Questionnaires are to be sent to the RIBA Competitions Office by 16.00 hours,
3 August 2004 at the following address: RIBA Competitions Office, 6 Melbourne Street, Leeds LS2 7PS
Tel: 0113 2341335, Fax: 0113 2460744, e-mail: riba.competitions@inst.riba.org.
Late entries will not be accepted.
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Supporting Documents

Design Concept Competition
Competition Schedule
STAGE ONE - EXPRESSION OF INTEREST
Official Journal of the European Union announcement .............................................................. 21 June 2004
Launch event* .................................................................................................................................................. 29 June
Deadline for submission of Expression of Interest ........................................................ 3 August (16.00 hrs)
Shortlist announced .................................................................................................................................. 23 August
STAGE TWO - CONCEPT PROPOSAL
Detailed briefing day .......................................................................................................................... 01 September
Deadline for submission of Concept Proposals ............................................................................. 15 October
Presentation of Competitors Concepts to Jury Panel .............................................................. 15 November
Selected teams announced ............................................................................................................... 22 November
STAGE THREE + - CONCEPT DEVELOPMENT
Selected teams to develop their concept design**
(up to 3 to be commissioned) .................................................................................................................. Jan 2005
Deadline for Concept Development Design ............................................................................................. August
Announcement of winning design ........................................................................................................ September
STAGE FOUR - PROCUREMENT AND CONSTRUCTION
Design & Build contract commences ........................................................................................ September 2005
Construction phase 1 (on site) ......................................................................................................... Jan-Feb 2007
Construction phase 2 (on site) ......................................................................................................... Jan-Feb 2008
Handover to Client ....................................................................................................................... December 2008
Notes:
+ In parallel with the first two stages of the competition the British Antarctic Survey will be compiling
a preferred-list of main contractors. Selected teams may form alliances from this list. Stages 3 & 4
will involve close collaboration with British Antarctic Survey to utilise their unique knowledge and
expertise of technology, engineering & construction in Antarctica’s hostile environment.
* Information from the launch day will be available on the RIBA Competitions website after
29 June 04.
** The lead designer from each team will have an opportunity for a six-week site visit to Halley during
Jan-Mar 2005. Dates to be confirmed.
6

Budgets & Fees
Selected design teams from the Expressions of Interest stage will be invited to submit Concept
Proposals for the new facility. In recognition of the effort required to prepare proposals, British
Antarctic Survey will pay up to six short-listed teams an honorarium of £10,000 each on satisfactory
presentation of their Concept Proposal.
Up to three teams will be commissioned to develop their initial Concept Proposals to RIBA Stage
D / E in alliance with a main contractor to produce a Design & Build Tender. The fees for this, the
Concept Development stage of the competition, will not exceed £400,000 per team.
The intention is that successful design teams will be contracted by BAS for the Procurement and
Construction stage of the project.This process will be in compliance with Government procedures.
The capital budget for the Procurement and Construction of the research station is
approximately £19 million and includes fees, construction, logistics and shipping costs. This sum is
derived from costs associated with the procurement of the present Halley V Research Station.
Eligibility
In accordance with the Restricted Procedure of the EC Services Directive this competition is open to
all multi-disciplinary design teams to express an interest.To be short-listed teams will need to
demonstrate relevant expertise in all areas in similarly challenging projects.
The lead designers from each short-listed team invited to submit a Concept Proposal will be allowed
flexibility to amend or change the composition of their teams during this stage.
Insurance
Competitors (including all members of each design team) are expected to insure themselves for any
purpose connected with their participation in this competition. No liability for any loss or damage
(including loss of earnings or chattels) incurred through participation in this competition will be
accepted by British Antarctic Survey or its agents, including RIBA, the Halley VI Project Team and the
Jury Panel.
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Supporting Documents

Design Concept Competition
Evaluation and Assessment - Notes
The Expression of Interest (EOI) submission will be evaluated in two stages.
The Technical Panel will primarily evaluate the responses to questions 1 to 10 of the EOI
Questionnaire; and the Jury will focus primarily on the design quality questions, including question 8. In
this way it is planned to enable the judging process to evaluate innovation and design approach
alongside realistic technical compliance.
Short-listed design teams will be invited to a project briefing day on the 1st Sept at the BAS Offices in
Cambridge where they will receive full project details (including Project Brief, Health & Safety Plan etc).
On completion of the brief teams will be invited to prepare and submit Concept Proposals.
The Jury Panel will include
Professor Chris Rapley CBE...........................................................................Director, British Antarctic Survey
Mr David Blake, MIIE.......................................Head of Technology & Engineering, British Antarctic Survey
Sir Nicholas Grimshaw, RIBA ............................................................................Nicholas Grimshaw & Partners
Mr Mike Clift, RIBA ....................................................................................Building Research Establishment Ltd
Mr Andrew Thorne, MEI.............................................................................Building Research Establishment Ltd
Mr Malcolm Reading, RIBA ............................RIBA Architectural Advisor, Malcolm Reading & Associates
Technical Panel
The Technical Panel will provide support to the Jury Panel and comprise BAS staff with many years of
experience of working and operating in Antarctica. The Halley VI Project Manager will chair the
Technical Panel.The RIBA Architectural Advisor will also be a member of the Technical Panel.
Results
The results of each stage of the Competition will be announced through the media after competitors
have been notified by post, fax or email.
The British Antarctic Survey will not be bound to adopt any of the concept proposals as the basis for
the detailed design and build of Halley VI Research Station.
8

Expression of Interest Questionnaire - Notes
Introduction
In accordance with the Restricted Procedure of the EC Services Directive this competition is open to
all multi-disciplinary design teams to ‘Express an Interest’.
It is expected that most lead consultancies will require a number of specialist sub-consultants to be
able to provide the full range of design expertise and competencies required by this project. All
information requested should be given in respect of the lead consultancy. Relevant information should
also be provided in respect of sub-consultants who will play a significant role in the delivery of services
or products under any ensuing contract. Responses must enable the client to assess the overall service
proposed.
The client recognises that arrangements in relation to sub-consultants may be subject to future
change.The questionnaire should therefore be completed in the light of such arrangements that are
currently envisaged.
The client intends to seek independent financial and market advice from the Dun & Bradstreet credit
reference agency to validate information declared and assist in the evaluation.
Completing the Questionnaire
The Questionnaire contains two distinct sections; the Approach to Design Quality which will be
primarily evaluated by the Jury Panel and the Technical Section which will be primarily evaluated by the
Technical Panel.
The response to both sections should be completed by the lead consultancy in English.
The lead consultant should answer all questions as accurately and concisely as possible.Where a
question is not relevant to the lead consultancy/sub-consultants, this should be indicated, with an
explanation.
Supporting information should be presented in the same order as, and should be referenced to, the
relevant question.
Failure to furnish the required information, make a satisfactory response to any question, or supply
documentation referred to in responses, within the specified timescale, may mean that your company
will not be invited to participate further.
Competitors are asked to include a single point of contact in their organisation for their response to
the EoI Questionnaire.The Competition Manager/Client shall not be responsible for contacting the
Competitors through any route other than the nominated contact. Competitors must therefore
undertake to notify any changes relating to the contact promptly.
Neither the client nor the competition manager will enter into detailed discussion of the
requirements during the EoI stage.
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Supporting Documents

Design Concept Competition
Expression of Interest Questionnaire
Approach to Design Quality
The Jury Panel will primarily evaluate entries on the basis of the Approach to Design Quality.To
illustrate your team’s approach you should submit:
● At least one A4 page on what inspires you and how you will pull together an integrated team
with the range of expertise required for this challenging project. Describe your approach to
producing a design that is functionally efficient, aesthetically stimulating and be capable of
withstanding the extreme environmental conditions found on the Brunt Ice Shelf,Antarctica
● At least one A4 page describing the team’s approach to sustainability and energy management
and how you would use technology to reduce running costs and increase energy efficiency.You
should describe your approach to minimising the environmental impact.
● At least one A4 page outlining the team’s approach to achieving the construction budget of
approximately £19 million and how your proposal would represent best Value for Money over
its full expected design life (20 years minimum). Describe also your approach to developing a
lifetime maintenance strategy that takes into account the remoteness of the station and the
limitations of logistic supply.
10

Expression of Interest Questionnaire Technical Section
Economic & Financial Standing
1.0 Lead Consultant Identity
1.1 Name of the company of the lead design team
in whose name the EOI is being submitted
1.2 Contact name:
1.3 Address:
1.4 Telephone number:
1.5 Facsimile number:
1.6 E-mail address:
1.7 Company Registration number:
1.8 Date of Registration:
1.9 Registered address
if different from the above:
1.10 VAT Registration number:
1.11 Website address (if any)
1.12 Type of company (Plc, Ltd, Partnership)
1.13 Last 3 years turnover Year: Turnover:
in the provision of Year: Turnover:
design services Year : Turnover:
1.14 Confirm an organisation chart has been attached
showing your company’s management structure. Yes/No
2.0 Sub-Consultant Identity
2.1 Please tick the box below which applies
a.Your company is bidding to solely provide the services required
Expression of Interest Questionnaire – Technical Section
2.2
b.Your company is bidding in the role of lead consultant and intends to use
third parties to provide some services
If your answer to 2.1 is (b) please identify intended sub-consultants / partners for the bid
(if currently known) below:
Company Name Company Registration No. Service provision responsibility
a.
b.
c.
2.3 Please give a brief outline on your policy regarding the use of sub-consultants and, if applicable,
the extent to which you might envisage using them for this requirement.
2.4 Confirm an organisation chart has been attached for the management
structure of the lead consultant / sub-consultancies. Y/N
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Expression of Interest Questionnaire – Technical Section
Supplier Acceptability
3.0 Compliance With EC Legislation/ UK Procurement Legislation
3.1 Do any of the circumstances as set out in:The Public Works Contracts Regulations 1991
(SI 1991 No: 2680) Part IV, Regulation 14 apply to your company or proposed sub-consultants?
Yes/No
If yes, please supply details:
The client may seek evidence at a later date, in confirmation of your answer.
(A summary of the circumstances of Regulation 14 is provided at Annex A)
4.0 Disputes
4.1 For your company or any proposed sub-consultant detail any contracts over the last 3 years
where there has been a failure to complete the contract on time or at all, or where there have
been claims for damages, or where damages have been deducted or recovered, in either case
where the damages exceed £0.5m. Also details of any contracts terminated.
Customer name Contract reference Date of claim/ Reason for claim/
and address and brief description
of services provided
contract termination contract termination
a.
b.
c.
4.2 Are there any court actions and/ or significant employment tribunal hearings
outstanding against your company / sub-consultants? If Yes, please provide details: Yes/No
4.3 Has your company / sub-consultants been involved in any court action and/ or
significant employment tribunal over the last 3 years? If Yes, please provide details: Yes/No
5.0 Quality Assurance
5.1 As the lead consultant does your company
have an accredited quality assurance system? Yes/No
5.2 If the answer to 4.1 is yes please attach a copy the certification
that your company holds e.g. IS0 9000 or equivalent standard.
5.3 If the answer to 4.1 is no please attach an outline of your quality assurance policy or
provide details of any quality assurance certification for which your company has applied.
12

6.0 Health & Safety
6.1 Please confirm a copy of your company’s Health & Safety Policy statement
has been attached Yes/No
6.2 If the answer to 6.1 is no please explain your company’s health & safety policy.
7.0 Insurance
7.1 Please provide details of your company’s insurance protection in respect of professional
indemnity cover.The client will require PI insurance in excess of £1million Sterling to be in
place before placing any contracts.
Policy Insurer Indemnity Value (£)
Supplier Track Record
8.0 Relevant Experience
8.1 Remote Locations - For your company / sub-consultants please detail on a separate sheet
any current contracts, or contracts completed in the last 5 years for facilities constructed in
remote locations.The detail required should be a short narrative per contract and include:
graphics, a brief description, customer name & contact address/number, date & value of
contract, description of service undertaken and any sub-contractors involved. (Evaluation criteria
will focus on similar projects completed in remote locations, extremes of climate or completely selfsufficient
sites.)
8.2 Innovation - For your company / sub-consultants please detail on a separate sheet any
current contracts, or contracts completed in the last 5 years that demonstrate innovation that
may be relevant to Halley VI.The detail required should be a short narrative per contract and
include: graphics, a brief description, customer name & contact address/number, date & value of
contract, description of service undertaken and any sub-contractors involved. (Evaluation criteria
will focus on energy sources / production, waste management, potable water production, snow
management, innovative use of materials)
NB. The client may elect to contact any of the given companies for a reference. Your permission to
do so will be assumed unless you explicitly state any objections.
Supplier Capacity/Capability
9.0 Business Capability
9.1 Professional Bodies - For your company or proposed subcontractors please state the principal
areas of business activity and which professional or trade bodies the organisation belongs.
Company Name Core Business Activity Trade / Professional Bodies
a.
b.
c.
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Expression of Interest Questionnaire – Technical Section

Expression of Interest Questionnaire – Technical Section
9.2 Staff Numbers / Availability - For your company or proposed subcontractors please state the
total number of professional / technical staff employed in the provision of services similar to
those required by The client and those that would be available for this project:
Total P&T staff numbers
(Indicate permanent (P)
Company Name & short term (ST)) No. of Staff Available
a.
b.
c.
9.3 Key Personnel - For your company or proposed subcontractors please identify the key
personnel and relevant qualifications.
Company Name Staff Name / Relevant Academic /
Job Title / Role Professional Qualifications
a.
b.
c.
9.4 Personnel Experience - For the key personnel identified in 9.3 please provide on a separate
sheet a brief description of each person’s relevant experience.
9.5 Staff Turnover - For your company or proposed subcontractors please provide details of staff
turnover as percentage of the workforce for the last 3 years
Company Name Staff Turnover per Year (%age of total work force)
a.
b.
c.
Comments
10.1 Any general comments you wish to make
Form completed by (Single point of contact representing your company):
Signature
Name
Position
Date
Telephone number
E-mail address:
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Expression of Interest Submission
Mandatory Documents Checklist
Approach to Design Quality report
Expression of Interest Questionnaire Technical Sections
Organisation chart of lead consultancy management structure (Q.1.14)
Lead consultant / sub-consultant management structure organisation chart (Q2.4)
Quality Assurance Certificate (Q.5.2) or QA policy statement if not accredited (Q.5.3)
Health & Safety Policy Statement (Q.6.1).
Details of relevant supplier(s) relevant experience over last 5 years (Q.8.1).
Details of supplier(s) demonstration of relevant innovation over last 5 years (Q.8.2).
Details of relevant personnel experience (Q.9.4).
The information contained in this questionnaire will be held in confidence by the client and used for
the purpose of determining your suitability for meeting our general requirements for the provision of
the Services. Further assessment and selection may be required before any indication can be given on
the success of your application for inclusion on our competition list.
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Supporting Documents

Design Concept Competition
Annex A
Summary of the ineligibility conditions provided by Regulation 14 of the
Public Services Contracts Regulations 1993 (SI 1993 No 3228)
1. This summary is offered only as an indication for the convenience of bidders. Bidders should
refer to the Regulations and satisfy themselves that they are not ineligible.
2. Regulation 14 sets out the grounds on which a services provider may be deemed ineligible to
tender for or be awarded a public contract. Rejection is permissible when a Service Provider:
a. Is in a state of bankruptcy insolvency compulsory winding up, administration, receivership,
composition with creditors or any analogous state, or subject to relevant proceedings;
b. Has been convicted of a criminal offence related to business or professional conduct;
c. Has committed an act of grave misconduct in the course of business;
d. Has not fulfilled obligations relating to payment of social security contributions;
e. Has not fulfilled obligations relating to payment of taxes;
f. Is guilty of serious misrepresentations in supplying information required by the Authority
under the Regulations
g. Is not in possession of a licence or not a member of the appropriate organisation where the
law of that State requires it;
or
h. Subject to paragraphs (5) and (6) of Regulation 14, is not registered on the professional or
trade register of the relevant State in which established.
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Annex B
Technical Section Evaluation Matrix.
Company Name:
Non
Q Evaluation Criteria Compliant Compliant Reviewer’s Comment
Compliancy Issues
Economic & Financial Standing
1&2 Dunn & Bradstreet Rating
Lead Consultant Rating = Acceptable /
Unacceptable Risk
Sub-Consultants Comment on low ratings
1&2 Dunn & Bradstreet
Failure Score
Lead Consultant Rating = Acceptable /
Unacceptable Risk
Sub-Consultants Comment on low scores
Supplier Acceptability
1&2 Turnover
Lead Consultant > £1 million is acceptable
Sub-Consultants Comment on unusually high / low
turnovers depending on role
3 Compliance with EC Leg. Stated Compliance / Non compliance
/UK Procurement Regs. check Dunn & Bradstreet Report
4 Disputes Check Dunn & Bradstreet Report /
5 Quality Assurance Comment
6 Health & Safety Comment
17
scale of dispute / relevance to project
7 PI Insurance > £1 million is acceptable
Supporting Documents

Design Concept Competition
Weighted
Q Evaluation Criteria Weight Score Score Reviewer’s Comment
Scored Issues
Supplier Track Record
8.1 Relevant Experience Experience designing for remote locations
/ extremes of climate/ self sufficient sites
Lead Consultant Comment - No., type, value, relevance
Sub-Consultants Comment - No., type, value, relevance
8.2 Relevant Innovation
Lead Consultant Materials, energy, waste, potable water,
snow management
Sub-Consultants Materials, energy, waste, potable water,
snow management
Supplier Capacity & Capability
9.1 Professional Bodies Comment
9.2 Staff Numbers / Availability High / Low
9.3 Key Personnel List / Comment on qualifications &
& 9.4 experience
Architect Professionally qualified / relevant experience
Interior Design Architect Professionally qualified / relevant experience
Renewable Energy Specialist Professionally qualified / relevant experience
Structural Engineer Professionally qualified / relevant experience
Building Services Engineer Professionally qualified / relevant experience
Materials Specialist Professionally qualified / relevant experience
Others Professionally qualified / relevant experience
9.5 Staff Turnover High / Low
Total
Name: Scoring Key
10 = Exceeds criteria (will add value)
Date: 5 = Meets Criteria
0 = Does not meet criteria
18