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OPERATING AND CAPITAL BUDGET - Fayette County Government

OPERATING AND CAPITAL BUDGET - Fayette County Government

Department: Clerk of

Department: Clerk of Superior Court Cost Center: 10020180 Function: Judicial Fund: General The mission of the Clerk of Superior Court is to effectively provide citizens a true and correct comprehensive permanent record of real property and other official court records in an expedient approach through the automation and computerization of indexes and scanned legal documents. The Clerk’s office is committed to strengthen and uphold our participation in the Judicial Process by ensuring compliance with statutes and to facilitate interaction between the Jurors, Judges, Attorneys and other governmental agencies. ◊ Attend sessions of court ensuring compliance of all jury management and court records. ◊ Record and maintain a complete and accurate records of all court cases and proceedings. ◊ Civil Division: Ensure compliance of civil documents; assess, collect and disburse all fees; approve applications and issue notary public certificates; process adoptions; issue summons and subpoenas; administer the Jury selection process; and to file and transmit financing statements. ◊ Criminal Division: To maintain criminal files; collect fines and forfeitures; report felony convictions to the Secretary of State; prepare final dispositions; electronically transmit to Georgia Crime Information Center and Departmnet of Public Safety and disburse monies according to Georgia Statute. ◊ Real Estate Division: Preserve and index all deeds, mortgages, plats, liens and other real estate documents mandated by law that deals with property ownership and to transmit timely to the Clerk’s Authority. ◊ Administrative Division: To accurately and timely balance reports; make deposits; and disburse monies. Ensure confidentiality of personnel records and payroll. Prepare budget and reconcile expenditures. ◊ To effectively manage the Clerk's Office on a reduced budget. ◊ Web development of the Board of Equalization site. ◊ Implement an e-commerce solution to Real Estate. ◊ Fully implement e-filing in Real Estate. ◊ Implement Criminal Judicial Data Exchange circuit-wide. ◊ No significant expenditure or staffing changes. Mission Statement Major Department Functions Major FY 2013 Goals Significant Expenditure and Staffing Changes 139

Department: Clerk of Superior Court Cost Center: 10020180 Function: Judicial Fund: General FY 2011 FY 2012 FY 2012 FY 2013 BUDGET SUMMARY FUNDING SOURCES Actual Budget Actual Adopted Legal Recording Fees $ 446,120 $ 415,000 $ 463,122 $ 450,000 Superior Court Fines 235,466 225,000 209,291 225,000 General Fund Contribution 530,355 682,316 599,210 584,467 Total Funding Sources $ 1,211,941 $ 1,322,316 $ 1,271,623 $ 1,259,467 APPROPRIATIONS Personal Services $ 945,822 $ 1,041,568 $ 984,146 $ 989,113 Operating 250,595 273,848 283,145 270,354 Capital Outlay 15,525 6,900 4,332 - Total Appropriations $ 1,211,941 $ 1,322,316 $ 1,271,623 $ 1,259,467 FY 2010 FY 2011 FY 2012 FY 2013 PERSONNEL - (FTE) Budget Budget Budget Adopted Total Personnel 20.559 20.559 21.284 21.434 WORKLOAD INDICATORS 2009 Actual TOTAL CIVIL AND DOMESTIC ACTIONS 2,294 TOTAL NUMBER OF PROCEEDING ENTRIES 20,769 TOTAL NUMBER OF PAGES SCANNED 93,405 TOTAL CIVIL MINUTE BOOK PAGES RECORDED 2,297 TOTAL NUMBER OF ADOPTIONS FILED 38 Applications for Trade Names Processed 144 Notary Public Applications Processed 517 Military Discharges Processed 7 TOTAL APPLICATIONS PROCESSED 668 TOTAL APPLICATION PAGES RECORDED 1,336 TOTAL FINANCING STATEMENTS 1,373 TOTAL STATEMENT PAGES SCANNED 1,879 TOTAL REAL ESTATE INSTRUMENTS 18,800 TOTAL HOSPITAL LIENS (Separated from GED in 2004) 741 TOTAL GENERAL EXECUTION INSTRUMENTS 5,682 TOTAL REAL ESTATE PLATS 64 TOTAL REAL ESTATE PAGES SCANNED 111,162 TOTAL NUMBER OF GRANTORS INDEXED 43,530 TOTAL NUMBER OF GRANTEES INDEXED 42,662 TOTAL INTANGIBLE TAX FORMS PROCESSED 4,168 TOTAL TRANSER TAX FORMS 3,626 140 2010 Actual 2,070 19,959 81,629 2,063 39 127 369 12 508 1,016 1,726 2,534 24,254 954 7,383 78 94,313 40,902 39,546 3,171 3,563 2011 Actual 1,897 19,571 83,000 9,110 30 116 490 10 616 1,232 1,921 2,882 16,236 916 9,600 36 103,519 55,685 52,511 3,265 3,712 2012 Estimate 1,900 19,600 85,000 8,000 30 120 500 20 640 1,280 2,100 3,000 17,000 1,000 9,900 40 98,000 56,000 53,000 3,500 3,900

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