part two independent studio project and internship - Hochschule ...

kolleg.loel.hs.anhalt.de

part two independent studio project and internship - Hochschule ...

PART TWO

INDEPENDENT STUDIO PROJECT AND

INTERNSHIP

MLA Student Handbook Fall 2005 - October 2005


2.1 MLA Internship Guidelines and Requirements

Version: 4 October, 2005

3 rd Semester Professional Internship

In the 3 rd semester the students have the choice between participation in a guided 18-

week internship and an additional interdisciplinary design studio in Dessau in cooperation

with the Bauhaus Foundation Dessau. Because the numbers for the 3 rd studio in Dessau

will be limited to a maximum of 8 MLA students the internship option will be the regular

core curriculum. The student may also want to combine both options. The application

process for the 3 rd studio in cooperation with the Bauhaus will be described separately. As

long as a MLA student is not being accepted for the 3 rd studio he/she must look for an

internship position.

The internship aims at enabling the students to apply and deepen theoretical knowledge

gained in class and at preparing them for professional life. It emphasizes equally the

learning of ‘hard’ and ‘soft’ skills, professional competence as well as personal

competence and people-skill. The place of internship should offer an English language

professional environment in landscape architecture, most likely in a private landscape

architecture practice.

The internship is guided and supervised by an Internship Advisor from the MLA faculty and

an Internship Mentor designated by the internship office/institution. The role of the

Internship Advisor is to help the student in articulating his/her internship goals and

perceived learning needs based on previous experience and career plans, in selecting an

internship place responsive to these, to monitor, and to evaluate the internship. The

Internship Mentor establishes a task plan together with the intern student, guides,

oversees and finally evaluates his/her internship activities, and generally functions as

liaison helping the student to integrate into the team.

Since the internship typically takes place in European design/planning offices or

profession-related institutions where sufficient English is spoken to guarantee good

communication with the intern students, it specifically provides them with the opportunity to

become more familiar with European landscape planning and design practices,

procedures and (quality) standards, as well as with a deeper insight into the search for

solutions to contemporary European design issues. At the same time, it also encourages

them to internationalize their outlook and gain skills necessary to compete in the

international planning and design market.

In the past, many students were inspired by projects or experiences during their internship

time, and have used them as basis to develop their Master Thesis.

Internship Regulations

The English language professional internship after the 2nd semester of graduate work is

required from all students except those accepted for the 3 rd studio.

The minimum length of a full internship is 18 weeks, and is accredited with 24 Credits

ECTS. A minimum of 8 consecutive weeks is required to receive partial internship credit.

Many offices will require a minimum duration of 4 or 6 months

The internship is governed by the MLA Program Internship Regulations of Anhalt

University (issued 11/2005 in German, last and preliminary English version 9/2002)

containing legal regulations and guidelines.

MLA Student Handbook Fall 2005 - October 2005


In order to receive credit for the internship following 3 components must be successfully

completed:

1. Application for internship, and approval by the MLA internship advisor and Anhalt

University examination office

2. Monitored 18-week internship period, containing following formal procedures:

- Internship proposal

- Interim report after 2 months

3. Presentation of internship results on campus, containing following formal

procedures and submission of required documents:

- Written evaluation letter by the internship office

- Internship report (documentation of office & own projects, minimum 25

pages)

- Oral presentation of internship experience during the first or last week of

lecture time

Internship Procedure Step by Step

Before Application

•Participation in the MLA Thesis seminar during the 2 nd semester where also internship

issues such as procedure and requirements, range of internship experiences available,

(educational) expectations, criteria for selection of internship place, etc. will be addressed

•Selection of Internship Advisor among MLA Program faculty in consultation with the MLA

Program Director

Application

•Preparation of a short, but excellent CV

•Initial contact with design offices or other internship institutions as early as possible

(usually at the beginning of the 2 nd Semester)

•Reviewing the internship reports of previous MLA students can offer a fine selection of

internship options. The student should use all professional contacts offered during guest

lectures, conferences, excursions etc. to find “his/her place”

•Preliminary choice of office/institution in consultation with Internship Advisor

•Internship interviews

•Tentative approval of final choice by Internship Advisor

•Appointment of office/institution Internship Mentor

•Official internship agreement between student and office/institution

•Submission of Internship Application Form to MLA Program Director for formal

acceptance by Anhalt University Examination Office

Monitored Internship Period

•Start of 18-week internship period

•Development of Internship Proposal in consultation with the Internship Mentor within 2

weeks after begin of the internship

•Submission of Internship Proposal to Faculty Internship Advisor

•Preparation of Interim Internship Report after 2 months (5-8 pages) and submission to

faculty Internship Advisor no later than 12 weeks after begin of the internship

•End of Internship Period

•Receipt of Written Statement from the Internship Office/Institution (Internship Mentor)

regarding internship completion and performance evaluation

•Preparation of Final Internship Report (min. 25 pages)

MLA Student Handbook Fall 2005 - October 2005


Submission of Required Documents

•Submission of Written Statement from the Internship Office/Institution (Internship Mentor)

regarding internship completion and performance evaluation

• Submission of Internship Completion Form for formal acceptance by Anhalt University

Examination Office

•Submission of Final Internship Report to Internship Advisor

On-Campus Presentation

•(Audio-Visual) Presentation of internship results to MLA students in presence of the

Internship Advisor and MLA Director and other interested audience usually at the end of

the 3 rd semester or the beginning of the 4 th semester (approx. 15 min), addressing types of

work/projects, skills learned, office organization and management, self-evaluation etc.

Formal Documents

The following documents must be submitted for permission and completion for the MLA

Internship:

- Preliminary Application for Internship using the standard application form and a

documentation of the internship office (Approval by MLA Director and examination

office)

- Internship Agreement between MLA Student and Office/Institution (use standard

form)

- Internship Proposal (after 2 weeks)

- Interim Internship Report (after 2 months)

- Final Internship Report

- Written Statement from the Internship Office/Institution (Internship Mentor)

regarding internship completion and performance evaluation

- Internship Completion Form (use standard form)

Preparing the Internship Proposal

Once the Internship Mentor responsible to guide the student’s activities in the place of

internship is determined, student and mentor need to discuss their respective goals and

expectations and work together to develop a meaningful and realistic activity plan for the

entire internship period. As not all internship places may have sufficient long-term planning

in place, the later part of the internship may be difficult to plan in detail early on. However,

a general perspective or rough outline of likely activities should be included. The final

proposal should preferably be organized by week as much as feasible (or blocks of weeks)

and include the following:

- Type of work (Planning/Design/Research; Landscape/Urban Design;

disciplinary/multi-disciplinary work; independent/team work etc.)

- Scale of project (region, site, detail, special feature etc.)

- Project phase (competition, pre-design, schematic design, design development,

construction documentation, construction supervision etc.)

- Scope of work (idea sketches, site survey and documentation, establishing planting

scheme, preparation of CAD drawings, preparation of presentation material, etc.)

- Expected contribution (within the team)

- Other responsibilities

Preparing the Internship Reports

An interim report is due after two months of internship. It gives the student the opportunity

to record and reflect on the first part of his/her internship and convey the preliminary result.

The report shall contain short information on past activities and experiences, compliance

MLA Student Handbook Fall 2005 - October 2005


or divergence from the original internship proposal, difficulties encountered, and an outlook

on the remaining part of the internship.

The final report due after completion of the internship shall consist of two parts. The first

part contains the personal report on the internship and details at least the following:

- Goals and expectations

- Personal motivation for internship place selection

- Personal application procedure

- Complete overview of activities carried out and essential work performed

- Skills learned (hard skills and soft skills)

- Internship evaluation and self-evaluation.

The second part is a detailed study of the internship office/institution. The aim is to

understand and articulate clearly at least the following:

- Detailed documentation of the internship office/institution (company type,

organizational structure, management, philosophy, market niche, etc.)

- Documentation of typical project examples

- Own evaluation of perceived company strengths.

MLA Student Handbook Fall 2005 - October 2005


Bernburg

Dessau

Köthen

Hochschule Anhalt (FH)

University for Applied Sciences

INTERNSHIP REGULATIONS

for the Master Program in

LANDSCAPE ARCHITECTURE

as of 03.09.2002

The legal version of these regulations is German version. The English

translation is for information purpose only.

Hochschule Anhalt (FH)

University for Applied Sciences

Bernburg Campus

Department of Agriculture/Ecotrophology/Landscape Architecture

MLA Student Handbook Fall 2005 - October 2005


Table of Contents

§ 1 Area of Validity

§ 2 Objectives of internship

§ 3 Internship in the Third Semester

§ 4 Applying for an Internship

§ 5 Internship Agreement

§ 6 Affiliative Terms during the Internship in the Third Semester

§ 7 Counselling of the Intern

§ 8 Reporting on Activities during the Internship

§ 9 Acknowledgement and evaluation of the Internship

§ 10 Fees

§ 11 Times of Leave

§ 12 Internship of Foreign Students

§ 13 Insurance during the Internship

§ 14 Further Regulations

§ 15 Negative Judgements and Counter-Objections

§ 16 Date of Inception

Attachments

Appendix 1: Internship agreement

Appendix 2: Attestation of the internship by the company

Appendix 3: Attestation of the internship by the examination board

Appendix 4: Acknowledgement of the Academic Advisers by the examination board

MLA Student Handbook Fall 2005 - October 2005


§ 1

Area of Validity

(1) These regulations are valid for students and teachers of the Master-Course in

Landscape Architecture at the University for Applied Sciences - Hochschule Anhalt (FH) –

attaining the degree of

Master of Landscape Architecture (MLA)

as well as for the teachers and professors of the Faculty of

Agriculture/Ecotrophology/Landscape Architecture at the Bernburg camups of Hochschule

Anhalt (FH). These regulations have their basis in the examination regulations and the

conditions of study for the Master-Course in Landscape Architecture.

§ 2

Objectives of the Internship

(1) It is the objective of the internship to become familiar with future fields of activity, to

help gain practical experience supplementing theoretical knowledge obtained during the

course, to acquire specific knowledge of an English language working environment and to

acquire further motivation and orientation towards the final degree.

(2) The practical training shall complement the study programme through performing an

activity similar to the future occupation. Knowledge, skills and abilities attained in the

course will be applied practically.

§ 3

Internship in the Third Semester

Students are to attend a practical training of not less than 24 weeks, which will be

accredited with 30 Credit points according to ECTS. As a rule, the training is to be carried

out in the third semester of the standard period of study. The 24 weeks of the training may

be divided once, but must allow for at least ten weeks in succession.

The responsible Academic Adviser will decide on the professional suitability of the training

before concluding the internship agreement.

§ 4

Applying for an Internship

(1) Students are to apply for an internship on their own initiative. The university will

support students by making suggestions and writing letters of recommendation.

(2) It is the company’s decision whether or not an intern will be chosen.

(3) The completion of an internship in Anglophone companies abroad in the third

semester is desired. The quality of the work done there must comply with the professional

standards. Students are to bear financial and legal consequences themselves.

(4) The academic adviser is be consulted before the start of the internship, in order to

decide whether the internship is acceptable. By giving his approval for counselling, the

Academic Adviser certifies the expected professional eligibility of the internship. (see

appendix 4)

MLA Student Handbook Fall 2005 - October 2005


§ 5

Internship Agreement

The conditions for the internship are to be layed down in an agreement between the

company and the intern. These conditions include (see appendix 1):

- The description and duration of the activities,

- Obligations and rights of the company or institution,

- Obligations and rights of the intern,

- Times of leave during the internship or interruption of the internship,

- Insurances,

- Salary (if provided),

- Consultations at the university.

§ 6

Affiliative Terms during the Internship in the Third Semester

(1) During their internship, students have all rights and obligations of students

registered at the university.

(2) During their internship, the students are invariably subject to the company’s work

rules. Interns have to see that the agreed training is provided by the company.

§ 7

Counselling of the Intern

(1) The counselling of interns in the company is generally appropriate provided by a

mentor. The mentor will make sure that the student is given sensible practical training,

according to the company’s training facilities and in consideration of these regulations.

(2) The possibility of consulting a mentor or academic adviser is ensured by the Anhalt

University Applied Sciences. Consultations at Anhalt University of Applied Siences during

the internship can be provided in the agreement, according to § 5.

§ 8

Reporting on Activities during the Internship

(1) During the internship, the intern is to prepare an internship report on his/her

activities and the experiences gained. The internship report is to be divided into two parts

and to be signed by the company’s mentor or by the director of the company. The

internship report forms, among other possible performance checks, the basis for the

internship evaluation.

(2) The report will contain:

- An overview of the accomplished training showing activities performed (activity report of

essential work performed) in the first part,

- A description of the company’s organisation and fields of activity as well as a

documentation of typical projects carried out by the company in the second part.

(3) If the company wishes that internal processes shall not be made public, specific

regulations can be agreed upon. These regulations are to be added to the internship

agreement, yet they do not release the student from his/her obligation to write the report.

MLA Student Handbook Fall 2005 - October 2005


§ 9

Acknowledgement and Evaluation of the Internship

(1) After the training, the intern will receive a written statement from the company,

listing the duration of the training and the number of days absent (e.g. due to sickness,

times of leave and working visits at Anhalt University of Applied Siences. The attestation,

which needs to be filled in according to appendix 2, has to be presented to the

examination office. The examination board will decide on its acknowledgement on the

basis of a professional assessment done by the Academic Adviser.

(2) Missing statements, an incomplete or inattentively written report and days absent

due to sickness or leave or due to other practical activities, can lead to the internship being

acknowledged only partly. The decision will be made by the examination board.

(3) The report will be accepted or rejected - according to § 8 – by a faculty member

nominated on suggestion of the intern before the start of the internship. This professor

may be switched. The Academic Adviser has to be confirmed according to appedendix 4.

A rejected report on the internship must be re-written.

(4) The internship report will be graded by the Academic Adviser.

(5) Once all required documents are handed in, the examination board will issue a

certification of the internship, according to appendix 3.

§ 10

Fees

Regulations for a fee as compensation for the work accomplished during the internship

can be part of the internship agreement, according to

§ 5 of these internship regulations.

§ 11

Times of leave

Leave taken during the internship does not abridge the demanded time scale for the

internship.

§ 12

Internship of Foreign Students

These internship regulations are valid for foreign students accordingly. Particular

specifications may be agreed upon request to the examination board. We refer to the

specific restrictions regarding work permit for foreign students. Potentially necessary

renewals must be requested at the respective offices in due time by the companies.

§ 13

Insurance during the Internship

(1) Independent from the duration, weekly working hours and earned fees, health-,

pension- and unemployment insurances can not be granted for registered students during

the internship. Health insurance is covered by the student’s compulsory insurance or by

relatives liable for support. In any other respect, the applicable regulations pursuant to

insurance law are valid.

(2) Accident insurance in Germany cannot be granted for the intern.

MLA Student Handbook Fall 2005 - October 2005


(3) It is recommended to effect a voluntary liability insurance to cover damages

resulting from work performed in the company, as well as an overseas health insurance.

§ 14

Further Regulations

(1) Participation in an internship does not release the student from the obligation to

confirm completion for the next semester.

(2) Interns have active and passive voting right for self-governing bodies. Times of

absence resulting from this are deducted from the internship’s time scale.

§ 15

Negative Judgements and Counter-Objections

(1) An negative decision following to these internship regulations, has to be justified in

writing, annotated with an instruction on right to appeal and made public.

(2) A Counter-objection to this judgement may be filed within one month after the

decision has been accepted by the examination board.

(3) The objection has to be decided upon within one month. Notification must be in

written form.

§ 16

Date of Inception

These internship regulations come into effect together with the examination regulations for

the Master Program in Landscape Architecture of 03.09.2002.

Published internally on the homepage of the Department of Agriculture/Ecotrophology/

Landscape Architecture.

MLA Student Handbook Fall 2005 - October 2005


Appendix 1

Internship agreement

1. between the intern: __________________________

born on: ______________________ in: ____________________________

resident in: ______________________

Country: _______________________

Study course:

______________________

and the company / institution

Name:

_________________________________________________________

Address:

_________________________________________________________

The following is agreed:

The internship starts on:

__________________________________________

and ends on: _______________________________________________

Nominated mentor in the company (optional):

Name: ______________________ Phone:_______________________

Address:

________________________________________________________

2. The intern is subject to the company’s work rules during the internship.

3. The signatories of this agreement commit themselves to mutual information about

fundamental questions which may occur in the course of the internship and its

evaluation. At the outset of the internship, the activities to be performed during the

internship have to be specified. This specification must be recorded in writing.

4. At the end of the internship, the mentors of the company or institution fill in the

attestation form (see annex 2) and acknowledge the internship report.

MLA Student Handbook Fall 2005 - October 2005


5. Further agreements:

__________________________________ ________________________________

Company / Institution

Intern

(place, date, address)

(place, date, address)

__________________________________ _________________________________

(signature, stamp)

(signature)

Address of the university:

Anhalt University of Applied Sciences

Hochschule Anhalt (FH)

Fachbereich Landwirtschaft/Ökotrophologie/Landespflege

Abteilung Bernburg

MLA-Programme

Solbadstraße 2

D-06406 Bernburg

Phone: ++ 49 (0) 3471/355-1124

Fax: ++ 49 (0) 3471/301-202

MLA Student Handbook Fall 2005 - October 2005


Appendix 2

Attestation of the internship by the company

The student of the Master-Course Landscape Architecture

born on: _____________________ in: _________________________

Address: _____________________ Country: _______________________

was employed as an intern with the following occupation:

Description of the occupation:

________________________________________________________

Duration from: _________________ to: ________________________

Days absent during the internship:

________

Reason:_______________________________________________

An internship report is accomplished and acknowledged by the mentor or by the director of

the company.

In addition to this attestation, the intern will be given a detailed written report on her/his

activities, to be submitted to her/his academic adviser.

____________________________________________________

Signature

Company / Institution

_____________________________________________________

Address:

_____________________________________________________

Place Date Signature/Stamp

MLA Student Handbook Fall 2005 - October 2005


Appendix 3

Attestation of the internship by the examination board

Surname, first name:

________________________________________________________

Matriculation number:

________________________________________________________

Study course:

________________________________________________________

1. The internship report by the above-named student is acknowledged according to § 8 of

the internship regulations.

We suggest to accredit ................................. weeks for ........................ credit points

according to ECTS.

The internship is marked: ..........

Bernburg,

date:

___________________________________________________________

Signature of the academic adviser

Statements made above are confirmed:

Bernburg,

date:

___________________________________________________________

Signature of the chair of the examination board

MLA Student Handbook Fall 2005 - October 2005


Appendix 4

Acknowledgement of the academic advisers by the examination board

1. The signing member of Hochschule Anhalt (FH) University for Applied Sciences

confirms on the basis of documents at hand

a) that the company:

______________________________________________________

is to be categorised as professionally eligible to fulfill the objectives of an international

anglophone internship in landscape architecture.

b) that he/she will be available as academic adviser during the 24-week internship

for the intern:

Surname, first name:

______________________________________________________

Matriculation number:

______________________________________________________

Study course:

______________________________________________________

personal address at the internship:

______________________________________________________

anticipated internship duration: from ____________________ to

___________________________

Bernburg,

date:

___________________________________________________________

Signature of the Academic Adviser

2. The examination board confirms the aforementioned member of Hochschule Anhalt

(FH) as academic adviser for the above-named student.

Bernburg,

date:

_____________________________________________________

Signature of the examination board

MLA Student Handbook Fall 2005 - October 2005

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