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OPERATING AND CAPITAL BUDGET - Fayette County Government

OPERATING AND CAPITAL BUDGET - Fayette County Government

presented to the BOC.

presented to the BOC. Track 2 – Other Operating: The departments receive instructions and all the budget forms necessary to complete track 2 of the budget. The departments are provided data on actual expenditures for the previous two fiscal years, current year adjusted budget, and year-to-date actual expenditures by line-item to aid them in projecting their next year budget requirements. Department Heads are instructed to be conservative in their budget projections. The departments enter their budgets in the system. Refresher classes are scheduled for staff members on the process of next year budget entry. Funding requests from the Judicial Circuit and other outside agencies are received by the deadline date. These budgets are entered by the Finance Department. At a predetermined deadline date, budget entry beyond this point is done only by the Finance Department. Any changes or adjustments from the departments need to be submitted directly to the Budget Officer and agreed on by the CFO. All requests for operating funding are finalized. The Finance Department prepares the reports to provide to the County Administrator. The County Administrator meets with the departments to discuss their operating budget requests. The County Administrator makes recommendations and the operating budget is adjusted accordingly. The recommendations are finalized and the recommended operating budget is provided to the BOC. The departments are also provided with their recommended operating budgets. The Board of Commissioners conducts budget workshops with the departments. The BOC makes recommendations. The budget is adjusted according to the BOC recommendations to produce a balanced budget proposal. The proposed budget is advertised one week prior to the first public meeting. Two public meetings are conducted to allow the citizens an opportunity to speak with the Board regarding the budget proposal. The Board of Commissioners takes official action to adopt the budget. The budget is adopted by resolution and it becomes effective with the start of the new fiscal year, July 1st. For the FY 2010 budget process, the Board of Commissioners approved specific budget parameters. These parameters took into consideration current FY 2009 revenue levels that have been lower than expected. These parameters apply only to the FY 2010 budget. The parameters are listed below: III - 9

Parameters: FY 2010 BUDGET PARAMETERS As adopted by the BOC February 4, 2009 1. The FY 2010 Budget should be developed taking into consideration current FY 2009 revenue levels that have been lower than expected. 2. Current FY 2009 Personnel levels should be maintained. a. Current FY 2009 vacant positions should be eliminated for FY 2010. b. There should be no new positions (or position upgrades) requested for FY 2010. c. There should be no promotions requested for FY 2010. d. There should be no merit-based salary increases for FY 2010. e. There should be no COLA adjustments for FY 2010. 3. There should be no new Capital projects requested for FY 2010. 4. There should be no new CIP projects requested for FY 2010. 5. The current 5-year CIP Plan should be delayed one year. 6. There should be no new or replacement vehicles or equipment requested for FY 2010. 7. Departments should keep their operating (non-personnel) budget requests for FY 2010 at the same level, or lower, than their FY 2009 approved operating budgets. 8. The FY 2010 annual balanced budget development process will consist of only one element: Operating budget. 9. Any deviations from these parameters should be presented by the departments to the County Administrator during the budget workshops. Upon recommendation, the departments would need to provide the required budget documents for processing. 10. The FY 2010 Budget development process should take place between the third week of March and the third week of May of 2009. This will allow for any mid-year budget adjustments to be finalized, end-of-calendar year revenues to be received, and FY 2009 year-end figures to be more accurately projected. II. RESERVE FUND POLICY PURPOSE The county will maintain a sufficient working capital reserve in the general and enterprise funds to help offset economic downturns, provide sufficient working capital, and provide for sufficient cash flow for current financial needs. In addition, the county will maintain an emergency fund III - 10

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