Meeting Minutes - Grand Junction High School

Meeting Minutes - Grand Junction High School

Recorded by: Jon Bilbo

Members Present:

Grand Junction

School Advisory Council (SAC)

Meeting Minutes

September 9, 2009

Jon F. Bilbo, Principal Jill Frazier, Parent

Dr. Tim Casey, Parent, Chair Melissa Pipkin, Parent

Del Dawson, Parent

I. Call to Order: Dr. Tim Casey, the Chairperson, called the meeting to order at 6:30 p.m. and

asked everyone to introduce themselves.

II. Approval of the Agenda: The agenda was approved with a motion, a second, and a

favorable vote.

III. Approval of the Minutes: Dr. Casey made a recommendation to propose the approval of

the minutes for the May 13, 2009 meeting until the next meeting to allow everyone to review

them. The recommendation was approved with a recommendation, a second and a favorable


IV. Guest Speaker: None Scheduled. Jon Bilbo explained the Guest Speaker Program and

identifying the guest speakers who appeared before the SAC during the 2008 -2 009 school

year. We discussed potential speakers for this year, and Jon Bilbo suggested that we ask

Carol Coburn, the Department Chair of the World Language Department, to speak to us at

the October meeting. She will discuss several new initiatives to include the Teaching

Proficiency through Reading and Story Telling (TPRS) methodology and the new

Hispanohablanco course. Note: Jon Bilbo has coordinated with Mrs. Coburn and she has

agreed to attend the October meeting.

V. Good News/School Events: Jon Bilbo stated that he believes that the general consensus of

the administrative team and the faculty is that the school year has started off moving in the

right direction. He highlighted the successful sports summer camps and the band camp and

the class meetings held during the first week of school. He also mentioned that the

administrative team has been conducting walk-through observations and they have been

pleased to see that students are getting to class on time and they have been involved and

actively participating in the classes.

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VI. SAC: Dr. Casey explained the purpose of the SAC, its membership, and the process used

throughout the year to enhance the quality of education at GJHS. A short discussion

followed concerning the need to involve community members in the SAC process. Jon Bilbo

indicated that he would make a concerted effort to invite the community members who

surround the high school to the next meeting. After this discussion, Dr. Casey also

referenced the date, time and location for the monthly meetings. We provided each member

with a proposed schedule for meetings during the 2009 -2010 school year. Jon Bilbo asked

all of the members to review the dates and to be prepared to adopt the calendar at the next

meeting. Dr. Casey also referenced the SAC’s By-Laws. Each member was provided a copy

of the By-Laws as well as the District’s School Advisory Council Handbook and asked to

review both documents before the next meeting. Subsequently, Dr. Casey and Jon Bilbo

highlighted the SAC’s accomplishments during the 2008-2009 school year. The major

highlights included The Guest Speaker of the Month Program and the Distinguished Alumni,

Distinguished Educator, and Volunteer of the Year Awards.

VII. Update on the Start of the School Year: Jon Bilbo provided the following information concerning

the start of the school year:

A. Personnel – we have filled all of our staff and faculty positions. We are excited about the

quality of the new personnel. They are enthusiastic, competent in their area of expertise,

and committed to making GJHS a better school. See the August news letter for the list of

the new personnel.

B. New Programs- this year we are focusing our efforts on stabilizing our existing programs.

However, we be implementing three new programs – the district required Professional

Growth and Evaluation for Teachers, the Students Taking Responsibility in Valuing

Education. (STRIVE) Program, the 4 point grading system pilot program, and the

Faculty Advisory Council.

1. Professional Growth and Evaluation for Teachers – In 2005, the District requested

that district administration convene a committee charged with redesigning our current

teacher evaluation system to better reflect best teaching practices and to promote

increased student achievement. Subsequently, the committee formulated an

evaluation system based on Charlotte Danielson’s Framework for Teaching. This

new system encourages continuous collaboration and dialogue among all members of

the school community. Three tracks comprise the evaluation process: Track 1, the

induction phase, focuses on the specific needs of new teachers, Track II outlines

professional growth requirements for non-probationary licensed teachers, and Track

III is designed for teachers in need of improvement and support. We have received

all of the requisite training for the implementation of this new system, and we

currently are working with teachers to develop their professional growth goals for this

year. This goal setting process should be completed by the middle of October.

2. STRIVE – is an acronym for Students Taking Responsibility in Valuing Education.

This is a pilot program that focuses on preparing historically underrepresented

students for success in four-year colleges. The program is an elective that teaches

students scholarly skills that enable them to take responsibility for their education,

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think critically, study effectively, read effectively, write well, and understand and

address academic weaknesses. Students who complete the STRIVE Program will be

guaranteed admission to Mesa State College and be eligible for admission to all

Colorado schools. The STRIVE Program will present a traditional high school

curriculum, meeting all standards. In the first year, students are grouped in World

Geography and English Comp Lit 9 classes that meet periods 5 and 7. They will also

take the STRIVE elective that promotes responsibility and study skills. This elective

class meets period 6. The students in the STRIVE Program have the same three

teachers for periods 5-7 thus providing the teachers tremendous flexibility for

planning and presenting the curriculum. Two of the cornerstones of the STRIVE

elective are the guest speaker program and the book study of Sean Covey’s 7 Habits

of Highly Effective Teens.

3. 4 Point Scale - At GJHS, we follow the District guidelines and award grades/letters

based on percentages. Students receive an A for superior work in the 90-100% range,

a B for above average work from 80-89%, a C for average work from 70-79%, a D

for below average work from 60-69%, and an F for failing work between 0-59%.

This year a group of teachers will use a 4 point grading scale in their classrooms. In

reviewing current best practices related to grading in a standards based environment,

research supports the use of a four (4) point grading system. This system provides

students with appropriate feedback as our teachers work hard to develop a comprehensive

assessment plan that measures what the students know and can do in their

respective classes. An added benefit of using the 4 point system is the embedded

philosophy that it does not overly penalize students for behaviors that are not related

to mastery of the curriculum. Throughout the first semester, the teachers who have

adopted this grading system in Language Arts, Science, World Languages, and Art

will collect data that will be reported to our staff at the end of the first marking

period. We will analyze the data to make a determination on the effectiveness of the

4 point system in our building as a sound assessment practice for student learning.

4. Faculty Advisory Council (FAC) – This year Jon Bilbo indicated that he has

implemented the Faculty Advisory Council. The purposes of this council are to:

a. Improve school-wide communications by serving as a feedback loop so that

problems, concerns, and issues of any member of the faculty may be addressed in

a positive, non-threatening and sincere manner.

b. Provide a structured and systematic process for involving the faculty in decisionmaking.

c. Serve as a “sounding board” for the principal for testing new ideas regarding

potential changes in day-to-day operational procedures.

d. Work collaboratively with the principal in making recommendations for needed


e. Become proactive and addressing potential concerns before they become

problems or issues.

The members of the FAC were elected by the faculty. The FAC meets twice a month

on the Wednesday after the Instructional Leadership Team Meeting. The ILT focuses

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on academic issues. The FAC focuses on non-academic issues. The first two

meetings have been very productive.

C. New Procedures – PRIDE Lab, Goal Focus

1. PRIDE Lab – The PRIDE Lab replaces last year’s TIGER Time. It is a voluntary

support period for all students at GJHS, Students who have a “D” or “F” on the

weekly academic eligibility check are encouraged to attend the support period which

is scheduled for the first 20 minutes of the lunch period. Students who habitually

show up on the weekly academic will be directed to the PRIDE Lab after they have

appeared on the academic ineligibility list for three consecutive weeks for the same

course. The PRIDE Lab is organized by major core area with study rooms available

daily in Language Arts, Math, Science, and Social Studies.

2. Goal Focus – This year we are spending a lot of time focusing our energies on

specific goals. Using the Instructional Leadership Team as the vehicle, every other

week we meet to review the goal of specific departments within the school. Each

department goal includes a goal for each team within the department. Additionally,

many teachers have selected personal professional goals that support team and

department goals. This goal setting and review process is scheduled to be completed

in early October. We will provide a draft of these goals to the SAC for review and

comment at the October meeting.

D. Building Focus – GJHS will continue to focus on implementing a rigorous and relevant

guaranteed standards based viable curriculum in each subject area. We will also focus on

reading and writing across the curriculum and in improving our CSAP, ACT, and AP

scores. The safety and security of our professional learning community will remain as

one of our top priorities. We will also continue to refine our daily operating procedures.

E. Accomplishments 2008 – 2009. See the attached handout that summarizes our major

accomplishments last year.

VIII. Other Topics: Dr. Casey mentioned that at the next meeting an item on the agenda should be

the election of new members. That will be placed on the agenda along with the presentation

by Carol Coburn from the World Language Department, the approval of the May minutes,

and the approval of the September minutes.

IX. Adjourn: The meeting adjourned at 7:45 p.m. the next meeting is scheduled for October 14,


X. Approval: Minutes were approved effective October 23, 2009.

4 Handouts

SAC By-Laws

Proposed Meeting Dates for 2009 – 2010

GJHS Accomplishments for 2008 - 2009

SAC Project List

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