Guide to Administrative Hearings on Medicaid Programs - APD
Guide to Administrative Hearings on Medicaid Programs - APD
Guide to Administrative Hearings on Medicaid Programs - APD
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3. A reference <str<strong>on</strong>g>to</str<strong>on</strong>g>, or copy of, the<br />
agency’s decisi<strong>on</strong> and the date<br />
<strong>on</strong> which you received it.<br />
If you are a competent adult, you<br />
must sign the hearing request form<br />
(unless it is filed by an at<str<strong>on</strong>g>to</str<strong>on</strong>g>rney<br />
you have hired <str<strong>on</strong>g>to</str<strong>on</strong>g> represent you) or<br />
you must submit a signed document<br />
indicating that you are authorizing<br />
another pers<strong>on</strong> <str<strong>on</strong>g>to</str<strong>on</strong>g> file it <strong>on</strong> your<br />
behalf. If you are not a competent<br />
adult, the pers<strong>on</strong> filing the hearing<br />
request for you must have the legal<br />
authority <str<strong>on</strong>g>to</str<strong>on</strong>g> act <strong>on</strong> your behalf, such<br />
as a legal guardian, parent of a<br />
minor, or power of at<str<strong>on</strong>g>to</str<strong>on</strong>g>rney, and must<br />
submit a copy of the paperwork that<br />
gives them that authority.<br />
You may obtain assistance with your<br />
hearing request by c<strong>on</strong>tacting your local<br />
<strong>APD</strong> area office.<br />
When the agency determines that the<br />
hearing request was filed <strong>on</strong> time and is<br />
complete, it will be forwarded <str<strong>on</strong>g>to</str<strong>on</strong>g> DCF’s<br />
Office of Appeal <str<strong>on</strong>g>Hearings</str<strong>on</strong>g>. Once the<br />
office receives your hearing request,<br />
it will assign your case <str<strong>on</strong>g>to</str<strong>on</strong>g> <strong>on</strong>e of its<br />
hearing officers. You will then be notified<br />
and provided with informati<strong>on</strong> explaining<br />
how the hearing will be c<strong>on</strong>ducted.<br />
In accordance with the Americans with<br />
Disabilities Act, pers<strong>on</strong>s needing special<br />
accommodati<strong>on</strong>s <str<strong>on</strong>g>to</str<strong>on</strong>g> participate in the<br />
proceedings should c<strong>on</strong>tact the hearing<br />
officer assigned by the Office of Appeal<br />
<str<strong>on</strong>g>Hearings</str<strong>on</strong>g> no later than seven days prior <str<strong>on</strong>g>to</str<strong>on</strong>g><br />
the hearing.<br />
Agency for Pers<strong>on</strong>s with Disabilities<br />
4030 Esplanade Way, Suite 380<br />
Tallahassee, FL 32399-0950<br />
1-866-<strong>APD</strong>-CARES (1-866-273-2273)<br />
(850) 488-4257<br />
apdcares.org<br />
<str<strong>on</strong>g>Guide</str<strong>on</strong>g> <str<strong>on</strong>g>to</str<strong>on</strong>g> <str<strong>on</strong>g>Administrative</str<strong>on</strong>g> <str<strong>on</strong>g>Hearings</str<strong>on</strong>g><br />
<strong>on</strong> <strong>Medicaid</strong> <strong>Programs</strong><br />
OCTOBER 2010
The Florida Agency for Pers<strong>on</strong>s with<br />
Disabilities (<strong>APD</strong>) offers two types of<br />
administrative hearings <str<strong>on</strong>g>to</str<strong>on</strong>g> individuals<br />
substantially affected by acti<strong>on</strong>s of<br />
the agency. If <strong>APD</strong> seeks <str<strong>on</strong>g>to</str<strong>on</strong>g> deny,<br />
reduce, terminate, or suspend <strong>Medicaid</strong><br />
Waiver services, then the hearings<br />
are c<strong>on</strong>ducted by the Office of Appeal<br />
<str<strong>on</strong>g>Hearings</str<strong>on</strong>g>, Department of Children<br />
and Families (DCF). If <strong>APD</strong> seeks <str<strong>on</strong>g>to</str<strong>on</strong>g><br />
take acti<strong>on</strong> that is unrelated <str<strong>on</strong>g>to</str<strong>on</strong>g> the<br />
<strong>Medicaid</strong> Program, then the hearings<br />
are c<strong>on</strong>ducted by either the Divisi<strong>on</strong> of<br />
<str<strong>on</strong>g>Administrative</str<strong>on</strong>g> <str<strong>on</strong>g>Hearings</str<strong>on</strong>g> or an Agency<br />
Hearing Officer. The purpose of these<br />
hearings is <str<strong>on</strong>g>to</str<strong>on</strong>g> provide an opportunity for<br />
an impartial, objective review of acti<strong>on</strong>s<br />
<strong>APD</strong> proposes <str<strong>on</strong>g>to</str<strong>on</strong>g> take in the programs it<br />
administers.<br />
This brochure discusses your<br />
administrative hearing rights related <str<strong>on</strong>g>to</str<strong>on</strong>g><br />
the <strong>Medicaid</strong> Waiver program.<br />
According <str<strong>on</strong>g>to</str<strong>on</strong>g> federal <strong>Medicaid</strong><br />
regulati<strong>on</strong>s (42 CFR s. 431.200 et seq.),<br />
at the time the individual applies for<br />
<strong>Medicaid</strong> and at the time of any acti<strong>on</strong><br />
affecting his or her claim, the agency<br />
is required <str<strong>on</strong>g>to</str<strong>on</strong>g> inform every applicant or<br />
recipient in writing of the following:<br />
1. If you disagree with the agency’s<br />
decisi<strong>on</strong>, you have the right <str<strong>on</strong>g>to</str<strong>on</strong>g><br />
request a hearing.<br />
2. You may request a hearing by filing a<br />
written request with the agency no later<br />
than 30 days after you receive written<br />
notice of the agency’s intended acti<strong>on</strong>. A<br />
hearing request is c<strong>on</strong>sidered filed when<br />
it is actually received by the agency,<br />
not when it is put in the mail. A hearing<br />
request received after 5 p.m., or <strong>on</strong> a day<br />
that the agency is not open for business,<br />
is c<strong>on</strong>sidered filed at 8 a.m. <strong>on</strong> the next<br />
day the agency is open for business.<br />
A hearing request that is sent by fax is<br />
c<strong>on</strong>sidered filed when it is received, not<br />
when it is sent, subject <str<strong>on</strong>g>to</str<strong>on</strong>g> the same time<br />
limits discussed above.<br />
3. At the hearing, you are permitted <str<strong>on</strong>g>to</str<strong>on</strong>g><br />
represent yourself, use legal counsel,<br />
or use a relative, friend, or other<br />
representative <str<strong>on</strong>g>to</str<strong>on</strong>g> present your case.<br />
If <strong>APD</strong> has notified you that it intends <str<strong>on</strong>g>to</str<strong>on</strong>g><br />
reduce, terminate, or suspend <strong>Medicaid</strong><br />
Waiver services that you are already<br />
receiving and you file your hearing<br />
request within 10 days of your receipt of<br />
the agency’s notice, you will c<strong>on</strong>tinue <str<strong>on</strong>g>to</str<strong>on</strong>g><br />
receive services at the prior level until a<br />
decisi<strong>on</strong> is rendered after the hearing.<br />
To assist you in filing your hearing<br />
request, the agency has drafted a<br />
Hearing Request form which is normally<br />
included with the Agency Notice. While<br />
you are not required <str<strong>on</strong>g>to</str<strong>on</strong>g> use this form,<br />
according <str<strong>on</strong>g>to</str<strong>on</strong>g> Florida law, your request<br />
must be in writing and it must c<strong>on</strong>tain<br />
the following informati<strong>on</strong>:<br />
1. The name, address, and teleph<strong>on</strong>e<br />
number of the pers<strong>on</strong> for whom<br />
the hearing is being requested,<br />
as well as the name, address, and<br />
teleph<strong>on</strong>e number of the pers<strong>on</strong>’s<br />
counsel or representative designated<br />
<str<strong>on</strong>g>to</str<strong>on</strong>g> receive pleadings and other<br />
official papers.<br />
2. A statement that you are requesting<br />
an administrative hearing and dispute<br />
the facts alleged by the agency, in<br />
which case the facts in dispute must<br />
be identified; or that you are<br />
requesting a hearing but do not<br />
dispute the facts underlying the<br />
agency’s decisi<strong>on</strong>.