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Mail Preparation and Presortation Guide NDG Presort

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<strong>Mail</strong> <strong>Preparation</strong> <strong>and</strong> <strong><strong>Presort</strong>ation</strong> <strong>Guide</strong> – <strong>NDG</strong> <strong>Presort</strong><br />

• be deposited in Canada for delivery in Canada<br />

• meet all requirements <strong>and</strong> qualifications specified in your Customer Agreement <strong>and</strong> the applicable Customer<br />

<strong>Guide</strong>.<br />

* You may deposit less than the minimum volume provided you pay the applicable phantom price. The phantom price is only<br />

available for single deposits – it is not available on partial mailings.<br />

** In order to qualify for this price category, at least 50% of the total addressed copies in the mailing must be either Regional<br />

or a combination of Local Rural <strong>and</strong> Regional. Otherwise, <strong>NDG</strong> National prices will apply to the nominal Regional portion of<br />

the mailing.<br />

2 BEFORE YOU START<br />

<strong>NDG</strong> <strong>Presort</strong> mail must be presorted using the National <strong><strong>Presort</strong>ation</strong> Schematic (NPS). Here’s what that means:<br />

2.1 <strong>Presort</strong> Elements<br />

<strong>Mail</strong> <strong><strong>Presort</strong>ation</strong> is the process of sorting <strong>and</strong> grouping mail items bound for a common destination. <strong>Mail</strong><br />

presortation is based on the National <strong><strong>Presort</strong>ation</strong> Schematic (NPS) [see Section 2.1.2 "National <strong><strong>Presort</strong>ation</strong><br />

Schematic (NPS)"] <strong>and</strong> can be performed manually or by using presortation software recognized by Canada Post.<br />

<strong>Mail</strong> presortation involves the following:<br />

• sorting mail items by their Postal Code OM <strong>and</strong> according to the NPS<br />

• grouping mail items by a common destination according to the NPS.<br />

<strong>Mail</strong> <strong>Preparation</strong> is the process of preparing containers <strong>and</strong> shipping units for a common destination. It involves<br />

labelling groupings, containers <strong>and</strong> shipping units in such a way that Canada Post can bypass various processing<br />

steps <strong>and</strong> facilities within its mail distribution network.<br />

2.1.1 POSTAL CODE<br />

<strong>Mail</strong> presortation requires sorting mail items by Postal Code. The Postal Code is a six-character alphanumeric code<br />

in the form of ANA NAN, in which “A” represents a letter of the alphabet, <strong>and</strong> “N” represents a number. It is an<br />

integral part of every postal address in Canada, <strong>and</strong> was designed to help sort mail, both mechanically <strong>and</strong><br />

manually.<br />

The Postal Code is made up of two (2) segments, as shown in Figure 1:<br />

1. The first three characters (ANA) represent the Forward Sortation Area (FSA), a geographical region, <strong>and</strong><br />

2. The last three characters (NAN) represent the Local Delivery Unit (LDU), a specific city block or rural<br />

community.<br />

NOTE: Rural areas are identified by a zero in the FSA (e.g., M0L 3K2).<br />

Figure 1: Postal Code Segments<br />

FSA<br />

LDU<br />

January 14, 2013 Version 1.2 Page 2

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