exhibitor prospectus:prague - The International Society for Heart ...

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exhibitor prospectus:prague - The International Society for Heart ...

INTERNATIONAL SOCIETY FOR

HEART AND LUNG TRANSPLANTATION

A society that includes basic science, the failing heart and advanced lung disease

EXHIBITOR PROSPECTUS

PRAHA, CZECH REPUBLIC

PRAGUE CONGRESS CENTRE

32nd Annual Meeting &

Scientific Sessions • April 18-21, 2012

Exhibit Dates:

Wednesday, April 18 through

Friday, April 20


Dear Exhibitor:

The International Society for Heart and Lung

Transplantation (ISHLT) invites you to exhibit

at our next meeting, the ISHLT 32nd Annual

Meeting & Scientific Sessions, April 18-21,

2012 in Prague, Czech Republic at the Prague

Congress Centre.

The ISHLT membership is comprised of over

2600 members from over 45 countries, representing

more than 15 different disciplines involved

in the management and treatment of end-stage

heart and lung disease; our members are consumers

of a wide variety of medical and pharmaceutical

supplies, devices and services. Our

meeting offers exhibitors direct contact with

medical professionals who make or heavily

influence decisions regarding the purchase of

products and services provided by businesses

such as yours.

1

The ISHLT meeting will feature the latest research

results through Featured Abstracts, Satellite

Symposia, Concurrent Abstract Sessions, Poster

Sessions and Invited Lectures presented by scientific

leaders. Exhibits will be open the evening

of Wednesday, April 18 (in conjunction with

the Exhibit Hall Opening Reception),

and all day on Thursday, April 19 and

Friday, April 20.

We are expecting approximately 2500

delegates in Prague, so please don’t

miss the chance to market to this

valuable group. Initial assignment

of space will be made on January 23,

2012. Please send in your exhibitor application

and payment in full to secure your exhibit space.

Meeting and hotel information is available at

www.ishlt.org.

If you need additional information please

contact Phyllis Glenn, Exhibits Manager, at 972

490-9495 or email phyllis.glenn@ishlt.org.

We look forward to seeing you in Prague.

The Purposes of the Society are:

1. To associate persons interested in the fields of heart

and lung transplantation, end-stage heart and lung

disease and related sciences.

2. To encourage and stimulate basic and clinical

research in these disciplines and to promote new

therapeutic strategies.

3. To hold scientific meetings featuring presentations

and discussions relevant to these disciplines.

Sincerely,

Lori J. West, MD, DPhil, FRCPC

ISHLT President

4. To sponsor a scientific journal for the publication

of manuscripts related to these disciplines.

5. To establish and maintain an international

registry for heart and lung transplantation.

6. To award research grants and establish

endowments for the study of these disciplines.


ABOUT ISHLT

The International Society for Heart and

Lung Transplantation has over 2600

mem bers from over 45 countries, representing

over 15 different disciplines

involved in the management and treatment

of end-stage heart and lung

diseases. The mission statement of

the Society is as follows:

The International Society of Heart and

Lung Transplantation is a multidisciplinary,

professional organization dedicated

to improving the care of patients with

advanced heart or lung disease through

transplantation, mechanical support and

innovative therapies via research, education

and advocacy.

PURPOSE OF THE EXHIBITION

The exhibits portion of the meeting is designed to update the health

care professional’s knowledge of products, services, literature and

equipment pertinent to the fields of heart and lung transplantation,

advanced heart and lung failure, transplant related infectious diseases,

pulmonary hypertension and related diseases and therapies. There

is no better or more direct method of reaching these key contacts

than the ISHLT Annual Meeting and Scientific Sessions.

PROFILING THE AUDIENCE

Who comes to the ISHLT Annual Meeting? We are estimating from

previous meeting attendance that we should have approximately

2500 delegates from various specialty groups and geographic locations.

The figures below depict the diversity of our membership:

MEMBERSHIP BY SPECIALTY

Cardiovascular/Thoracic Surgeon 30%

Cardiologist 23%

Pulmonologist 11%

Nurse/Tx Coordinator 11%

Researcher/Immunologist 7%

Pediatrics 4%

Other/Unknown 14%

2

MEETING ATTENDANCE

BY GEOGRAPHY

North America 45%

East/West Europe 40%

Australia/Asia 13%

South/Latin America 2%


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INFORMATION ABOUT THE EXHIBITION

MEETING LOCATION

The ISHLT 32nd Annual Meeting and

Scientific Sessions will be held at the

Prague Congress Centre, 5 Kvetna 65,

140 21 Prague, 4, Czech Republic. The

Congress Centre is located on the subway

Red Line and is adjacent to two

large hotels where ISHLT has blocked

sleeping rooms. It is a 30 minute walk

from the City Centre. Situated at the

top of one of Prague’s nine hills, it offers

stunning 360 degree views of Prague.

EXHIBIT LOCATION

The exhibits will be located in the Congress

Hall foyer on the 2nd floor of

the Prague Congress Centre. The final

Exhibit Hall floor plan will be designed

to accommodate actual exhibitor space

requirements.

HOTEL RESERVATIONS

ISHLT has arranged for a large block

of sleeping rooms at the Holiday Inn

Prague Congress Centre, Sheraton

Prague Charles Square Hotel, Hotel

Yasmin, Radisson BluAlcron Hotel,

Intercontinental Praha, Corinthia

Hotel Prague, Hotel Palace Praha and

Prague Imperial Hotel. You must make

your hotel reservations using the Official

ISHLT Housing service, Czech-In,

which can be accessed from the ISHLT

website (www.ishlt.org). Additional

information regarding hotel accommodations

can be found there as well.

Companies wishing to secure a block

of 10 or more hotel rooms may do so

by signing a sub-block contract with

ISHLT. Please send your group housing

request to Lisa Edwards, lisa.edwards@

ishlt.org

WHAT’S INCLUDED IN THE

EXHIBIT FEE?

Booth size is 2.5 x 3 meters minimum.

Island booth prices include the floor

space only. Non-island booth prices

include one 2.5x3 meter shell scheme

exhibit booth, an identification sign

listing the company name as ordered,

exhibit booth carpeting and unlimited

exhibit booth personnel registration

badges. Individuals registered as exhibit

booth personnel must be employed by

the exhibitor and may be required to

provide proof of such. The exhibit booth

personnel badge allows access to the

exhibit area only. Individuals desiring

to attend any of the scientific sessions

must register for the meeting at the

regular registration rate.

ASSIGNMENT OF SPACE

Applications for exhibit space must be

made on the Official Exhibit Application

Contract. Initial assignment of space

will be made on January 23, 2012 and

will be based on total support for the

Society, prior participation in Society

exhibitions, date of receipt of application,

booth size requirements and location

of space requested. Assignment of space

to exhibitors applying after January 23,

2012 will be made in order of the date

of receipt of the application. Exhibitors

wishing to avoid assignment of space

adjacent to that of a particular competitor

should note that on their applications.

Careful consideration will be

given to all such requests, but accommodation

of such requests is not guaranteed

and can affect booth assignment.

SECURITY

A security guard will be furnished during

all hours that the exhibit hall is

closed. However, the safekeeping of the

exhibitor’s property is the responsibility

of the exhibitor.

POST-MEETING MAILING LIST

A complete delegate list, including names

and addresses, will be furnished to all

exhibitors after the meeting.

INSTALLATION EXHIBITS

Exhibition Hall/Large Island Booth

Construction (by request only):

Monday, April 16, 8:00 am – 5:00 pm

Exhibition Hall Construction:

Tuesday, April 17, 8:00 am – 5:00 pm

Exhibitor Move-In:

Wednesday, April 18, 8:00 am – 4:00 pm

SHOW DATES & HOURS

Wednesday, April 18, 4:00 pm – 7:00

pm (Exhibit Hall Opening Reception)

Thursday, April 19, 9:00 am – 5:00 pm

Friday, April 20, 9:00 am – 5:00 pm

DISMANTLING OF EXHIBITS

Exhibit Hall/Booth Tear Down:

Friday, April 20, 5:00 pm – 10:00 pm

Exhibit Hall/Booth Tear Down:

Saturday, April 21, 7:00 am – 10:00 am

BOOTH SIZE, HEIGHT, COST

Booth Size: 3m x 2.5m (minimum)

Ceiling Height: The ceiling height ranges

from 2.8 meters to 11 meters. All inline

and corner booths must maintain a

maximum height of 2.5 meters. All island

booths must indicate their proposed

booth height on the exhibit contract.

BOOTH COST:

In-line Booth: $2,750

Corner Booth: $3,000

Island Booth: $325 per square meter

HOW TO RESERVE A BOOTH

Complete the enclosed Exhibit Booth

Application and Contract and mail, fax

or email it with your payment to the

International Society for Heart and

Lung Transplantation, 14673 Midway

Road, Suite 200, Addison, TX 75001,

USA. For more information call Phyllis

Glenn at 972-490-9495 or email to

phyllis.glenn@ishlt.org.

OFFICIAL EXHIBIT SERVICE

CONTRACTOR

ISHLT has selected Czech-IN as the

official Exhibit Service Contractor. They

will furnish all Exhibitors with an Exhibitor

Information and Service Manual

in late January 2012. The Manual will

contain order forms for labor, booth

furnishings, accessories, spotlights, signs,

audio-visual, electrical, telephone, internet,

shipping, etc. Orders must be received

by March 1 in order to receive discounted

pricing. Czech-In will staff an Exhibitor’s

Service Center during all move-in,

move-out and show hours.

MONIKA FIALOVA

Czech-IN s.r.o.

Prague Congress Centre

5. kvetna 65

140 21 Prague 4

Czech Republic

Tel: +420 261 174 305

Fax: +420 261 174 307

ishlt2012.exhibition@czech-in.cz

www.czech-in.cz


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1

15

16

6

5

4

9

12

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11

7

10

13

14

42

41

40

43 44 45

17

39

18

19

38

37

20

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34 35 36

26

27 28

32 33

12x6 m (1; open booth)

29 30 31

6x9 m (2; open booth)

6x6 m (6; open booth)

3x2.5 m (36)

Catering Table

Internet Zone

Top Wall Height – 11 m

Congress Hall Foyer

EXHIBITION AREA

PRAGUE CONGRESS CENTRE – 2ND FLOOR

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PREVIOUS ISHLT EXHIBITORS

Abiomed

Actelion Pharmaceuticals US, Inc.

Alsius Corporation

Argon Medical Device, Inc.

Astellas Phama US, Inc.

Avalon Laboratories

Berlin Heart

CardiacAssist

Cardinal Health Research Services

CircuLite, Inc.

CorMatrix Cardiovascular, Inc.

CSL Behring

Cylex, Inc

Daxor Corporation

Elsevier, Inc.

Essential Pharmaceuticals

Evaheart medical USA, Inc.

February Point

Genentech

Genzyme B.V.

Gilead Sciences, Inc.

HeartWare, Inc.

Innovision, Inc.

International Institute for the

Advancement of Medicine

ISHLT Thoracic Transplant Registry

Jarvik Heart, Inc.

Levitronix

Lippincott, Williams & Wilkins

Methodist Transplant Center

MicroMed Cardiovascular, Inc.

Microsurgery Instruments, Inc.

Miller Pharmacal Group, Inc.

Novartis Phama AG

One Lambda, Inc.

Pulmonary Hypertension Association

Quality Assured Services, Inc.

Roche

Scanlan International, Inc.

Scholten Surgical Instruments, Inc.

SynCardia Systems, Inc.

Synthes CMF

Terumo Heart Inc.

The Apothecary Shops

Thoratec Corporation

TransMedics, Inc.

United Network for Organ

Sharing (UNOS)

United Therapeutics and LungRx

Ventracor

ViroPharma Inc.

Vital Engineering

Vitrolife

Vivoline Medical AB

Wiley-Blackwell

World Heart Corporation

XDx

XVIVO Perfusion AB


Exhibitor Rules

AND REGULATIONS

5

The exhibit booth application,

properly executed by Exhibitor,

shall, upon written acceptance and

notification of space assigned by

ISHLT, constitute a valid and binding

contract. The following rules

and regulations have been designed

for the benefit of all exhibitors.

PAYMENT AND

CANCELLATIONS

When applying for space, the Exhibitor

must submit payment in full with the

application. No space assignment will

be made prior to receipt by ISHLT of

payment in full. This contract may be

cancelled by the Exhibitor by written

notice to ISHLT. Refunds will be made

for cancellations as follows:

Prior to Jan 1: 100% of booth cost

Jan 1 to Jan 31: 75% of booth cost

Feb 1 to Feb 28: 50% of booth cost

On or After March 1: No refund

All refunds will be processed after the

meeting.

BOOTH CONSTRUCTION

AND DIMENSIONS

The exhibition area has natural daylight

(windows facing north). A tenta tive

floor plan is provided in this booklet.

Booth size is 2.5 x 3 meters minimum.

Island booth prices include the floor

space only. Non-island booth prices

include one 2.5x3 meter shell scheme

exhibit booth, an identification sign

listing the company name as ordered,

exhibit booth carpeting and unlimited

exhibit booth personnel registration

badges. All furnishings, equipment,

services, electrical, etc., required by

each Exhibitor shall be at his/her own

expense and responsibility, and may

be ordered through the official Exhibit

Service Contractor. Exhibits must

conform to the following standards:

no sidewalls or counters may exceed

1 meter in height; Exhibitors must

arrange exhibits so as not to obstruct

the general view or hide other exhibits;

no partitions other than the back and

side dividers provided by the Exhibit

Service Contractor will be allowed

unless specifically approved by ISHLT;

backgrounds are limited to 2.5 meters

in height; obstructions more than 1

meter tall may extend no more than

1 meter from the back line of the booth.

Signage must be part of the exhibit

booth structure.

The maximum building height is 2.50

meters. However, some ceiling heights

vary. Please contact Czech-IN for measurements

in a specific location. The dimensions

of the pillars are approximately

45 x 45 cm.The floor is covered with

white/light grey marble. Your exhibition

space will be carpeted. The floor is very

fragile, so exhibitors will be held responsible

for damages to the floor. The floor

bearing capacity (net load) is 400 kg/

sq. m. Power supplies and other utilities

will be supplied into your stand

via the ceiling or via the floor. Suspension

of banners/signage from the

ceiling is not allowed. A ramp must be

provided for access for the handicapped

for floors of 5 cm or more in height. It

is strictly forbidden to store anything

behind your stand. Stands must face

the exhibit aisles. If using pop-up/umbrella

stands, cabling should be properly

covered (e.g. by renting curtains,

wall, plants…) at your own cost. Stand

design plans (PDF format or paper copies)

need to be sent to Exhibition Agent/

Czech-IN not later than March 1, 2012.

IMPORTANT: Unused literature and

other waste must be removed from

exhibition area by the end of the meeting.

In case of non-compliance, an

additional cost will be charged to the

exhibitor for removal. A detailed sketch

of your stand location with exact dimensions

and locations of pillars can be

requested from Czech-IN. For exhibition

regulations, please see further details in

the exhibitor manual.


ISLAND DISPLAYS

Island booths must be constructed so

that there is at least 50% visibility of

the exhibition hall from any one side.

The following restrictions are waived

for island displays: 2.5 meter height restriction,

1 meter sidewall restriction.

Island booths that are 6 meter x 6 meter

and larger must submit a floor plan to

ISHLT by March 1, 2012 for approval.

INSTALLATION AND

DISMANTLING OF EXHIBITS

Exhibitors must install all exhibits and

display materials by the opening hour

of the exhibition. Under no circumstances

will the delivery or removal of

any portion of an exhibit be permitted

during the exhibition without written

permission from ISHLT. Under no

circumstances may dismantling occur

before 5:00 pm, Friday, April 20, 2012.

Exhibitors will have until 10:00 am on

Saturday, April 21, 2012 to remove their

exhibits from the facility.

SUBLETTING OF SPACE

The Exhibitor agrees not to assign, sublet

or apportion the whole or any part

of the space without the knowledge and

written consent of the ISHLT.

6

USE OF BOOTHS/LITERATURE

DISTRIBUTION

The Exhibitor is permitted to demonstrate

equipment and to make informational

presentations regarding products or

services in his/her booth only. All

demonstrations and exhibits must be

confined to the exhibit booths responsible

for such demonstrations or exhibits.

All literature and promotional materials

may be distributed only within the

booth space assigned.

HANDOUTS AND/OR

GIVEAWAYS

No bags of any kind may be distributed

from any exhibitor’s booth. Distribution

of descriptive product literature, note -

pads, pens and pencils is permitted.

Other items may be distributed from the

booth only if approved in writing by

ISHLT. Requests for such approval must

be received in writing by ISHLT no later

than March 1, 2012. No unapproved

items may be distributed. Any exhibitor

found distributing unapproved items

will be required to cease distribution.

Exhibition Handout/Giveaway Approval

Forms can be obtained from the ISHLT

web site (www.ishlt.org) under the

Annual Meeting Exhibition section.

SALE OF GOODS IN

EXHIBIT BOOTHS

Exhibitors shall not conduct or permit

any sale of goods or services of any kind

in the exhibit or Annual meeting area.

Order taking is permitted.

EXHIBIT HALL STAFFING

AND ACCESS

Exhibits must be staffed at all times

during exhibit hours. Exhibit personnel

will be permitted on the exhibit floor

one hour prior to opening and may

remain in the hall one half-hour after

closing. ISHLT will have sole control

over all admissions of persons to the

Meeting and the exhibit area.

OBJECTIONABLE MATERIAL

AND ACTIVITIES

All booth personnel, models and

demonstrators must be registered as

Exhibitors. Except for a Society scheduled

event, no alcoholic beverages are

permitted in booths or elsewhere in

the Exhibit Area. ISHLT reserves the

right to request modification of any

questionable exhibit or activity and to

refuse to permit distribution of souvenirs,

advertising matter or anything

else which it may consider objectionable.

Contests, games of chance, lotteries

and raffles are strictly prohibited.

REJECTIONS AND PENALTIES

ISHLT reserves the right to restrict,

reject, prohibit or eject any exhibit or

Exhibitor which, because of noise,

safety hazards or for other prudent


easons, becomes objectionable or for

breach of any of these rules and regulations.

Such termination may become

effective during the meeting, at which

time the Exhibitor agrees to close his/

her exhibit upon receipt of a notice of

termination, and thereafter remove his/

her exhibit from the exhibition hall as

soon as possible without disruption of

the meeting. Expulsion of an Exhibitor

shall not give rise to a claim for a refund

of the fees paid by such Exhibitor.

ASSIGNMENT OF SPACE

Assignment of space shall constitute

an acceptance of Exhibitor’s offer to

occupy space.

meeting, except that any actual expenses

incurred or committed in connection

with the Meeting will be prorated and

deducted if the Meeting is cancelled because

of fire, an act of God, the public

enemy, strike, war, epidemic or any law

or regulation of public authority which

makes it imossible, or impractical, or

illegal to hold the Meeting.

FIRE AND SAFETY

REGULATIONS

Exhibitor agrees to conform to all fire,

safety, and other rules and regulations

as provided and interpreted by the official

Exhibit Service Contractor and the

Prague Congress Centre representatives.

FREIGHT HANDLING,

DELIVERY AND SHIPMENT

OF MATERIALS

Exhibitors agree to ship and store their

materials at their own risk and expense.

Shipping, storage and delivery arrangements

may be made with the official

exhibit services contractor, Czech-IN.

Complete shipping information will

be available in the Exhibitor Services

Manual.

INDEPENDENT CONTRACTORS

Exhibitors who plan to use a service

contractor other than Czech-IN must

notify ISHLT in writing no later than

March 1, 2012. An Independent Exhibit

7

LIABILITIES

The Exhibitor, by signing this contract,

agrees to hold harmless and indemnify

the International Society for Heart and

Lung Transplantation, the Prague Congress

Centre, Czech-IN and their respective

employees, representatives, agents,

successors and assigns, for any and all

damages to its property and for any and

all injuries to any person resulting from

its exhibiting at this Meeting. Exhibitors

will be held responsible for any damage

done to the buildings by it or its employees.

No nails, tacks or screws should be

driven into the floor, walls or woodwork

of the building.

The International Society for Heart &

Lung Transplantation, its agents and

employees, will not be liable for failure

to hold the Meeting as scheduled. Payments

for the booth space will be returned

in the event of cancellation of the

All exhibit decorations must be fire

retardant. No open flames or tanks of

gas may be used, nor may canopies be

erected over exhibits. Exhibitor agrees

to take necessary measures to safeguard

visitors from any hazards associated

with its exhibit.

EXHIBIT LABOR

All work involved in the erection,

touch-up painting, dismantling and

repair of all exhibits may fall within

the guidelines of union jurisdiction

and require Union labor to perform

such work. This work is to include any

use of power or battery operated tools,

hammers, ladders or saws; wall coverings,

floor coverings, pipe and drape,

painting, hanging of signs and/or

decorative materials from the ceiling,

placement of all signs and the erection

of platforms used for exhibit purposes.

Contractor form can be obtained from

the ISHLT web site (www.ishlt.org) under

the Annual Meeting Exhibits section.

Such contractors are required to comply

with all rules and regulations of the

show, including the local labor rules and

regulations. Such contractors must supply

a Certificate of Insurance and form

to ISHLT no later than March 1, 2012.

EXHIBITOR PERSONNEL

REGISTRATION

ISHLT registration badges must be worn

at all times during meeting/show hours.

An exhibitor personnel registration form

will be provided to exhibiting companies

in February 2012. All individuals

affiliated with an exhibit booth must be

registered as exhibit personnel. Individuals

registered as exhibit personnel

must be employed by the exhibitor.

The exhibit personnel badge allows access

to the exhibit area only. Individuals


desiring to attend any of the scientific

sessions must register for the meeting at

the regular registration rate. Badges

must be picked up on-site at the Exhibitor

Registration Desk during published

registration hours. If desired, Exhibitors

may arrange to have ONE representative

from the company collect ALL of

the exhibit personnel badges for the

company. Please indicate this on the

Exhibit Personnel Registration Form.

MUSIC LICENSING

The Exhibitor shall be responsible for

securing all necessary licenses or consents

for and paying all royalties and

fees for any uses of copyrighted works

or intellectual property owned by a

third party and used, directly or indirectly,

by the Exhibitor.

CORPORATE EVENTS

A Corporate Event is any activity (social,

education, marketing, etc.) which involves

any physician, surgeon or allied

health delegates attending the ISHLT

Annual Meeting and which is funded,

organized or offered by any for-profit

commercial organization and held in

the Prague area between Tuesday, April

17 and Saturday April 21, 2012. Investigator

Meetings for registered clinical

trials are not considered Corporate

Events, nor are hospitality suites and

activities which involve only company

employees.

Companies wishing to conduct Corporate

Events must submit an application

for such to ISHLT and receive approval.

Upon receiving approval, companies

may contact their preferred venue to

make arrangements. All costs for corporate

events are to be borne by the

company. When space in the Prague

Congress Center is used, space may include

complimentary use of AV staging

and equipment in place for the ISHLT

Scientific Sessions.

Corporate Events may be conducted

only during approved times.

Only companies exhibiting at the ISHLT

2012 Annual Meeting may conduct Corporate

Events. If a Corporate Event takes

place without advance approval from

ISHLT, the sponsoring organization, the

supporting organization, and the organizer

of the event will be prohibited from

conducting a Corporate Event at the following

year’s meeting and may be barred

from exhibiting at future ISHLT meetings.

Companies desiring to secure meeting

space for hospitality suites, investigator

meetings for registered clinical trials or

events involving only company employees

may do so via the Affiliate Event Space

Request Form.

An application to request space for a corporate

event is available at www.ishlt.org

on the Annual Meeting page.

AFFILIATE EVENTS/MEETING

SPACE REQUESTS

Affiliate events include:

• All non-ISHLT-sponsored, non-company-sponsored/funded

events/meetings/

activities conducted by or for delegates

at the ISHLT Annual Meeting and taking

place in the Prague area between and

including Tuesday, April 17, 2012 and

Saturday, April 21, 2012. Such events

include meetings and events organized

for university alumni, special interest

group events, institutional meetings, etc.

• All events/meetings/activities conducted

by commercial interests at the ISHLT

meeting and involving only company

employees/consultants/investigators/

board members and taking place in the

Prague area between and including

Tuesday, April 17, 2012 and Saturday,

April 21, 2012. Such events include sales

and/or staff meetings, advisory and other

Board meetings, meetings of investigators

for registered clinical trials and Hospitality

Suites involving invitational, organized

activities with designated start

and stop times to which physicians are

invited. Educational, marketing, social

and other activities that are conducted

by commercial interests and to which

ISHLT delegates are invited are not

considered affiliate events. Companies

wishing to conduct such events must

submit a Corporate Event Request

Form available on the ISHLT web site

(www.ishlt.org).

Application for all affiliate events must

be made using this form, must be approved

by ISHLT, and may take place

only during the approved times listed

below. If space is requested at the Prague

Congress Centre, the Holiday Inn or the

Corinthia Towers Hotel, ISHLT will

notify the venues if space release for

the specific event requested has been

authorized by ISHLT. All subsequent

arrangements regarding the event are to

be made by the event organizer directly

with the venue. Requests for corporate

affiliate events will not be approved

unless the company is an exhibitor.

Exceptions will be considered for

companies which do not have an

approved product.

An application to request space for affiliate

events is available at www.ishlt.org

on the Annual Meeting page.

8


INTERNATIONAL SOCIETY FOR HEART AND LUNG TRANSPLANTATION

32nd Annual Meeting & Scientific Sessions April 18-21, 2012

PRAGUE CONGRESS CENTRE • PRAHA,CZECH REPUBLIC

EXHIBIT BOOTH APPLICATION AND CONTRACT

FOR ISHLT USE ONLY

DATE OF RECEIPT:

____________________

BALANCE DUE:

$______________________

TOTAL DUE:

$______________________

BALANCE PAID:

$______________________

AMOUNT PAID:

$______________________

DATE PAID:

____________________

DATE PAID:

____________________

BOOTH(S) ASSIGNED:

____________________

____________________

____________________

SIGN AND

RETURN THIS

CONTRACT TO:

INTERNATIONAL

SOCIETY FOR

HEART AND LUNG

TRANSPLANTATION

14673 Midway Road

Suite 200

Addison, TX 75001

Phone: 972-490-9495

Fax: 972-490-9499

EXHIBITING COMPANY NAME:____________________________________________________

Contact Person: __________________________________________________________________________________

Address: ____________________________________________________________________________________________

City:____________________________ State: __________ Country: ____________________ Post Code: ____________

Phone: ____________________________________________ Fax: ______________________________________________

Email: ______________________________________________________________________________________________

__________________________________________________ ______________________________________________

Authorized Signature

Printed Name

ISHLT will design the exhibit floor based on requests received by exhibitors. Individual booth locations

are not available for selection. Priority loction will be given to exhibitors based on history, booth size and total financial

contribution to the Society.

Total number of booths requested: ______________________

BOOTH PRICES:

Total booth cost: ____________________________________

BOOTH SIZE: 2.5m x 3m minimum Exhibit booth height: __________________________________

INSIDE BOOTH: $2,750

We prefer to be near:__________________________________

CORNER BOOTH: $3,000

____________________________________________________

ISLAND BOOTH: $325 per square meter We prefer not to be adjacent to: ________________________

____________________________________________________

PRODUCTS TO BE DISPLAYED:

Pharmaceuticals Instruments Equipment Books Other:______________

IN ORDER TO VALIDATE THIS CONTRACT:

1. We attach hereto our payment for $_______________ per the above rate schedule for the above quantity of booth(s).

2. We agree that space assigned to us shall be accepted by us, and we agree to accept reassignment, if necessary.

3. We agree to abide by the official exhibit Rules and Regulations regarding this exhibition.

NOTE: All Refunds will be processed after the meeting.

PAYMENT METHOD:

Check Checks must be payable in US dollars and drawn on a US bank.

VISA Amount Enclosed: $______________________ Amount To Be Charged: $______________________

Card Number: ________________________________________ Exp. Date:__________________

AMEX

Cardholder Signature: ____________________________________ CSC Code:*__________________

MasterCard *CSC: Credit Card Security Code – (the 3 digit code on the back of MC/VISA card and 4 digit code on front of AMEX card)

Cardholder Name:____________________________________________________________________

(MANDATORY)

Cardholder Billing Zip/Postal Code:______________________________________________________

(MANDATORY)

Cardholder Billing Street Address:______________________________________________________

(MANDATORY)

COMPANY NAME: ________________________________________________________________________________

(AS IT WILL APPEAR IN EXHIBIT LISTING AND ON BOOTH SIGN)

CITY, STATE, COUNTRY:__________________________________________________________________________

(AS IT WILL APPEAR IN EXHIBIT LISTING)

PRODUCT DESCRIPTION FOR USE IN PROGRAM BOOK.

(must be received by February 1, 2011 in order to be included in the Final Program).

Please attach your typewritten description (not to exceed 100 words in length) or email to phyllis.glenn@ishlt.org


Important Dates

JANUARY 23, 2012

JANUARY 31, 2012

FEBRUARY 1, 2012

MARCH 1, 2012

MARCH 16, 2012

APRIL 17, 2012

APRIL 18, 2011

Initial Booth Assignments

Exhibitor Service Manuals Emailed

Deadline for Receipt of Product Description

for Inclusion in Final Program

Service Orders Discount Deadline

Deadline for Advance Registration of Booth Personnel

Exhibit Hall Construction: 8:00 am – 5:00 pm

Exhibitor Move-In: 8:00 am – 4:00 pm

Exhibit Hall Open: 4:00 pm – 7:00 pm

(Exhibit Hall Opening Reception 6-7 pm )

APRIL 19, 2011

APRIL 20, 2011

Exhibit Hall Open: 9:00 am – 5:00 pm

Exhibit Hall Open: 9:00 am – 5:00 pm

Exhibit Hall Tear-Down 5:00 pm – 10:00 pm

President’s Gala Reception 7:30 pm – 8:30 pm

APRIL 21, 2011

Exhibit Hall Tear-Down 7:00 am – 10:00 am


14673 Midway Road, Suite 200

Addison, TX 75001

Phone: 972-490-9495 Fax: 972-490-9499

www.ishlt.org

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