INVITATION - RTB

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INVITATION - RTB

6 th Pre-Olympic-Youth-Cup

Bergisch Gladbach, Germany

April, 27 th 2013

Dear FIG affiliated Member Federation,

The Gymnastics Federation of Germany (Deutscher Turner-Bund) and the Rhenania

Gymnastics Federation has the pleasure to invite your Federation to participate in the

aforementioned official FIG International Event.

DISPLINE

HOST FEDERATION

ORGANIZING

COMMITTEE

LOCATION

Womens Artistic – All Around

German Gymnastics Federation

Christina Zacharias

Otto-Fleck-Schneise 8, 60528 Frankfurt

Phone: +49 (0) 69 – 67 801 - 147

Fax: +49 (0) 69 – 67 801 - 179

christina.zacharias@dtb-online.de

Rhenania Gymnastics Federation

Marc Kollbach

Paffrather Straße 133, 51465 Bergisch Gladbach

Phone: +49 (0) 2202 – 2003 – 25

Fax: +49 (0) 2202 – 2003 – 90

kollbach@rtb.de

www.rtb.de

Bergisch Gladbach, Germany

DATES Saturday, 27 th April 2013

VENUE

APPARATUS

SUPPLIER

RULES AND

REGULATIONS

FEDERATIONS

INVITED

Stadionhalle

Paffrather Straße 133, 51465 Bergisch Gladbach

Baenfer

AGE LIMITS WAG: Junior: 13-15

REGISTRATION

DEADLINES

ENTRY FEES

INVITATION

The event will be organized under the following FIG rules, as valid in

the year of the event, except for any deviation mentioned in these

directives:

Statutes

Technical Regulations

Code of Points and relevant Newsletters

General Judges’ Rules

Specific Judges’ Rules

Doping Control Rules

Media Rules

Apparatus Norms

FIG Rules for Sanctioning (approval) of International Events

Advertising and Publicity Rules

and subsequent decisions of the FIG Executive Committee

The Organizing Member Federation will invite all Member Federations

and their clubs according to the standard principles.

Definitive registration: March 1 st , 2013

Nominative registration March 29 th , 2013

25 € per competitor (to be payed cash upon arrival in the competition

venue).

ACCREDITATION

No accreditation required.


EVENT FORMAT

PROVISIONAL

SCHEDULE

The event will be organized as an individual all-around-competition (no

qualification) in women’s artistic gymnastics.

A maximum of 56 gymnasts (in 2 subdivisions) are allowed to

participate; allocation in order of entry (first come – first serve).

Friday, 26 th April, 2013

afternoon:

arrival of delegations

(or earlier; OC can offer training possibilities)

05.30 – 08.30 pm: training in the competition venue

(fix training schedule)

09.00 pm: orientation meeting

Saturday, 27 th April, 2013

01.30 pm: competition, 1 st division

04.30 pm: competition, 2 nd division

08.15 pm: Farewell dinner party

Sunday, 28 th April, 2013

departure of delegations

EVENT MANAGER

MEDICAL SERVICES

VISA

INSURANCE

INTERNATIONAL

TRANSPORTATION

LOCAL

TRANSPORTATION

ACCOMMODATION/

MEALS

Fix schedule will be published after nominative registration.

Mr Marc Kollbach

Phone: +49 (0) 2202 – 2003 – 25

Mail: kollbach@rtb.de

Doctor will be present during the training and competition.

Please verify immediately with your travel agent or the German

Embassy or Consulate in your country if a visa is required for your

travel to Germany. The Organizing Committee will be happy to assist

each Delegation member with an official invitation letter, provided that

the request is made before March 1 st , 2013 to the OC.

The request must include the function, full name, gender, date of birth,

citizenship and passport number, passport expiry date, the arrival and

departure dates of the Delegation Member as well as the city the visa

application support letter must be sent to.

The Host Federation, the Organizing Committee and the FIG will not be

held responsible for any liabilities in case of accidents, illness,

repatriation and the like. The FIG Technical Regulations foresee that all

participating Federations are responsible for making their own

arrangements to have the necessary valid insurance coverage against

illness, accidents and for repatriation for all the members of their

Delegation. The OC will verify the insurance upon arrival of the

delegation members (e.g. cover note or photocopy of the valid policy).

Delegation members with insufficient insurance cover must inform the

OC in advance.

The invited participating federations must pay for the travel costs of

their delegation members. The Travel Schedule Form must be returned

to the OC by March, 29 th , 2013.

The OC offers transportation between the airport COLOGNE–BONN

(CGN) or the airport DUESSELDORF (DUS) as well as a shuttle

service between the railway station BERGISCH GLADBACH and the

official hotel(s).

Rheinische Landesturnschule (directly at the venue)

Paffrather Straße 133

51465 Bergisch Gladbach

If necessary further accommodation nearby.

ATTENTION!

The allocation of the rooms takes place in order of announcements by

2


the OC. We friendly recommend an early reservation/booking.

Bed & Breakfast

Full Board

57,- € 67,- €

per person/night/bed: only double-rooms available

FINAL BANQUET

JUDGES AND JURIES

TRAVEL EXPENSES

BANK ACCOUNT

INFORMATION

MARKETING

DEADLINES

SUMMARY

The Final Banquet will take place after the competition in the rooms of

“Rheinische Landesturnschule” (directly at the venue).

Free of charge only for participants (coaches, judges, gymnasts, HoD)

of the FIG-competition.

The OC will make sure that there are enough FIG breveted judges

present with the appropriate category of brevet for their functions.

International delegations may nominate additional judges on their

costs. Each team is supposed to send one international judge with

current FIG valid brevet on own costs.

The OC offers a refund of travel expenses in EURO as follows:

Ranking Age Class 13 Age Class 14/15

1 250 Euro 400 Euro

2 150 Euro 300 Euro

3 100 Euro 250 Euro

4 50 Euro 200 Euro

5 --- 150 Euro

6 --- 100 Euro

7 --- 50 Euro

Kreissparkasse Koeln

Account: DE 983 705 029 903 110 008 25

SWIFT-BIC: COKSDE 33

Each participating member Federation/club is kindly requested to

integrate the payment’s purpose as follows: Pre-Olympic-Youth-Cup

2013

The participating federation/club is responsible for covering all bank

fees in connection with the bank transfers.

FIG advertising and publicity norms must be respected

Definitive Registration March 1 st , 2013

Nominative Registration March 29 th , 2013

Accommodation and Meals Form March 29 th , 2013

Travel Schedule Form March 29 th , 2013

Visa Request Form March 29 th , 2013

Payment of the Accommodation

and Meal Costs

April 19 th , 2013

3


6 th Pre-Olympic-Youth-Cup

Bergisch Gladbach, Germany

April, 27 th 2013

Form to be sent to:

Organizing Committee

Rhenania Gymnastics Federation

Marc Kollbach

Paffrather Straße 133, 51465 Bergisch Gladbach

Phone: +49 (0) 2202 – 2003 – 25

Fax: +49 (0) 2202 – 2003 – 90

kollbach@rtb.de

Deadline: March 1 st , 2013

DEFINITIVE REGISTRATION

Federation/Club

Contact person:

Phone:

E-mail:

number of gymnasts

born

2000

1999

1998

Place and date Seal authorised signature

4


6 th Pre-Olympic-Youth-Cup

Bergisch Gladbach, Germany

April, 27 th 2013

Form to be sent to:

Organizing Committee

Rhenania Gymnastics Federation

Marc Kollbach

Paffrather Straße 133, 51465 Bergisch Gladbach

Phone: +49 (0) 2202 – 2003 – 25

Fax: +49 (0) 2202 – 2003 – 90

kollbach@rtb.de

Deadline: March 29 th , 2013

NOMINATIVE REGISTRATION

Federation

Contact person:

Phone:

E-mail:

Judge/s (if wanted):

FIG-Brevet

Gymnasts (WAG):

Born:

1.

2.

3.

4.

5.

6.

7.

8.

Place and date Seal authorised signature

5


6 th Pre-Olympic-Youth-Cup

Bergisch Gladbach, Germany

April, 27 th 2013

Form to be sent to:

Organizing Committee

Rhenania Gymnastics Federation

Marc Kollbach

Paffrather Straße 133, 51465 Bergisch Gladbach

Phone: +49 (0) 2202 – 2003 – 25

Fax: +49 (0) 2202 – 2003 – 90

kollbach@rtb.de

Deadline: March 29 th , 2013

TRAVEL SCHEDULE FORM

Contact person:

Federation/Club

Phone:

E-mail:

The OC offers transportation between the airport COLOGNE–BONN (CGN) or the airport

DUESSELDORF (DUS) as well as a shuttle service between the railway station BERGISCH

GLADBACH and the official hotel(s).

Arrival information

# of persons # of luggage

Date:

Arrival time

By airplane Airport: Flight # From

By train

Station:

Bergisch

Gladbach

By car directly to Bergisch Gladbach

Train #

From

Departure information

# of persons # of luggage

Date:

Departure time

By airplane Airport: Flight # To

By train

Station:

Bergisch

Gladbach

By car directly from Bergisch Gladbach

Train #

To

Place and date Seal authorised signature

6


6 th Pre-Olympic-Youth-Cup

Bergisch Gladbach, Germany

April, 27 th 2013

Form to be sent to:

Organizing Committee

Rhenania Gymnastics Federation

Marc Kollbach

Paffrather Straße 133, 51465 Bergisch Gladbach

Phone: +49 (0) 2202 – 2003 – 25

Fax: +49 (0) 2202 – 2003 – 90

kollbach@rtb.de

Deadline: March 29 th , 2013 (We recommend an early booking!)

ACCOMMODATION FORM

Contact person:

Federation/Club

Phone:

E-mail:

LAST NAME,

First Name

Arr. day Dept. day Function

B&B

(57,- €)

Full Board

(67,- €)

Price per

person per night

# of nights Total

GRAND TOTAL

Special requirements

Place and date Seal authorised signature

7


6 th Pre-Olympic-Youth-Cup

Bergisch Gladbach, Germany

April, 27 th 2013

Form to be sent to:

Organizing Committee

Rhenania Gymnastics Federation, Marc Kollbach

Paffrather Straße 133, 51465 Bergisch Gladbach

Phone: +49 (0) 2202 – 2003 – 25

Fax: +49 (0) 2202 – 2003 – 90

kollbach@rtb.de

Contact person:

Deadline: March 29 th , 2013

VISA REQUEST FORM

Federation/Club

Phone:

E-mail:

LAST NAME,

First name

Function

Gender

M/F

Date of birth

dd.mm.yyyy

Citizenship and

passport N°

Passport

expiry date

Arrival date Departure date City*

* city where the visa application support letter must be sent to

Place and date Seal authorised signature

8


Name

Club

Nation

Coach

Pre-Olympic-Youth-Cup

April 27 th , 2013

Bergisch Gladbach, Germany

Date of birth

Place of birth

Place of residence

Family

Profession / School

Languages

Hobbies

Favourite Gymnast

Favourite Apparatus

Active Gymnast since

Gymnast Information

9

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