5 July 2013 minutes - Department of Conservation

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CONFIRMED The intention to grant an easement for widening and use of Whareatea Road, Denniston Plateau by Buller Coal Limited has been publicly notified with submissions closing 16 August 2013. Board decided they would make a submission. M Legge requested a copy of previous submission to review before he drafted a new submission. Action: BSO/M Legge Multiparty talks Discussion took place on receipt of letter from P Lawless inviting the Board to have a representative at the proceedings. The Board would have to agree to the same terms of confidentiality that the other parties have agreed to. S Robertson said he was keen to keep the Board in the loop. The confidentiality clause was discussed. Can disclose the information to the Board ‘in committee’, but not to the public. Any party can withdraw at any time. S Robertson asked about changing land classification from stewardship to ecological area. C Hickford said this would require public notification. Motion: “That the Board join the multi party talks re the potential reserve on the Buller Coal Plateaux.” M Legge/D Baker Carried unanimously How many representatives on the group? M Legge stated Board should accept invitation and he wished to nominate Chair as representative. A reply to P Lawless accepting invite for Board to attend meetings and ask whether Board could have nominees for sub-committees. A list of meeting dates and locations would be useful. Action: S Robertson Motion: “Moved that Chair S Robertson, be Board representative and attend the multi party talks re the potential reserve on the Buller Coal Plateaux.” M Legge/T Scott Carried unanimously Permissions/SLM S Robertson welcomed DOC staff J Brennan, D Clendon and R Hazeldine to the meeting Concessions/Mining J Brennan acknowledged this was a good opportunity to meet the Board members. She told the Board that mining applications would soon be moving into the Permissions database. They will then be able to run reports on mining Doc-1233579 Minutes 5 July 2013 6
CONFIRMED activities/ issues over the Coast. The database will be able to generate a report similar to that of the fortnightly concessions report the Board currently receives. M Legge asked J Brennan if it would be possible to have a document to show how the concessions process is managed. He can then help make Board function better when receiving concessions application for Board advice. i.e. one document incorporating triggers, mining and concessions, timelines, concession SOPs, draft concessions reports, what raise the triggers – how they function. D Clendon said that where possible draft reports are provided, but due to SOP strict timelines not always possible. She explained the early assessment phase, and report has to be drafted after first 20 days. DOC only gets 40 days from receiving the application to finalising. S Robertson noted timeline was very short for Board to consider applications and asked for a bit more time. J Brennan said they will try and facilitate this. Statutory Land Management M Legge thanked R Hazeldine for providing the advice on land status definitions. It is very useful document to show how the land sits. A copy will be added to Induction Kit for new Board members. S Robertson asked if there was a hierarchy in status, in which Ron answered that land under National Parks Act has the highest protection, e.g. limiting to what activities can be done in a Park. S Robertson referred to Denniston protection, and changes in land status. How would you change status and to what; an ecological area, scenic reserve or nature reserve. C Backes suggested Board concentrate on National Park because they know it has the best protection. She asked Ron to clarify amenity areas, and he told Board amenity areas are provided for the public to enjoy, to give access to, while still protected any historical or ecological values. He said consideration of values of the land often falls back to status because it is easier to understand. T Scott was concerned about the attitude – if any wealth is detected in an area, let’s do something about it. Wealth is best left as it is. Needs to be restored as well as possible. He would like a legislative act to cover this. R Hazeldine will review the letter from NZCA and discuss with Board. Chair thanked everyone for attending and asked if J Brennan could attend future Hokitika meetings for ½ hour to keep Board informed of Permissions generally. J Brennan said that either D Clendon or herself would attend. 8.2 Land exchanges, disposals, revocations etc The Board noted that in the Permissions/SLM report, the proposed exchange in Okarito. The landowner had agreed to exchange land for two crown sections. Doc-1233579 Minutes 5 July 2013 7
Page 1 and 2: Minutes of the West Coast Tai Pouti
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Page 13: CONFIRMED 14.2 Discussion of items

5 July 2013 minutes - Department of Conservation

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