a pdf guide to creating shared calendars

Creating a Shared Calendar (CalDAV)
(do not print this document)
1. Open your iCal program on your
computer.
2. Under the iCal menu at the top
left of the screen, select
Preferences and then click the
Accounts button at the top of the
Preferences window.
3. Click the + sign at the bottom
of the empty accounts list
4. Change Account Type to CalDav,
enter your docs1 username and
password as shown, and then type
in:
ical.mcpherson.com:8008 as the
server address. Click on Create.
5. You will get an Unsecured
Connection warning. Click Continue.
6. Your account is now set up. You
should see the new CalDav account
in your accounts pane that was
previously empty.

7. The calendar appears on the
left side of your iCal window. See
the “Shared Calendars”?
8. To allow other people (delegates) to view or modify your new shared calendar,
right click (hold control and click) on the calendar and select “Get Info”
9. You can change the name and
color of your calendar in the
calendar info screen. Click the
Account Info button at the bottom
left to set up your delegates.
10. Click the Delegation Tab near
the top right.
11. Click the Edit button at the
bottom right.
12. Click the + sign at the bottom
left and type the name of the
person you want to be able to see
(read) or see and change (read and
write) your calendar. As you type,
their email address should appear.
Hit the return key. Their name
(first.last) should appear in your
list. If it doesn’t, contact Larry
Chaney.
13. Once all the people have been added that you want to have delegation on your
shared calendar, and you’ve checked the box for read and write (only if you want
them to be able to change your calendar), click Done and close the preferences.

Part II: For Those Who Will See/Edit Your Shared Calendar
-or-
To See a Shared Calendar That Has Been Shared with You
Steps 1-6 need to be completed by each person who will see or edit your calendar.
Once they have created a CalDav Account on the iCal server by following steps 1-6,
they can then elect to show those calendars which have been shared with them.
1. Go to the iCal menu, select
Preferences, and then choose
Accounts. The CalDav account
that was created in steps 1-6
should be listed at the top left.
2. Click on the delegation tab at
the top right, and then check the
box or boxes of the calendars
you’d like to show in your iCal list.
3. You should see the shared
calendars appear under Delegates
in your iCal Calendars list