14.08.2013 Views

Forums - UVaCollab

Forums - UVaCollab

Forums - UVaCollab

SHOW MORE
SHOW LESS

You also want an ePaper? Increase the reach of your titles

YUMPU automatically turns print PDFs into web optimized ePapers that Google loves.

UVACOLLAB FORUMS TOOL

collab.virginia.edu

UVaCollab User Guide Series | collab-support@virginia.edu

Last Modified 8/16/2010


FORUMS TOOL collab.virginia.edu

Forums Overview ........................................................................................................................................................... 3

Objectives ................................................................................................................................................................. 3

Add the Forums Tool to Your Site ............................................................................................................................. 3

Forums Organization: Forums, Topics, and Messages .............................................................................................. 4

Configure Template Settings ......................................................................................................................................... 4

Moderator Settings ................................................................................................................................................... 4

Permissions ............................................................................................................................................................... 4

Forums and Topics ......................................................................................................................................................... 5

Create a New Forum ................................................................................................................................................. 5

Create a New Topic ................................................................................................................................................... 5

Forum Notifications .................................................................................................................................................. 6

Revise or Delete a Forum or Topic ............................................................................................................................ 6

Change the Order of Forums and Topics .................................................................................................................. 7

Messages ....................................................................................................................................................................... 7

Post a Message to a Topic......................................................................................................................................... 7

Post a Response to a Message .................................................................................................................................. 7

Statistics and Grading .................................................................................................................................................... 8

Participation Statistics .............................................................................................................................................. 8

Grade Messages ........................................................................................................................................................ 8

Support and Training ..................................................................................................................................................... 9

Learn More ............................................................................................................................................................... 9

Attend a Tutorial Demo ............................................................................................................................................ 9

Get Help .................................................................................................................................................................... 9

Appendix A: Collaboration Site Roles and Permissions ............................................................................................... 10

Appendix B: Course Site Roles and Permissions .......................................................................................................... 11

UVaCollab User Guide Series 2 Forums Tool


FORUMS OVERVIEW

The Forums tool is used to create an unlimited number of

discussion forums in UVaCollab course and collaboration sites.

Forums is designed to be an effective tool for both academic and

collaborative work, and is integrated closely with other tools such

as Resources and Gradebook.

The Forums tool is one of two discussion tools available for use in

your UVaCollab sites. The other discussion tool is Discussion &

Private Messages. Typically, you would use one or the other, but

not both tools in a single site.

OBJECTIVES

This guide is designed to familiarize you with the steps to:

Set appropriate permissions by role

Create forums and topics

View and reply to topics

View participation statistics

Grade forums and provide feedback

Additional Recommended Resources

Using the UVaCollab Editor

Gradebook User Guide

ADD THE FORUMS TOOL TO YOUR SITE

FORUMS TOOL collab.virginia.edu

BROWSER GUIDELINES

Firefox, Internet Explorer, and

Safari are the only recommended

browsers for the best experience

in UVaCollab.

To avoid unexpected results, do

not use the browser navigation

(Back and Forward buttons)

while logged into UVaCollab.

Instead, use the built-in

navigation features.

Browser cookies and javascript

must be enabled in your web

browser in order to log into and

use features in UVaCollab.

If you did not add the Forums tool to your site during site creation, you may add it to your existing site as follow:

1. Login to UVaCollab.

2. Click on your site tab or select the site from your My Active Sites tab.

3. Click Site Info in the left hand menu of your site.

4. On the Site Info page, click the Edit Tools link.

5. On the Edit Tools page, click in the box beside Forums.

6. Click the Continue button at the bottom of the page.

7. Click the Finish button on the following page to confirm the addition of the Forums tool.

After the tool has been added to the site, you will see a link for it in the left-hand menu of your site. Click that link

to access the tool.

UVaCollab User Guide Series 3 Forums Tool


FORUMS ORGANIZATION: FORUMS, TOPICS, AND MESSAGES

The Forums tool is structured into three primary parts: forums,

topics, and messages.

Forum – the top-level category into which multiple topics

are added for discussion, e.g., Weekly Reading Discussions.

Topic – defines the subject matter to be discussed, e.g.,

Week 1 Reading.

Message – specific posts by participants in the site in

response to a topic or in reply to other message posts.

CONFIGURE TEMPLATE SETTINGS

Configure your default template settings before you begin creating

new forums and topics. Settings from this template will apply each

time a new forum or topic is created in your site. You can override

these settings for a specific forum or topic as you create it or after it

has been created.

MODERATOR SETTINGS

Choose whether or not your forums and topics will be moderated.

This setting is disabled by default.

PERMISSIONS

Forum permissions are based on roles in your site. Refer to

Appendix A: Collaboration Site Roles and Permissions for

default permissions by role in collaboration sites. Refer to

Appendix B: Course Site Roles and Permissions for a table of

default permissions by role in course sites.

To allow participants in the Student role to Edit and Delete

their own postings:

1. On the Template Settings screen, select the Student

(contributor) role in the Role pull-down menu.

2. Next to the Edit Postings setting, enable the Own

setting. This will allow students to edit their own posts.

3. Next to the Delete Postings setting, enable the Own

setting. This will allow students to delete their own

posts.

4. Click the Save Settings button at the bottom of the

screen to complete the change.

Likewise, you may make the same changes for the Member role in collaboration sites.

FORUMS TOOL collab.virginia.edu

ADD A TOPIC!

A forum is not visible to site

participants until at least one

topic is added to the forum.

USING TEMPLATE SETTINGS

The Template Settings feature

allows you to configure default

permissions and settings on

which all new forums and topics

in your site are based.

UVaCollab User Guide Series 4 Forums Tool


FORUMS AND TOPICS

CREATE A NEW FORUM

FORUMS TOOL collab.virginia.edu

A forum is the top-level category into which multiple topics are added for discussion, e.g., Weekly Reading

Discussions Forum.

1. In your site’s left menubar, click Forums.

2. At the top of the Forums screen, click New Forum. The

Forum Settings screen will open.

SHORT VS LONG DESCRIPTION

3.

4.

5.

In the Forum Title field, type your forum's title. This is a

required field, and is limited to 75 characters.

In the Short Description field, you may provide a brief

description (100 characters) that will be displayed along

with the title in the Forums area.

In the Description field, you may enter an in-depth

description of your forum, and provide any associated

information or resources.

The Short Description is visible

below the Forum title. To view

the longer Description, one must

click the Description link. For this

reason, it is recommended to use

the Short Description only.

6. Accept the default permissions or change permissions for

7.

roles and groups as needed. See the Permissions section for further guidelines.

When you're finished, click one of the following:

a. Save Draft: Save your forum as a draft. You'll return to the Forums screen. Forums saved as draft will

not be available to site participants.

b. Save Settings & Add Topic: Save your changes and add a topic to your forum. You will need to add a

topic so site members can post messages.

c. Cancel: Cancel your changes; you'll return to the Forums screen.

CREATE A NEW TOPIC

Topics define the subject matter to be discussed, e.g., Week 1 Reading. After you create a forum, you'll need to

add at least one topic to it, otherwise, the forum will not be visible to site participants.

Now: To add a topic while you're creating your forum, first finish creating the forum, and then click Save

Settings & Add Topic.

Later: To add a topic later (i.e., after you've created and saved your forum), go to the Forums screen and

find your forum's title. To its right, click New Topic.

Either of the above methods takes you to the Topics Settings screen.

1. Next to Topic Title, enter a title in the text box.

2. Next to Short Description, you may provide a brief description (limited to 100 characters) that will display

below the title in the Discussion Forums area.

3. Next to Description, you may enter an in-depth description of your forum, and provide any associated

information or resources.

4. To add an attachment, under Attachments, click Add Attachment. The file selector screen will open.

UVaCollab User Guide Series 5 Forums Tool


FORUMS TOOL collab.virginia.edu

5. To moderate topic postings, under Topic Posting, click the Yes radio button next to Moderate Topic. The

No radio button is selected by default, allowing site participants to post messages without moderation.

6. Under Permissions, you can modify permission levels for participant roles (and groups, if you've created

them). See the Permissions section for further guidelines.

7. When you're finished, click one of the following:

o Save Settings: Save your changes, post the topic, and exit the Topic Settings screen. This returns

you to the Forums screen, where you can see your newly posted topic within your forum.

o Save Draft: Save your topic as a draft. You'll return to the Forums screen.

o Save Settings & Add Topic: Save your changes, and add another topic to your forum. This opens

a blank Topic Settings screen, and allows you to create an additional topic without returning to

the Forums screen.

o Cancel: Cancel your changes. You'll return to the Forums screen.

FORUM NOTIFICATIONS

Forum notifications will only appear on your site's Home Page. You will not be able to generate an email

notification announcing a new forum or topic posting to your site participants.

1. On your site's Home page, locate the Messages and Forums Notifications section in the right column.

2. Under Messages and Forums Notifications, you'll see Forums listed, along with the number of new forum

postings.

3. Click Forums or the number of forums messages to access and view the Forums in the site.

REVISE OR DELETE A FORUM OR TOPIC

For a forum or topic, you can change the title, descriptions, and attachments. You can also choose to disable

postings and modify settings.

In your site's menubar, click Forums, and then click one of the following:

Forum Settings opens the Forum Settings screen. This setting overrides the default template settings for

an individual forum.

Topic Settings opens the Topic Settings screen. This setting overrides the default template and forum

settings for an individual topic.

When you're finished, click one of the following:

Save Settings saves your changes and returns you to the Forums screen.

Save Draft saves your forum as a draft and returns you to the Forums screen.

Save settings & Add Topic saves your changes and opens the Topic Settings screen for adding a new topic

to your forum.

Delete removes your forum and/or Topic with all associated messages,

UVaCollab User Guide Series 6 Forums Tool


CHANGE THE ORDER OF FORUMS AND TOPICS

FORUMS TOOL collab.virginia.edu

The Forums tool allows you to change the order in which discussion forums and topics are listed. To do so:

1. From your site's menubar, click Forums.

2. At the top, click Organize.

3. Use the drop-down lists to manipulate the order of forums and topics.

4. When you're finished, click Save Settings. To cancel, click Cancel.

MESSAGES

Messages are specific posts by participants in the site in response to a topic or in reply to other message posts.

Messages are viewable only at the topic level.

POST A MESSAGE TO A TOPIC

To compose and post a message to a forum topic do the following:

1. From the Forums tool, click the topic title for which you'd like to post a message.

2. Click Post New Thread at the top of the screen. The Compose Forum Message screen will open.

3. Next to Title, type the subject (i.e., title) of your message.

4. Under Message, use the WYSIWYG editor to compose your message.

5. Under Attachments, you can attach a file from your local

computer or from Resources, or specify the URL for a file on

6.

the web.

To post your message, click Post Message.

MODERATED TOPICS

POST A RESPONSE TO A MESSAGE

To compose and post a response to another participant's message do

the following:

If the forum or topic is

moderated, your message will

appear as Pending until

approved by a moderator.

1. In the Forums tool, click the topic title of the desired topic.

2. Find and click the subject of the desired message.

3. Click Reply to Thread or Reply.

4. In the text field next to Reply Title, give your reply a title.

5. Under Message, use the WYSIWYG editor to compose your reply. To insert a quote of the original

message, click Insert Original Text (located above the editor).

6. Under Attachments, you can attach a file from your local computer or from Resources, or specify the URL

for a file on the web.

7. Click Post Message.

UVaCollab User Guide Series 7 Forums Tool


STATISTICS AND GRADING

PARTICIPATION STATISTICS

FORUMS TOOL collab.virginia.edu

Using Forums, you can view statistics for individual student participation, including the number of authored, read,

and unread posts as follow:

1. In your site's menubar, click Forums, and then click Statistics. You'll see the participant list followed by

columns labeled Authored, Read, Unread, and Percent Read.

2. Click a participant's name to see the following individual statistics:

a. Forum Authored: Lists the titles of the topics of posts authored by the participant, the date and time

they were created, and the subject

b. Forum Read: Lists the titles of the topics of posts read, the date and time they were read, and the

subject

3. Click Forums to return to the Forums page

GRADE MESSAGES

Before following these steps you must first create a Gradebook item in Gradebook (refer to the Gradebook User

Guide for details). It is recommended that you set or modify settings at the topic level to associate a topic with a

Gradebook item.

1. In your site's menubar, click Forums.

2. Click the topic title to be graded.

3. Find and click the individual message to grade, and then click Grade. Alternatively, you can click the title

of the thread or Display Entire Message, and then, next to an individual message, click the Other Actions

menu, and select Grade.

4. Enter a point value for a grade, and then use the drop-down list to select the Gradebook item for which

you're posting the grade.

5. Next to Comments, compose a message in the text box.

6. When you're finished, click Submit Grade. To cancel, click Cancel.

UVaCollab User Guide Series 8 Forums Tool


SUPPORT AND TRAINING

LEARN MORE

FORUMS TOOL collab.virginia.edu

For complete help documentation on using this feature in UVaCollab, refer to the built-in HELP. HELP is accessed

from each site’s menubar.

ATTEND A TUTORIAL DEMO

If you are new to UVaCollab, we recommend that you attend a demo to become acquainted with features and

learn tips and tricks for putting them to best use for your group or course. View the DEMO SCHEDULE available

from the Gateway (login) page menubar.

GET HELP

If you have questions or encounter problems using features in UVaCollab, please contact collabsupport@virginia.edu

for assistance.

UVaCollab User Guide Series 9 Forums Tool


APPENDIX A: COLLABORATION SITE ROLES AND PERMISSIONS

Role /

Permission

Owner (owner) Administrator

(owner)

New forum X X

New topic X X

Member

(contributor)

FORUMS TOOL collab.virginia.edu

Observer

(contributor)

New response X X X X

Response to

response

Post to

gradebook

X X X X

X X

Change settings X X

Read X X X X

Mark as read X X X X

Moderate

postings

X X

Edit postings All All None None

Delete postings All All None None

UVaCollab User Guide Series 10 Forums Tool


APPENDIX B: COURSE SITE ROLES AND PERMISSIONS

Role /

Permission

Instructor

(owner)

Secondary

Instructor

(owner)

Teaching

Assistant

(owner)

New forum X X X

New topic X X X

FORUMS TOOL collab.virginia.edu

Student

(contributor)

UVaCollab User Guide Series 11 Forums Tool

Former Student

(contributor)

New response X X X X X

Response to

response

Post to

gradebook

X X X X X

X X X

Change settings X X X

Read X X X X X

Mark as read X X X X X

Moderate

postings

X X X

Edit postings All All All None None

Delete postings All All All None None

Hooray! Your file is uploaded and ready to be published.

Saved successfully!

Ooh no, something went wrong!