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download here - Fauquier County

download here - Fauquier County

TABLE OF CONTENTS

TABLE OF CONTENTS DESCRIPTION PAGE NUMBER 1.0 PURPOSE 3 2.0 SCOPE OF WORK 3 3.0 CONTRACT ADMINISTRATION 5 4.0 CONTRACT PERIOD 6 5.0 INSURANCE REQUIREMENTS 6 6.0 METHOD OF ORDERING 6 7.0 METHOD OF INVOICING/PAYMENT 6 8.0 EVALUATION AND AWARD 7 TABLE 1, FACILITIES & EQUIPMENT 8 GENERAL TERMS AND CONDITIONS 12 SPECIAL TERMS AND CONDITIONS 19 BID FORM * 20 CONTRACTOR DATA SHEET * 22 INSURANCE CHECKLIST * 23 * Return these pages IFB# 91-08tm 2 Generator Inspection & Repair Services

1.0 PURPOSE The purpose and intent of this Invitation for Bid is to establish a firm fixed price contract with one qualified Contractor to provide quarterly inspection, and repairs if needed, for emergency generators and associated equipment in accordance with the terms, conditions and specifications contained herein. This solicitation is issued by the Fauquier County Government and Public Schools Procurement Division on behalf of the Fauquier County Board of Supervisors and School Board of Fauquier County, political subdivisions of the Commonwealth of Virginia, herein referred to collectively for convenience as “Owner”. 2.0 SCOPE OF WORK The Contractor shall furnish all personnel, labor, supervision, equipment, tools, and materials as necessary to complete the scope of work in accordance with the specifications, terms and conditions of this Invitation for Bid contained herein and attached hereto. The Owner reserves the right to add or delete requirements and sites during the term of the contract. Prices for requirements added to the contract will be negotiated at the time of addition. Owner facilities with emergency generator systems are listed in Table 1, pages 8-11. All work provided under the resulting contract shall be in accordance with inspections required by the National Fire Prevention Code on all annual frequencies, and shall be conducted in accordance with the general preventative maintenance and service call checklist for the equipment specified. Special note: The Contractor shall be responsible for providing all employees with identification in the form of a name badge or uniform which clearly identified the company name. Employees shall wear such identification at all times while on school or county property. The Contractors’ employees shall also be required to report in and sign the in/out record form daily at the school’s main office, when providing services to Public School buildings. Contractor shall include checking the following items in their quarterly inspection and testing: 2.1 Generator Electrical System: 2.1.1 Battery: for water and age; battery charger: charge rate and spare fuse; and battery cables: clean, tighten and grease. 2.1.2 Starter contactor: for sticking, arching and voltage drop; starter motor: brushes, bearings, AMP draw, cranking speed; starter drive and ring gear; starter controls. 2.1.3 Regulator AC stability 2.1.4 Generator AC: Brushes, bearings, fans (percent load); generator controls 2.1.5 Relays and switches; all metering and wiring; transfer switch 2.1.6 Required starting and on the line time, hot and cold 2.2 Engine Safety Shutdowns (if required): 2.2.1 Oil pressure, water temperature 2.2.2 Overspeed, overcrank 2.2.3 Low fuel, water and oil levels 2.2.4 Change oil and filter, annually 2.3 Start Crank Test: 2.3.1 Crank engine for one (1) minute or until overcrank operates. Wait one (1) minute, then attempt to normally restart engine. 2.3.2 The Contractor shall test the generator quarterly in accordance with manufacturer’s specifications under anticipated load condition. 2.4 Automatic Transfer Switches: IFB# 91-08tm 3 Generator Inspection & Repair Services

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