Business Classification Scheme and Retention Schedule - HSE

Version 14.0
1.13.2 In-Year Activities
Maintenance
Asbestos
Specialist inspections and surveys
Minor works
Emergency works
Environmental management systems
Estate planning
Development of annual and five year plans
DISPOSAL PERIOD:
(i) Records relating to
a specific property:
(ii) Records relating to
a specific project:
(iii) Records of health
and safety
inspections:
(iv) Records relating to
Estate planning:
All Records – Paper
& Electronic
All Records – Paper
& Electronic
Paper Pre-2006
Electronic /Hybrid &
Paper Only 2006
Onwards
All Records – Paper
& Electronic
5 years after property has been disposed of or is no
longer occupied by the HSE
5 years after completion of project.
1 st Review to be undertaken by Directorate 9 years
after file opened. (Managed by RMU) If decision
made to Retain information – 2 nd Review to be
undertaken by Records Management Unit 25 years
after file opened.
1 st Review to be undertaken by Directorate 7 years
after folder closed. (Managed by RMU) If decision
made to Retain information - 2 nd Review to be
undertaken by Records Management Unit 15 years
after folder closed.
12 years from date created
AUTHORITY: HSE Senior Management Team (SMT) *Limitation Act 1980
1.13.3 Environmental Aspects
Maintenance of existing Environmental Management Systems (EMS)
Development of new Environmental Management Systems for: buildings or functions
Use 1.13.2 'Managing in-year activities' for maintenance of existing HSE buildings
DISPOSAL PERIOD: Paper Pre-2006 1 st Review to be undertaken by Directorate 9 years
after file opened. (Managed by RMU) If decision
made to retain information – 2 nd Review to be
undertaken by Records Management Unit 25 years
after file opened.
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