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OPERATING AND CAPITAL BUDGET - Fayette County Government

OPERATING AND CAPITAL BUDGET - Fayette County Government

Department: Clerk of

Department: Clerk of State Court Cost Center: 10020310 Function: Judicial Fund: General BUDGET SUMMARY FY 2009 Actual FY 2010 Budget FY 2010 Actual FY 2011 Adopted FUNDING SOURCES General Fund Contribution $ 244,551 $ 285,321 $ 269,302 $ 276,384 APPROPRIATIONS Personal Services $ 220,051 $ 255,796 $ 240,288 $ 248,092 Operating 24,499 29,525 29,014 28,292 Capital Outlay - - - - Total Appropriations $ 244,551 $ 285,321 $ 269,302 $ 276,384 FY 2008 FY 2009 FY 2010 FY 2011 PERSONNEL - (FTE) Budget Budget Budget Adopted Total Personnel 4.63 5.00 5.00 5.00 2007 2008 2009 2010 WORKLOAD INDICATORS Actual Actual Actual Estimate Civil Cases processed 1,564 1,544 1,536 1,550 Criminal Cases processed 2,188 2,112 2,129 2,140 Traffic Cases processed 4,770 4,565 4,497 5,020 Ordinances Cases processed 1,350 463 334 340 Revocation Cases processed 656 693 1,298 1,300 DPS Case Notices processed 461 526 487 500 Total Cases Filed 10,989 9,903 10,281 10,850 Total GCIC Transmissions 2,633 3,472 3,556 3,580 Total DPS Transmissions 4,796 4,957 5,067 5,100 Civil Proceedings 9,233 9,914 9,652 9,690 Criminal Proceedings 14,255 18,188 19,066 19,300 Traffic Proceedings 11,702 13,879 13,526 13,575 Ordinance Proceedings 1,350 1,815 1,318 1,330 Total Number of Proceedings 36,540 43,796 43,562 43,895 Civil Scanned Pages 29,625 34,877 30,800 31,875 Criminal Scanned Pages 25,316 32,033 34,471 34,485 Traffic Scanned Pages 17,711 23,244 23,235 23,260 Ordinance Scanned Pages 1,822 3,255 2,725 2,800 Total Number of Scanned Pages 74,474 93,409 91,231 92,420 Total Minute Book Pages Recorded 7,630 6,084 5,345 6,000 Total Final Minutes Pages 82,104 99,493 96,576 98,240 Calendars generated 516 Court days scheduled 208 Civil Hearings and Trials Schedules 444 Criminal Hearings and Trial Scheduled 3,261 Traffic Hearings and Trials Scheduled 5,119 Special Set Hearings 999 Ordinance Hearings and Trials Scheduled 698 Drug Screening Hearings 227 Alternative Language Hearings (started 07-01-08) 85 Total Scheduling 10,833 V - 38 444 213 519 3,188 4,986 1,010 681 270 230 10,884 603 206 544 6,655 4,745 1,298 581 256 387 14,466 605 210 600 6,700 4,760 1,320 600 280 400 14,660

Department: Clerk of Superior Court Cost Center: 10020180 Function: Judicial Fund: General Mission Statement The mission of the Clerk of Superior Court is to effectively provide citizens a true and correct comprehensive permanent record of real property and other official court records in an expedient approach through the automation and computerization of indexes and scanned legal documents. The Clerk s office is committed to strengthen and uphold our participation in the Judicial Process by ensuring compliance with statutes and to facilitate interaction between the Jurors, Judges, Attorneys and other governmental agencies. Major Department Functions Attend sessions of court ensuring compliance of all jury management and court records. Record and maintain a complete and accurate records of all court cases and proceedings. Civil Division: Ensure compliance of civil documents; assess, collect and disburse all fees; approve applications and issue notary public certificates; process adoptions; issue summons and subpoenas; administer the Jury selection process; and to file and transmit financing statements. Criminal Division: To maintain criminal files; collect fines and forfeitures; report felony convictions to the Secretary of State; prepare final dispositions; electronically transmit to Georgia Crime Information Center and Departmnet of Public Safety and disburse monies according to Georgia Statute. Real Estate Division: Preserve and index all deeds, mortgages, plats, liens and other real estate documents mandated by law that deals with property ownership and to transmit timely to the Clerk s Authority. Administrative Division: To accurately and timely balance reports; make deposits; and disburse monies. Ensure confidentiality of personnel records and payroll. Prepare budget and reconcile expenditures. Major FY 2011 Goals To effectively manage the Clerk's Office on a reduced budget. To support citizen needs by expanding services of the Clerk's Office to web based formats. Implement an e-commerce solution to Real Estate. Implement e-filing in Real Estate. Implement Criminal Judicial Data Exchange circuit-wide. No significant expenditure or staffing changes. Significant Expenditure and Staffing Changes V - 39

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