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OPERATING AND CAPITAL BUDGET - Fayette County Government

OPERATING AND CAPITAL BUDGET - Fayette County Government

Department: Purchasing

Department: Purchasing Cost Center: 10010517 Function: General Government Fund: General Mission Statement To partner with county departments, vendors, and stakeholders in order to aquire the most appropriate goods and services a the best price. Major Department Functions ◊ Procure materials, supplies, and services on the open market for purchases within the authority assigned to the Director of Purchasing. ◊ Procure materials, supplies, and services through the competitive sealed bid or sealed proposal for transactions in which prior approval rests with the Board of Commissioners. ◊ Enable equal access by vendors to county business through maintenance of a bidders' list, adequate advertising of bid or poposal opportunities, and transparent processes. ◊ Provide finanicial savings through development of contracts for goods or services used by multiple departments, in cases which benefit the county. ◊ Dispose of surplus county property through public auction, internet, or othe approved methods. Major FY 2013 Goals ◊ Develop and administer an internet customer service survey. ◊ Determine feasibility of conducting reverse auctions; pilot if deemed feasible. Significant Expenditure and Staffing Changes ◊ No significant expenditures or staffing changes planned for FY 2013. 131

Department: Purchasing Cost Center: 10010517 Function: General Government Fund: General BUDGET SUMMARY FY 2011 Actual FY 2012 Budget FY 2012 Actual FY 2013 Adopted FUNDING SOURCES General Fund Contribution $ 203,011 $ 226,885 $ 186,387 $ 200,819 APPROPRIATIONS Personal Services $ 178,540 $ 203,720 $ 165,969 $ 175,394 Operating 22,161 23,165 20,418 25,425 Capital Outlay 2,311 - - - Total Appropriations $ 203,011 $ 226,885 $ 186,387 $ 200,819 FY 2010 FY 2011 FY 2012 FY 2013 PERSONNEL - (FTE) Budget Budget Budget Adopted Total Personnel 3.000 3.000 3.000 3.000 FY 2010 FY 2011 FY 2012 FY 2013 WORKLOAD MEASURES Actual Actual Actual Estimate Purchase requisitions received - - - - Purchase Orders Issued 1,201 1,136 1,224 1,240 IFB's & RFP's solicited 45 23 36 30 Items/lots of surplus sold 72 138 140 150 Emergency requisitions received 15 10 10 10 FY 2010 FY 2011 FY 2012 FY 2013 RESULTS MEASURES Actual Actual Actual Estimate Avg. # of days to process open-market requisitions n/a n/a n/a n/a Avg. # of days to process sealed bids & RFP's 57 68 125.0 125.0 Amount of revenue from sale of surplus 65,856 14,236 $ 259,053 $ 75,000 % of emergency requisitions processed in no more than 1 day n/a n/a n/a n/a General Fund Budget: Expenditures $ 48,277,022 $ 45,074,862 $ 44,670,125 $ 44,408,108 132

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