Managing GSA SmartPay® Purchase Card Use
Managing GSA SmartPay® Purchase Card Use
Managing GSA SmartPay® Purchase Card Use
Create successful ePaper yourself
Turn your PDF publications into a flip-book with our unique Google optimized e-Paper software.
Attachment 1 : Sample Annual Review Checklist (continued)<br />
Compliant<br />
Specific Review Criteria Yes No N/A<br />
3. The cardholder entered the purchase in the <strong>Purchase</strong> <strong>Card</strong><br />
Buying Log each time the card is used. (Ensure that the<br />
cardholder is not constructing the log from the monthly<br />
purchase card statement, i.e. purchases on the log and<br />
statement are in the same order.)<br />
4. <strong>Card</strong>holder has a copy of the <strong>Purchase</strong> <strong>Card</strong> Online<br />
Training Guide.<br />
5. <strong>Card</strong>holder has a copy of his or her delegation of<br />
Procurement Authority on file.<br />
o o o<br />
o o o<br />
o o o<br />
C. Processing Requirements<br />
1. <strong>Card</strong>holder has sent statement to AO within five working<br />
days of receipt.<br />
2. The AO has sent statement to finance office within three<br />
working days of receipt. Determine how many days elapsed<br />
between the date the cardholder and the AO signed the<br />
statement. This should not exceed eight working days.<br />
3. Records have been retained for three years after date of final<br />
payment (if cardholder has had card over three years, verify<br />
that records are being retained).<br />
o o o<br />
o o o<br />
o o o<br />
D. Miscellaneous Requirements<br />
1. <strong>Purchase</strong> card is kept adequately secured. (Is the card kept<br />
locked up in the office when not in use?)<br />
o o o<br />
<strong>Managing</strong> <strong>Purchase</strong> <strong>Card</strong> <strong>Use</strong>: A Plan for Success 41