KirkWood Planning Cycle - KirkWood Presbyterian Church

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KirkWood Planning Cycle - KirkWood Presbyterian Church

KirkWood Presbyterian Church

Planning Cycle

As of June 2012


Planning A New Event

Approved

By

Committee

New Idea

New Idea

•Use Event Matrix As

Guide

•Support KirkWood’s

Vision

Accepted

By Joint

Committee

Propose at

Monthly

Committee

Meeting

Add To

Calendar

Approved

By

Session

Propose at

Next

Quarterly

Joint

Committee

Meeting

Coordinate

With Other

Committees

Resources

Approved

Propose

at Next

Session

Meeting

Session

Criterion

Execute

Unfunded

Requires

resources

External

event

2


Meeting Frequency

Committee

Meetings

• Meet monthly (discretion of chair)

• New events proposed

• Validate resources for the next quarter’s events (1 qtr out)

• Detailed planning for the following quarter’s events (2 qtrs out)

• PLD focus: 12-18 Months out

Joint

Committee

Meeting

• Meets quarterly (second Tues in the month)

• Accepts new events from committees

• Validates resources for 2 qtrs out

• Synchronizes new events (across committees)

Session

Meeting

• Meets monthly (third Tues in the month)

• Approval of new events (qtrly when required)

• Long term planning at Session retreat (May each year)

• Focus: 12-18 Months out /Review recurring activities/ Review

lessons learned


January

Committees

Validate: Apr-June

Plan:

Jul-Sep

PLD plans Jan – Jun of next

year

Session

Approves: Current year’s

budget, Annual Report and

Congregational Meeting Brief

Quarterly Timeline (1 st Qtr)

March

Committees

Validate: Jun-Aug

Plan:

Sep-Nov

PLD plans Mar – Aug of next

year

Joint Committee

Validate: Sep-Nov

Synch:

Sep-Nov

Session

Approves: Sep-Nov

February

Committees

Validate: May-Jul

Plan:

Aug-Oct

PLD plans Feb - Jul of next year

Session Retreat: Review

Lessons Learned from previous

year

4


Quarterly Timeline (2 nd Qtr)

June

Committees

Validate: Sep-Nov

Plan:

Dec – Feb of next year

PLD plans Jun – Nov of next

year

April

Committees

Validate: Jul-Sep

Plan:

Oct-Dec

PLD plans Apr – Sep of next

year

Joint Committee

Validate: Dec – Feb of next year

Synch:

Dec - Feb of next year

Session

Approves: Dec – Feb of next

year

May

Committees

Validate: Aug-Oct

Plan:

Nov -Jan of next year

PLD plans May – Oct of next

year

5


Quarterly Timeline (3 rd Qtr)

Jul

Committees

Validate: Oct-Dec

Plan:

Jan - Mar of next year

PLD plans Jul – Dec of next year

Sep

Committees

Validate: Dec – Feb of next year

Plan:

Mar – May of next year

Develop next year goals and

objectives

PLD plans Sep of next year –

Feb of following year

Aug

Committees

Validate: Nov – Jan of next year

Plan:

Feb - Apr of next year

PLD plans Aug of next year –

Jan of the following year

6


Quarterly Timeline (4 th Qtr)

Oct

Committees

Validate: Jan - Mar of next year

Plan:

Apr - Jun of next year

PLD plans Oct of next year –

Mar of following year

Dec

Committees

Validate: Mar – May of next year

Plan:

Jun – Aug of next year

PLD plans Dec of next year -

May of following year

Joint Committee

Validate: Mar – May of next year

Synch:

Mar - May of next year and

“Stage 6” events of next year

Session

Approves: Mar – May of next

year and “Stage 6” events of

next year

Joint Committee

Validate: Jun – Aug of next year

Synch:

Jun – Aug of next year

Session

Approves: Jun – Aug of next

year

Nov

Committees

Validate: Feb – Apr of next year

Plan:

May – July of next year

PLD plans Nov of next year –

Apr of following year

Session Retreat: Draft next year

budget

7


KirkWood… A Christian Community

Knowing, Loving, and Serving Christ,

to make Him known to all

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