tender no: hpc/nz/bahadurgarh/bulk/pol/2012-13/1 technical bid

Tender No. Hindustan Petroleum Corporation Limited Page 39 of 94
Tender for Road Transportation of Bulk POL products: MS
/HSD and Branded fuels
The security locking system shall be checked and if it is found O.K then proceed to 4.1.3. If
found tampered, then it will be construed as a malpractice and action shall be taken as
mentioned in 4.2.
4.1.3 Density checking
The density of each compartment shall be checked. If the density variation at 15 degree
Celsius is within +/- 3 kg/ m 3 as compared to the challan density of the product then
proceed to 4.1.4. If the density variation at 15 degree Celsius is more than +/- 3 kg/m 3 or in
case of doubt as to the quality of product, then action shall be taken as mentioned in 4.2.
4.1.4 Retained Tank Lorry samples
The dealer/ dealer’s representative shall draw 4x1 liters of MS and/or 2x1 liters of HSD
bottom samples (composite from all the compartments proportionate to the quantity of the
product received in each compartment after removing line contents) from the TT, seal &
sample tag the same before unloading the TT. Before taking the samples, the empty
sample containers should be rinsed with the same product from the TT. The label should
be jointly signed by dealer / dealer’s representative and the TT driver. These samples will
be called as “Retained Tank Lorry samples”. The dealer should hand over, against
payment, 2x1 liter of MS and/or 1 liter of HSD samples to the TT driver/ representative of
the carrier for retention by the carrier. In addition, the Carrier/TT driver will have to pay a
deposit of Rs. 300/- per sample container to the dealer. These samples shall be retained in
line with Marketing Discipline Guidelines in force. The carrier with written mutual consent
may leave his samples in safe custody of the dealer.
4.1.5 Marker testing
The tank lorry may be subjected to the marker test en route or at the dealer / direct
customer location premises. If the product carried through TT is found failing in the marker
test then actions shall be taken as mentioned in 4.2.
4.2 Procedure for dealing with the suspected irregularities
The following procedure shall be followed for dealing with the suspected irregularities.
a. Inform sales officer/ loading location.
b. The TT shall be detained.
c. The Sales officer/ loading location officer shall draw the samples as mentioned in
4.3.
d. The sales officer/ loading location officer, TT crew/ carrier’s representative &
consignee/ consignee’s representative, inspecting authority shall prepare a joint
statement mentioning the compartment wise observed density / result of the marker
test / status of the security locking system and shall sign the statement.
e. In case of TT receipt at the location the loading location officer & TT crew/ carrier’s
representative shall prepare a joint statement mentioning the compartment wise
observed density / result of the marker test / status of the security locking system
and shall sign the statement.
f. The TT, thereafter, shall be sealed by the sales officer/ loading location officer and
detained at the place of the consignee’s premises.
g. If the product passes in the lab test, the TT shall be decanted at the consignee’s
premises. If the product fails in the lab test, then the TT shall be sent for the
disposal of the product as directed by the Oil Company.
39
Seal Signature of Tenderer