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OPERATING AND CAPITAL BUDGET - Fayette County Government

OPERATING AND CAPITAL BUDGET - Fayette County Government

Department: Clerk of

Department: Clerk of Superior Court Cost Center: 10020180 Function: Judicial Fund: General Mission Statement The mission of the Clerk of Superior Court is to effectively provide citizens a true and correct comprehensive permanent record of real property and other official court records in an expedient approach through the automation and computerization of indexes and scanned legal documents. The Clerk s office is committed to strengthen and uphold our participation in the Judicial Process by ensuring compliance with statues and to facilitate interaction between the Jurors, Judges, Attorneys and other governmental agencies. Major Department Functions Attend sessions of court ensuring compliance of all jury management and court records. Record and maintain a complete and accurate records of all court cases and proceedings. Civil Division: Ensure compliance of civil documents; assess and collect costs, issue notary public certificates, process adoptions; issue summons and subpoenas, administer the Jury Selection process, and to file and transmit financing statements. Criminal Division: To maintain criminal case files; collect fines and forfeitures; report felony convictions to the Secretary of State; prepare final dispositions; electronically transmit to Georgia Crime Information Center and Departmnet of Public Safety. Real Estate Division: Preserve and index all deeds, mortgages, plats, liens and other real estate documents mandated by law that deals with property ownership and to transmit timely to the Clerk s Authority. Administrative Division: To accurately and timely balance reports; make deposits; and disperse monies. Ensure confidentiality of personnel records and payroll. Prepare budget and reconcile expenditures. Major FY 2010 Goals To effectively manage the Clerk's Office on a reduced budget. To support citizen needs by expanding services of the Clerk's Office to web based formats. To monitor legislation on efiling and prepare the Clerk's Office for the implementation of electronically filed documents. Continue the preservation of records by microfilming historical court files. Significant Expenditure and Staffing Changes For FY 2009, the Jury Script Services account was transferred to the Clerk of Superior Court department from the Judges, Court Reporter department. The FY 2010 budget for this account is $112,000. For FY 2010, one vacant full-time position and one vacant part-time position were eliminated. V - 39

Department: Clerk of Superior Court Cost Center: 10020180 Function: Judicial Fund: General FY 2008 FY 2009 FY 2009 FY 2010 BUDGET SUMMARY FUNDING SOURCES Actual Budget Actual Adopted Legal Recording Fees $ 499,874 $ 500,000 $ 479,595 $ 433,000 Superior Court Fines 247,273 255,000 281,270 300,000 General Fund Contribution 328,200 571,450 437,192 503,431 Total Funding Sources $ 1,075,347 $ 1,326,450 $ 1,198,057 $ 1,236,431 APPROPRIATIONS Personal Services $ 891,194 $ 1,046,753 $ 953,994 $ 970,876 Operating 173,418 272,797 233,075 251,632 Capital Outlay 10,735 6,900 10,988 13,923 Total Appropriations $ 1,075,347 $ 1,326,450 $ 1,198,057 $ 1,236,431 FY 2007 FY 2008 FY 2009 FY 2010 PERSONNEL - (FTE) Budget Budget Budget Adopted Total Personnel 21.56 22.28 22.28 20.56 WORKLOAD INDICATORS 2006 Actual TOTAL CIVIL AND DOMESTIC ACTIONS 1,825 TOTAL NUMBER OF PROCEEDING ENTRIES 15,749 TOTAL NUMBER OF PAGES SCANNED 57,261 TOTAL CIVIL MINUTE BOOK PAGES RECORDED 3,955 TOTAL NUMBER OF ADOPTIONS FILED 42 Applications for Trade Names Processed 199 Notary Public Applications Processed 683 Military Discharges Processed 15 TOTAL APPLICATIONS PROCESSED 897 TOTAL APPLICATION PAGES RECORDED 1,617 TOTAL FINANCING STATEMENTS 1,442 TOTAL STATEMENT PAGES SCANNED 2,092 TOTAL REAL ESTATE INSTRUMENTS 30,379 TOTAL HOSPITAL LIENS (Separated from GED in 2004) 465 TOTAL GENERAL EXECUTION INSTRUMENTS 5,304 TOTAL REAL ESTATE PLATS 206 TOTAL REAL ESTATE PAGES SCANNED 176,052 TOTAL NUMBER OF GRANTORS INDEXED 59,164 TOTAL NUMBER OF GRANTEES INDEXED 57,874 TOTAL INTANGIBLE TAX FORMS PROCESSED 8,648 TOTAL TRANSER TAX FORMS 6,052 V - 40 2007 Actual 1,976 16,125 69,470 2,557 34 213 642 25 880 1,522 1,604 2,210 25,717 585 5,273 188 145,567 52,860 49,818 6,743 4,857 2008 Actual 2,341 20,525 85,416 3,622 48 209 600 10 819 1,442 1,312 1,879 18,449 679 6,112 102 103,094 41,841 39,726 4,145 3,927 2009 Estimate 2,400 22,000 90,000 3,700 210 600 15 825 1,400 1,900 18,000 700 6,125 100 24,925 42,000 40,000 4,150 4,000

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