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OPERATING AND CAPITAL BUDGET - Fayette County Government

OPERATING AND CAPITAL BUDGET - Fayette County Government

Department: Clerk of

Department: Clerk of State Court Cost Center: 10020310 Function: Judicial Fund: General The mission of the Clerk of State Court is to be responsive, innovative and efficient when providing citizens a true and correct comprehensive permanent court record and other official court documents. In an expedient approach through the automation and computerization of indices and digitized legal documents and web application, the mission of the State Court Clerk's Office is to offer a more modern technological interaction with the community. The Clerk's Office is commited to strengthen and uphold our participation in the Judicial Process by ensuring compliance with statutes and to facilitate interaction between the Jurors, Judges, Attorneys and other governmental agencies. ◊ Attend sessions of court ensuring compliance of all jury management and court records. ◊ Record and maintain a complete and accurate record of all court cases and proceedings. ◊ Civil Division: Ensure compliance of civil documents; assess and collect costs; issue summons and subpoenas; administer the Jury selection process. ◊ Criminal Division: To maintain criminal files; collect fines and forfeitures; prepare final disposition; electronically transmit to Georgia Crime Information Center and Department of Public Safety. ◊ Traffic Division: Ensure filing of all traffic citations; ensure court forms are filed within mandates; collect fines and forfeitures on citations; electronically transmit to Department of Public Safety; and ensure the filing of all ordinance cases. ◊ Administrative Division: To accurately and timely balance reports; make deposits and disperse monies. Ensure confidentiality of personnel records and payroll. Prepare budget and reconcile expenditures. ◊ To maintain a balanced budget. ◊ To support citizen needs by expanding services of the Clerk's Office to web based formats. ◊ To monitor legislation on efiling and prepare the Clerk's Office for the implementation of electronically filed documents. ◊ Support the implementation of E-tickets. ◊ Implement Criminal Judicial Data Exchange circuit-wide. ◊ No significant expenditure or staffing changes. Mission Statement Major Department Functions Major FY 2013 Goals Significant Expenditure and Staffing Changes 137

Department: Clerk of State Court Cost Center: 10020310 Function: Judicial Fund: General BUDGET SUMMARY FY 2011 Actual FY 2012 Budget FY 2012 Actual FY 2013 Adopted FUNDING SOURCES General Fund Contribution $ 271,855 $ 295,102 $ 306,859 $ 280,704 APPROPRIATIONS Personal Services $ 244,207 $ 266,810 $ 271,948 $ 254,549 Operating 22,748 28,292 34,401 26,155 Capital Outlay 4,901 - 509 - Total Appropriations $ 271,855 $ 295,102 $ 306,859 $ 280,704 FY 2010 FY 2011 FY 2012 FY 2013 PERSONNEL - (FTE) Budget Budget Budget Adopted Total Personnel 5.000 5.000 5.000 5.000 2009 2010 2011 2012 WORKLOAD INDICATORS Actual Actual Actual Estimate Civil Cases processed 1,536 1,217 738 950 Criminal Cases processed 2,129 2,200 1,067 1,000 Traffic Cases processed 4,497 4,500 3,233 3,300 Ordinances Cases processed 334 355 458 450 Revocation Cases processed 1,298 932 848 850 DPS Case Notices processed 487 583 192 250 Total Cases Filed 10,281 9,787 6,536 6,800 Total GCIC Transmissions 3,556 3,381 3,029 3,100 Total DPS Transmissions 5,067 4,731 4,104 4,200 Civil Proceedings 9,652 9,556 6,117 6,500 Criminal Proceedings 19,066 21,280 18,904 18,500 Traffic Proceedings 13,526 12,682 8,674 9,000 Ordinance Proceedings 1,318 1,403 1,583 1,600 Total Number of Proceedings 43,562 44,921 35,278 35,600 Civil Scanned Pages 30,800 44,306 24,520 25,000 Criminal Scanned Pages 34,471 38,086 32,184 33,000 Traffic Scanned Pages 23,235 21,039 13,725 13,500 Ordinance Scanned Pages 2,725 2,536 2,257 2,300 Total Number of Scanned Pages 91,231 105,967 72,686 73,800 Total Minute Book Pages Recorded 5,345 4,513 3,779 3,800 Total Final Minutes Pages 96,576 110,480 76,465 77,600 Calendars generated 603 Court days scheduled 206 Civil Hearings and Trials Schedules 544 Criminal Hearings and Trial Scheduled 6,655 Traffic Hearings and Trials Scheduled 4,745 Special Set Hearings 1,298 Ordinance Hearings and Trials Scheduled 581 Drug Screening Hearings 256 Alternative Language Hearings (started 07-01-08) 387 Total Scheduling 14,466 138 420 201 1,917 5,385 5,122 932 553 273 217 14,399 516 210 1,131 7,341 2,688 848 453 286 79 12,826 525 220 1,225 7,500 2,700 890 460 296 85 13,156

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