International Exchange Program - The University of Sydney
International Exchange Program - The University of Sydney
International Exchange Program - The University of Sydney
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<strong>International</strong> <strong>Exchange</strong> <strong>Program</strong><br />
<strong>Exchange</strong> Application Session<br />
No single experience has shaped my present more than my one year abroad.<br />
~ Jonathan Teo, Cornell <strong>University</strong>, USA ~<br />
<strong>International</strong><br />
<strong>International</strong> <strong>Exchange</strong> <strong>Program</strong>
Step 2. Recap<br />
1.<br />
General info<br />
session<br />
2.<br />
Research<br />
Recap<br />
3.<br />
How to apply<br />
session<br />
4.<br />
Complete forms<br />
& study plans 5.<br />
Submit your<br />
forms to us!<br />
6.<br />
We nominate<br />
you to a<br />
partner<br />
7.<br />
Complete<br />
the partner<br />
university’s<br />
forms<br />
12.<br />
Time<br />
to Fly!<br />
11.<br />
Pre-departure<br />
workshop<br />
10.<br />
Sort your<br />
visa &<br />
flights<br />
9.<br />
Accepted by<br />
partner<br />
university!<br />
8.<br />
Complete<br />
academic<br />
approval forms<br />
<strong>International</strong> <strong>Exchange</strong> <strong>Program</strong>
Recap: Eligibility<br />
At the time <strong>of</strong> application......<br />
› UG – Completing at least 48 credit points this semester<br />
- Language exchanges require at least 3 semesters <strong>of</strong> language study ie: 72<br />
credits (if applicable)<br />
› PG – Completing 18-24 credit points this semester<br />
› 65% average required:<br />
- Throughout current course<br />
- For most recent semester <strong>of</strong> study<br />
- Language exchange 65% average for language units<br />
› At least 18 credits must be available for an exchange<br />
semester<br />
<strong>International</strong> <strong>Exchange</strong> <strong>Program</strong>
How do I research exchange universities?<br />
Recap: Research<br />
Partner list<br />
• Make a short list<br />
• Where can I study?<br />
• What can I study<br />
• What’s the language <strong>of</strong><br />
instruction?<br />
• What level <strong>of</strong> study?<br />
• Deadline to apply?<br />
• Applicable conditions<br />
Resource Library<br />
• Read Progress<br />
Reports<br />
• What sort <strong>of</strong> experience<br />
do I want?<br />
• Where do I want to go?<br />
• How much will it cost?<br />
Visit course<br />
catalogue<br />
• Keep a list <strong>of</strong> classes<br />
• Are there appropriate<br />
classes for me?<br />
• Do I meet the class<br />
prerequisites?<br />
<strong>International</strong> <strong>Exchange</strong> <strong>Program</strong>
Recap: Research<br />
Factors to consider in finalising destination preferences (#1)<br />
› Revisit updated partner list for current semester (as <strong>of</strong> October 2013)<br />
› Revisit information sessions from this semester (download from website)<br />
› Maximum <strong>of</strong> one exchange semester to:<br />
- Japan (excludes Tokyo and Waseda)<br />
- All <strong>of</strong> the USA<br />
- <strong>University</strong> College London & King’s College London, UK<br />
› Some Canadian destinations only open at November deadline for both July<br />
semester 2014 and March semester 2015 exchanges<br />
- McMaster <strong>University</strong><br />
- Queen’s <strong>University</strong><br />
- <strong>University</strong> <strong>of</strong> Alberta<br />
- <strong>University</strong> <strong>of</strong> British Columbia<br />
- <strong>University</strong> <strong>of</strong> Ottawa<br />
<strong>International</strong> <strong>Exchange</strong> <strong>Program</strong><br />
5
Step 4. How to Apply<br />
1.<br />
General info<br />
session<br />
2.<br />
Start your<br />
research<br />
3.<br />
How to apply<br />
session<br />
4.<br />
Complete forms<br />
& study plans 5.<br />
Submit your<br />
forms to us!<br />
6.<br />
We nominate<br />
you to a<br />
partner<br />
7.<br />
Complete<br />
the partner<br />
university’s<br />
forms<br />
12.<br />
Time<br />
to Fly!<br />
11.<br />
Pre-departure<br />
workshop<br />
10.<br />
Sort your<br />
visa &<br />
flights<br />
9.<br />
Accepted by<br />
partner<br />
university!<br />
8.<br />
Complete<br />
academic<br />
approval forms<br />
<strong>International</strong> <strong>Exchange</strong> <strong>Program</strong>
1. Application Guide<br />
Application Kit<br />
2. 1 x Form A: Main Application Form<br />
Step 4. <strong>The</strong> Application<br />
3. 1 x Form B: Faculty Endorsement <strong>of</strong> <strong>Exchange</strong> Study<br />
4. 5 x Form C: Academic Study Plan<br />
5. 2 x Form D: Academic Referee’s Report<br />
6. 1 x Form E: Authority to Act as a Proxy for an Outbound<br />
<strong>Exchange</strong> Student<br />
<strong>International</strong> <strong>Exchange</strong> <strong>Program</strong>
Step 4. <strong>The</strong> Application<br />
Application Guide<br />
Serves as your reference for completing the application kit<br />
› Read entire document carefully (pages 1-6)<br />
› Ask an Adviser if you are unsure<br />
<strong>International</strong> <strong>Exchange</strong> <strong>Program</strong>
Step 4. <strong>The</strong> Application<br />
Form A: Main Application Form<br />
› Citizenship<br />
- Why is my citizenship relevant?<br />
› Passport information<br />
- Do I need a current passport right now?<br />
- What if I have dual nationality?<br />
› Photo<br />
- Can I use an informal photo (e.g: one from Facebook)? Why?<br />
› <strong>Exchange</strong> Preferences<br />
- I only want to go to one <strong>University</strong>, must I list 5 preferences?<br />
- Do I have to list more than one campus for multi-campus universities?<br />
- If I’m a Business student do I have to list at least two Business partners?<br />
<strong>International</strong> <strong>Exchange</strong> <strong>Program</strong>
Step 4. <strong>The</strong> Application<br />
Form A: Main Application Form<br />
› Academic details<br />
- What if I’m intending to change courses?<br />
- What do I need to know about Honours during and after exchange?<br />
- I studied somewhere else before <strong>Sydney</strong>. Do I need to provide transcripts? Why?<br />
<strong>International</strong> <strong>Exchange</strong> <strong>Program</strong>
Step 4. <strong>The</strong> Application<br />
Form A: Main Application Form<br />
› Finances<br />
- Refer to the table in the Guide for calculating your budget.<br />
- Why do I have to do this?<br />
- Can I write down scholarships/Loans I’m applying for?<br />
- Do I have to have all the money right now?<br />
<strong>International</strong> <strong>Exchange</strong> <strong>Program</strong>
Step 4. <strong>The</strong> Application<br />
Form A: Main Application Form<br />
› Statement <strong>of</strong> Purpose<br />
- Do I have to stick to two pages?<br />
- Can I copy information from the partner websites?<br />
- Do I need to sign this?<br />
- What is this going to be used for?<br />
<strong>International</strong> <strong>Exchange</strong> <strong>Program</strong>
Step 4. <strong>The</strong> Application<br />
Form A: Main Application Form<br />
› Checklist<br />
- Check that you’ve got everything<br />
- Supplementary documents?<br />
› Student declaration<br />
- Read this carefully before signing and<br />
agreeing to the conditions <strong>of</strong> the<br />
<strong>International</strong> <strong>Exchange</strong> <strong>Program</strong>.<br />
<strong>International</strong> <strong>Exchange</strong> <strong>Program</strong>
Step 4. <strong>The</strong> Application<br />
Form B: Faculty Endorsement <strong>of</strong> <strong>Exchange</strong> Study<br />
› Where should I take the form?<br />
› What if I’m doing a combined course? Eg: Arts/Law, Commerce/<br />
Engineering?<br />
› What if I’m a combined Law student doing a non-Law exchange?<br />
› What if I’m going to change my course?<br />
› What if I change my exchange preferences so they differ from the main<br />
application form?<br />
<strong>International</strong> <strong>Exchange</strong> <strong>Program</strong>
Step 4. <strong>The</strong> Application<br />
Form C: Academic Study Plan<br />
› How do I fill this out?<br />
- Complete at least 5 plans<br />
- Prepare extra plans for multi-campus universities (collect spare Study Plan<br />
Forms from the <strong>International</strong> Office)<br />
› Partner Course/Module Catalogues<br />
- Class description<br />
- Credits<br />
- Prerequisites<br />
<strong>International</strong> <strong>Exchange</strong> <strong>Program</strong>
How do I know how<br />
many credits are a full<br />
time load for each<br />
university per<br />
semester?<br />
Generally: USA 15 credits,<br />
Europe 30 ECTS<br />
Do you have flexibility<br />
to swap between<br />
disciplines/majors?<br />
Do I have to list<br />
alternative subjects?<br />
Why do I<br />
have to do<br />
this?<br />
What if 2014/2015<br />
courses aren’t available?<br />
How do I know if it’s an<br />
undergraduate unit?<br />
Am I committed to<br />
studying these subjects<br />
if I get nominated?<br />
Should I consult my<br />
Faculty or course<br />
advisor about what I<br />
can study?<br />
What if the partner has<br />
terms/quarters instead<br />
<strong>of</strong> semesters?<br />
<strong>International</strong> <strong>Exchange</strong> <strong>Program</strong>
Step 4. <strong>The</strong> Application<br />
Form D: Academic Referee’s Report<br />
› Who should I ask for a reference?<br />
› Can it be one <strong>of</strong> my tutors (e.g. a PhD student?)<br />
› Does it have to be someone who taught me this year/ semester?<br />
› What if I’m applying to a language specific destination?<br />
› Can I read the report before I hand it in?<br />
<strong>International</strong> <strong>Exchange</strong> <strong>Program</strong>
› Why do I need to complete this?<br />
› Who can be my proxy?<br />
Step 4. <strong>The</strong> Application<br />
Form E: Authority to Act as a Proxy for an Outbound Student<br />
<strong>International</strong> <strong>Exchange</strong> <strong>Program</strong>
Competition for <strong>Exchange</strong><br />
How does competition affect the order <strong>of</strong> my preferences?<br />
› Do I have a realistic chance <strong>of</strong> getting my 1 st preference?<br />
› With my high average marks (AAM), am I guaranteed my 1 st preference?<br />
› My marks are moderate. Is it a ‘waste’ to list a competitive partner as 1 st ?<br />
› Can I just list ‘very competitive’ or ‘competitive’ partners?<br />
› How many places are on <strong>of</strong>fer for each destination?<br />
› Language destinations are prioritised for language majors<br />
› Download specific partner list for current semester<br />
› Take “Applicable Conditions” into account<br />
› Factors you CAN control:<br />
- Your marks this semester<br />
- Be flexible<br />
- Think about the experience, not just the destination<br />
<strong>International</strong> <strong>Exchange</strong> <strong>Program</strong>
Getting Assistance with the process<br />
Step-by-Step<br />
› Submit your Faculty Endorsement and Academic Referee Forms first<br />
› Make use <strong>of</strong> <strong>Exchange</strong> Consultation Times<br />
- Research and collate specific questions first before seeing an Adviser<br />
- Application assistance until the deadline<br />
- Consultation times start Monday 4 th November between 2-4pm<br />
› Visit the Resource Library<br />
- Monday to Friday, 9am – 5pm<br />
- Read Progress Reports<br />
› Pre-enrolment for next semester?<br />
- As if you’re studying in <strong>Sydney</strong><br />
› Do not contact partners at this stage<br />
<strong>International</strong> <strong>Exchange</strong> <strong>Program</strong>
Step 5. Submit your application<br />
1.<br />
General info<br />
session<br />
2.<br />
Research<br />
3.<br />
How to apply<br />
session<br />
4.<br />
Complete forms<br />
& study plans 5.<br />
Submit your<br />
forms to us!<br />
6.<br />
We nominate<br />
you to a<br />
partner<br />
7.<br />
Complete<br />
the partner<br />
university’s<br />
forms<br />
12.<br />
Time<br />
to Fly!<br />
11.<br />
Pre-departure<br />
workshop<br />
10.<br />
Sort your<br />
visa &<br />
flights<br />
9.<br />
Accepted by<br />
partner<br />
university!<br />
8.<br />
Complete<br />
academic<br />
approval forms<br />
<strong>International</strong> <strong>Exchange</strong> <strong>Program</strong>
Application Submission Deadline<br />
Deadline<br />
› Submit completed applications by 3pm on Friday 29 th November 2013<br />
› Submit your forms any time up until the <strong>of</strong>ficial deadline.<br />
› Late / incomplete applications not accepted<br />
› Remember this is the ONLY deadline for<br />
both July semester 2014 and/or<br />
March semester 2015 exchanges to the<br />
following universities in Canada:<br />
- McMaster <strong>University</strong><br />
- Queen’s <strong>University</strong><br />
- <strong>University</strong> <strong>of</strong> Alberta<br />
- <strong>University</strong> <strong>of</strong> British Columbia<br />
- <strong>University</strong> <strong>of</strong> Ottawa<br />
<strong>International</strong> <strong>Exchange</strong> <strong>Program</strong>
1.<br />
General info<br />
session<br />
› Step 6: We nominate you to a host university<br />
- You might be asked to re-preference<br />
- Application outcomes 6-8 weeks after the deadline<br />
- Check your university email account<br />
- Accept your nomination <strong>of</strong>fer within 10 days<br />
Step 6. Nomination to a destination<br />
- Attend a post-nomination meeting to guide you through the rest<br />
<strong>of</strong> the process<br />
› Steps 7-12<br />
2.<br />
Research<br />
3.<br />
How to apply<br />
session<br />
4.<br />
Complete forms<br />
& study plans 5.<br />
Submit your<br />
forms to us!<br />
6.<br />
We nominate<br />
you to a<br />
partner<br />
7.<br />
Complete<br />
the partner<br />
university’s<br />
forms<br />
12.<br />
Time<br />
to Fly!<br />
11.<br />
Pre-departure<br />
workshop<br />
10.<br />
Sort your<br />
visa &<br />
flights<br />
9.<br />
Accepted by<br />
partner<br />
university!<br />
8.<br />
Complete<br />
academic<br />
approval forms<br />
<strong>International</strong> <strong>Exchange</strong> <strong>Program</strong>
<strong>International</strong> <strong>Exchange</strong> <strong>Program</strong><br />
Good Luck!!