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IFB - Fauquier County

IFB - Fauquier County

C. The process of

C. The process of testing the system(s) may necessitate moving and/or adjusting certain components such as speaker aiming, transformer tap values, software adjustments, DSP adjustments. The AV Contractor shall move or adjust any components as needed. D. Testing will include operation of each system and any components deemed necessary. Provide required test equipment, tools, and materials required to perform necessary repairs and/or adjustments. Make repairs and adjustments as needed for testing, and as needed to provide a complete properly functioning system. E. In the event that further adjustments or work is required during testing, the AV Contractor shall continue his work until the system(s) is (are) acceptable at no addition to the contract price. If approval is delayed due to the defective equipment, and/or failure of equipment or installation that meets the requirements of this specification, the AV Contractor shall pay for additional time and expenses of the Consultant at their normal rate. F. All Control Systems shall be fully tested prior to Final Testing. Once the Control Programming is finalized all source code, programming, and touch panel software shall be burned on to a CD ROM and delivered to the Owner. All Control System programming (including source, files, touch panel design), and DSP is the property of the Owner. G. The Digital Audio Console shall be fully programmed and tested by AV Contractor prior to Final Testing. Once the programming is “finalized” all presets and console configuration shall be stored on a USB drive and burned onto a CD ROM and delivered to the Owner. Console input and outputs should be labeled for ease of operation and clarity. H. AV Contractor shall supply to Consultant all DSP and control layouts for review and comment and authorization prior to installation. Contractor shall provide any necessary adjustments to software as deemed by the Consultant. 1.11 WARRANTY All Items listed below are to be included in warranty and shall apply for the full term of the warranty. A. All equipment provided by the AV Contractor shall be installed per manufacturer’s specifications and warranted by the Contractor for a period of one (1) year from the date of written acceptance to meet all performance requirements outlined herein. Warranties shall not be pro-rated. B. During the warranty period, no charges shall be made for any labor, equipment, or transportation to maintain performance and functions. C. The AV Contractor shall respond with a remedy to a trouble call within twenty-four (24) hours after receipt of such a call, and shall provide a 24-hour service phone number. Downtime for system(s) shall be no longer than a 24-hour period. All replacement parts/components shall be of equal or higher level of service. D. Equivalent replacement equipment shall be temporarily provided when immediate on-site repairs cannot be made. E. Perform at least two routine inspections and adjustment visits will be scheduled for the first year. Submit reports to the Owner. IFB# 98-13kh Fauquier High School Falcon Room Audio Visual Systems page 24 of 50

F. Provide a separate price for an optional yearly service contract for five (5) years, to begin at the end of the initial warranty and service contract. Provide details on coverage and options. Provide additional details on service contract starting at year one for non-warranty issues. This shall be provided as an additional line item. G. The AV Contractor shall have a qualified technician present for the first two events (scheduled by the owner), for up to a total of eight hours, and shall make adjustments and repairs as needed for no additional charge. 1.12 INSTRUCTION OF OWNER PERSONNEL A. After final inspection and completion, provide instruction to Owner-designated personnel on the operation and maintenance of the system(s). B. Develop an instructional course based on the use of the system(s) and manufacturers’ recommendations. Provide a minimum of three (3) hours of instruction, per system type, on two (2) separate occasions within one year of final acceptance. Total training time shall not be less than a total of six (6) hours. Arrange the course so that operational and maintenance classes are separate. Each instruction time shall be video recorded and provided to the Owner. C. Submit an outline of the course with sample instructional aids for approval thirty (30) days prior to scheduled instruction sessions. PART 2 - PRODUCTS 2.1 MANUFACTURERS A. Electronic component models shall be commercially available for a least one (1) year prior to bid, or be approved by the Consultant. B. All equipment and material shall be new. C. All equipment must be UL listed or built to UL standards, where required. 2.2 GENERAL A. All equipment shall be professional grade and rated for continuous duty. Basic guidelines have been prepared with manufacturer names, makes, and model numbers included as minimum performance requirements. These must be satisfied, unless a variance (separate document) is submitted and approved by the Consultant. B. System(s) shall be installed and configured for simplicity of operation, with user-friendly controls. C. Product quantity is as required for complete and operable system(s). If any quantities are specified, the AV Contractor shall provide at least the given amount. Please refer to all AV drawings and specifications however the AV Contractor is still responsible for the correct quantities of all equipment. IFB# 98-13kh Fauquier High School Falcon Room Audio Visual Systems page 25 of 50

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