Recommended AASHTO Design-Build Procurement Guide
Recommended AASHTO Design-Build Procurement Guide
Recommended AASHTO Design-Build Procurement Guide
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<strong>Recommended</strong> <strong>AASHTO</strong><br />
<strong>Design</strong>-<strong>Build</strong> <strong>Design</strong> <strong>Build</strong> <strong>Procurement</strong> <strong>Guide</strong><br />
University of Colorado<br />
NCHRP Project 20-7/172 20 7/172<br />
Presentation to the<br />
<strong>AASHTO</strong> Subcommittee on <strong>Design</strong><br />
Annual Meeting<br />
Chicago, Illinois<br />
June 28, 2005<br />
Keith R. Molenaar, Ph.D.<br />
University of Colorado
Agenda<br />
Research Project Need<br />
Research Goal and Scope<br />
<strong>Guide</strong>book Description
Research Project Need<br />
<strong>AASHTO</strong><br />
Subcommittee<br />
on <strong>Design</strong><br />
<strong>AASHTO</strong><br />
<strong>Design</strong>-<strong>Build</strong><br />
Task Force<br />
<strong>AASHTO</strong><br />
Subcommittee<br />
on Construction
Douglas Gransberg<br />
University of Oklahoma<br />
Research Project Need<br />
Sidney Scott<br />
Trauner Consulting<br />
Keith R. Molenaar<br />
University of Colorado<br />
David Downs<br />
Downs Consulting<br />
Ralph Ellis<br />
University of Florida
Number of<br />
Projects<br />
Approved DB SEP-14 SEP 14 Projects<br />
35<br />
30<br />
25<br />
20<br />
15<br />
10<br />
5<br />
0<br />
Federal Highway Administration (2002) <strong>Design</strong>-<strong>Build</strong> Project Approvals under SEP-14 as of 12/31/2002<br />
1<br />
1990 1992 1994 1996 1998 2000 2002<br />
Year
4<br />
AK- 4<br />
Approved DB SEP-14 SEP 14 Projects<br />
2<br />
3<br />
1<br />
HI- 1<br />
6<br />
7<br />
2<br />
1<br />
2<br />
1<br />
7<br />
54<br />
DE-1<br />
5<br />
6 DC- 5<br />
1<br />
Federal Highway Administration (2002) <strong>Design</strong>-<strong>Build</strong> Project Approvals under SEP-14 as of 12/31/2002<br />
1<br />
1<br />
21<br />
1<br />
7<br />
7<br />
66<br />
50<br />
7<br />
3<br />
2<br />
MD- 9<br />
MA-1<br />
NJ- 12
5 Approved DB SEP-14 SEP 14 Projects<br />
6<br />
7<br />
21<br />
50<br />
NJ- 12<br />
7<br />
54<br />
6 DC- 5<br />
7<br />
MD- 9<br />
Federal Highway Administration (2002) <strong>Design</strong>-<strong>Build</strong> Project Approvals under SEP-14 as of 12/31/2002<br />
7<br />
7<br />
66
10 Approved DB SEP-14 SEP 14 Projects<br />
21<br />
50<br />
NJ- 12<br />
54<br />
Federal Highway Administration (2002) <strong>Design</strong>-<strong>Build</strong> Project Approvals under SEP-14 as of 12/31/2002<br />
66
Project Type<br />
Based on 248 approved SEP-14 design-build projects
Large<br />
$50M-$100M<br />
9%<br />
Medium<br />
$10M-$50M<br />
23%<br />
Project Size<br />
Mega<br />
>$100M<br />
7%<br />
Based on 248 approved SEP-14 design-build projects<br />
Micro<br />
Based on 69 project surveys<br />
<strong>Procurement</strong> Type
Agenda<br />
Research Project Need<br />
Research Goal and Scope<br />
<strong>Guide</strong>book Description
Research Goal<br />
“Develop a recommended<br />
<strong>AASHTO</strong> design-build guide<br />
that will assist contracting agencies<br />
in design-build procurement”
Research Scope<br />
Assist in procurement preparation process<br />
– Requests for qualifications (RFQ)<br />
– Requests for proposals (RFP)<br />
– Selection of the successful proposer<br />
Small to medium projects ($10-100 million)
Research Scope<br />
<strong>Guide</strong>book rather than procedure manual<br />
Flexible for project type, size, and<br />
procurement requirements<br />
Based on best practices<br />
Promote a common vocabulary
Task 1 – Review & Analysis<br />
State-of-practice review in<br />
RFP & RFQ development<br />
Research Tasks<br />
Task 2 - Synthesis<br />
Prepare annotated<br />
<strong>Guide</strong> outline<br />
Task 3 - Development<br />
Develop and refine <strong>Guide</strong>
Agenda<br />
Research Project Need<br />
Research Goal and Scope<br />
<strong>Guide</strong>book Description
<strong>Guide</strong> Philosophy<br />
Step 1<br />
Define Project<br />
Goals<br />
Step 2<br />
Allocate Risks<br />
Appropriately<br />
Step 3<br />
Plan<br />
Evaluation<br />
Task 4<br />
Draft Contract<br />
Documents
<strong>Guide</strong> Outline<br />
Chapter 1 – Introduction<br />
Chapter 2 – Understanding <strong>Design</strong>-<strong>Build</strong><br />
Chapter 3 – Defining Project Goals and Objectives<br />
Chapter 4 – Allocating Project Risks<br />
Chapter 5 – Evaluation Planning and Award<br />
Chapter 6 – Drafting RFQ/RFP/Contract Documents<br />
Appendix – Project and Program Examples
Understanding <strong>Design</strong>-<strong>Build</strong><br />
<strong>Design</strong> <strong>Build</strong><br />
Justification for design-build<br />
– Schedule<br />
– Cost<br />
– Quality<br />
– Innovation<br />
<strong>Design</strong>-build project selection<br />
<strong>Design</strong>-build procurement process overview<br />
<strong>Design</strong>-build programs vs. design-build projects
Understanding <strong>Design</strong>-<strong>Build</strong><br />
<strong>Design</strong> <strong>Build</strong><br />
Planning &<br />
Programming<br />
Planning &<br />
Programming<br />
Preliminary<br />
Engineering<br />
Preliminary<br />
Engineering<br />
<strong>Design</strong>-Bid-<strong>Build</strong><br />
Final Engineering Contractor<br />
Selection<br />
Construction<br />
Minimal Contractor Input Possible Contractor Input<br />
<strong>Design</strong>-<strong>Build</strong>er<br />
Selection<br />
<strong>Design</strong>-<strong>Build</strong><br />
Final Engineering Construction<br />
Minimal Contractor Input Extensive Contractor Input<br />
<strong>Design</strong>-<strong>Build</strong><br />
Time Savings
Understanding <strong>Design</strong>-<strong>Build</strong><br />
<strong>Design</strong> <strong>Build</strong><br />
Plans Plans<br />
Request for<br />
Proposal<br />
Price<br />
Proposal Proposal<br />
Price<br />
Technical Technical<br />
Proposal Proposal<br />
Specs Specs<br />
Shop Shop<br />
Drwgs Drwgs<br />
Contract<br />
Construction<br />
As- As-<br />
Builts Builts
Defining Project Goals<br />
Importance of project goals<br />
Identification and ranking of project goals<br />
Communication of goals
Defining Project Goals<br />
Schedule<br />
– Minimize project delivery time<br />
– Complete the project on schedule<br />
Cost<br />
– Minimize project cost<br />
– Maximize project budget<br />
– Complete the project on budget<br />
Quality<br />
– Provide the highest quality project<br />
– Select the best team<br />
Innovation<br />
– Provide innovative solutions<br />
– Minimize impact on the traveling public
Allocating Project Risks<br />
Appropriate level of design in the RFP<br />
Risk identification<br />
Discussion of critical design-build risk<br />
elements<br />
<strong>Design</strong>-build project risk allocation matrix<br />
Appropriate risk-allocation strategies
Number of<br />
Projects<br />
Allocating Project Risks<br />
25<br />
20<br />
15<br />
10<br />
5<br />
0<br />
Based on 69 project surveys<br />
0 10 20 30 40 50 60 70 80 90<br />
% of <strong>Design</strong>
Level of <strong>Design</strong><br />
& Risk Allocation<br />
Allocating Project Risks<br />
Schedule<br />
& Innovation
Allocating Project Risks<br />
Discussion of Critical <strong>Design</strong>-<strong>Build</strong> Risk Issues<br />
– <strong>Design</strong> Issues<br />
– Environmental Approval and Permitting<br />
– Right of Way<br />
– Local Agency, Utility, and Railroad Issues<br />
– Construction<br />
– Force Majeure/Acts of God<br />
– Differing Site Conditions/Changed Conditions<br />
– Warranty
CATEGORY<br />
<strong>Design</strong> Issues<br />
Environmental<br />
Right of way<br />
Local Agency<br />
Utility<br />
Allocating Project Risks<br />
<strong>Design</strong> criteria<br />
NEPA/SEPA<br />
Acquire ROW<br />
RISK<br />
Project scope definition<br />
Establishing ROW limits<br />
Establish final/actual local agency<br />
impacts<br />
Relocation of utilities under<br />
agreement during contract<br />
Modified agreement with private<br />
utility based on final design<br />
Agency<br />
X<br />
X<br />
X<br />
X<br />
X<br />
X<br />
X<br />
DBB<br />
Contr.<br />
X<br />
Agency<br />
X<br />
X<br />
X<br />
X<br />
X<br />
DB<br />
Contr.<br />
X<br />
X<br />
X
Evaluation Planning and Award<br />
Evaluation plan transparency<br />
Best-value contracting framework<br />
Implementing design-build best-value<br />
award systems<br />
<strong>Design</strong>-build evaluation and award planning<br />
summary
Evaluation Planning and Award<br />
Project Goals Evaluation Plan<br />
Best-Value<br />
Parameters<br />
Best-Value<br />
Evaluation<br />
Rating Systems<br />
Best-Value<br />
Evaluation<br />
Criteria<br />
Best-Value<br />
Award<br />
Algorithms
Drafting RFQ/RFP/Contract Documents<br />
Critical RFQ and RFP Contents<br />
<strong>Design</strong>-build concepts and contract<br />
provisions<br />
– 21 critical concepts and provision<br />
– Appendix of examples
Drafting RFQ/RFP/Contract Documents<br />
Basic Configuration<br />
Alternative Technical<br />
Concepts<br />
Betterments and Extra<br />
Work<br />
Quality Management<br />
<strong>Design</strong> Submittal, Review<br />
and Approval<br />
<strong>Design</strong> Commitment<br />
Engineer of Record<br />
Differing Site Conditions<br />
Environmental Permitting<br />
Right of way<br />
Utility Relocation<br />
Order of Document<br />
Precedence<br />
<strong>Design</strong> and Construction<br />
References<br />
Ownership of Documents<br />
Stipend<br />
Payment Method<br />
Progress Schedule<br />
Project Acceptance<br />
Non-Conforming Work<br />
Traffic Control<br />
Warranty
Agenda<br />
Research Project Need<br />
Research Goal and Scope<br />
<strong>Guide</strong>book Description
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