Organisation Use of Private Vehicles - Disability Services ...

POLICY 8.18.doc
POLICY ON ORGANISATION USE
OF
PRIVATE MOTOR VEHICLES
Date Adopted ......................................
Latest Date for Review .......................
Date Revised .......................................

1. BACKGROUND
Community Enterprise Inc. is a non-profit organisation established for the
purpose of supporting people with disabilities and their families living in
the Shire of Hidden Valley.
The services offered by Community Enterprise include group home
accommodation, in-home respite, out-of-home respite, home help and
community access.
Community Enterprise is a non-profit, community organisation which is
governed by a management committee elected annually by the members.
Community Enterprise receives all of its operating funds from the Western
Australian Government in the form of an annual grant.
2. PURPOSE AND SCOPE
The purpose of this policy is to set out specific procedures in relation to
the use of private motor vehicles for work related purposes. The
organisation may require an employee or volunteer to use his or her own
vehicle within the ordinary course of employment.
This policy applies to all of the organisation’s programs and activities.
3. POLICY STATEMENT
The organisation is committed to ensuring that, wherever a private vehicle
is used for work related purposes, the occupants (employee, volunteer
and/or organisation’s consumers) are adequately protected from injury
and properly insured.
4. PROCEDURES
The following procedures are to be implemented to ensure that the
organisation meets its policy objective of protecting and insuring
occupants in private vehicles during work related travel.
4.1 The driver of the private vehicle must hold a current Western
Australian motor vehicle drivers’ licence of the correct class for the
vehicle being driven and the number of passengers being
transported.
4.2 Private motor vehicles that are to be used for work related travel
must be comprehensively insured.
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4.3 Private motor vehicles that are to be used for work related travel
must be maintained in roadworthy condition.
4.4 Employees and volunteers who are required to use their own
vehicles for work related purposes will be paid a motor vehicle
allowance.
4.5 The motor vehicle allowance will be based on the allowances paid
to Western Australian Government public servants.
4.6 Clients of the organisation may only be transported in private
vehicles if the vehicle restraints fitted to the vehicle have been
assessed as providing adequate protection to the client.
4.7 The organisation will take out and maintain contingent motor
vehicle insurance to cover the employees’ and volunteers’ private
vehicles and its occupants in the event of an accident during work
related travel.
4.8 The driver of the private vehicle is responsible for paying all traffic
and parking fines incurred in the course of work related travel.
4.9 Drivers must not drive a private vehicle on work related business if
their blood alcohol level is above the legal 0.05 limit (or 0.01 for
probationary drivers), they are under the influence of illegal drugs
or they are taking medication that cautions against driving.
5. REVIEW OF THE POLICY
This policy will be reviewed on a two yearly basis. However, if at any
time the legislative, policy or funding environment is so altered that the
policy is no longer appropriate in its current form, the policy will be
reviewed immediately and amended accordingly.
Policy on Organisation Use of Private Motor Vehicles 3