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OPERATING AND CAPITAL BUDGET - Fayette County Government

OPERATING AND CAPITAL BUDGET - Fayette County Government

Department: Finance Cost

Department: Finance Cost Center: 10010510 Function: General Government Fund: General Mission Statement The mission of the Finance Department is to provide timely, accurate, relevant, and accessible financial data, services, analysis, and guidance to our customers and to promote confidence in these products as sound foundations for effective management of County resources. Fayette ■ To Proper understand County internal citizens and controls enhance and for departments cash departmental assets are will our business be focus. maintained operations. Our efforts to assure will access concentrate is limited on their and changing funds are needs and Vision Statement The Finance Department will transition Fayette County into a more efficient Government by enhancing business financial reporting and budget analysis, converting to automated financial systems, increasing efficiency, measuring performance, and intergrating financial systems into daily operations. Major Department Functions ◊ Accounting: record activity to general ledger for revenues collected, receivables billed, payables processed, and occupational tax certificates issued. ◊ Annual Audit: perform fiscal year end close of the accounting records conforming to Generally Accepted Accounting Principles (GAAP) and create work papers with supporting documentation for the annual audit. ◊ Budget: prepare balanced annual Operating and Capital budgets in accordance with management parameters and administer adopted budgets in accordance with the budgetary laws of the State of Georgia. ◊ Financial Reporting: prepare and submit monthly reports of financial results and the Comprehensive Annual Financial Report (CAFR), which clearly and accurately articulates the county's financial position. ◊ Investments: maintain bank reconciliations and meet disbursement obligations while maximizing interest earnings. ◊ Payroll: transmit direct deposits, report liabilities to apprpriate agency, and file W-2's, 1099's, and IRS returns. ◊ Property Insurance: secure adequate insurance coverage for county assets, maintain up to date asset listing including controls for tracking ownership, replacement schedules and financing. ◊ Purchasing Card: oversee the county's program and monitor activity for compliance with adopted policy. ◊ Special Projects: complete research and analysis to address questions raised by the Board of Commissioners and the general public. 121

Department: Finance Cost Center: 10010510 Function: General Government Fund: General BUDGET SUMMARY Major FY 2013 Goals ◊ Conduct analysis of Vehicle Replacement Fund providing recommendation to the County Administrator for the funding of replacing County vehicles and heavy equipment. ◊ Prepare for the annual independent audit on fiscal year ended June 30, 2012 and receive an unqualified opinion. Prepare the Comprehensive Annual Financial Report (CAFR) in accordance with accounting standards and submit to the GFOA and obtain the Certificate of Achievement for Excellence in Financial Reporting. ◊ Create a high quality budget document which articulates the County's revenue and expenditures adopted plan for fiscal year beginning July 1, 2012. Submit the budget document to GFOA and obtain the Distinguished Budget Presentation Award. ◊ Develop a balanced budget for fiscal year beginning July 1, 2013 providing recommendations for cost savings to make up potential continued decline in revenues. ◊ Complete the County-wide physical inventory and implementation of the BMI asset tracking and tagging ◊ No significant changes. Significant Expenditure and Staffing Changes FY 2011 Actual FY 2012 Budget FY 2012 Actual FY 2013 Adopted FUNDING SOURCES General Fund Contribution $ 1,042,460 $ 1,063,395 $ 994,506 $ 1,023,610 APPROPRIATIONS Personal Services $ 962,346 $ 979,382 $ 919,313 $ 942,603 Operating 75,713 83,713 71,159 80,507 Capital Outlay 4,401 300 4,034 500 Total Appropriations $ 1,042,460 $ 1,063,395 $ 994,506 $ 1,023,610 FY 2010 FY 2011 FY 2012 FY 2013 PERSONNEL - (FTE) Budget Budget Budget Adopted Total Personnel 14.000 13.000 14.000 14.000 122

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