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OPERATING AND CAPITAL BUDGET - Fayette County Government

OPERATING AND CAPITAL BUDGET - Fayette County Government

Department: Fleet

Department: Fleet Maintenance Cost Center: 10040900 Function: Public Works Fund: General Mission Statement The mission of the Fleet Maintenance Department is to ensure that the County's fleet of equipment, vehicles, and small engines are maintained in a safe and dependable working condition using a preventive maintenance program, environmentally-sustainable practices and cost-efficient operations. Major Department Functions ◊ Provide preventive maintenance and repair servies for County vehicles and equipment. ◊ Maintain inventory for fueling facilities at public Works and the Sheriffs Office. ◊ Ensure that the County is in compliance with applicable regulations as related to Fleet operations. Major FY 2013 Goals ◊ Continue to provide an aggressive preventive maintenance program for the County's Fleet Vehicles & Equipment. ◊ Continue call back procedures to notify departments/customers when maintenance/repairs are complete on vehicles/equiptment. ◊ Continue processing invoices and monthly reports in a timely fashion. ◊ Manage the County's Fleet in the most efficient and cost-effective manner. ◊ Strive to develop new methods and strategies that lower overall operating cost of the Fleet. ◊ Help to ensure safe and proficient utilization of County Vehicles and Equipment. ◊ Retrofit emission control devices on eight Road Department tandem axle dump trucks through fully funded grant. ◊ Continue scheduling road service calls with fuel truck in a manner that reduces fuel consumption. ◊ Complete Upgrades aon Fleet Manitenance sotware and implement the utilization of VMRS (Vehicle Maintenance Reporting Standards) system codes. ◊ Continue utilization of the GovDeals web site for disposal of used tires and other assets. This methodof disposal for used tires has reduced scrap tire fees for the department. Significant Expenditure and Staffing Changes ◊ Fuel dispenser replacement was approved totaling $19,500. 191

Department: Fleet Maintenance Cost Center: 10040900 Function: Public Works Fund: General FY 2011 FY 2012 FY 2012 FY 2013 BUDGET SUMMARY FUNDING SOURCES Actual Budget Actual Adopted Labor Charges - Vehicle Maintenance $ 6,562 $ 6,000 $ 6,461 $ 6,000 General Fund Contribution 477,599 513,857 523,684 504,420 Total Funding Sources $ 484,161 $ 519,857 $ 530,145 $ 510,420 APPROPRIATIONS Personal Services $ 471,750 $ 484,247 $ 482,129 $ 475,130 Operating 11,748 35,610 47,400 35,290 Capital Outlay 664 - 615 - Total Appropriations $ 484,161 $ 519,857 $ 530,145 $ 510,420 WORKLOAD MEASURES FY 2009 Actual Number of vehicles serviced 336 Other pieces of equipment serviced 148 Total vehicles and equipment serviced 484 FY 2010 Actual 343 148 491 FY 2011 Actual 348 150 498 FY 2012 Actual 348 150 498 FY 2008 FY 2009 FY 2010 FY 2011 RESULTS MEASURES Actual Actual Actual Actual Fleet Operating Cost per Mile $ 0.105 $ 0.079 $ 0.097 $ 0.104 Life Operating Cost per Mile $ 0.105 $ 0.098 $ 0.098 $ 0.098 PRODUCTIVITY MEASURES FY 2009 Actual Number of Work Orders Processed 2,992 FY 2010 Actual 3,123 FY 2011 Actual 3,361 FY 2012 Estimate 2,142 FY 2010 FY 2011 FY 2012 FY 2013 PERSONNEL - (FTE) Budget Budget Budget Adopted Total Personnel 9.00 9.00 9.00 9.00 192

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