Ohio University College of Business Communication Standards

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Oral Presentation Notes Oral presentations require thorough preparation and thoughtful planning to assure effective delivery. Here is an outline of things to keep in mind: I. Preparing the Presentation A. Analyze the Audience B. Write a Purpose Statement C. Outline the Presentation (Can be Topical, Chronological, Spatial, Inductive, or Deductive) II. Preparing Visual Aids A. Types (Transparencies/slides, Flip pad, White board, Handouts) B. Guidelines (Type size and font, Parallel construction) C. Text Visuals Outline the Presentation D. Handouts of Financials, Graphs, Tables, etc., to Assist Audience III. Delivering the Presentation A. Speak Extemporaneously B. Use Good Eye Contact C. Vary Your Voice D. Use Effective Body Movement E. Answer Questions Effectively 4-13
Overcoming Fear of Speaking before a Group 1. Know the material well (be an expert). 2. Practice your presentation (pilot test, and possibly videotape yourself). 3. Use involvement techniques (participation). 4. Learn participants' names and use them. 5. Establish your credibility early. 6. Use eye contact to establish rapport. 7. Take a course in public speaking. 8. Exhibit your advance preparation (via handouts, etc.). 9. Anticipate potential problems (and prepare probable responses). 10. Check the facilities and AV equipment in advance. 11. Obtain information about the group in advance (through observation or questionnaire). 12. Convince yourself to relax (breathe deeply, meditate, and/or talk positively to yourself). 13. Prepare an outline and follow it. 14. Manage your appearance (dress comfortably and appropriately). 15. Rest up so that you are physically and psychologically alert. 16. Use your own style (don't imitate someone else). 17. Use your own words (don't read). 18. Put yourself in your audience member’s shoes (they're asking, "What's in it for me?”). 19. Assume they are on your side (they aren't necessarily antagonistic or hostile). 20. Provide an overview of the presentation (state the end objectives). 21. Accept some fears as being good (energizing stress vs. destructive). 22. Introduce yourself to the group in advance (via a social context). 23. Identify your fears, categorize these feelings as controllable or uncontrollable, and confront your fears. 24. Give special emphasis to the first five minutes (super-preparation). 25. Imagine yourself as a good speaker (self-fulfilling prophecy). 26. Practice responses to tough questions or situations. 4-14
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Ohio University College of Business
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Section 1: Business Writing Skills
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With permission: International Pape
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• Distinguish opinions from facts
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Be polite: Politeness means being c
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short, and to the point. Most impor
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Concise Verbs vs. Nominalized Verbs
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Transition Words And Consequently T
Page 17 and 18: Section 2: Business Letters and Mem
Page 19 and 20: Basic Page Formatting in MS Word Ap
Page 21 and 22: Creating Headers and Footers Header
Page 23 and 24: Guidelines for Formatting Memos To:
Page 25 and 26: Plain Paper Memo MEMORANDUM (Option
Page 27 and 28: Bad News or Negative Communication
Page 29 and 30: Reduce Resistance 1. Do not ignore
Page 31 and 32: Table of Contents Section 3: Report
Page 33 and 34: Business Report Segments Formal Inf
Page 35 and 36: Report Outlines Informational Analy
Page 37 and 38: Reports in the Impersonal Style The
Page 39 and 40: Qualities of Well-Written Reports 1
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Page 43 and 44: The Executive Summary Executive Sum
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Page 49 and 50: Create a Table of Contents The easi
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Page 57 and 58: Section 4: Presentations 4-1
Page 59 and 60: Effective Presentations Delivering
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Page 63 and 64: audience will not care about your p
Page 65 and 66: PowerPoint Tips A well-executed Pow
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Ohio University College of Business Communication Standards

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