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download here - Fauquier County

download here - Fauquier County

The Procurement Division

The Procurement Division has designated the Supervisor of Maintenance and Repairs, Division of General Services as the Contract Administrator. This individual is the interpreter of the conditions of the contract and the judge of its performance. He will use all powers under the contract to enforce its faithful performance. The Contract Administrator will determine the amount, quality, acceptability, and fitness in all aspects of the work and shall decide all other questions in connection with the work. Any modifications made must be authorized by the Purchasing Agent and issued as a written amendment to the Contract. The Contractor shall work closely with the Contract Administrator during this contract to ensure that services are scheduled and performed to the benefit and satisfaction of both the Owner and the Contractor. 4.0 CONTRACT PERIOD The period of this contract shall be from August 2, 2008 through August 1, 2009. The Owner shall have the right to renew this agreement for four (4) additional one-year terms under the same terms and conditions of the original contract except as stated in 4.1 and 4.2 below. The Contractor warrants that the contract prices shall remain firm for a period of not less than one year from the first date of the contract period. Adjustments to the contract prices may be negotiated only during the sixty-day period prior to renewal. The Owner shall give the Contractor written notice of renewal sixty (60) days prior to the expiration date of this agreement. 4.1 If the Owner elects to exercise the option to renew the contract for an additional one year period, the contract price(s) for the additional year shall not exceed the contract price(s) of the original contract increased/decreased by no more than the percentage increase/decrease of the “other services” category of the CPI-W section of the Consumer Price Index of the United States Bureau of Labor Statistics for the latest twelve months for which statistics are available. 4.2 If during the first one-year renewal the Owner elects to exercise the option to renew the contract for the second and subsequent additional one-year periods, the contract price(s) for the second additional one-year period shall not exceed the contract price(s) of the first one-year renewal period increased/decreased by no more than the percentage increase/decrease of the “other services” category of the CPI-W section of the Consumer Price Index of the United States Bureau of Labor Statistics for the latest twelve months for which statistics are available. 5.0 INSURANCE REQUIREMENTS By signing and submitting a bid under this solicitation, the Bidder certifies that if awarded the contract, it will have the insurance coverage required in the Insurance Checklist at the time of award. The Owner requires the Bidder to furnish a compliant Certificate of Insurance within five business days of request. The Bidder further certifies that the Contractor will maintain the specified coverage during the entire term of the contract and that insurance companies will provide all insurance coverage authorized to sell insurance in Virginia by the Virginia State Corporation Commission. 6.0 METHOD OF ORDERING: The Contractor shall accept Owner purchase orders as the approved method of ordering. Each Owner purchase order will cite a specific period of time, and will indicate an authorized representative allowed to make releases against the purchase order and/or be contacted with any and all correspondence or questions regarding that purchase order. 7.0 METHOD OF INVOICING/PAYMENT: 7.1 Invoicing: The Contractor shall invoice the Owner as indicated on the Owner purchase order. The invoice shall reference the contract number and purchase order number. The Contractor IFB# 91-08tm 6 Generator Inspection & Repair Services

must have their inspection reports as outlined in Section 2.10 of this solicitation, attached to the invoice in order to receive payment for the specified time period. 7.2 Payment: The Contractor will be paid in accordance with invoices submitted, within forty-five (45) days of receive of complete and accurate invoice, or receipt of services, whichever is later. 8.0 EVALUATION AND AWARD: 8.1 Bid Prices: Bidders shall provide the firm, fixed price for providing the quarterly inspection services specified herein, on the Bid Form. Bidders are reminded that the quarterly price per location shall include all costs, including but not limited to labor, equipment, travel including mileage, and materials/supply costs as required for inspections. Bidders shall also extend the quarterly cost to provide an annual cost for inspection services. The resulting contract will be for services to all Owner facilities listed; bidders leaving any facility line blank will be considered non-responsive. Bidders shall also provide the hourly rate for repairs, and the discount off list pricing that will be extended to the Owner for repair parts if required. 8.2 Evaluation and Award: The Owner will evaluate and award to the lowest responsive and responsible bidder, based on the Grand Total of the annual cost for inspections as specified on the Bid Form. The Procurement Division reserves the right to conduct any test it may deem advisable and to make all evaluations. The Owner also reserves the right to reject any bids, in whole or in part, to waive informalities and to delete items prior to making the award, whenever it is deemed in the sole opinion of the procuring public body to be in its sole interest. IFB# 91-08tm 7 Generator Inspection & Repair Services

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