exhibitOr & SpONSOr prOSpeCtuS - International Downtown ...

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exhibitOr & SpONSOr prOSpeCtuS - International Downtown ...

I D A 5 5 t h A n n u a l C o n f e r e n c e & T r a d e s h o w

Exhibitor & Sponsor Prospectus

September 11-15, 2009

Milwaukee, WISCONSIN


55 th Annual Conference & Tradeshow

September 11-15, 2009 – Milwaukee, Wisconsin

International Marketplace & Global Village

The International Downtown Association’s 55th Annual

Conference brings together hundreds of decision makers

from around the world, each sharing the goal of rebuilding

downtowns and reshaping communities.

Exhibiting with IDA grants companies of all sizes access to a

specific audience in need of downtown products and services.

The Global Village gives downtown organizations the chance

to promote community, city or regional initiatives and show off

what they have accomplished.

Conference attendees are downtown association executives,

city and urban planners, developers, consultants, investors,

architects and designers, and elected and public officials from

around the world. The International Marketplace and Global

Village is your chance to reach these decision makers as they

gather collectively in one setting.

International Marketplace Schedule

Sunday, September 13, 2009

7:30 am – 12:00 pm.......................Exhibitor Registration

& Setup

12:00 pm – 5:00 pm.......................Marketplace Open

12:00 pm – 2:00 pm.......................Marketplace Grand

Opening and Lunch

3:30 pm – 4:00 pm..........................Networking Break

Monday, September 14, 2009

7:30 am – 4:30 pm..........................Marketplace Open

7:30 am – 8:30 am..........................Continental Breakfast

2:00 pm – 2:30 pm..........................Networking Break

4:30 pm ................................................Exhibit Teardown

*Schedule subject to change

Why You Should Exhibit

• IDA members need the products and services you

provide! A spectacular opportunity to broaden

your customer base with exposure to over 800

attendees.

• Special show features — prize drawings, networking

breaks, meals in the Marketplace and a floorplan

designed with you in mind.

Downtown organizations promoting their areas

alongside vendors.

International contacts — IDA delegates represent

Argentina, Australia, Bahamas, Canada, Ireland,

Italy, Jamaica, Japan, Kenya, Mexico, New Zealand,

South Africa, Spain, Sweden, the U.K. and the U.S.

Exhibit Charges & Services

Each exhibit booth space measures 10’ x 10’ and is $1,300

for IDA members and $1,650 for non-members.

This fee includes:

• Standard 7” x 44” Identification Sign

• Draped Booth Walls

• One (1) 6’ Skirted Table

• Two (2) Chairs

• One (1) Wastebasket

• One (1) Complimentary Booth Staff Badge*

• Overnight Security Service

• Pre-conference Roster of Attendees

• Descriptive listing and logo in the conference Program

Book (if registered by 07/15/09)

• Special discount for accommodations (while supplies last)

*Booth staff only have access to the Marketplace. Access to

the full conference requires registration and must be purchased

separately.

Exhibition Services Contractor

GES has been selected as the official exhibition service provider. A service order kit will be available upon receipt of your paid

application. Please do not ship anything until you receive this information.

GES National Servicenter

Advance shipping address:

1.800.475.2098 (U.S. Domestic Callers) GES Exposition Services

702.263.1592 (International Callers) c/o Yellow Freight

www.ges.com

6880 S. Howell Avenue

Oak Creek, WI 53154


Sponsorship Packages

Join the International Downtown Association and Milwaukee Downtown at the Midwest Airlines Convention Center to learn how

realistic strategies and inspired innovations are guiding our industry leaders.

As a sponsor, you benefit from high visibility — in all printed and electronic materials, from

center stage at all plenary sessions, and in the International Marketplace exhibition — and also

from the opportunity to enjoy personal contact with this auspicious group of world leaders.

Description of Sponsor Benefits

$50,000 — Naming Rights to Downtown

Achievement Awards Program

IDA plans a major media campaign to publicize the awards.

Please contact Tracie Clemmer for full details and package

benefits.

$25,000 — Pinnacle Partner

Company logo (or name) displayed on:

• Main screen in general session prior to the beginning of

each General and Keynote Session

• Conference home page prominently with a link to company

website

• Conference tote bag — distributed to all attendees

• Sponsored activity in the conference Program Book

Promotional Materials:

• Complimentary Full-page Advertisement in the conference

Program Book

Public Recognition:

• Opportunity to participate as a speaker, moderator, or

keynote introducer

• Opportunity for one (1) senior organization representative

to make brief remarks at sponsored event

Complimentary:

• Two (2) exhibit booths in the International Marketplace and

two (2) exhibit booth staff badges

• Four (4) full conference registrations

• Unlimited number of full conference registrations with a

50% discount off published rate

• Four (4) VIP Passes to all Social Events, including all IDA

Board of Directors Social Events

• One year membership with the International Downtown

Association

• Hotel Room Drop Promotion

• Hotel Key Card Promotion

+ PLUS Benefits 1-6 as outlined in the Friend of IDA

package!

$20,000 — Keynote Sessions

Choose from one of four exciting keynote sessions from some of

the top leaders in the industry.

• Saturday Opening Keynote Speaker

• Saturday Afternoon Keynote Speaker

• Sunday Morning Keynote Speaker

• Monday Morning Mayors Panel Keynote

Past Keynote Speakers have included:

— The Honorable Cory Booker, Mayor of Newark, New Jersey

— Thomas Menino, Mayor of Boston, Massachusetts

— Vincent Vanderpool Wallace, Secretary General of the

Caribbean Tourism Organization

— Richard Florida, Economist and Author of The Rise of the

Creative Class

— Alex Krieger, Chair, Department of Urban Planning &

Design, Harvard University

— Gordon Bethune, CEO, Continental Airlines

— Phoebe Eng, Cultural Fluency Expert and Author of Fluency:

The Art of Crossing Borders

Company logo displayed on:

• Main screen prior to speech

• Screen in general session during seating, prior to each

Keynote and General Session

• Conference home page prominently with a link to company

website

• Sponsored activity in the conference Program Book

Promotional Materials:

• Full-page Advertisement in the conference Program Book

Public Recognition:

• Person introducing the speaker verbally thanks the sponsor

• Opportunity to participate as a speaker, moderator, or

keynote introducer

Complimentary:

• One (1) exhibit booth in the International Marketplace and

two (2) exhibit booth staff badges

• Two (2) full conference registrations

• Fifteen (15) full conference registrations with a 50%

discount off published rate

• Two (2) VIP Passes to all Social Events, including all IDA

Board of Directors Social Events

• 25% discount on purchase of Hotel Room Drop Promotion

+ PLUS Benefits 1-6 as outlined in the Friend of IDA

package!


$15,000 — Premier Partner

Company logo displayed on:

• Conference home page prominently with a link to company

website

• Screen in general session during seating, prior to each

Keynote and General Session

• Sponsored activity in the conference Program Book

Promotional Materials:

• Full-page Advertisement in the conference Program Book

Public Recognition:

• Opportunity to participate as a speaker, moderator, or

keynote introducer

Complimentary:

• One (1) exhibit booth in the International Marketplace and

two (2) exhibit booth staff badges

• Two (2) full conference registrations

• Fifteen (15) full conference registrations with a 50%

discount off published rate

• Two (2) VIP Passes to all Social Events, including all IDA

Board of Directors Social Events

• 25% discount on purchase of Hotel Room Drop Promotion

+ PLUS Benefits 1-6 as outlined in the Friend of IDA

package!

$10,000 — Supporting Partner or Board Dinner

Company logo displayed on:

• Sponsored activity in the conference Program Book

• Conference home page with a link to company website

• Screen in general session during seating, prior to each

Keynote and General Session

Promotional Materials:

• Half-page Advertisement in the conference Program Book

Public Recognition:

• Opportunity to participate as a moderator or keynote

introducer

Discounts/Complimentary:

• 25% discount on purchase of Hotel Room Drop Promotion

• 50% discount on exhibit space in the International

Marketplace and two (2) exhibit booth staff badges

• Two (2) complimentary full conference registrations

• Ten (10) full conference registrations with a discount of

50% off published rate

• One (1) VIP Pass to all Social Events, including all IDA

Board of Directors Social Events

+ PLUS Benefits 1-6 as outlined in the Friend of IDA

package!

$5,000 — Contributing Partner

Company name displayed on:

• Sponsored activity in the conference Program Book

Discount/Complimentary:

• 25% discount on one (1) full page or half page

Advertisement in the conference Program Book

• 25% discount on exhibit space in the International

Marketplace and one (1) exhibit booth staff badge

• One (1) complimentary full conference registration

• Five (5) full conference registrations with a discount of 50%

off published rate

• One (1) VIP Pass to all Social Events, including all IDA

Board of Directors Social Events

+ PLUS Benefits 1-6 as outlined in the Friend of IDA

package!

What previous Sponsors

are saying about IDA

“I left with more good leads than I will be able to

manage.”

— Brian Boyle, Issue Media Group

“This conference was great for MIG on a number of

levels. It cemented our feeling that IDA is a valuable

organization to support as well as participate in!”

— Mindy Craig, Moore Iacofano Goltsman, Inc.

“We were very happy with our IDA experience. We

feel we definitely had ample opportunity to speak with

plenty of potential prospects. We are grateful to you for

your support of us and for helping us see the value we’d

obtain from our presence at this event.”

— Jim Villella, Strategic Metrics Group

“We received great exposure and reinforced our

brand at IDA. This was one of the best conferences in

memory.”

— Blair McBride, Block By Block

“It was a real pleasure for our company to sponsor IDA.

We had a great response!”

— Vladimir Lourie, Blachere Illumination Canada

$3,000 Each — Award Categories

Benefits:

• One (1) complimentary full conference registration

• Opportunity for a company representative to be

recognized on stage during the award presentation

• Recognition of sponsorship on the following year’s Call for

Entries

• Right of first refusal for subsequent year category

sponsorship

+ PLUS Benefits 1-6 as outlined in the Friend of IDA

package!

$3,000 — Friend of IDA

Testimonials

Company name displayed on:

1 Sponsor section of the Preliminary Brochure

2 Sponsor section of the Program Brochure

3 Sponsor section of the conference Program Book

4 Official Conference Sponsor Boards strategically located in

the registration area and Marketplace exhibition

Promotional Materials:

5 Opportunity to insert company promotional materials in

conference tote bag

Public Recognition:

6 From the podium at the Opening General Session, Closing

General Session and sponsored event

Discounts/Complimentary:

7 One (1) complimentary full conference registration

8 Three (3) full conference registrations with a discount of

50% off published rate


Agreement

IDA 2009 Annual Conference & Tradeshow

1

Registration Information

Company/ID Sign Should Read

Contact

Title

Address

City State/Province Postal Code Country

Phone

Email

Fax

Website

2

Exhibit and/or Sponsorship Selection

q

q

q

q

q

q

q

$50,000 – Naming Rights to Awards Program

$25,000 – Pinnacle Partner

$20,000 – Keynote Session

$15,000 – Premier Partner

$10,000 – Supporting Partner/Board Dinner

$5,000 – Contributing Partner

$3,000 – Friend of IDA

IDA Member Rate $1,300 10’ x 10’ Booth(s) or Non-Member Rate $1,650 10’ x 10’ Booth(s).............$

Preferred booth number(s) (see Marketplace Floorplan): 1st Choice 2nd 3rd 4th

Total # of Booth Staff

3

(One Complimentary & $100.00 each additional)..........................................................................$

(Changes or additions to booth staff after August 1, 2009, will

be charged an additional $50.00 administrative fee.) TOTAL DUE $

Payment Information

Payment is required with this application. U.S. Funds Only. Payable to: International Downtown Association.

q Check enclosed in the amount of $

q Please charge my q Visa q MasterCard q American Express in the amount of $

4

Credit Card Number Expiration Date / /

Print Name as it appears on Card

Authorized Signature Date / /

Important Information

Email your logo to tclemmer@ida-downtown.org. Exhibitors should include booth staff names (for badge creation) and a summary of

your company’s specialties (50 word max.). Material MUST be received by July 15, 2009 to be included in the conference Program

Book.

I/we abide by all requirements, restrictions and obligations and accept the Terms & Conditions as posted on the IDA website www.

5 ida-downtown.org. (Cancellations of exhibit space on or prior to July 15, 2009 will result in forfeiture of 50% of the space cost. Cancellations

of exhibit space after July 15, 2009 forfeit full payment for the cost of the exhibit space. All cancellations must be in writing, date determined

by postmark. As benefits begin immediately, sponsorship cancellations are not permitted.)

Authorized Signature Date / /

q

$3,000 – Awards (select one)

q Downtown Leadership & Management

q Economic & Business Development

q Individual/Lifetime Achievement

q Marketing, Communication, & Events

q Planning

q President’s Award

q Public Space

q Transportation & Sustainable Development

6

Return to: Tracie Clemmer, Development & Exhibits Director — International Downtown Association

734 15th Street, NW, Suite 610, Washington, DC 20005 • Phone: 202.393.6801 • Fax: 202.393.6869

Email: tclemmer@ida-downtown.org


Marketplace Floorplan

Midwest Airlines Convention Center

ENTRANCE

Updated floorplan availability is posted online at www.ida-downtown.org.

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