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OPERATING AND CAPITAL BUDGET - Fayette County Government

OPERATING AND CAPITAL BUDGET - Fayette County Government

GLOSSARY OF

GLOSSARY OF BUDGETARY AND FINANCIAL TERMINOLOGY Accounting System - The total set of records and procedures which are used to record, classify and report information on the financial statements and operations of an entity. Accrual Basis of Accounting - The method of accounting under which revenues are recorded when they are earned (whether or not cash is received at that time) and expenditures are recorded when goods and services are received (whether or not cash disbursements are made at that time). ADA – Americans with Disabilities Act. Ad Valorem Property Taxes - Taxes levied on an assessed valuation (40% of market value) of real and personal property, based on a valuation as of January 1 and a millage rate set by the County Commission. Appropriation - An authorization made by the Board of Commissioners which permits officials to incur obligations against and to make expenditures of governmental resources. Appropriations are usually made for fixed amounts and are typically granted for a one year period. ARC – Atlanta Regional Commission Board of Commissioners - The governing authority of the County. It consists of five members that serve on a part-time basis and are elected to staggered terms of four years. Bond – a debt investment in which an investor loans money to an entity (corporate or governmental) that borrows the funds for a defined period of time at a fixed interest rate. Read more: http://www.investopedia.com/terms/b/bond.asp#ixzz1aJmudMMl Budget - A financial plan for a specific period of time that matches all planned revenues and expenditures with various County services. Budget Amendment - A legal procedure utilized by County staff to revise a budget appropriation. County administration staff has the authorization to adjust line item expenditures within a departmental budget but the County Commission must approve any increase in the total budget for a department. CAFR – Comprehensive Annual Financial Report Capital Budget - A component of the annual budget that serves as a guide for efficiently and effectively undertaking capital projects. The capital budget includes the Capital Improvement Program (CIP). Capital Improvement Program (CIP) - A five-year plan of major capital projects. It includes the funds required for the completion of the projects and the sources for funding these projects. 241

Capital Project - A capital outlay for the acquisition of any asset or construction project with an anticipated cost of $5,000 to $49,999 and an estimated useful life of three or more years. Cash basis – the basis of accounting under which revenue is recognized when received and expenditures are recognized when paid. CIP Project - Is a major capital project with an anticipated cost of at least $50,000 and an estimated useful life of at least three years. Capital Outlay - Includes expenditures that result in the acquisition of or addition to fixed assets that have an estimated useful life greater than one year. COLA – Cost of Living Adjustment. Contingency - A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted for. COOP – Continuity of Operations Plan. Cost Center - An operating unit within the County for which an annual budget is approved by the County Commission. Debt Service Fund - A fund used to account for resources intended for the payment of principal, interest, and any service charges on long-term debt. Department - A major administrative unit of the County with overall management responsibility for an operation or a group of related operations within a functional area. Encumbrance - Obligations in the form of purchase orders, contracts or salary commitments which are chargeable to an appropriation and for which part of the appropriation is reserved. They cease to be encumbrances when paid or when an actual liability is set up. Enterprise Fund - A governmental accounting fund in which the services provided are financed and operated similarly to those of a private business. The rate schedules for these services are established to ensure that revenues are adequate to meet all necessary expenditures. Expenditure - Decrease in net financial resources. Expenditures include current operating expenses requiring the present and future use of net current assets, debt service, capital outlays and intergovernmental grants, entitlement, and shared revenues. Fiscal Year - The time period designated by the County signifying the beginning and ending period for recording financial transactions. Fayette County has specified July 1 to June 30 as its fiscal year. 242

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    OPERATING AND CAPITAL BUDGET FISCAL

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    The Government Finance Officers Ass

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    FAYETTE COUNTY, GEORGIA TABLE OF CO

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    FAYETTE COUNTY, GEORGIA TABLE OF CO

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    udget for FY 2013 is $7.75 million

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    non-critical positions that would n

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    From a long-range planning and serv

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    LOCAL ECONOMIC CONDITIONS AND OUTLO

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    state and the national unemployment

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    Issues and Strategies: It has been

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    Fayette County, Georgia: Municipali

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    BUDGETED FUNDS FY 2011 FY 2012 FY 2

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    Culture and Recreation 3.2% Plannin

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    $64,000,000 $62,000,000 $60,000,000

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    FY 2011 FY 2012 FY 2013 ACTUAL ACTU

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    FAYETTE COUNTY, GEORGIA BUDGET SUMM

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    Public Works Public Works Administr

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    ANALYSIS OF MAJOR REVENUE SOURCES A

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    Property Tax Property Tax is the bi

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    OTHER FUNDS In addition to the Gene

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    Emergency Medical Services (EMS) -

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    ANALYSIS OF MAJOR REVENUE SOURCES A

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    GENERAL FUND The following table pr

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    Federal Confiscated Property This f

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    Grants The Grants fund is not budge

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    ENTERPRISE FUNDS Water System In Ma

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    OVERVIEW OF FUND BALANCES The tabul

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    · Update the transportation plan b

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    FAYETTE COUNTY, GEORGIA ADOPTED FIS

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    future resources. Fayette County wi

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    BOC recommended capital budget and

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    The Board of Commissioners establis

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    II. RESERVE FUND POLICY PURPOSE The

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    6. Project notes issued by a public

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    Revenue bonds will be used to finan

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    Annual credit limit - not to exceed

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    POLICY Vehicles, heavy equipment, t

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    within the asset inventory system,

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    1. Acquisition of assets: (a) The B

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    FAYETTE COUNTY, GEORGIA MEASUREMENT

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    100 - General Fund FAYETTE COUNTY,

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    3. Capital Projects Funds - to acco

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    Budgeted - Fund Types, Funds, Funct

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    Classification of Projects Capital

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    1. Vehicle Replacements, five proje

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    Capital Budget Fiscal Year 2013 Exp

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    Capital Budget Fiscal Year 2013 Exp

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    Function: Public Safety Department

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    Capital Improvement Program (CIP) F

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    Project Title Funding Source Total

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    Project Title Funding Source Total

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    Department Proj # Project Title Fun

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    Impact of FY 2013-2017 CIP projects

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    Clerk of Courts Constitutional Offi

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    Division Directors/Department Heads

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    SUMMARY OF PERSONNEL - FULL-TIME EQ

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    FAYETTE COUNTY, GEORGIA FY 2013 BUD

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    Departments Matrix linking departme

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    Department: Administration Cost Cen

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    BUDGET SUMMARY FY 2011 Actual FY 20

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    Department: County Commission Cost

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    Department: Elections Cost Center:

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    Department: Finance Cost Center: 10

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    Department: Finance Cost Center: 10

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    Refine Metrics Crucial to Oglethorp

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    Department: Information Systems Cos

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    Department: Law Department Cost Cen

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    Department: Purchasing Cost Center:

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    Department: Tax Assessor Cost Cente

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    Department: Tax Commissioner Cost C

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    Department: Clerk of State Court Co

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    Department: Clerk of Superior Court

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    Department: Clerk of Superior Court

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    Department: Judges, Court Reporter

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    Department: Juvenile Court Cost Cen

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    Department: Juvenile Supervision Co

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    Department: Law Library Cost Center

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    Department: Magistrate Court Cost C

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    Department: Non-Departmental Cost C

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    Department: Probate Court Cost Cent

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    Department: State Court Judge Cost

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    Department: State Court Solicitor C

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    Department: Animal Control Cost Cen

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    Department: Confiscated Property -

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    Department: Confiscated Property -

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    Department: Emergency Phone System

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    Department: Fire and Emergency Medi

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    Department: Emergency Medical Servi

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    Department: Jail Construction Surch

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    Department: Marshal’s Office Cost

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    Department: Non-Departmental Cost C

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    Department: Public Safety & Emergen

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    Department: Sheriff’s Office - Ad

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    Department: Sheriff’s Office - Cr

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    Department: Sheriff’s Office - Cr

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    Department: Sheriff’s Office - Fi

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    Department: Sheriff’s Office - Ja

  • Page 198 and 199: Department: Fleet Maintenance Cost
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  • Page 204 and 205: Mission Statement The Solid Waste D
  • Page 206 and 207: Department: Stormwater Management C
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  • Page 214 and 215: Department: Drug Abuse & Treatment
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  • Page 220 and 221: Department: Victims Assistance Cost
  • Page 222 and 223: Department: Library Cost Center: 10
  • Page 224 and 225: Department: Library - SPLOST Cost C
  • Page 226 and 227: Department: Recreation Cost Center:
  • Page 228 and 229: Department: County Extension Cost C
  • Page 230 and 231: Department: GA Forestry Commission
  • Page 232 and 233: Department: Permits and Inspections
  • Page 234 and 235: Department: Planning and Zoning Cos
  • Page 236 and 237: Department: Criminal Justice Center
  • Page 238 and 239: LEGAL DEBT MARGIN GENERAL OBLIGATIO
  • Page 240 and 241: LONG-TERM DEBT AS OF JUNE 30, 2012
  • Page 242 and 243: LEASES AS OF JUNE 30, 2012 Leases -
  • Page 244 and 245: SALARY RANGES FOR CLASSIFIED FULL-T
  • Page 246 and 247: SALARY RANGES FOR CLASSIFIED FULL-T
  • Page 250 and 251: Fiscal Policies - guidelines that p
  • Page 252: Moody’s - a credit rating agency
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