Interoffice Memorandum CITY MANAGER - City of Fort Pierce

Interoffice Memorandum
FROM THE OFFICE OF THE
CITY MANAGER
TO:
The Honorable Mayor and Members of the City Commission
FROM: David L. Recor, ICMA-CM, City Manager
RE:
Department Activity Report
DATE: November 9, 2010
The information that follows is intended to keep the Commission abreast of the on-going activities,
issues, programs and services within the City.
City Manager’s Office
City Manager
City Manager met with Planning staff to discuss the restructuring of the department and his
performance expectations.
City Manager met with the interim Planning Director, Communications & Marketing Manager, Mr.
Brobst and Mr. Erwin to discuss issues with the Carriage Point project.
City Manager met with Administrative Services staff to discuss the reorganization of the
department and his performance expectations.
City Manager met with the City Attorney, Interim Planning Director and Senior Planner to discuss
the DCA’s objection letter regarding the Comp Plan.
City Manager participated in the arbitration regarding the lay-off of a former employee.
City Manager met with Commissioner Perona, the Communications and Marketing Manager, B.
Thiess and T. Richards regarding the joint meeting of the City and UA with the FMPA.
City Manager met with the Finance Director, Administrative Services Director, Public Works Director
and Police Chief to discuss the closing of City Hall and implementation of furlough.
City Manager met with the Marina Director to discuss furloughs.
City Manager met with the Code Compliance Manager to discuss furloughs and the transfer of
Animal Control from the Police Department.
City Manager met with the Police Chief and Coastal Florida PBA representatives to discuss an
employee’s grievance.
City Manager met with Commissioner Perona, the City Attorney, City Engineer, and Asst. Planning
Director to discuss Wallace Sample Memorial and the Backus lease.
City Manager met with the County Administrator, Police Chief and J. Southard to discuss animal
control issues and the contract with the Humane Society.

Department Activity Report
November 15, 2010 City Commission Meeting Page 2
City Manager’s Office contd.
Communications & Marketing Manager
Met with Bill Thiess, the City Manager and Commissioner Perona to develop joint FPUA/City
Commission Workshop on Electric Educational Workshop in December.
Held interviews for the River Walk Center Facility Program Specialist – received over 70
applications.
Designed invitation, program and overall coordination for Northwest Pioneer’s Park Ribbon Cutting
– November 17, 10:00 a.m.
Attended annexation/development meeting with planning staff, City Manager and owners of
annexed Carriage Point property to discuss PUD/Rezoning.
Assisted with banner for the Showdown XXXI Game.
Spoke with Building Official concerning Celebration Pointe PUD annexation into the City – setting
up staff meeting with owner.
Staff meeting to discuss bringing the City’s website www.cityoffortpierce.com in house.
City Clerk’s Office
Gave assistance and answered questions to the walk-in public on various aspects of Business Tax
Receipts , which included but was not limited to –
New Applications ...... 28 Renewals ....... 135 Transfers ...... 4
Gave assistance and answered questions to the walk-in contractors on various aspects of
Contractor’s Licensing, which included but was not limited to –
New Applications ...... 15 Renewals ....... 39
Gave assistance and answered questions from the public who have contacted office by telephone:
286
Gave assistance and answered questions received by the public via e-mail through the City’s webpage.
Assisted the public with preparing necessary paperwork for animal registration: 4
Process check received from St. Lucie County Humane Society for impound fees due City of Fort
Pierce for the month of October 2010.
Process and send necessary paperwork to Fort Pierce Police Department, Records Division, for the
monthly animal registrations done through the City Clerk’s Office for the month of October 2010.
On-going updating of contractors’ records for current Liability Insurance, Workman Compensation
Insurance, and State License information.

Department Activity Report
November 15, 2010 City Commission Meeting Page 3
City Clerk’s Office contd.
Review for correctness and completion application and associated paperwork submitted by
contactors to go before Board of Examiners of Contractors on November 9, 2010.
Prepare necessary packets for the Board of Examiners of Contractors, November 9, 2010 agenda.
Assisting the public by doing research and providing copies of various public records: 3
Preparation of legal advertisements, letters, resolutions, & ordinances for various departments for
upcoming City Commission agenda items.
Preparation of several Proclamations for the November 1, 2010 City Commission meeting.
Attending, recording and transcribing minutes of the November 1, 2010 City Commission meeting.
Revenue Recovery working with Code Enforcement on new businesses that have not applied for a
Business Tax Receipt.
Attended a meeting with Code Enforcement Officer Shaun Coss and Art Mundo to facilitate a
better understanding of the Business Tax process.
Attended a meeting with Building Department and Code Enforcement Department to discuss
various issues with a property that had two pending Business Tax applications.
Daily balancing process of cash receipts and submittal to Finance Department for bank deposit.
On-going implementation of computerization of annexation records.
On-going implementation of scanning City Commission agenda packets onto DVD’s.
On-going implementation of scanning City Commission meeting minutes, ordinances, resolutions,
and the Fort Pierce Redevelopment meeting minutes into the Optiview system.
Assisting MIS Department in correcting and adding unit numbers to existing address data base.
Preparation and delivering to St. Lucie County Courthouse recording division various paperwork to
be recorded.
Assisting Code Enforcement Department by providing certified copies of code liens to be filed by
the Code Enforcement Department with the St. Lucie County Clerk of Court.
Assisting Finance Department by signing and affixing the City Seal to necessary paperwork
associated with release of liens.
Assisting Planning Department with paperwork for upcoming annexations of various properties.
Assist Planning Department with items concerning Business Tax Receipts.
Assist Mayor and Commissioners while Executive Assistant is on vacation.

Department Activity Report
November 15, 2010 City Commission Meeting Page 4
Human Resources Department
Advertised job openings for Part-time Planning Specialist in the Planning Department.
Submitted applications/resumes for Police Records Clerk position in the Police Department to Chief
Sean Baldwin, GIS Analyst and Public Works Inspector positions in the Public Works Department to
Nick Mimms. We received fifty-three (53) applications for the Police Records Clerk position in the
Police Department, five (5) applications for the GIS Analyst and ten (10) for the Public Works
Inspector in the Public Works Department.
Interviewed for the Part-time Office Support Specialist/Receptionist Position in Human
Resources/Administrative Services Department.
Researched and verified employment information.
Coordinated physical and background checks for Senior Accounting Clerk, Facility Program
Specialist, and Part-time Administrative Assistant candidates.
Scheduled meetings in the HR conference room for Risk Management.
Recruitment Activity –
1. Processed monthly credit card statement Report for Purchasing.
2. Distributed time sheets, accruals and payroll information to each department.
3. Completed employment verification.
4. Inputted data in Payroll system for new employee and annual evaluation.
5. Received and processed November’s annual and probation evaluation.
Finance Department
Met with City Manager
Interviewed applicants for the Senior Accounting Clerk Position
Met with PNC Bank
Preparing Financials for Month End Closing
Preparing Financials for Year End Closing

Department Activity Report
November 15, 2010 City Commission Meeting Page 5
MIS Department
Completed SASI email spam mitigation upgrades.
Completed installation of replacement POS terminals for Indian Hills Golf Club and updated PC for
Indian Hills Manager.
Completed upgrading server for River Walk. Awaiting credit card machine for River Walk Center.
Completed DVR for the Marina and PC updates.
Completed Police Department PC network connectivity updates.
MIS staff installing replacement computer equipment and intranet server for Public Works/Solid
Waste departments. Working on network and firewall upgrades.
Working ARCGIS application installation and scheduling installation of replacement computer
equipment for Engineering Department.
Scheduling installation of replacement computer equipment for Planning Department.
completed installation of Trimble GPS device.
Staff
Still upgrading telephone message on hold with Anne Satterlee.
Tightening computer controls while updating employees PCs with current applications including
anti-virus software to help mitigate attacks (ongoing).
Waiting on quotes for Code and Planning doors.
Working with SunGard HTE on the installation of Building Permits Click2Gov application (ongoing).
Received thirty nine (39) new work orders and completed sixty one (61).
MIS staff is currently taking furlough days.
Procurement Department
Attended two union meetings, IUPA and Teamsters
The entire department met with City Manager regarding reorganization of Purchasing and
Administrative Services.
Opened two bids for FPUA
Prepared agenda items for FPUA Board meeting and attended FPUA Board meeting

Department Activity Report
November 15, 2010 City Commission Meeting Page 6
Planning Department
Meetings –
1. GIS Training- IRSC CCTI
2. Pre-application meetings: Development of water treatment plant property, and proposed ACLF
310 N 24th St
3. Board of Adjustment Meeting 10-28-10
4. LDR Rewrite: Staff review and comment on final draft of the land development regulations for
consultant review
5. Meeting with Building, Engineering: Discussion on previous concrete regulations.
6. Meeting with City Manager, Communications & Marketing Manager and the Wantman Group:
Carriage Point annexation
7. Meeting with City Attorney, City Manager on DCA ORC report: City Comprehensive Plan
annexation policies
8. Meeting with City Engineer: Portofino Landings
9. Staff meeting with City Manager
10. Code Board Meeting: 1450 Bell Avenue
11. Pre-Board of Adjustment meeting
12. Pre-construction meeting: Intermodal Bus Station
13. Moore’s Creek Linear Park/Arbor Day
Development Review –
1. Preparation of commission agenda packet: Dollar General
2. Preparation of commission agenda packet: Ocean Park
3. Preparation of commission agenda packet: Halls Memorial Church
4. Preparation of Planning Board agenda for 11-9-10
5. Building permits
6. Occupational licenses
7. Landscape field inspections/evaluations
8. Site visits
9. Intake meetings
10. Review and research on other municipal land development regulations
11. Counter visits
12. Phone inquiries
13. File data recovery and migration processes from S drive
14. City website design implementation and transition sessions
15. Training on Trimble GPS
16. Development of survey on technology platforms
17. Waiver of Distance applications- investigating 1600 foot requirement for other establishments.
18. Review of ORC report.
19. Assembling of City Commission packets
Historic Preservation –
1. Green Energy Design Guidelines development meeting with Derrick Dukes and live chat on
green guidelines with National Trust for Historic Preservation
2. Steam Locomotive meeting with museum directors, J. Ward and D. Hawkins to discuss strategy
and logistics of moving historic Sebastian depot to Fort Pierce
3. Meeting with developer Herbert Ammons to discuss mixed use development in the Avenue D
historic district
4. Portofino Landings Minor Replat intake/distribution/review
5. 1404 Avenue E (Church) Conditional Use review for Planning Board agenda package

Department Activity Report
November 15, 2010 City Commission Meeting Page 7
Planning Department contd.
Comprehensive Planning –
1. EAR-Based Amendments: Identification of related FL statutes and Plan policies; research to
address Objections; communication with DCA
2. Annexations: large group preparation for PB and TRC - pulled by City Clerk
3. Small scale land-use change packet prep to DCA (Moore's Creek)
4. Sedona - (result of meeting with legal and City Manager) - provide Comp Plan housing-related
data for plan re-design/Madison Kay plan
5. Review of SFWMD 2011 Upper East Coast Water Supply Plan, CH 5 and CH 6: provide comment
6. Review of SLC adopted ERA-based amendments and one small scale amendment: SLC did not
include JPA provision to incorporate City's annexation protocol into SLC Comprehensive Plan
7. Preparation of presentation for PB re: CIE; paving deficiencies
Building Department
Projects of Interest –
1. Cortez Town Homes: Certificate of Occupancy issued for Club House.
2. Dollar General: 3106 Orange Ave. Building Permit issued.
3. Intermodal Bus Terminal: Preconstruction meeting conducted with contractor.
4. Cortez Blvd Widening: The widening of Cortez Blvd from 25th St. east to the Cortez Town
Homes entrance is scheduled for completion during the month of November.
Developments –
1. Jannifer Thompson, 1114 Mayflower Rd.: Maurice Shazier has not corrected the HVAC issues at
the above address and is being referred to the Contractors Licensing Board for the second
time.
2. 1450 Bell Ave.: Business taxes were approved by Planning and issued by the City Clerk’s office
for businesses that operate in the open air. These businesses are exempted from an
occupational license inspection since allegedly the businesses do not utilize any structures.
3. Flood Plain Committee Meeting: On October 29, 2009, Marc Meyers received preliminary
copies of the local Flood Study and the DFIRM (Digital Flood Insurance Rate Map). FEMA is
updating their records regarding flood zones and has requested that we submit any
amendments or revisions to their office within 30 days. On November 4, 2010, the Flood Plain
Committee convened to discuss how to comply with FEMA’s request.
4. Pervious Concrete: On November 4, 2010, Marc Meyers, Jack Andrews, David Carlin and
members of their respective departments attended a presentation discussing the benefits of
pervious concrete. This product may provide new options for builders regarding, drainage and
parking issues.

Department Activity Report
November 15, 2010 City Commission Meeting Page 8
Code Enforcement
Hearings – Special Magistrate Blandino on November 3, 2010
1. 12 violation cases – 2 complied, 10 found in violation
2. 1 Massey hearing (continued)
3. 1 lien reduction request
Casework –
1. Responded to 21 complaints
2. Initiated 45 new cases
a) 18 lot clearings
b) 27 general
3. Conducted 199 follow-up inspections
4. Closed 48 cases
5. Continued investigation of businesses without current Business Tax Receipts in conjunction
with the City Clerk’s office.
Income & Expenses –
1. All lien & fine case folders are being manually reviewed and updated to address past due
accounts (on-going).
2. Processed 15 lien / title searches.
Miscellaneous –
1. Participated in grievance mediation hearing for previous employee laid-off in 2009.
2. The lot clearing sweep of all major roadways throughout the city was completed.
a) Final cost (lot clearings, postage, postings) approximately $4,400.00.
b) Major roadway sweep will be conducted 3x annually.
c) Remaining lot clearing funds will be used throughout the year to address the
overgrown yards of abandoned properties in the residential neighborhoods
throughout the city in an effort to preserve surrounding property values.
3. Attended ribbon cutting of the new Moore’s Creek Linear Park.
4. The department participated in the Be A Hero Day by joining the blood drive.
5. Staff meeting with Traci Telle of Engineering to review Chapter 17 changes and outline
procedures to helping Engineering meet goals. We will be handing out flyers to residents
advising of best practices regarding waste water.
6. Updating Naviline System to close inactive / old case files (on-going).
7. Updating Naviline System to correct errors that occurred when cases transferred from the old
system to the new system (on-going).

Department Activity Report
November 15, 2010 City Commission Meeting Page 9
Engineering Department
A1A – Phase I – The construction and CEI proposals were approved by the Commission on
November 1. The final design package has been submitted to FDOT and is currently under review.
FPUA Electric has informed us that materials have been ordered and they are finalizing their design
and working on obtaining the required easements for the placement of the transformers. They
expect to submit for a FDOT construction permit mid November with construction commencing
January 2011. Phase IIB and Harbour Isle Roundabout – Consultant is completing the final
certification packages for submittal to FDOT and SFWMD.
Moore’s Creek – Littoral planting to be completed in month of November. Ribbon cutting held on
October 28, 2010. Contract finalized with Nature’s Keeper for maintenance and mowing of linear
park. Reimbursement request being prepared for FEMA.
13 th Street (Orange Ave to south of Ave D) – FPUA continues working on the utility replacements.
FPUA is completing the water system and water service cut-overs. H&J Construction has completed
the mainline stormwater drainage from Orange Ave to just south of Moore’s Creek. H&J will be
working to complete all mainline installation by November 12 th .
Oleander Ave. / Sunrise Blvd. Sidewalk and Bike Paths – A pre-proposal meeting has been
scheduled by FDOT for November 16, 2010 to allow design-build consultants an opportunity to
submit questions to FDOT, SLC, City of Fort Pierce, FPUA, Comcast, and AT&T in order to aid in the
preparation of their proposal. The project will be awarded January 2011 with construction
commencement is scheduled for June 2011.
29 th Street (Orange Ave to Ave Q) – FDOT will administer a design/build contract which will include
milling and resurfacing, sidewalk construction and possibly curb and gutter installation. FDOT will
be letting this design/build project under the same contract as the Oleander/Sunrise project.
Development Reviews – Intake of eight (8) Building Permit Applications, Site Plans, and Certificate
of Occupancy requests.
10 th Street and Pinecrest Subdivision – The RFQs were received by this office on October 22, 2010.
The selection committee consists of three (3) SLC employees and two (2) Fort Pierce employees.
The selection committee is scheduled to meet on November 18, 2010 at which time a consultant will
be chosen. The City will receive $1,983,716.00 in CDBG Tropical Storm Fay funding. In accordance
with the Agreement all construction shall be completed by May 2012. The proposed work will
include drainage upgrades to Pinecrest along with total reconstruction of 10 th Street from Citrus to
Moore’s Creek.
Frances Avenue Storm Drainage Replacement – Staff has completed the design of the storm
drainage retrofit project extending from Thumb Point to Fernandina. The project design has been
forwarded to the utility companies for their information. Advertisement for construction bids
expected in December 2010.
Stormwater Division – Completing EPA survey regarding our MS4 (Municipal Separate Storm Sewer
Systems) permit. Review of four (4) requests for storm water fee reduction.
Traffic Control – Continued monitoring and coordination of the City’s traffic control system. We are
continuing to work with PCS on the testing and debugging of the City’s active travel time
monitoring system on US 1 from Orange Avenue to Emil Avenue. City is working with Econolite
Traffic Control Devices to complete the centralized fiber optic control of the US 1 Corridor.
Jetty Park Reconstruction – Meeting held with Engineering, Planning and FPRA/Urban
Redevelopment staff to discuss funding and grants for project. Engineering will take the lead
managing project. Meeting has been scheduled with FDOT on 11/9/2010 to review requirements for
to obtain grant and determine when funding will be available.

Department Activity Report
November 15, 2010 City Commission Meeting Page 10
Public Works Department
Northwest Pioneers Park – Park reconstruction is complete. The grand re-opening of NW Pioneers
Park is scheduled for November 17, 2010.
Police Athletic League Facility – Assumed maintenance responsibility for the building located at
903 South 21st Street that was previously known as the YMCA. A conceptual floor plan is being
established with the coordination of PAL representatives.
Keep Fort Pierce Beautiful –
1. Coordinated the volunteer efforts of the Fort Pierce Police Explorer Unit (Ages 15-21) to adopt
the Moore’s Creek Linear Park area. This group will perform litter and trash cleanup events
monthly for the upland areas.
2. Agreed to provide new recyclable material receptacles at the Marina Square area.
Energy Efficiency & Conservation –
1. Commenced the replacement of 24.5 SEER HVAC units with programmable thermostats in
various locations.
2. Met with FPUA Customer Service Representatives to gain a greater understanding of the
invoicing procedures. The result of this meeting will allow the City to generate accurate
background levels for comparative analysis.
Police Department
Lincoln Park Main Street – Chief Baldwin met with Lincoln Park Main Street Board Members to
discuss the outcome of the police department’s investigation into allegations that the former
executive director misallocated funds. This investigation has been closed with no charges filed.
Saggy Pants Ordinance – The police department has completed a report for the City Commission
on enforcement action of saggy pants ordinances in other Florida jurisdictions. This report will be
reviewed at the Commission Meeting on November 15, 2010.

Department Activity Report
November 15, 2010 City Commission Meeting Page 11
Urban Redevelopment
Convened a series of ongoing staff discussions between all affected departments on how to move
forward with regard to Jetty Park's renovations and the issues surrounding several grants for that
project, funding, construction time frames, etc.
Coordinated weatherization partnership between Indiantown Housing and Lincoln Park Main
Street for area residents. Involved FPUA staff in meetings to make sure all City staffers were aware
of the program and had appropriate information for residents who would call our offices inquiring
about the program.
Staff attended regional meeting of Homeless Coalition.
Retained architect to rehabilitate 827 Atlantic as element of NSP program. Cancelled contracts for
two properties on 9th Street due to inability of owners to close in appropriate time frame.
Worked with Purchasing to select pool of consultant contractors and contractors to bid on NSP
construction. Selections approved by City Commission. Began process of working with new
consultants and assigning projects to them.
Ongoing inspections of two CDBG housing construction projects and addressed BBB complaints re:
Bryant rehab. Also inspected NW Pioneers Park construction and site work at Intermodal Bus
Terminal project.
Department is now assuming the responsibility for the FEMA administration, tracking and reporting
for the City.
Marina
Oversee daily marina operations.
Preparing for seasonal dockage and events. See weekly e-mail "Marina Happenings" newsletter for
update.
Planted mangrove pods for nursery - on site.
Working on security camera system for marina.

Department Activity Report
November 15, 2010 City Commission Meeting Page 12
Golf Course
November food drive has begun for Treasure Coast Food Bank.
Met with Titleist rep to do pre-book for 2011 fiscal year.
Discussed October 2010 rounds and revenue vs. October 2009 with City Manager - up over 600
rounds and $15,000 revenue.
River Walk Center
Park Permits $575.00
Room Rental $2,187.23
Special Events $625.00
Total $3,387.23
Steven Strong, facility program specialist, began work at the River Walk Center on November 9,
2010.

Department Activity Report
November 15, 2010 City Commission Meeting Page 13
Sunrise Theatre
Groucho’s Comedy Club attracted a good number of patrons for the performance of two
comedians each on Saturday, October 23. On Tuesday, October 26. the co-presented Fort Pierce
Jazz & Blues Society’s Jazz Jam attracted a very strong crowd.
A rental featuring the program “Kid Power” was presented on the morning of Wednesday, October
27 with many students attending this show. During the evening of October 27, Second Street in
front of the theatre was closed off to accommodate the second of two “Pumpkin Walk” events
which featured live entertainment by The Avenue D Boys Choir and others during the showcase of
entrants in the Pumpkin Carving Contest held the previous Saturday. Approximately 300 people
attended this first year event and the feedback from all attendees was very positive and will look
forward to the second annual event next year. On Saturday, October 30, a Halloween program of
two tribute bands, Kiss Alive and The Blizzard of Oz was presented followed by a free screening of
The Rocky Horror Picture Show at midnight.
The week of November 1 was very busy with the following events: “An Evening with Clint Black”
was presented on Thursday, November 1; on Friday, November 5 saw the multimedia concert of
“The Ultimate Thriller: The Michael Jackson Tribute; two rentals were presented on Saturday
November 6 with “Hank Western & Friends” in the theatre and the “American Belly Dance Club
Showcase” in the Black Box Theatre. On Sunday, November 7 also saw two programs presented-
“Benise: The Spanish Guitar” was presented in the theatre while a reception was held for the law
firm of Dean Meade.
Upcoming events over the next two weeks in the Black Box Theatre will be: The Fort Pierce Blues
and Jazz Society Jazz Jams on Tuesday, November 9 and 23rd; Groucho’s Comedy Club on
Saturday, November 13 and 27: Blues legend Guitar Shorty will perform on Thursday, November 18;
and country/folk icon Michelle Shocked will perform on Sunday, November 14. In the theatre,
“Girl’s Night: The Musical” will be presented on Thursday and Friday November 11 & 12; Barter
Theatre’s production of “The Diary of Anne Frank” will be presented in a morning School Time
performance (sold out) and a public performance on the same evening; and returning tribute band,
“Led Zepplica” will perform on Saturday, November 20.
A few shows have been added to our 2010/11 Season: “The Motown 60’s Revue” produced by the
West Coast Black Theater Company will be presented on Friday, March 4 at 8 PM in the Sunrise; a
fundraising co-presentation of “McCartneyMania” on Saturday, January 22 will be presented with
proceeds being shared with PAL and the Sunrise Theatre Foundation; and Lewis Black will perform
on Saturday, March 12.
A six show has been added to the School Time Performances with a production of the State Ballet
Theatre of Russia’s “Giselle” on Wednesday, January 5. Almost all of the School Time Performances
have been booked to capacity for the upcoming performances this season at the Sunrise. This
program is underwritten, in part, by the Sunrise Theatre Foundation which pays for the
transportation costs of delivering and returning the students to their respective schools.