Invitation to Tender (ITT):evaluaiton model v2 - ARCHIVE: Defra

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TENDER EVALUATION PACK • A second stage of the technical/quality evaluation may be required and would involve Supplier interviews/tasting’s with the top three bidders. These would be held, if required, after the evaluation panel have selected the three highest scoring candidates, that have passed the minimum threshold. The locations will be advised at a later date by the selected interviewees. The tasting panel shall be formed from the evaluation panel in 1.4 below. All members of the panel must be present at all interviews/tasting’s. Up to six questions, plus supplementary questions, specific to the activity will be asked at the Interview/tasting stage. Comments must be recorded and agreed by all panel members. • The information received through the interviews/tastings will be used to increase/decrease the scores of the tenderers based on the evaluation panels confidence the contractor can successfully fulfil the requirements of the specification. • All individual panel scores and comments will be recorded on an excel spreadsheet. • The result of the pricing analysis will only be revealed once the technical/quality and interview/tasting analysis has been agreed by the valuation panel. • References - a minimum of three acceptable references are required for a pass and may be taken up. • If the final scores identify a difference of 1% or less then the evaluation panel, at their discretion, can select the least expensive offer. 1.3.1.1 Weightings To ensure the relative importance of the categories of services are correctly reflected in the overall scores, a weighting system has been applied to each part, as detailed in Section C of this document. The tender will be evaluated using the self/spreadsheet evaluation, questionnaire and price submissions. Self/spreadsheet Evaluation 40% Questionnaire (Technical) 40% Price Evaluation 20% References Pass/Fail Each question will be weighted dependent on its importance in the overall evaluation of the technical/quality evaluation. There are three ranges as follows: 10 – Minor Importance 20 – Average Importance 30 – Major Importance A supplier must achieve at least a 50% threshold level of the total available combined score for the Self/spreadsheet Evaluation and Questionnaire (Technical), i.e. the Authority’s minimum requirements, to be considered in the ITT Evalmodel Nonojec Version 2.0
TENDER EVALUATION PACK top 3, as a consequence their bids will be assessed financially. Suppliers who fail the Threshold level are eliminated from price calculations with the mean calculated from remaining suppliers. 1.3.1.2 Scoring Supplier Questionnaire Marking Guidance Notes • Submissions must be in numeric order to match Supplier Questionnaire. • Publicity brochures should not be accepted as providing answers to questions. • Marking criteria is shown in red italics of Section B of this pack. • All questions should be answered, reference to earlier answers has been discouraged. • Mark the submission only, avoid being influenced by reputation. • Aim to mark at extremes where possible i.e.: avoid abundance of average marks. • Continually review marks after initial assessment. • Provide comments on the scoring sheets where appropriate and raise at Final Review Meeting. • All comments recorded on the scoring sheets will be permanently filed. • Markers should not attempt to multiply or extend their scoring, this will be done at the review meeting by the final evaluation panel. • The evaluation criteria should not be shared with the supply base. Each evaluator must independently read and assess the information provided. Responses to each question must be scored as follows: Score 0 Score 1 Score 2 Score 3 Score 4 Complete failure to grasp/reflect the core issue Reflects limited understanding misses some aspects Reflects adequate understanding of all issues and aspects Good understanding and interpretation of requirements Excellent understanding and interpretation. Innovative and proactive with sound strategy 1.3.2 Pricing Analysis The Authority’s in-house accountant, will analyse all financial responses submitted for Section 4, Section C and of Section 7 Annex A (of the ITT) and produce a report detailing the assessment and create a spreadsheet summarising the costs. The Treasury Model for scoring a price bid is normally adopted, however with Catering Contracts it might be more appropriate to modify the model to account for their areas of difference with standard costed agreements. Further advice will be sort from the Authority’s in-house accounting department. PRICE EVALUATION The price element of the tender will be scored as follows : ITT Evalmodel Nonojec Version 2.0
Page 1 and 2: Catering Services and Food Procurem
Page 3 and 4: TENDER EVALUATION PACK CONTENTS A.
Page 5: TENDER EVALUATION PACK A. INTRODUCT
Page 9 and 10: TENDER EVALUATION PACK C. SUPPLIER
Page 11 and 12: TENDER EVALUATION PACK 2. SUITABILI
Page 13 and 14: TENDER EVALUATION PACK D. SUPPLIER
Page 15 and 16: TENDER EVALUATION PACK Question Wei

Invitation to Tender (ITT):evaluaiton model v2 - ARCHIVE: Defra

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