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Managing GSA SmartPay® Purchase Card Use

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Attachment 1 : Sample Annual Review Checklist (continued)<br />

Compliant<br />

Specific Review Criteria Yes No N/A<br />

3. The cardholder entered the purchase in the <strong>Purchase</strong> <strong>Card</strong><br />

Buying Log each time the card is used. (Ensure that the<br />

cardholder is not constructing the log from the monthly<br />

purchase card statement, i.e. purchases on the log and<br />

statement are in the same order.)<br />

4. <strong>Card</strong>holder has a copy of the <strong>Purchase</strong> <strong>Card</strong> Online<br />

Training Guide.<br />

5. <strong>Card</strong>holder has a copy of his or her delegation of<br />

Procurement Authority on file.<br />

o o o<br />

o o o<br />

o o o<br />

C. Processing Requirements<br />

1. <strong>Card</strong>holder has sent statement to AO within five working<br />

days of receipt.<br />

2. The AO has sent statement to finance office within three<br />

working days of receipt. Determine how many days elapsed<br />

between the date the cardholder and the AO signed the<br />

statement. This should not exceed eight working days.<br />

3. Records have been retained for three years after date of final<br />

payment (if cardholder has had card over three years, verify<br />

that records are being retained).<br />

o o o<br />

o o o<br />

o o o<br />

D. Miscellaneous Requirements<br />

1. <strong>Purchase</strong> card is kept adequately secured. (Is the card kept<br />

locked up in the office when not in use?)<br />

o o o<br />

<strong>Managing</strong> <strong>Purchase</strong> <strong>Card</strong> <strong>Use</strong>: A Plan for Success 41

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