Typography & Font Management - InDesign User Group

Typography
&
Font Management
Michael S. Witherell
Adobe Certified Expert
mikewitherell@jetsetcom.net
301-524
524-6609

Common Typesetting Errors
• Typing versus Typesetting.doc
• Common Typographical Errors.doc

Common Typesetting Errors
• 1 space; not 2. So says…
• Chicago Manual of Style 15 th Ed. 2.12
• Govt Printing Office Style Manual, 2.49
• The Mac is Not a Typewriter
by Robin Williams

QC Review: Typesetting Errors
1. Poor letter spacing, tracking, hyphenating
manual hyphens, different or smaller font, wider column; don’t t justify
2. Manual typewriter habits
Use curly quotes and apostrophes, not inch primes; don’t t underline; rarely use
all-caps; use em dashes and range dashes, not hyphens; it’s s 1 spaceband; ; not 2
3. Uneven Leading due to autoleading
4. Subhead proximity
5. Display Typefaces used improperly
6. Ligature problems
7. Drop Caps awkwardly spaced
8. Poor English usage
Its (possessive) vs. It’s s (it is); commas and periods within quotes;
hyphenated contractions; you’re vs. your; run the spell-checker
9. Capitals tracking too crowded
10. Styles used inconsistently

QC Review:
Errors Hiding in Plain View
Busy editors often look right past omissions, duplications,
and typo errors. Here are some items to double-check:
• Spelling, grammar, word breaks
• Headlines—read every letter
• Titles spelled correctly
• First line of a paragraph
• First page of a document
• Top lines of a new page
• Continued On / From copy
• Number and page sequences
• Alphabetical sequences
• ToC agrees with document
• Cross-reference reference agreement
• Paired elements
• Numerals, dates, statistics, tables
• Error next to another error
• New info in corrected copy
• Where copy has been cut
• Copy that is screened with art
• Proper names of people, places
• Photo captions match people
• Boilerplate material
• End-of
of-article dingbats
• Endnotes and footnotes

QC Review:
Errors Hiding in Plain View
Your workflow needs a final quality control review.
Look for these common things:
• An introduction that
mentions a glossary that
doesn’t t appear in the
document
• A subtitle on the title page
that no longer reflects the
content
• A figure without a caption
• Placeholders in text or
layout
• A running head that doesn’t
match its chapter title
• An empty box that was
supposed to contain a
photo
• Artwork marked as FPO
• A format inconsistency
between the preface and
the rest of the document

QC Review:
Errors Hiding in Plain View
Who should perform the QC Review?
• Has strong editorial skills
• A sharp eye for detail
• Knows production
methods
How do you QC a document?
• Define priorities of concern
• View it as a reader would
• Look at overall visual effect
first
• Any detail-oriented co-worker
• Has not seen the publication
before
• Mark everything on Post-It notes
• Speak up the moment you find a
major problem
• Develop and use a checklist
Don’t t forget to schedule time to do changes!

Readability Considerations
• Fonts.com_LegibilityvsReadability.pdf
• Fonts.com_DesignforSeniors.pdf

Typeface Pairing Choices
• GreatTypePairings.doc
• FontSelectionMadeEZ.pdf

Good Type Design
• http://counterspace.motivo.com/
• A Brief History of Type.pdf
• FYTI_Anatomy.pdf
• IDEAS_TypographyBasics03.pdf

Typesetting
• Small caps
• Oldstyle figures
• Initial letters
• Indents
• Justified type
• Emphasis
• Type families
• Quote marks
• Tracking & kerning
• Symbols ©®
• Widows and orphans
• Anatomy of type
• Script faces
• Bullets
• Em, , en, hyphen
• Type color

Brief History of Font Formats
1984 PostScript Type 3
1985 PostScript Type 1
1990 TrueType Fonts
1999 OpenType Fonts
2001 dfonts (look out!)
Get rid of fonts dated 1985–1993
1993
bitmapped characters
214 characters in 2 files
1 composite file
65,000 characters in 1 file
double-byte byte fonts
cross-platform Mac & PC
superset PostScript
very robust features
either .otf.
or .ttf.
filenames
Mac OS X system fonts

Digital Font Formats
• Extensis: : Fonts Best Practices OSX
• Ilene Strizver: : What’s s Your Type Format
• MacMedics: : All About Fonts

dfonts in Mac OS X (10.3 or 10.4)
• IDEAS_OSX_FontManagement.pdf
• Apple_UsingManagingFontsMacOSX.pdf
• /System/Library/Fonts/
• Remove all but AquaKana, , Geneva, Keyboard, Last
Resort, Lucida Grande, and Monaco.dfont
• Classic System Folder/Fonts/
• Remove all but Charcoal, Chicago, Geneva, Monaco
(and New York for QXP 4 and 5)
• Replace these dfonts with OpenType versions
• Courier, Helvetica, Times, Symbol, and Zapf Dingbats

OS X non-Roman language
• Required International fonts in
/System/Library/Fonts/
• Hiragino Kaku Gothic Pro W3 and W6,
Hiragino Mincho Pro, AquaKana, Osaka and
Osaka Mono (Japanese)
• LiHei Pro, Apple LiGothic Medium, Hei,
STXiHei, STHeiti (Chinese)
• Apple Gothic Regular (Korean)
• Geeza Pro Regular and Bold (Arabic)

Mac OS X font locations
Where
are your
fonts?
Application-specific (takes precedence)
• [All]/Library/Application Support/Adobe/Fonts
• Don’t t remove /Library/Application Support/Adobe/Fonts/Reqd
Reqd/
• User/Library/Application Support/Adobe/Fonts
• /Application/Microsoft Office/Office/Fonts
User (available only to the user)
• yourusername/Library/Fonts
Common (available to all local users)
• /Library/Fonts/
Network (not recommended)
• /Network/Library/Fonts/
System (required for menus, dialogs, icons)
• /System/Library/Fonts/
Classic (available to Classic System 9 applications)
• Classic System Folder/Fonts
• Must have also ATM Light 4.6 installed

Windows XP font locations
Applications
• C:\Documents and Settings\Owner
Owner\Application
Data\Adobe
Adobe\Fonts
• C:\Program Files\Common Files\Adobe
Adobe\Fonts
• C:\Program Files\Common Files\Adobe
Adobe\Fonts\Reqrd
• C:\Program Files\Adobe
Adobe\InDesign\Required\Fonts
• C:\Program Files\Adobe
Adobe\Acrobat\Resource\Font
System
• C:\Windows
Windows\Fonts
ATM Deluxe 4.1
• C:\PSFONTS
Where
are your
fonts?

Font Management Software
Extensis Suitcase Fusion, X1, and Font Reserve 3
www.extensis.com
Font Doctor 7.1
www.morrisonsoftdesign.com
FontAgent Pro 3.1 and Smasher
www.insidersoftware.com
MasterJuggler 3.0.4
www.alsoft.com
Apple FontBook
Adobe Type Manager 4.1 Deluxe (Win, disc. 2005)
Bitstream Font Navigator (Win)

Extensis Fusion
• Font vault
• Auto-activation
• Detect and repair corrupt fonts
• Resolve duplicate fonts
• View PostScript names
• Nested sets
• QuickFind searching
New 2006
Mac
Only

Extensis Suitcase X1
• “Eleven” previews fonts
• Auto-activation
• Activate from Preview pane
• QuickFind feature
• Detect and repair corrupt fonts
• Resolve duplicate fonts
• Includes Font Doctor
Popular
Mac
&
Win

Extensis Font Reserve 3
• Auto-activation
• Previews
• Group and organize
• Move out non-essential essential system fonts
• Print specimen books
• Font tracking
• Mac and Windows version
Mac
&
Win

FontDoctor 7.1
• Repair corrupt fonts
• Find missing PS font orphans
• Repair font ID conflicts
• Print sample sheets
• Organize and archive fonts
• Consolidate fonts into one location
• Convert fonts Mac PC
• FontDoctor 2 for Windows
Mac
&
Win

FontAgent Pro 3.1
• Mac only; ATM-like interface
• Auto-activation
• Organize fonts; improve system
• Maintain multiple font libraries
• Search and select fonts wysiwyg
• Nested font sets
• Lockable font sets
• Workgroup sharing edition
Highly regarded
Mac
only

Font Smasher utility
• InsiderSoftware.com
• unpacks old suitcases
• cleans up fonts
• displays font properties and permissions
• translates font formats
• clears corrupt font caches
Mac
only

FontLab Studio 5
• For making fonts
• Supports T1, TT, MM, and OTF
• Unicode 4.1 support
• Metrics and kerning editing
• Opens Mac fonts
• http://www.fontlab.com
www.fontlab.com/
Win
only

MasterJuggler 3
• Organize into sets
• Preview fonts
• Activate fonts
• Examine glyph map
• Font Guardian finds corrupt fonts
• Find orphan fonts
• Gather for service bureau
Mac
only

Font Finagler for OS X
• Formerly Font Cache Cleaner
• Shareware purges corrupt Mac OS X font
caches to eliminate garbled text or font
activation conflicts
• Use when Suitcase erroneously complains
that a font you are activating conflicts with
a system font
• http://homepage.mac.com/mdouma46/fontfinagler/

Linotype FontExplorer for OS X
• Free
• Auto-activation
• Previewer
• Windows version
to come soon (03/06)
• http://www.linotype.com/fontexplorerX
Mac only

Proxima FontExpert 2005
• Manage
• Organize
• Find errors
• Preview
• Print samples
• View properties
• http://www.proximasoftware.com
Win only

FontBook 2 on OS X
• Included with Tiger
• Preview
• Validate
Mac only

Bitstream Font Navigator 5
• Possibly best for Windows
• Only available in
CorelDraw Graphics Suite
• Download the trial
—get the manager!
• www.corel.com
Windows only

ATM 4.1 Deluxe
• Discontinued by Adobe
April 29, 2005
• Many still use it anyway
• Most often used by Windows users
Mac
&
Win

Windows PC font managers
Free:
• AMP Font Viewer (freeware)
http://www.ampsoft.net/utilities/
www.ampsoft.net/utilities/FontViewer.php
Not free:
• Typograph (shareware)
http://www.neuber.com/typograph
www.neuber.com/typograph/
• X-FonterFonter (shareware)
http://www.blacksunsoftware.com
www.blacksunsoftware.com/
• MainType (shareware) http://www.high-
logic.com/maintype.html

Windows XP font confusion
Search for all adobefnt?.lst
Then delete them
Then restart
to clear up font confusion in
Adobe apps in Windows
Where
are your
fonts?

Mac OS X font cache corruption
To clear up font confusion in Adobe apps
search for all AdobeFnt?.lst ; delete them;
then restart apps
If it looks bad on screen, but prints fine, you
have a corrupt system cache and you need
to run FontFinagler
Common
Problem

Mac OS X
font
trouble-
shooter

Your basic font strategy
• Find your fonts and move them to one
(1) centrally-organized repository!
• Then load them into a font manager of
your choosing
• Make sure the font manager doesn’t
recopy the fonts to a new location
• No programs running as you do this

Your detailed font strategy (1 of 3)
• Step 1: Gather all fonts into one master folder
• Use subfolders to separate by kind (format, foundry, style, etc.)
• Remove all other fonts from computer’s s system folder except
ones required to boot and run. You must be admin level
• Step 2: FontAgent or Font Doctor to organize/optimize
• Process individually each subfolder and sort alphabetically
• Maybe use both Font Doctor and also FontAgent, , too
• Look for any problem fonts
• Resolve problem fonts by re-installing from original CD
• Missing printer fonts: replace; or delete screen fonts
• Missing screen fonts: replace; or delete printer fonts
• Corrupt fonts: replace entire font or delete

Your detailed font strategy (2 of 3)
• Step 3 Burn a Master Library folder to CD
• Burn one copy on CD-R, date and archive
• Burn working copy on CD-RW
• Archive old fonts onto CD-R R just as they are. This prevents loss
of fonts in case first collection was not complete
• Step 4 Copy master library CD to your server
• Make sure you have the proper font licenses before copying to
server or multiple computers. Adobe typically allows fonts to be
installed on 5 computers to one printer. Fonts bundled with
programs are only for the computer the software is installed on.
Check your font license restrictions
• Step 5: Now fix your other computers
• Remove all old fonts from the computer’s s system (step 1)
• Copy master fonts from master CD or server to hard drive

Your detailed font strategy (3 of 3)
• Step 6: Decide on a method of font management:
• None. Load the fonts directly into the computer on an as needed
basis. This can be done in the Adobe Fonts folder or OS X
Library/Fonts. Not recommended in Windows XP
• OS X Font Book to activate/deactivate fonts
• Font management software like Font Agent or Suitcase Fusion
• Step 7: For Font Management utilities:
• Load the individual subfolders into the utility, as separate sets s or
libraries
• Make sure these folders are set to deactivate upon startup
• Create new set or library called “AlwaysOn”
• Set this folder to Leave As Is, Active on Load, or similar setting
• Copy any fonts that are always required to this set

System/Library/fonts
• Administrator status is required
• 1. Get info on the System/Library/Fonts folder (Cmd(
Cmd-i)
• 2. Expand the Ownership and Permissions tab
• 3. Click on the small padlock icon
• 4. Change the owner from System to your short log-on on name
[followed by (Me)]
• 5. If asked, password your Administrator status
• 6. Close the Get Info window
• 7. Remove the fonts to another folder
• 8. Reset the ownership to the original status

Package for Service Bureau
• Preflight and package in InDesign CS2
• PageMaker 7
• QuarkXPress 4, 5, 6

Fonts in PDF
• Embed all fonts
• Recommend not subsetting
• CID keyed problems?
• Characters dropping out?

Fonts in EPS graphics
• Fonts are called for in the graphic, but
• Fonts are not embedded in the graphic
• QXP and PageMaker might miss them
• InDesign will preflight and see them
• Fonts must be given over to the service
bureau separately
• Why not convert to PDF with embedded
fonts?

Typography
&
Font Management
Michael S. Witherell
Adobe Certified Expert
mikewitherell@jetsetcom.net
301-524
524-6609