View - The Municipality of Lambton Shores

THE CORPORATION OF THE MUNICIPALITY OF LAMBTON SHORES 

Regular Meeting of Council 

Meeting Number: 11-2012 

Date of Meeting: Monday, March 18, 2013 

Time: 

Place of Meeting: 

07:00 p.m. 

Village Complex, Thedford 

AGENDA 

Pages 

1. Call to Order 

2. Declaration of Pecuniary or Conflict of Interest 

3. Confidential Business 

3.1 Closed Session Minutes - February 11, 2013 

3.2 Closed Session Minutes - March 4, 2013 

4. Consent Agenda 

4.1 Report from the Township of Wainfleet - Re: Rural and Small 

Urban Green Energy Symposium - February 22, 2013 

4.2 Correspondence from the Lambton Shores Nature Trails 

Committee - Re: Appreciation of Municipal Grant 

4.3 Invite from the Ausable Bayfield Conservation Authority - Re: 

Workshop on Controlling Invasive Phragmites Australis 

4.4 Correspondence from Sandra Datars Bere, Regional Director - 

Ministry of Municipal Affairs and Housing - Re: Municipal Shared 

Services Survey 

4.5 OAFC Municipal Politicians Seminar: The Essentials of 

Firefighting & Firefighting 101 

4.6 CL Report No. 24-2013 - Re: Applications to be heard by the 

Committtee of Adjustment on March 28, 2013 

1 - 38 

39 - 39 

40 - 40 

41 - 43 

44 - 45 

46 - 47 

5. Confirmation of Minutes from Previous Meetings 

5.1 Regular Council Meeting - March 4, 2013 48 - 63 

6. Delegations, Public Meetings & Presentations

6.1 7:10 p.m. - Public Meeting - Official Plan Amendment Application 

OP-02/2013 & Zoning By-law Amendment Application ZO- 

04/2013 for 1863866 Ontario Limited (Mike Vankessel) - 7606 & 

7580 Townsend Line (See PL Report No. 17-2013) 

6.2 7:20 p.m. - Public Meeting - Zoning By-law Amendment 

Application ZO-02/2013 for Carolinian Cabinet Company Inc. 

(Jason Henderson) - 9773 Lakeshore Road (See PL Report No. 

18-2013) 

7. Correspondence & Petitions 

Correspondence - for Council Direction 

7.1 Invite from the Lambton County Municipal Association - Re: 

Annual Meeting and Banquet 

7.2 Invite from the Lambton County Rural Game Protective 

Association - Re: 2013 Annual Banquet 

64 - 64 

65 - 66 

8. Consideration of Committee Minutes and Staff Reports 

8.1 Minutes of the Short Term Rental Accommodation Committee 

Meeting held March 8, 2013 

67 - 70 

Planning 

8.2 PL Report No. 17-2013 - Re: Official Plan Amendment Application 

OP-02/2013 & Zoning By-law Amendment Application ZO- 

04/2013 for 1863866 Ontario Limited (Mike VanKessel) 

8.3 PL Report No. 18-2013 - Re: Zoning By-law Amendment 

Application ZO-02/2013 for Carolinian Cabinet Company Inc. 

(Jason Henderson) - 9773 Lakeshore Road 

71 - 82 

83 - 92 

Community Services 

8.4 D.C.S. Report No. 39-2013 - Re: Lambton Shores Harbours 

Committee 

8.5 D.C.S. Report No. 40-2013 - Re: Annual Drinking Water Reports 

(2012) 

93 - 100 

101 - 134 

Finance & Administration 

8.6 TR Report No. 35-2013 - Re: Code of Conduct Clarification 135 - 135 

8.7 TR Report No. 36-2013 - Re: 2012 Council and Committee Pay 136 - 137 

8.8 CL Report No. 22-2013 - Re: Proposed Revised Council Meeting 

Dates for 2013 

8.9 CL Report No. 23-2013 - Re: Forest B.I.A. _ Request for a 

Continuation of the Exemption to the "Street's By-law" and the 

Facade Improvement Loan Program, and Recommended 

Replacement Board Members 

138 - 140 

141 - 146

8.10 CL Report No. 25-2013 - Re: Emergent Update Required for the 

Lambton Shores' Procedural By-law 

147 - 150 

8.11 CL Report No. 26-2013 - Re: Posting the Agenda on the Website 151 - 151 

9. By-laws & Resolutions 

9.1 By-law 26-2013 - Re: Appointment of Forest B.I.A. Board of 

Management Members (See CL Report No. 23-2013) 

9.2 By-law 27-2013 - Re: Confirming Resolutions to Date 152 - 152 

10. Accounts 

10.1 TR Report No. 34-2013 - Re: February, 2013 Cheque Listing 153 - 157 

11. Notice of Motion 

There were no notices of motion submitted by Members of 

Council. 

12. New Business 

An opportunity for an emergent issue to be discussed by Council. 

13. Councillor Reports 

An opportunity for Members of Council to make a report. 

14. Opportunity for the Public to Seek Clarification 

Please Note: As per By-law 37-2013, Section 15, Subsection 13 - 

Questions must pertain to items on the agenda, and be for the 

purpose of clarification only, and not for the purpose of making 

statements. 

15. Adjourn

We invite you to an important workshop: 

CONTROLLING INVASIVE PHRAGMITES AUSTRALIS 

Providing information to help you control and stop the spread of Phragmites 

in your communities along roadsides, beaches, municipal drains and other watercourses. 

Who should attend? 

Municipalities: public works, roads, drainage and parks staff 

Conservation authorities: development regulations and conservation lands staff 

Contractors who work on municipal drains 

Tuesday, April 9, 2013 

9 a.m. – 3 p.m. 

The Legacy Recreation Centre, 16 Allen Street, Thedford, Lambton Shores 

Cost: $45.20 (HST included). 

Registration includes morning refreshments, lunch, Clean Equipment Protocol publication, and 

Internet links to other information to control Phragmites and invasive species. 

Payment may be sent to the ABCA or brought to the workshop. 

Cheques are payable to Municipality of Lambton Shores. 

Morning session 

• Local infestation patterns 

• Pre-control needs assessment 

• Management plans 

• Prescribed burns 

Afternoon session 

• Pesticide Act requirements 

• Pesticide application techniques 

• Clean equipment protocol 

• Post-control needs assessment 

Please RSVP to Sandra at Ausable Bayfield Conservation Authority by Thursday, April 4. 

71108 Morrison Line, R.R.#3, Exeter, On N0M 1S5; phone 519-235-2610; sfunk@abca.on.ca; fax 519-235-1963. 

Event partners: Municipality of Lambton Shores, Lambton Shores Phragmites Community Group, Lake Huron 

Centre for Coastal Conservation, Ausable Bayfield Conservation Authority, Ontario Phragmites Working Group. 

Photo credits: Dr. Janice Gilbert, Bill MacDonald, Kate Monk 

40

Ministry of 

Municipal Affairs 

and Housing 

Ministère des 

Affaires municipales 

et du Logement 

Municipal Services Office - Bureau des services aux municipalités - 

Western 

région de l’Ouest 

2 nd Floor 2 e étage 

659 Exeter Road 659 Exeter Road 

London ON N6E 1L3 

London ON N6E 1L3 

Tel: 519 873-4020 Tél. : 519 873-4020 

Toll Free: 1 800-265-4736 Sans frais : 1 800 265-4736 

Fax: 519 873-4018 Téléc. : 519 873-4018 

March 11, 2013 

Memo to: 

Municipal CAO / Clerk 

From: 

Sandra Datars Bere 

Regional Director 

Ministry of Municipal Affairs and Housing 

Municipal Services Office – Western 

Re: 

Municipal Shared Services Survey 

The results are in! Our office’s local government advisors surveyed municipalities by telephone 

in November, 2012 about the use of shared services in Ontario. We have now compiled the 

results across Ontario and I am pleased to report that 400 municipalities responded to our 

survey, providing us with excellent insight on how many of you are already sharing services. 

Attached you will find highlights of the survey. 

For our next steps, the ministry has provided funding to the Municipal Finance Officers’ 

Association of Ontario (MFOA) to produce a guide, complete with in-depth case studies, best 

practices and practical tools that you can use to put shared service agreements in place. 

Shared services are being used by municipalities across the province and we see the potential 

for more. Many of the shared service arrangements you told us about capitalize on simple 

solutions that offer excellent value. However, we hope that the guide will reveal innovative 

partnerships, with unexpected partners that will bring even greater return for municipalities large 

and small. 

I would like to extend my sincere appreciation to everyone who participated. I look forward to 

hearing your thoughts and ideas as we move forward. 

Encl. 

41

urvey Results 

SHARED MUNICIPAL SERVICES 

alities to 

SURVEY RESULTS 

province. ices ‐ Survey Results 

from 400 Ontario municipalities. 

tario municipalities to 

ist across 

AN 

the 

OVERWHELMING 

province. 

MAJORITY OF 

sed s on already responses 

ONTARIO 

from share 400 Ontario 

MUNICIPALITIES 

municipalities. services. SHARE SERVICES 

In total, 92.2% of respondents have shared service arrangements. Of those using shared 

services, 86% are moderately or completely satisfied with their arrangements. The 

31 31 

majority are from municipalities with populations under 

10,000 people (63%). In fact, 28.3% reported 

no challenges with their shared service 

unicipalities already share services. 

ice 

ny service 

ately or 

fact, 28.3% 

arrangements 

ervices in the 

s, nearly half 

. 

al shared service 

port 

nt 

t committee, 

council 

Ontario.ca/mah 

369 

369 

Shared 

services 

Sharedarrangements and 74% are contemplating 

services sharing additional services in the future. 

No shared 

services 

No shared Of those municipalities not using shared 

services services, nearly half are contemplating sharing 

services in the future. 

Most shared services are 

PRIMARY BENEFITS financed CITED from BY the MUNICIPALITIES municipal tax ARE 

ements, while the 

ents. LOWER MUNICIPAL COSTS base AND and user IMPROVED fees. SERVICE DELIVERY 

rvice 

52.7% from the municipal 

mmonly shared 

Access to more qualified 

40.7% 

staff tax base. 

Most shared services are 

Better relationship 

47.5% 14.3% from user fees. 

he 

red 

58.5% 

58.7% 

70.7% 

between partners 

financed 

Improved 

from 

service 

the 

delivery 

municipal tax 

base Lower service and or user fees. 

administrator costs 

Cost sharing 

52.7% from the municipal 

tax base. 

14.3% from user fees. 

osts and improved service delivery. 

42 

Based on 400 responses to a November 2012 telephone survey of Ontario municipalities.

TOP SHARED SERVICES 

LEAST COMMONLY SHARED SERVICES 

59.2% 

Emergency services 

10.7% 

Clerk or administration 

40.5% 

Road maintenance 

8.3% 

Website 

37.5% 

Libraries 

6.0% 

Facilities management 

37.2% 

34.5% 

Planning, building inspection or 

by-law enforcement 

Waste management 

4.8% 

4.3% 

Payroll, tax collection, audit 

Legal services 

MOST IMPORTANT FACTORS 

MOST COMMONLY SHARED ELEMENTS 

80.7% 

Council buy-in 

69.7% 

Cost 

67.7% 

Trust between partners 

53.7% 

Staff support 

67.7% 

Staff buy-in 

43.0% 

Equipment 

61.7% 

Clear roles and procedures 

39.2% 

Facilities 

54.0% 

History of collaboration 

37.2% 

Oversight committee, 

board or council 

Most shared services are financed from the municipal tax base and user fees: 

52.7% from the municipal tax base. 14.3% from user fees. 

TOP FIVE CHALLENGES 

26.0% 

22.7% 

18.2% 

14.2% 

12.5% 

Council buy-in 

Trust between partners 

Staff buy-in 

Clear roles and procedures 

History of collaboration 

We hope that you found these results interesting and insightful. While this survey was an important first step, we 

know that the range of shared services likely goes beyond what we were able to capture. We’d like to collect more 

examples, so please send us your story. 

We look forward to sharing more in-depth materials with you in the coming months, which we hope will 

help you explore new shared service arrangements. If you’re planning on sharing a service and want more 

information, please contact your regional Municipal Service Office of the Ministry of Municipal Affairs and 

Housing. 

43

THE MUNICIPALITY OF LAMBTON SHORES 

CL Report No. 24-2013 Tuesday, March 12, 2013 

TO: 

FROM: 

Mayor Weber and Members of Council 

Carol McKenzie, Clerk 

RE: Applications to be heard by the Committee of Adjustment on March 28, 

2013 

RECOMMENDATION: 

For information only. 

REPORT 

The Committee of Adjustment will meet on Thursday, March 28, 2013 to hear the 

following applications: 

Brad Zantingh – Consent Application B-02/2013 

Mr. Zantingh submitted a consent application for the lands described as Concession 6, 

N. Pt. Lot 19 and S. Pt. Lot 20, 8903 Northville Rd., requesting permission to sever a 

2.02 acre parcel of land that will front onto Northville Road. The retained parcel will 

have a total lot area of approximately 72.4 acres. This severance will allow the creation 

of a new non-farm dwelling lot for the existing dwelling which is surplus to the 

Applicant’s farming operation as the result of a farm consolidation. The lands were the 

subject of an Official Plan (OP-05/2012) and Zoning By-law (ZO-09/2012) Amendment 

that were approved by Lambton Shores Council. 

Steve Simms, Agent for Brian & Georgina Finch – Minor Variance Application A- 

06/2013 

Steve Sims, Agent for Mr. & Mrs. Finch, submitted a minor variance application for the 

property known as Plan 25, Lot 5 and Pt. Lot 6, Huron Drive, Grand Bend, requesting 

approval of a minor variance from the provisions of Zoning By-law 1 of 2003 as they 

relate to lands described above, to permit the a new dwelling to be constructed that will 

have a height of 11.75 metres (38’6”) whereas the By-law states the maximum height is 

10 metres (32’8”). 

Carlos Goncalves – Minor Variance Application A-07/2013 

Mr. Goncalves is requesting approval of a minor variance from the provisions of Zoning 

By-law 1 of 2003 as they relate to lands described above, to permit the a new dwelling 

to be constructed that will have a north interior side yard of 2.39 metres and a south 

46

interior side yard setback of 3.52 metres whereas the By-law states the minimum 

interior side yard setback shall be 4.6 metres. 

If you have any questions or would like more information on the applications, please 

contact Jackie Mason at the Forest Office. 

Respectfully submitted, 

Carol McKenzie 

Clerk 

Report prepared by Jackie Mason, D/Secretary of the Committee of Adjustment 

47


Date of Meeting: March 4, 2013 

Regular Council Meeting 

Members Present: Mayor Bill Weber 

Deputy Mayor Elizabeth Davis-Dagg 

Councillor Dave Maguire 

Councillor Doug Bonesteel 

Councillor Lorie Scott 

Councillor Martin Underwood 

Councillor Ken McRae 

Councillor Doug Cook 

Councillor John Russell 

Staff Present: 

Acting C.A.O. / Treasurer Janet Ferguson 

Clerk Carol McKenzie 

Director of Community Services Brent Kittmer 

Planner Pattie Richardson 

Administrative Assistant Roberta Brandon 

1. CALL TO ORDER 

Mayor Weber called the meeting to order at 6:00 p.m. 

2. DECLARATION OF PECUNIARY OR CONFLICT OF INTEREST 

The Mayor asked members of Council to declare any pecuniary or conflict of interest 

that they may have with the business itemized on the agenda and Deputy Mayor Davis- 

Dagg declared a conflict with Items No. 7.3, 76 & 7.7. 

3. CONFIDENTIAL BUSINESS 

13-0304-01 Moved by: Councillor Scott 

Seconded by: Councillor Russell 

That Council go into a “Closed Session” at 6:00 p.m. to discuss PL 

Report No. 12-2013 regarding a request for direction from the 

Municipal Solicitor on a litigation matter, held under Section 239 (2) 

e of the Municipal Act. 

Carried 

Council rose at 6:20 p.m. and reported progress on a legal matter. 

6. DELEGATIONS, PUBLIC MEETINGS & PRESENTATIONS 

6.1 Nigel Bellchamber – Re: C.A.O. Recruitment Process 

48

Minutes of the March 4, 2013 Council Meeting 

Mr. Nigel Bellchamber appeared before Council to review and discuss the proposed 

process for completing the C.A.O. search. 

4. CONSENT AGENDA 

13-0304-02 Moved by: Councillor Bonesteel 

Seconded by: Deputy Mayor Davis Dagg 

That the following items on the Consent Agenda be received and 

filed: 

4.1 Bluewater Recycling Association Meeting Highlights for 

February, 2013 

4.2 Correspondence from Sharon Weitzel, Lambton Shores 

Community Association – Re: Fence Issue. Carried 

5. CONFIRMATION OF MINUTES FROM PREVIOUS MEETINGS 

5.1 Budget Meeting – February 7, 2013 

5.2 Regular Council Meeting – February 11, 2013 

5.3 Regular Council Meeting – February 19, 2013 


Seconded by: Councillor Cook 

That the minutes of the Budget meeting held February 7, 2013 and 

the minutes of the Council meeting held February 11th and 19th, 

2013 be accepted as presented. Carried 

Council agreed that the order of the agenda be amended to accommodate the 

scheduled delegations. 

7. CORRESPONDENCE 

Correspondence – for Council Information 

7.1 Ronald G. Van Horne, C.A.O. – County of Lambton – Re: Updated Strategic 

Plan 

13-0304-04 Moved by: Councillor Russell 

Seconded by: Councillor Scott 

That correspondence from C.A.O. Ron Van Horne regarding the 

County of Lambton’s updated Strategic Plan be received and filed. 

Carried 

7.2 Dinah Taylor, Chairman – Sunset Cinema Volunteers – Re: Thank You for 

Financial Support 

49


7.4 The Forest Community Theatre Board Members – Re: Thank You for 

Donation 

7.5 Lea James, President – Port Franks Garden Club – Re: Thank You for 

Donation 



That thank you letters from the Sunset Cinema Volunteers, the 

Forest Community Theatre Board Members and the Port Franks 

Garden Club be received and filed. 

Carried 

7.3 Suncor Energy Products Inc. – Re: Notice of Revised Draft Site Plan and 

Final Public Meeting 

7.6 Monte McNaughton, MPP – Lambton-Kent-Middlesex – Re: Green Energy 

Act & Renewable Power Developers 

13-0304-06 Moved by: Councillor Underwood 

Seconded by: Councillor Bonesteel 

That the notice of Revised Draft Site Plan and Final Public Meeting 

from Suncor Energy Products Inc. and information provided from 

Monte McNaughton, MPP – Lambton Kent-Middlesex on the Green 

Energy Act and Renewable Power Developers be received and 

filed. 

Carried 

Correspondence – for Council Direction 

7.7 Don White & Karen Kelly-White – Re: Request to Lambton Shores Council – 

Re: Industrial Wind Turbines 



That a letter is sent to Don White and Karen Kelly-White confirming 

that Lambton Shores Council has made a request to the new 

Ontario Premier and Deputy Premier/Minister of Health for a 

moratorium on the construction of industrial wind turbines until such 

time as third party health studies have been done and further that 

the province reinstate local planning authority to municipalities 

regarding renewable energy projects. 

Carried 

8. CONSIDERATION OF COMMITTEE MINUTES AND STAFF REPORTS 

8.1 Minutes of the Lambton Shores Fire Board Meeting held February 21, 2013 

13-0304-08 Moved by: Councillor Cook 


50


That the minutes of the February 21st, 2013 meeting of the 

Lambton Shores Fire Board be received and filed. Carried 

8.4 PL Report No. 14-2013 – Re: Rice Development Company Inc. – 77 Main 

Street East Grand Bend – Request for Additional Sewage Capacity 



That Council endorses the additional allocation of 80m3 of sewage 

capacity in the existing Grand Bend Sewage Treatment Facility to 

Rice Development Company Inc. for development of the first phase 

of their Subdivision as outlined in PL Report No. 14-2013 and that 

this request and the Planning report be forwarded to the Grand 

Bend Sewage Facility Joint Board for consideration and approval 

subject to reconsideration in 2 years. 

Carried 

8.6 D.C.S. Report No. 27-2013 – Re: Municipal Drain Assessment Updates 



That Council appoints Spriet and Associates, per Section 65 (1) of 

the Drainage Act, to update the assessment schedules for the Mud 

Creek and Golden Creek Municipal Drains. 

Carried 

8.7 D.C.S Report No. 28-2013 – Re: 2013 International Silver Stick Tournament 



That D.C.S. Report No. 28-2013 regarding the 2013 International 

Silver Stick Tournament be received and filed and those volunteers 

involved in this tournament be sent a letter of appreciation for their 

efforts. 

Carried 

8.8 D.C.S. Report No. 29-2013 – Re: 2013 Aquafest Request 



That the request from the Aquafest Committee to be considered a 

Committee of Council, as outlined in D.C.S. Report No. 29-2013, 

be approved and that Council supports the process of allowing 

grants for the Aquafest Committee to flow through the Municipality’s 

finance department. 

Carried 

8.9 D.C.S. Report No. 30-2013 – Re: Pedestrian Warning Sign Installation on 

North Street and stop sign in Merrywood Subdivision 

51



Seconded by: Councillor Maguire 

That D.C.S. Report No. 30-2013 be approved; and further 

That the Municipality of Lambton Shores install a pedestrian 

warning sign on North Street; and further 

That Council approves in principle the installation of a stop sign at 

the intersection of Merrywood Crescent and Meadow Lilly Drive 

subject to the completion of the public engagement period and final 

approval by by-law. 

Carried 

8.10 D.C.S. Report No. 31-2013 – Re: Project Update – Port Franks Mud Creek 

Pedestrian Bridge 



That the Port Franks Mud Creek Pedestrian Bridge construction 

project as outlined in D.C.S. Report No. 31-2013 be allocated within 

the five year range of the Capital Budget and that staff continue to 

update Council on progress of partnerships for funding for this 

project. 

Carried 

6.2 Public Meeting – Zone Amendment Application ZO-01/2013 for Sand Hills 

Golf Resort Inc. – 9763 Port Franks Road 



That the Council meeting adjourns at 7:10 for a Public Meeting held 

under the Planning Act to hear an application for a Zone 

Amendment submitted by Sand Hills Golf Resort Inc. for property 

located at 9763 Port Franks Road. 

Carried 

The Planner Ms. Richardson advised that the applicant, Sand Hills Golf Resort Inc. is 

requesting an amendment to the Commercial 6-3 (C6-3) zoning in effect on the 

northeast corner of lands known at 9763 Port Franks Road to add as permitted uses on 

the land a travel trailer sales establishment, equipment sales and service establishment 

of golf course maintenance equipment and golf carts and an auction hall. 

Ms. Richardson noted that this proposal conforms to the Provincial Policy Statement 

and the Lambton Shores Official Plan and recommended that this application for a zone 

amendment be approved subject to a holding zone being placed on the lands to ensure 

that a site plan agreement is entered into. 

52


Mayor Weber called for questions from the audience, and Dave Clark commented that it 

was a good use of the property and Laureen Maurizio asked if site distance barriers for 

signage would be respected and this was confirmed. 

Mayor Weber called for questions from Council and a brief discussion ensued on site 

lines for visibility and drainage issues. 


Seconded by: Councillor Underwood 

That the public meeting adjourns and the regular Council meeting 

reconvenes at 719 p.m. 

Carried 



That Zoning By-law Amendment Application ZO-01/2013, submitted 

by Sand Hills Golf Resort Inc. requesting amendments to the 

Lambton Shores Zoning By-law 1 of 2003, as it relates to lands 

known as 9973 Port Franks Road to amend the Commercial 6-3 

zoning on the lands to allow a travel trailer sales establishment, an 

equipment sales and service establishment (golf course 

maintenance equipment and golf carts) and auction hall as 

permitted uses be approved, subject to: 

a) A holding zone being placed on the lands requiring that the 

owner enter into a new site plan agreement or amend the 

existing site plan agreement before any of the new uses 

requested in this application are permitted to be established 

on the lands and 

b) A provision being included in the zone prohibiting any fill 

from being placed in the low lying area at the north west 

corner of the lot. 

Carried 

13-0304-18 Moved by: Deputy Mayor Davis-Dagg 


That staff prepare a report on drainage issues at the corner of 

Highway #21 and Port Franks Road for a meeting in May, 2013. 

Carried 

6.3 Public Meeting – Official Plan Amendment Application OP-01/2013 & Zone 

Amendment Application ZO-03/2013 for Roy Schrijver – 7549 Arkona Road 



53


That the Council meeting adjourns at 7:20 p.m. for a Public Meeting 

held under the Planning Act to hear an application an Official Plan 

Amendment and Zone Amendment submitted by Roy Schrijver for 

property located at 7549 Arkona Road. 

Carried 

Ms. Richardson, the Planner, explained that the applicant, Roy Schrijver., is requesting 

an amendment to the “Agricultural” policies in the Lambton Shores Official Plan to 

permit the creation of a new non-farm dwelling lot for a dwelling which is surplus to a 

farming operation as a result of a farm consolidation. 

She further advised that the applicant is requesting an amendment to the Agricultural 1 

(A1) zone in the Zoning By-law 1 of 2003 as it affects the remnant farm parcel to 

prohibit the construction of a new dwelling on the farm parcel after the severance of the 

surplus dwelling and to allow a lot area of approximately 0.57 hectares (1.4 acres; and a 

416m2 accessory building to remain on the proposed non-farm dwelling lot. 

The applications are being proposed in order to allow the existing farm dwelling and 

accessory buildings to be severed from the farm parcel and sold as a non-farm dwelling 

lot. The proposed severed dwelling is excess to the owner’s needs as he reside on 

another farm. 

It was noted that the proposed surplus farm dwelling lot should be increased to 0.8 

hectares to meet the County septic requirement. 

There were no questions and or comments from the audience or Council. 


Seconded by: Deputy Mayor Davis-Dagg 

That the Public meeting adjourns and the regular Council meeting 

reconvenes at 7:27 p.m. 



That Official Plan Amendment Application OP-01/2013 submitted 

by Roy Schrijver requesting an amendment to the Lambton Shores 

Official Plan as it relates to lands known as 7549 Arkona Road, to 

allow the creation of a new non-farm dwelling lot, which has a 

minimum lot area of 0.8 hectare, for a dwelling which is surplus to a 

farming operation as result of a farm consolidation be APPROVED 

IN PRINCIPLE, subject to the County and Municipality being 

satisfied that the existing septic system meets current standards 

and is functioning properly and if it is not that it be repaired or 

replaced prior to the Official Plan amendment being adopted by 

Council. 

That Zoning By-law Amendment Application ZO-09/2012, submitted 

by Roy Schrijver requesting an amendment to the Lambton Shores 

54


Official Plan as it relates to lands known as 7549 Arkona Road, to 

allow the creation of a new non-farm dwelling lot, which has a 

minimum lot area of 0.8 hectare, for a dwelling which is surplus to a 

farming operation as result of a farm consolidation be APPROVED 

IN PRINCIPLE, subject to the County and Municipality being 

satisfied that the existing septic system meets current standards 

and is functioning properly and if it is not that it be repaired or 

replaced prior to the implementing by-law being adopted by Council 

and the new zonings on the property: 

a) Prohibiting the construction of a new dwelling on the 

remnant farm parcel after the severance of the surplus 

dwelling; 

b) Requiring a surplus farm dwelling lot to have a minimum lot 

area of 0.8 hectares (2 acres); and 

c) Allowing a 416 m² accessory building to remain on the 

proposed surplus farm dwelling lot. 

Carried 

6.4 Laureen Maurizio, Lakeshore Coalition – Re: Survey Letter to Residents of 

Port Franks Concerning Bell Mobility’s Telecommunications Tower 

Laureen Maurizio of the Lakeshore Coalition appeared before Council to present her 

concerns with possible health issues emanating from telecommunication towers and to 

discuss a letter to residents of Port Franks surveying the desire for installation/cessation 

of Bell Mobility’s Telecommunications Tower. 

8.3 PL Report No. 11-2013 – Re: Beige Zone (Electromagnetic Frequency 

Reduced Area) 

A recorded vote was requested on the following motion: 



That in regards to telecommunication towers the Municipality of 

Lambton Shores be a leader and advocate for change to the 

Federal / Provincial governments; and 

That Council support residents by requesting the Federal / 

Provincial governments to review their policies and protocols; and 

That a resource link be provided on the Municipal website as a 

conduit of information; and 

That the Municipality take an indirect approach and provide people 

with the pertinent level of government contact information; and 

55


That Council contact the Association of Municipalities of Ontario to 

request support of the Municipality’s efforts to stop the erection of 

telecommunication towers in residential areas; and further 

That the Municipality of Lambton Shores survey the residents of 

Port Franks on the possibility of Port Franks be established as a 

“Frequency Reduced Environmental Enclave” or “Beige Zone”. 

Carried 

Those members of Council in favour: 

Deputy Mayor Davis-Dagg, Councillor Maguire, Councillor Bonesteel, Councillor Scott, 

Councillor McRae, Councillor Underwood and Councill Russell: 

Those members of Council opposed: 

Mayor Weber and Councillor Cook. 

8.11 D.C.S. Report No. 33-2013 – Re: Tender Summary Report 



That D.C.S. Report No. 33-2013 be approved: and further 

That By-law 19-2013, being a by-law for the Municipality of 

Lambton Shores to enter into an agreement with Johnston Bros. 

(Bothwell) Limited for the 2013 gravel supply contract in the amount 

of $200,755.80 including HST, be approved and that the Mayor and 

Clerk be authorized to execute any and all necessary documents; 

and further 

That By-law 20-2013, being a by-law for the Municipality of 

Lambton Shores to enter into an agreement with Den-Mar Brines 

for the 2013 dust suppression contract in the amount of $47,267,97 

including HST, be approved and that the Mayor and Clerk be 

authorized to execute any and all necessary documents. 

Carried 



That staff provide a report in August, 2013 updating Council on the 

dust suppression program 

Carried 

8.12 D.C.S. Report No. 34-2013 – Re: Lambton Shores Harbour Working Group 



56


That staff prepare a further report for the next regular meeting of 

Council on terms of reference for a Committee of Council to deal 

with the harbour depth maintenance program. Carried 

8.13 D.C.S. Report No. 35-2013 – Re: 60 Main Street, Forest – Vibration 

Complaint 

Deputy Mayor Davis-Dagg made a motion to proceed with repairing the road patch as 

the first step to address the concerns, identified by the complainant at 60 Main Street, 

Forest up to a cost of $5,000.00 however there was no seconder to the motion. 

A recorded vote was asked for on the following motion: 



That D.C.S. Report No. 35-2013 regarding a vibration complaint at 

60 Main Street, Forest be received and filed and that Council 

confirms its decision that the Municipality will not take any further 

action regarding the vibration issue at 60 Main Street South, Forest 

and that the road and water-main re-construction of Main Street 

South in Forest is allocated as needed to the 10 year Capital 

forecast. 

Carried 


Mayor Weber, Councillor Maguire, Councillor Bonesteel, Councillor Scott, Councillor 

McRae, Councillor Underwood, Councillor Cook and Councillor Russell. 


Deputy Mayor Davis-Dagg. 

8.14 D.C.S. Report No. 36-2013 – Re: Water Meter Replacement Program – 

Thermal Expansion 



That D.C.S. Report No. 36-2013 regarding thermal expansion and 

the water meter replacement program for Grand Bend be received 

and filed. 

Carried 

8.15 D.C.S. Report No. 37-2013 – Re: Capital Replacement Projects – Sidewalk 

Policy 



57


That D.C.S. Report No 37-2013 regarding the Municipal sidewalk 

policy for Capital replacement projects be received and filed. 

Carried 

Finance and Administration 

8.17 TR Report No. 30-2013 – Re: Grand Bend Sewer Treatment Plant Costs 

13-0304-27 Moved by: Deputy Mayor Davis Dagg 


That TR Report No. 302-13 regarding the full accounting of the 1.56 

million expenditures for engineering services in relation to the 

Grand Bend Sewage Treatment Facility up to the end of February, 

2013 be received and filed. Carried 

8.18 TR Report No. 31-2013 – Re: 2012 Capital Allocations 



That Council approves the reserve fund allocations for the 2012 

year end as outlined in the Treasurer’s Report No. 31-2013. 

Carried 

8.19 TR Report No. 32-2013 – Re: 2013 Operating and Capital Budget 

A recorded vote was asked for on the following motion: 



That Council adopts the 2013 Operating and Capital Budget as 

presented and outlined in Treasurer’s Report No. 32-2013 and the 

By-law 23 of 2013 be passed. 

Carried 


Mayor Weber, Councillor Maguire, Councillor Bonesteel, Councillor Scott, Councillor 

McRae, Councillor Underwood, Councillor Cook and Councillor Russell. 


Deputy Mayor Davis-Dagg. 

8.20 CL Report No. 17-2013 – Re: Appointment of an Integrity Commissioner 



58


That CL Report No. 17-2013 regarding the appointment of an 

Integrity Commissioner received for discussion. Carried 



That the draft Complaint Form/Affidavit for submitting a complaint to 

the Integrity Commission as proposed as Attachment #1 of CL 

Report No. 17-2013 be accepted as presented. Carried 



That staff proceeds in preparing a Request for Proposal for the 

hiring of an Integrity Commissioner based on those four 

duties/requirements detailed in CL Report No. 17-2013 and that the 

RFP be circulated to the Association of Integrity Commissioners. 

Carried 



That all formal complaints filed under the Municipal Code of 

Conduct be referred to the Integrity Commissioner, and further that 

the application fee of $100.00 (refundable as outlined in CL Report 

No. 17-2013) be approved. 

Carried 



That Report CL No 17-2013 be received and the Clerk directed to 

continue with the process for dealing with complaints under the 

Code of Conduct, and that the process outlined in the Report is 

approved, including the 60 day time limit for filing, and that the 

process be forwarded to the Integrity Commissioner (once 

appointed) for review and comments,. 

Carried 

8.21 CL Report No. 18-2013 – Re: Use of the Legacy Centre for Council Meetings 



That CL Report No. 18-2013 regarding the use of the Legacy 

Centre for Council meetings be received for discussion. 

Carried 

13-0304-36 Moved by: Councillor Maguire 


59


That the Municipality of Lambton Shores Council meetings be held 

the 1st and 3rd Thursdays of each month from 6:00 p.m. – 9:00 

p.m. 

Carried 



That the Legacy Centre be the designated meeting location for all 

meetings of Lambton Shores Council and Committees. Carried 

9. BY-LAWS AND RESOLUTIONS 



That the following by-laws be read a first, second and third time, 

passed and numbered appropriately, signed by the Mayor and 

Clerk and engrossed in the by-law book: 

- By-law 19-2013 – Authorizing Agreemnt with Johnston Bros. 

- By-law 20-2013 – Authorizing Agreement with Den-Mar Brines 

- By-law 22-2013 – Confirming Resolutions to Date 

- By-law 23-2013 – Adopt the 2013 Budget. Carried 

10. ACCOUNTS 



That the Municipal accounts for the month of January, 2013 in the 

amount of $1,697,031.47 are accepted as presented. Carried 

11. NOTICE OF MOTION 

11.1 Notice of Motion from the Deputy Mayor – Re: Goods Exchange Day (or 

Free Day) 



That Council direct staff to arrange for the advertising and 

promotion of a goods exchange day (or “Free Day”) where 

residents place reusable materials curbside for one day and other 

residents can freely take them and that the Municipality will not pay 

for the disposal of left over items but it will provide contact 

information for companies that do and further that this event will 

take place the Saturday after the town-wide yard sale in Forest or 

as determined by staff and Council. 

Motion Failed 

60


11.2 Notice of Motion from Councillor Maguire – Re: Protocol for Dealing with 

Graffiti 

13-0304-40 Moved by: Councillor Maguire 


That Council directs staff to research an appropriate protocol for 

dealing with graffiti on public and private property, and include in 

the report the possibility of restricting the sale of spray paint to 

youth under the age of 18. 

Motion Failed 

11.3 Notice of Motion from Councillor Bonesteel – Re: Polling Residents on 

Wind Farm Projects 

Prior to the vote on the Notice of Motion, Councillor Bonesteel amended the motion to 

include all issues of importance to residents, not just wind farms. 



That staff determines the most effective and efficient manner with 

which to poll Lambton Shores’ residents to determine issues of 

importance and upon approval of the proposed methodology , the 

results be brought back to Council by June 3, 2013 for 

consideration. 

Carried 

11.4 Notice of Motion from Councillor Underwood – Re: Guideline for Large- 

Scale, Ground-Oriented Solar Energy Facilities 


Seconded by: Councillor McRae 

That the planning staff prepares a guideline to be enacted based 

upon the example of the City of Kingston “Landscaping and Site 

Design Guidelines for Large-Scale, Ground-Oriented Solar Energy 

Facilities”. 

Carried 

12. NEW BUSINESS 

CL Report No. 20-2013 – Re: Applications for the Economic Development 

Committee 



That the appointments to the Economic Development Committee, 

as recommended by the selection committee be confirmed, and 

61


that By-law 24-2013 authorizing the appointments be approved. 

Carried 

TR Report No. 33-2013 – Re: Municipal Infrastructure Investment Initiative – MIII – 

AMP Agreement 



That Council passes By-law No. 25-2013 authorizing the Mayor and 

Clerk to execute the agreement for funding for the Asset 

Management Plan through OMAFRA as outlined In Treasurer’s 

Report No. 33-2013. 

Carried 

13. COUNCILLOR REPORTS 

Deputy Mayor Davis-Dagg encouraged support of the Lambton Shores Predators in the 

playoffs and reported that there is a new Chair for the St. Clair Conservation Authority 

and that the County budget discussions begin March 20th. 

Councillor Cook reported that he had attended the OGRA/Good Roads Conference. 

Councillor Maguire reported on Paint Ontario and asked for confirmation of when the 

agenda is to be on the Municipal website prior to meetings. 

Councillor Scott reported on a meeting with the Carolinian Land Owners Group and that 

she had attended the Lake Smith Dinner. 

Mayor Weber reported that he had attend the OGRA/Good Roads Conference where 

he had met with the Ministry of Natural Resources regarding concerns with MNR 

properties at Ipperwash and that information would be forthcoming from the Wainfleet 

meeting on Green Energy. 



That the Council meeting proceed past 10:00 p.m. 

Carried 

14. OPPORTUNITY FOR THE PUBLIC TO SEEK CLARIFICATION 

Louis McGregor asked for a timeline on the reconstruction of King Street in Forest. 

Jean Dorey asked when the Council meetings would be held on the Thursday nights as 

approved earlier in the meeting. 

Sarah Hornblower asked if Committee of Council meetings would be held at the Legacy 

Centre in addition to the Council meetings. 

62


Justin Speake asked when the tender for the Beach House fixtures had been carried 

out and how the Integrity Commission would address complaints upon concluding his / 

her investigation. 

Dick Matzka questioned payments to Dillon Engineering and Siskins that had been 

reported in the January cheque register. 

Ernie Lewis questioned the authority under which the Mayor can vote on motions. 

Glen Baillie inquired as to how the Integrity Commission would disclose a conflict on an 

complaint. 

Bob Sharen questioned the allocation of capacity for the Rice Development and 

whether there are plans to replace the Grand Bend Fire Hall. 

15. ADJOURN 



That the March 4, 2013 Council meeting adjourns at 10:25 p.m. 

Carried 

63


Short Term Rental Accommodation Committee Meeting Minutes 

Meeting No. 05-2013 

Date of Meeting: Friday, March 8, 2013 

Location: 

Present: 

Staff: 

Lambton Shores’ Northville Office Meeting Room 

Dave Maguire, Chair 

Bill Weber 

Doug Bonesteel 

Martin Underwood 


CALL TO ORDER 

Chair Maguire called the meeting to order at 3:00 p.m. 

1. Review of draft information letter to residents 

The Committee reviewed the draft letter to residents, which outlines the fact that 

property owners are responsible for the behavior of their guests. It was recommended 

that certain sections of the letter be bolded and that for 2013, the letter is sent to the 

Plan 24 residents only. 

STR13-0308-01 

Moved by: Mayor Weber 


That the draft letter to residents in Plan 24 be received, and referred to 

Council for final approval. 

Carried 

2. Lambton Shores Community Association – Record of Calls for Service 

The records of calls for service submitted by the Lambton Shores Community 

Association were reviewed, and it was noted that complaints covered topics such as 

noise, vandalism, parking and by-law enforcement. The Clerk was asked to send a 

letter of thanks to the Association for providing the information. 

STR13-0308-02 



That the records of calls for service provided by the Lambton Shores 

Community Association be received and filed. 

Carried 

67

Short Term Rental Accommodation Advisory Committee Meeting – March 8, 2013 Page 2 

3. CL Report No. 134-2012 RE: By-Law Enforcement Update - 2012 

It was noted that CL Report No. 134-2012 providing information on by-law enforcement 

activities in 2012 was considered previously by Council, and was provided to the 

Committee for review purposes only. 

One item that is still being researched is a separate, additional charge for “car 

camping”. 

STR13-0308-03 



That CL Report No. 134-2012 RE: By-Law Enforcement Update – 2012 

be received and filed, and that staff continue to research options for 

infractions for “car camping”. 

Carried 

4. Article re: Law Enforcement Issues: 

STR13-0308-04 

Moved by: Councillor Bonesteel 


That the Sarnia & Lambton This Week article be received and filed. 

Carried 

5. CL Report No. 19-2013 RE: By-Law Enforcement Review 

In CL Report No. 19-2013, Clerk Carol McKenzie provided information on the by-law 

enforcement initiatives that have been implemented since Lambton Shores was created 

in 2001 and the limitations on by-law enforcement. 

STR13-0308-05 


Seconded by: Mayor Weber 

That CL Report No. 19-2013 RE: By-Law Enforcement Review be 

received and filed, and that staff continue to research into additional 

initiatives that could be implemented to further enhancement by-law 

enforcement and the safety of the community. 

Carried 

6. PLAN 24 ISSUES 

The information from the Lambton Shores Community Association considered by 

Council at the January 28, 2013 meeting was reviewed and the issue with respect to the 

fence at the corner of Woodward and Centre was discussed. 

STR13-0308-06 



68


That the January correspondence from the Lambton Shores Community 

Association and response from the Clerk be received, and filed. 

Carried 

7. NEW BUSINESS 

Councillor Underwood noted that the committee had been very successful in meeting its 

mandate to “research and report to Council on options for regulating Short Term Rental 

Accommodations”. The initiatives started will continue on, and he felt that the committee 

could be disbanded at this time. 

STR13-0308-07 

Moved by: Councillor Underwood 


That the Short Term Rental Accommodation Committee be disbanded. 

Carried 

It was also discussed that the area ward representatives would continue to meet with 

the local community groups to determine issues and act as a conduit to Council. 

8. COMMENTS FROM THE AUDIENCE 

Chair Maguire asked for comments from the audience and several issues regarding 

signage, parking and fences were raised. 

9. ADJOURNMENT 

The meeting adjourned at 4:55 p.m. 

69


To Property Owners in Plan 24, Grand Bend: 

Please be advised that the Municipality of Lambton Shores has in place many bylaws 

that were passed for the protection of persons and property within the 

community. These by-laws deal with items such as Property Standards, Tidy Yards, 

Noise, Fence, Parking, Open Air Burning, Fireworks, Dumpsters, and Dogs. The Bylaws 

regulate items such as the size, location and time for “open air burning”, restricts 

noises that are “likely to disturb residents” at any time of the day, and regulates when 

fireworks can be purchased or discharged. 

Copies of the by-law are available online at: 

http://www.lambtonshores.ca/living/municipalservices/index.htm 

These by-laws were passed to establish community standards for both aesthetics and 

safety. The regulations are especially important in areas of high density such as the 

older section of Grand Bend. 

In a tourist area, such as Grand Bend, there are many visitors to our area and visitors 

are required to adhere to the regulations as well. If you are renting or loaning your 

property to others, as the property owner, you are responsible for behavior of your 

guests, and could be charged under the by-laws as well as your guests. If you need to 

contact a by-law officer, the office number (May – September) is 519-238-5246, or 

contact the municipal office at 519-238-8461. 

On street parking: With respect to parking, overnight parking on town streets between 

the hours of 2:00 a.m. and 6:00 a.m. is prohibited, and violators are subject to a fine of 

40.00 (reduced to $ 35.00 if paid within 7 days) and can be towed. If you have difficulty 

accommodating parking on your property, each property owner in Grand Bend is 

entitled to purchase 2 parking passes at a cost of $ 30.00 each which will allow 

overnight parking on the shoulder of any street that is not designated as “no parking”. 

These passes are available by contacting the Grand Bend Office at 519-238-8461 or 

inquiries can be sent by email to parking@lambtonshores.ca. 

Additional Parking: If you require overflow parking for your guests on a short term 

basis, overnight parking is available behind the Grand Bend Legion at a cost of $ 10.00 

per vehicle per night. Passes are available from the By-law Enforcement Officers at the 

office at the O.P.P. Station, on Main Street or by calling 519-238-5246. 

Seasonal parking passes are available for the Midtown Lot, Ontario Street Lot, King 

Street Lot and for the east side of the North Beach Lot. These passes are also available 

at the Grand Bend Office. 

70

THE MUNCIPALITY OF LAMBTON SHORES 

PL Report No. 17-2013 Wednesday, March 13, 2013 

TO: 

FROM: 

RE: 


Patti Richardson, Senior Planner 

OFFICIAL PLAN AMENDMENT APPLICATION OP-02/2013 

ZONING BY-LAW AMENDMENT APPLICATION ZO-04/2013 

LOCATION: 7606 and 7580 Townsend Line 

OWNER: 1863866 Ontario Limited (Mike VanKessel) 


That Official Plan Amendment Application OP-02/2013 

submitted by 1863866 Ontario Limited requesting an 

amendment to the Lambton Shores Official Plan as it relates 

to lands known as 7606 and 7580 Townsend Line, to allow the 

creation of a new non-farm dwelling lot, which has a minimum 

lot area of 2.7 hectare, for a dwelling which is surplus to a 

farming operation as result of a farm consolidation be 

APPROVED IN PRINCIPLE, subject to the Municipality being 

satisfied that the surplus farm dwelling is connected to the 

municipal watermain prior to the Official Plan amendment 

being adopted by Council. 

That Zoning By-law Amendment Application ZO-04/2013, 

submitted by 7606 and 7580 Townsend Line requesting an 

amendment to the Lambton Shores Zoning By-law as it relates 

to lands known as 7606 and 7580 Townsend Line, to allow the 

creation of a new non-farm dwelling lot, which has a minimum 

lot area of 2.79 hectare, for a dwelling which is surplus to a 

farming operation as result of a farm consolidation be 

APPROVED IN PRINCIPLE, subject to the to the Municipality 

being satisfied that the surplus farm dwelling is connected to 

the municipal watermain prior to the implementing by-law 

being adopted by Council and the new zonings on the 

property: 

a) prohibiting the construction of a new dwelling on the 

remnant farm parcel after the severance of the surplus 

dwelling; 

b) allowing the remnant farm parcel to have a lot frontage of 

a minimum of 130 metres 

71

c) the zoning on the surplus farm dwelling lot advising that 

the lands considered hazardous and that Conservation 

Authority approvals is required for any development 

and/or site alteration; and 

REPORT 

Summary of the Application 

The Applicant, 1863866 Ontario Limited, is requesting: 

Official Plan Amendment Application 

an amendment to the “Agricultural” policies in the Lambton Shores Official Plan to 

permit the creation of a new 2.79 hectare non-farm dwelling lot for a dwelling which is 

surplus to a farming operation as a result of a farm consolidation. 

Zoning By-law Amendment Application 

an amendment to the Agricultural 1 (A1) zone in Zoning By-law 1 of 2003 as it affects the 

remnant farm parcel to prohibit the construction of a new dwelling on the farm parcel after 

the severance of the surplus dwelling. 

The applications are being proposed in order to allow the existing farm dwelling to be 

severed from the farm parcel and sold as a non-farm dwelling. The proposed severed 

dwelling is excess to the owner’s needs as he resides on another farm. 

Location 

The subject lands are located on the north side of Townsend Line, between Jericho and 

Northville Roads (see map Attachment 1). The lands are occupied by a dwelling, a barn 

and some accessory buildings. The lands have frontage of approximately 434 metres 

(1,423 ft.) and a lot area of 46.9 hectares (116 acres). Abutting lands are under 

cultivation. 

Correspondence 

A letter has been received from Corrine Nauta, Chief Building Official and Manager 

of Building Services, County of Lambton (See Attachment 2), advising that the 

proposed lot size of 2.79 hectares (6.89 acres) for the new non-farm dwelling lot is 

acceptable and does meet the ‘Reasonable Use’ guidelines set by the Ministry of the 

Environment which requires a minimum lot size of 2 acres when created in underlying 

clay soils. The property known as 7606 Townsend Line does have septic records 

available for consideration however those records were related to a 2 nd structure onsite 

which has been removed. 

72

A septic assessment was requested by the applicants in February. A property 

inspection confirmed the location and the septic system was uncovered to reveal the 

septic tiles runs and the tank. Both the tank and bed are sized adequately to facilitate 

the current dwelling and there were no signs of sewage effluent in the ditch or on the 

surface. It appears the septic system is wholly contained within the new proposed lot 

boundaries. 

At this time, this Department can support the above noted application provided that the 

septic system is clearly noted on the final legal survey. 

A letter has been received from Patty Hayman, Director of Planning, St. Clair Region 

Conservation Authority (see Attachment 3) who advises that the proposed severed 

parcel (7606 Townsend Line) is subject to this Authority's "Development, Interference 

with Wetlands and Alterations to Shorelines and Watercourses" Regulation passed 

pursuant to Section 28 of the Conservation Authorities Act, R.S.O. 1990, Ch. 27. This 

means the written permission of the Authority is required prior to the commencement of 

a development activity. Development activities include: construction/reconstruction of a 

structure; placement or removal of fill; re-grading; altering a watercourse; or 

altering/developing a shoreline. 

Mrs. Hayman further advises that for this particular location, the Conservation Authority 

has estimated engineered floodplain mapping for the watercourse (drain). The mapping 

indicates portions of the lands would be floodprone during a Regional or Hurricane 

Hazel flood event. An existing dwelling is situated at a higher elevation on the property. 

The most westerly section of the severed lot appears lower in elevation and restrictions 

to development and site alteration would apply. She indicate that the Authority does not 

have a concern with the applications from a Natural Hazard provincial policy perspective 

and Conservation Authority Regulation perspective, as a newer dwelling exists on the 

parcel and is situated at a higher elevation on the parcel. Any proposals to carry out 

new development and/or site alteration will require approval of the Authority. For 

example, restrictions and/or floodproofing/erosion protection for new accessory 

structures may apply. 

Mrs. Hayman also advises that the authority has reviewed the property from a natural 

heritage perspective and advises there are no natural heritage concerns. 

In summary, the Authority has no concern or objection to the approval of the 

applications based on existing development. If feasible, they would be appreciated if 

the amendments recognize the hazard overlay and Conservation Authority approvals 

that may be required for any development and/or site alteration that may be 

contemplated by future purchasers of the non-farm dwelling lot. 

Discussion 

73

The lands are currently designated “Agriculture” in the Lambton Shores Official Plan. 

The primary use of lands located within the “Agricultural” designation include the 

growing of crops, including nursery and horticultural crops; raising of livestock and other 

animals for food, or fur, including poultry and fish; aquaculture; agro-forestry; maple 

syrup production; and associated on-farm buildings and structures including accessory 

farm dwellings 

The Official Plan indicates that the minimum lot size for agricultural uses shall generally 

be 40 hectares. The proposed retained farm parcel will have a lot area of 44 hectares. 

and thus complies with the policy. 

Section 1.11 of the Lambton Shores Official Plan states: 

A severance to create a new non-farm lot may be permitted for infilling purposes, 

provided Council is satisfied that the lot to be created and the proposed retained 

farm lot comply with the following polices: 

i) infilling will be limited to the creation of one residential lot between two 

existing non-farm residences which are on separate lots of a similar size 

and which are situated on the same side of the road and are not more than 

61 metres apart; 

ii) 

only one non-farm single-detached residential lot will be permitted to be 

severed from an original farm lot; 

iii) the proposed non-farm single-detached dwelling lot meets the 

requirements of the Province, the County, the Health Unit and the 

Municipality regarding water supply and sewage disposal; 

iv) 

the proposed non-farm single-detached dwelling is located in compliance 

with the Minimum Distance Separation formulae; and 

v) the proposed non-farm single-detached dwelling lot has direct access to an 

improved year round public road and the access does not result in traffic 

hazards due to poor sight lines or proximity to an intersection. 

Provincial Policy Statement 2005 

Section 2.3.1 of the 2005 Provincial Policy Statement states that Prime Agricultural 

areas shall be protected for long-term use for agriculture. 

Further, Section 2.3.4.1 of the Provincial Policy Statement indicates the following: 

Lot Creation in prime agricultural areas is discouraged and may be permitted for: 

74

c) a residence surplus to a farming operation as a result of farm consolidation 

provided that the planning authority ensures that new residential dwellings are 

prohibited on any vacant remnant parcel of farmland created by severance. 

The approach used to ensure that no new residential dwellings are permitted 

on the remnant parcel may be recommended by the Province, or based on 

municipal approaches which achieve the same objective: and 

The 2005 Provincial Policy Statement defines “residence surplus to a farming operation 

as 

” an existing farm residence that is rendered surplus as a result of farm 

consolidation (the acquisition of additional farm parcels to be operated as one 

farm operation). 

Finally, Section 2.3.3.3 states: 

“New land uses, including the creation of lots, and new and expanding livestock 

facilities shall comply with the minimum distance separation formulae.” 

The 1997 Provincial Policy Statement, on which the present Official Plan policies were 

based and which has been superseded by the 2005 Policy Statement, provided the 

following with respect to the creation of new residential lots: 

Lot Creation in prime agricultural Areas is generally discouraged and will be 

permitted only in the following situations: 

(a) new lots for residential uses may be permitted for : 

1. a farm retirement lot; 

2. a residence surplus to a farming operation; and 

3. residential infilling. 

Mr. VanKessel and his family own in excess of 970 acres and rent an additional 795 

acres. Mr. Vankessel resides with his family on a farm located on Birnam Line in 

Warwick and therefore he has no use for the dwelling on the subject lands. As a result, 

he would like to dispose of it. This would be permitted by the 2005 Provincial Policy 

Statement, but not the Lambton Shores Official Plan which has not been updated to 

reflect the 2005 Policy Statement. 

The Policy Statement requires that the retained farm parcel be zoned to prohibit the 

construction of a new farm dwelling on the lands. The applicant has applied for a zoning 

amendment to prohibit a new dwelling on the farm parcel. 

As well, the Provincial Policy Statement requires that the creation of a lot for a surplus 

farm dwelling comply with the Minimum Distance Separation Formulae (MDS). Site 

inspection reveals that there are no animal operations in the general vicinity. 

75

Zoning 

The subject lands are zoned “Agricultural 1 (A1)”, and “Environmental Protection - 

Woodlot (EP-W)” in the Lambton Shores Zoning By-law. 

The “Environmental Protection – Woodlot (EP-W)” zone affects a small area of the 

property at the northeast corner which is occupied by a woodlot. 

The balance of the lands are zoned “Agricultural 1 (A1)”. The predominant permitted 

use in this zone is agriculture and associated buildings and structures. 

The “A1” zone requires that a farm parcel have a minimum lot area of 38 hectares and a 

minimum lot frontage of 150 metres. The lands which are to be retained in agricultural 

use will have a lot frontage of approximately 135 metres (442 ft.) and a lot area of 44 

hectares (108 acres). The lot area complies with the by-law, but the lot frontage does 

not. I have no concerns with the reduced lot frontage which can be recognised in the 

new zoning on the lands. The “A1” zoning on these lands permits an accessory farm 

dwelling as a permitted use. The zoning on the remnant farm parcel will be amended to 

prohibit the construction of a new non-farm dwelling as is required by the Provincial 

Policy Statement. 

The Agricultural 1 (A1) Zone requires that a non-farm dwelling lot have a minimum lot 

area of 0.8 hectares and a minimum lot frontage of 45 metres. The surplus dwelling lot 

is proposed to have a lot area of approximately 2.79 hectares and a lot frontage of 299 

metres. The lot frontage and area complies with the by-law. Usually the proposed 

surplus farm dwelling lot is kept as small as possible. The proposed surplus farm 

dwelling is proposed at a lot area of 2.79 acres as this represents the area that is 

separated from the balance of the farm parcel by the MacPherson Drain. The drain 

provides a natural severance line. It could be more difficult from a farming perspective 

to leave a small portion of the lands on the south side of the creek with the farm. 

Servicing 

The proposed non-farm residential lot is serviced by a private septic system and a 

private well. 

Corrine Nauta, Chief Building Official and Manager of Building Services, County 

of Lambton, advises that the 2.79 hectare surplus dwelling lot (6.89 acres) area 

proposed for the non-farm dwelling lot is acceptable and meets the ‘Reasonable Use’ 

guidelines set by the Ministry of the Environment which requires a minimum lot size of 2 

acres when created in underlying clay soils. Ms. Nauta advises that there is no septic 

record for the dwelling on the lands. A septic assessment was requested by the 

applicants in February. A property inspection confirmed the location and the septic 

system was uncovered to reveal the septic tile runs and the tank. Both the tank and 

bed are sized adequately to facilitate the current dwelling and there were no signs of 

76

sewage effluent in the ditch or on the surface. It appears the septic system is wholly 

contained within the new proposed lot boundaries. At this time, the County Department 

can support the above noted application provided that the septic system is clearly noted 

on the final legal survey. 

The dwelling has not been connected to the municipal water main. Current Official Plan 

policy requires that all lots created either through the subdivision approval process or 

the consent (severance) process be connected to municipal water were it is available. 

Municipal water is available to the lands and any approval should be conditional on the 

dwelling being connected to municipal water. 

Summary 

In light of the above, I can recommend that these applications be approved in principle, 

subject to the Municipality being satisfied that the surplus farm dwelling is connected to 

the municipal water main prior to the By-law for the Official Plan and zoning 

amendments being adopted by Council as the applications are consistent with the 

Provincial Policy Statement. 

Respectfully submitted 

Patti L. Richardson 

Senior Planner 

77

78 

ATTACHMENT 1

ATTACHMENT 2 

BUILDING SERVICES DEPARTMENT 

789 Broadway Street, Box 3000 

Wyoming, ON N0N 1T0 

Telephone: 519 845-5420 

Toll-free: 1-866-324-6912 

Fax: 519 845-3817 

www.lambtononline.ca 

DATE: March 6, 2013 

MEMO 

TO: 

FROM: 

CC: 

RE: 

Committee of Adjustment 

Corrine Nauta – Manager, Building Services 

Patti Richardson – Senior Planner 

7606&7580 Townsend Line – Zoning By-Law & Official Plan 

Amendment – ZO-04/2013 and OP-02/2013 - VanKessel 

The above noted application has been reviewed and the following comments are 

provided for your consideration. 

The proposed lot size of 2.79 hectares (6.89 acres) for the new non-farm dwelling lot is 

accepted by this Department and does meet the ‘Reasonable Use’ guidelines set by the 

Ministry of the Environment which requires a minimum lot size of 2 acres when created 

in underlying clay soils. Therefore this Department can support the application as 

presented, with respect to proposed lot size. 

The property known as 7606 Townsend Line does have septic records available for 

consideration. (7112). However, it is understood those records were related to a 2 nd 

structure which was onsite and now removed. 

A septic assessment was requested by the applicants in February. The lot diagram 

which was submitted on the assessment shows the existing septic system location and 

a property inspection has taken place to confirm the location. The septic system was 

uncovered to reveal the septic tiles runs and the tank. Both the tank and bed are sized 

adequately to facilitate the current dwelling. Further there were no signs of sewage 

effluent in the ditch or on the surface. It appears the septic system is wholly contained 

within the new proposed lot boundaries. Jocelyn Kerrigan confirmed all the above 

information and provided written confirmation of the same. 

79

At this time, this Department can support the above noted application provided the 

following condition is imposed: 

1. That the septic system be clearly noted on the final legal survey. 

If you require any further information, please do not hesitate to contact this office. 

80

81 

ATTACHMENT 3

THE MUNCIPALITY OF LAMBTON SHORES 

PL Report No. 18-2013 Wednesday, March 13, 2013 

TO: 

FROM: 

RE: 


Patti Richardson, Senior Planner 


LOCATION: 9773 Lakeshore Road 

APPLICANT: Carolinian Cabinet Company Inc. (Jason Henderson) 


That Zoning By-law Amendment Application ZO-02/2013, 

submitted by Carolinian Cabinet Company Inc., requesting an 

amendment to the Lambton Shores Zoning By-law as it 

relates to lands known as 9773 Lakeshore Road, to amend 

the Commercial 14 (C14) Zone to allow the continuance and 

expansion of the existing carpentry, cabinet manufacturing, 

assembly and installation business be APPROVED IN 

PRINCIPLE, subject to the to the County of Lambton and the 

Municipality being satisfied that the existing septic system 

meets current standards and is functioning properly and if it is 

not that it be repaired or replaced prior to the implementing 

zoning by-law being adopted by Council . 

REPORT 

Summary of the Application 

The Applicant, Carolinian Cabinet Company Inc. (Jason Henderson), is requesting an 

amendment Zoning By-law 1 of 2003 to change the zoning on the lands from a 

Commercial 14 (C14) Zone to a zone that would permit the continuance and expansion of 

the existing carpentry, cabinet manufacturing and installation business. The lands are 

currently occupied by a 371 m² shop and a single detached dwelling. The applicant is 

proposing to expand the shop by constructing a 189 m² addition to the rear of the existing 

shop (see plan, Attachment 3). 

Location 

The subject lands are located on the south side of Highway 21 (Lakeshore Road), just 

north of Greenway Road (see map Attachment 1). The lands are currently occupied by a 

371 m² shop and a single detached dwelling. The lands have frontage of approximately 

83

51.2 metres (168.2 ft.) and a lot area of 0.54 hectares (1.34 acres). Lands to the north 

and east are occupied by residential dwellings and a residential lot occupied only by an 

accessory building. Lands to the south are occupied by a campground. Lands to the west 

are occupied by an automotive and small engine repair shop. 

It should be noted that the public notice indicated that the lands were located within the 

Residential 6 Zone. This was in error as the lands are located in the Commercial 14 (C14) 

Zone. 

Correspondence 

A letter has been received from Corrine Nauta, Chief Building Official and Manager 

of Building Services, County of Lambton (See Attachment 2), advising that the 

property known as 9773 Lakeshore Road does not have any septic records available. A 

lot diagram was not submitted regarding the existing septic system. This is not sufficient 

for this Department to make a recommendation of any kind. It will be necessary to 

demonstrate the existing septic system is wholly contained within the property. It will be 

necessary to confirm the number of employees and their impact on the existing septic 

system performance level. It is unclear whether there are washroom facilities for the 

employees and/or customers. Also, it is necessary to determine if the existing dwelling 

and business utilize the same septic system, daily flows will need to be calculated. 

The septic tank and bed must be located within the property lines and effluent treatment 

must also follow this requirement. Septic effluent cannot be discharged into field tiles or 

drainage ditches. This process is no longer permitted or acceptable. If the septic 

system is not operating in this manner, it may be necessary to install an acceptable Part 

8 septic system. This requirement has been set out by the County-Wide Septic Policy 

on all Planning Applications. The applicant should contact this Department for further 

direction regarding this task. 

It will be necessary to conduct a site inspection to ensure that sewage effluent is not being 

emitted or discharged onto the surface. 

At this time, the County can support the above noted application, provided the following 

conditions are imposed: 

1. That the septic system(s) be partially uncovered to confirm the component 

location, size and condition, daily flow calculations must be completed. This 

must be completed to the satisfaction of the Private Sewage System 

Coordinator. 

2. That a site inspection be conducted to confirm location of the septic system(s) 

and to ensure that sewage/effluent is not being emitted or discharged onto 

the surface and that it is wholly contained within the newly created parcel. In 

the event the septic system is not compliant, a new Part 8 system will be 

required to be installed. 

84

Discussion 

The site is designated “Mixed Commercial Residential” in the Lambton Shores Official 

Plan. Permitted Uses include: 

(a) 

(b) 

(c) 

(d) 

(e) 

agriculture, including accessory dwellings and facilities such as greenhouses, 

produce storage and sales and similar activities; 

commercial uses catering to the tourist trade, the traveling public and the local 

market; 

single detached dwellings; 

Public and private parks including campgrounds and trailer parks; 

Small scale institutional uses including churches, schools, day care centers, 

works or facilities of the Municipality, county or Province. 

The objective of the designation is to accommodate the existence of the mixed use area 

and to maintain the viability of commercial activities in these areas. The Official Plan 

encourages commercial uses to locate in clusters on Highway 21 and discourages new 

access. The plan also directs that adequate off-street parking and loading areas shall 

be provided. Parking areas shall be distributed in the front, side and rear yards. 

The applicant has been operating his business at this location for 4 years. The business 

involves the manufacturing, assembling, design and installation of cabinets and 

countertops, primarily for the kitchens. The use is considered to be a commercial use 

catering to the local market and thus is permitted by the official plan. Commercial use 

of the property has continued since the existing commercial building was constructed in 

1980. Approval of this application would be in keeping with the intent of the official plan 

which encourages the recognition and expansion of existing commercial uses and 

maintenance of their viability. 

The lands are clustered with another commercial use being a small engine shop, which 

is located on lands to the south. 

With respect to parking, a large parking area exists in front of the existing buildings 

which appears to accommodate at least 20 parking spaces. The largest part of the 

building is used for cabinet manufacturing/assembly and storage. Storage areas are 

exempt from providing parking and areas where products are made or assembled 

should provide parking for employees. A small component of the building would be 

accessible to the public and this should provide parking at an office or retail rate of 1 

space/37m² of floor area. The existing parking area should be sufficient to provide 

adequate parking for the use. 

85

The Provincial Policy Statement directs that new development to areas currently 

developed. Further, the PPS promotes economic development and competiveness by: 

protecting and preserving employment areas for current and future use; 

by allowing a mix of uses in an employment area to meet long term needs; and 

by providing opportunities for a diversified economic base including maintaining a 

range and choice of suitable sites for employment which support a wide range of 

economic activities and ancillary uses and take into account the needs of existing 

and future business. 

Approval of this application would be consistent with the Provincial Policy Statement. 

Servicing 

The subject land is serviced with municipal water and a private septic system. 

Corrine Nauta, Chief Building Official and Manager of Building Services, County 

of Lambton, advises that the property known as 9773 Lakeshore Road does not have 

any septic records. A lot diagram has not been submitted regarding the existing septic 

system. This is not sufficient for this Department to make a recommendations. It will be 

necessary to demonstrate the existing septic system is wholly contained within the 

property. It will be necessary to confirm the number of employees and their impact on 

the existing septic system performance level. Also, it is necessary to determine if the 

existing dwelling and business utilize the same septic system, daily flows will need to be 

calculated. If the septic system is not operating or does not meet current standards, it 

may be necessary to install an acceptable Part 8 septic system incompliance with the 

County-Wide Septic Policy on all Planning Applications. 

It will be necessary to conduct a site inspection to ensure that sewage effluent is not being 

emitted or discharged onto the surface. 

At this time, the County can support the above noted application, provided the following 

conditions are imposed: 




Coordinator. 






86

Summary 

In light of the above, I can recommend that this application be approved in principle, 

subject to the County of Lambton and the Municipality being satisfied that the existing 

septic system meets current standards and is functioning properly and if it is not that it 

be repaired or replaced prior to the implementing zoning by-law being adopted by 

Council as the applications are consistent with the Provincial Policy Statement and the 

Lambton Shores Official Plan. 


Patti L. Richardson 

Senior Planner 

87

ATTACHMENT 1 


LOCATION: 9773 Lakeshore Road 

APPLICANT: Carolinian Cabinet Company Inc. (Jason Henderson) 

88

89 

ATTACHMENT 2

90 

ATTACHMENT 3

BUILDING SERVICES DEPARTMENT 

ATTACHMENT 4 

789 Broadway Street, Box 3000 

Wyoming, ON N0N 1T0 

Telephone: 519 845-5420 

Toll-free: 1-866-324-6912 

Fax: 519 845-3817 

www.lambtononline.ca 

DATE: February 21, 2013 

MEMO 

TO: 

FROM: 

CC: 

RE: 


Corrine Nauta – Manager, Building Services 

Patti Richardson – Senior Planner 

9773 Lakeshore Road – Zoning By-Law Amendment – ZO-02/2013 

Henderson 

The above noted application has been reviewed and the following comments are 

provided for your consideration. The proposed zoning by-law amendment is requesting 

an addition on a current legal non-conforming use. 

The property known as 9773 Lakeshore Road does not have any septic records 

available for consideration. A lot diagram was not submitted regarding the existing 

septic system, in any manner. This is not sufficient for this Department to make a 

recommendation of any kind. It will be necessary to demonstrate the existing septic 

system is wholly contained within the property. It will be necessary to confirm the 

number of employees and their impact on the existing septic system performance level. 

It is unclear whether there are washroom facilities for the employees and/or customers. 

Also, it is necessary to determine if the existing dwelling and business utilize the same 

septic system, daily flows will need to be calculated. 

The septic tank and bed must be located within the property lines and effluent treatment 

must also follow this requirement. Septic effluent cannot be discharged into field tiles or 

drainage ditches. This process is no longer permitted or acceptable. If the septic 

system is not operating in this manner, it may be necessary to install an acceptable Part 

8 septic system. This requirement has been set out by the County-Wide Septic Policy 

on all Planning Applications. The applicant should contact this Department for further 

direction regarding this task. 

91

This Department is not implying that the septic system on the lot is not operating in an 

efficient manner but since there are no records available, we must be conscientious in 

ensuring the septic system performance level is adequate and operating wholly contained 

within the lot. It will be necessary to conduct a site inspection to ensure that sewage 

effluent is not being emitted or discharged onto the surface. 

Again, The County of Lambton remains due diligent in ensuring the septic system 

performance level is adequate, operating wholly contained within the lot and protecting the 

environment. 

At this time, this Department can support the above noted application, provided the 

following conditions are imposed: 




Coordinator. 






If you require any further information, please do not hesitate to contact this office. 

92


D.C.S. Report No. 39-2013 Tuesday, March 12, 2013 

TO: 

FROM 

RE: 


Brent Kittmer, Director of Community Services 

Lambton Shores Harbours Committee 


That the report be received by Council for consideration of 

the Draft Terms of Reference for the Lambton Shores 

Harbours Committee. 

REPORT 

At the January 14, 2013 meeting Council considered report DCS 05-2013 regarding the 

harbour depth maintenance program. While deliberating on the report Council 

discussed the advantages of creating a Harbours Working Group as a forum for 

stakeholder engagement regarding harbour operations. Council reviewed a first draft of 

the Terms of Reference (TOR) for the Committee at their March 4, 2013 meeting and 

provided staff with feedback for various amendments. This report presents the updated 

TOR in Attachment #1 for Council review and direction. 

The following notes outline the areas where specific Council direction is required for the 

TOR: 

General 

In general the format of the TOR follows the municipal template established for 

Committees of Council. The initial term has been selected to match the term of the 

seated Council. 

Composition 

Composition is expected to be elected officials and public stakeholders as voting 

members as noted in the draft TOR. Staff will provide administrative support as noted, 

but will not be formal members of the committee. 

Elected Officials: 

The draft TOR currently includes four elected officials as sitting on the committee. This 

includes the Mayor as ex-officio, and the Ward 1, Ward 3, and Ward 7 representatives 

as those Councillors representing the geographic areas directly affected by Harbour 

93

operations. Council is asked to confirm if these appointments are acceptable, and staff 

will update the TOR accordingly. 

Presently a Chair has not been indicated, and staff respectfully request that Council 

gives consideration to appointing a Chair for the committee and staff will update the 

TOR accordingly. 

Public Stakeholders: 

Public stakeholders have been identified as sitting on the Committee, but a specific 

number of appointments has not been determined. The primary purpose of the group is 

to brainstorm ideas to improve the municipal harbours and if a very large group of 

stakeholders participates orderly sharing of ideas may be challenging. Also, the harbour 

business units are funded from a limited resource pool, and a large group may result in 

a tense atmosphere if conflicting interests or territorial bias emerges during discussion 

of the allocation of these limited resources. For this reason Council may wish to 

consider setting a limit to the number of public stakeholders that are asked to participate 

as voting members. That said, the downside to this approach is that may be considered 

a restriction to participation. In either case, meetings will be open to the public. 

Council is asked to consider the total number of stakeholders that they consider to be 

appropriate to sit on the committee, or if a limit should be set at all. 

Consideration and direction should also be provided as to Council’s preferred method of 

soliciting public stakeholders to sit on the committee. The process established for the 

Economic Development Committee was to advertise for committee appointments in the 

local papers and municipal website, accept applications on a standardized form, and 

then select committee members from the pool of applications. To remain consistent, 

staff recommends that this process be undertaken for the Harbours Committee, and that 

the applications be reviewed by the elected officials that are appointed to the 

committee. A draft application form has been provided in Attachment #2 reflecting the 

standardized application form used for the Economic Development Committee. The 

form notes that applications will be accepted until April 19, 2013 and the plan would be 

to have the elected officials that are appointed to the committee meet and review the 

applications the following week with the recommendations for appointment referred to 

the next regular Council meeting. Based on this approach the first committee meeting 

would be held in mid-May. 

The last note to make regarding the public participants is the geographical area that 

they are pulled from. In the case of the Economic Development Committee public 

membership was restricted to Lambton Shores property owners. Staff does not feel that 

this is applicable for the Harbours Committee as many of the dockers are not property 

owners in Lambton Shores. Limiting membership to property owners only would 

eliminate this pool of potential experts and stakeholders from applying for committee 

membership. Rather, the application form asks applicants to identify general 

94

stakeholder group that they represent and their harbour of interest. Council is asked to 

confirm if this is an acceptable approach. 

Council feedback regarding the draft terms of reference would be appreciated so that 

the document can be finalized and posted. It is staff’s intention to hold the first 

committee meeting during the month of April. 


Brent Kittmer, P.Eng. 

Director of Community Services 

Attachments: 

1. Harbours Committee Draft Terms of Reference 

2. Harbours Committee Draft Application Form 

95

Attachment 1 

Lambton Shores Harbours Committee 

DRAFT Terms of Reference 

Mandate 

The Lambton Shores Harbours Committee is a forum stakeholder engagement and 

communication. The Committee is to meet on a regular basis to share ideas and best 

practices to help guide the Municipality of Lambton Shores in developing a harbour 

strategy to determine short and long term goals to enhance the harbour areas of Port 

Franks and Grand Bend for the public and various stakeholders. Topics for review can 

include, but not be limited to: 

Review scope of short and long term harbour plans. 

Developing overarching principles to guide the evolution of the harbours. 

Developing partnerships and collaborative approaches to issue resolution. 

Stakeholder engagement. 

Needs of various harbour users. 

Seasonal and transient docking options. 

Annual dredging program. 

Response to low water conditions. 

Composition: 

Elected Officials: 

Mayor as ex-officio 

Ward 1 Representative, representing the Grand Bend Harbour 

Ward 3 Representative, representing the Port Franks Harbour 

Ward 7 Representative, representing upstream Ausable River property owners 

XXXX shall be appointed Chair of the committee for the initial term 

Public Stakeholders 

Council shall appoint #### public stakeholders with knowledge experience, and 

expertise related to recreational boating and harbour operations. Public stakeholders 

shall be interpreted to include individuals who own property fronting one of the two 

harbours, recreational boaters who dock within the harbours, representatives of a 

boating club, and owners of private businesses who have an interest in harbour 

operations. 

General Rules of Operation: 

The Lambton Shores Harbours Committee is subject to the control and direction of 

Council. All meetings of the Committee are open to the public, and rules governing the 

procedure for Council meetings shall be observed by the committee insofar as they are 

applicable. 

96

All appointed members will be voting member, and a quorum of the committee shall be 

the majority of those appointed by Council as members of the committee. 

All members of the Committee are to work in the best interests of Lambton Shores. 

If the committee refuses or neglects to give due consideration to any matter assigned to 

it or before it, it may, by Council resolution, be discharged of its responsibilities. 

The committee shall submit reports with recommendations to the Council on all matters 

connected with their duties or matters referred to it by the Council. 

Committee Resources 

The Municipality of Lambton Shores will provide administrative support and supplies as 

may be necessary to assist the committee in its review which shall include preparing 

and circulating the Committee’s agenda, attending meetings, drafting minutes, assisting 

in the development of recommendations, data collection and compilation for the 

committee. 

Frequency of Meetings: 

Meeting will be held on a bi-monthly basis during the boating season (May – October 

annually), and one off-season meeting will be scheduled each year in February prior to 

season start. Meetings will be held at 3:00pm on the 2 nd Friday afternoon during the 

boating season to ensure that out of town stakeholders have the opportunity to attend. 

Municipal staff will be responsible for advertising meeting date and location prior to each 

meeting, preparing the agenda, and keeping a meeting record. 

Term: 

The term for the appointment of member to the Committee will be the same as the Term 

of Council, and the initial terms will be until December of 2014. 

97

Attachment 2 

First Name: 

MUNICIPALITY OF LAMBTON SHORES 

Harbours Committee – Application 

Surname: 

Address: 

City/Town: 

Residence 

Phone: 

Cell Phone: 

Postal Code: 

Business 

Phone: 

Fax Number: 

E mail: 

Committees contribute to Council’s decision making processes and help shape municipal 

policy. As such, it is important for potential committee members to understand the 

mandate for the committee to which they are applying and to be available to fulfill the 

commitment required. The mandate for the Harbours Committee is attached. 

Have you read the mandate for the Committee? _______ Yes _______ No 

If appointed to the Harbours Committee which harbour do you represent (please check): 

□ Grand Bend 

□ Port Franks 

Which of the following stakeholder groups do you fall into (please check): 

□ Property owner fronting the _____________ harbour at________________ (address) 

□ Recreational boater docking within the ________________ harbour. 

□ Recreational boating club/organization member representing ___________________ 

□ Business owner/operator/employee (specify:________________________________) 

□ Private marina operator (specify:_________________________________) 

Background Information 

Describe your interest in the Harbours Committee : 

98

Describe any specific knowledge / experience / educational background you have related to 

recreational boating and/or harbour operations: 

If appointed, are there any immediate issues that you feel should be considered by the 

Committee? 

□ Yes □ No If yes, please describe: 

Describe any prior experience you have serving on a committee/board: 

If you have prior committee experience, what was your most significant learning experience? 

What was your most significant contribution? 

How would you describe the way in which you work with others: 

Please feel free to include any additional information that pertains to this application. 

99

References 

Please list the names of three persons who can supply a personal reference. 

Name 

1. 

2. 

3. 

Relationship to Applicant (friend, 

employer) 

Contact Info (phone # 

and/or email address) 

If you require any additional information about the Committee appointment process or if 

you have any questions about any of the bodies to which appointments are to be made, 

please contact the Municipal Clerk (519) 786-2335. 

NOTE: BY SIGNING AND SUBMITTING THIS APPLICATION FORM, I HEREBY 

CONSENT TO THE COLLECTION, USE AND DISCLOSURE OF MY PERSONAL 

INFORMATION PROVIDED ON THIS FORM. I UNDERSTAND AND AGREE THAT 

THIS PERSONAL INFORMATION MAY BE DISCLOSED TO THE PUBLIC AND TO 

THE MEDIA BY THE MUNICIPALITY OF LAMBTON SHORES, AND MAY BE 

INCLUDED IN PUBLIC COMMITTEE AND COUNCIL REPORTS, AGENDAS AND ON 

THE MUNICIPALITY OF LAMBTON SHORES’ INTERNET WEB SITE. 

I agree to serve on the above committee(s) if appointed. I have reviewed the Terms of 

Reference and I am able to regularly attend meetings. 

Signature 

Date 

The personal information on this form is collected under the authority of the “Municipal Act” is 

used solely for the purposes related to the appointment of citizens to Council committees. If you 

are appointed to a Council committee, your name and contact information will be publicly 

available. If you have any questions about the use of this information contact the Municipality of 

Lambton Shores’ Clerk at 519-786-2335. 

Applications are to be submitted by April 19, 2013 and can be delivered or mailed to: 

Municipality of Lambton Shores 

7883 Amtelecom Parkway 

Forest, Ontario 

N0N 1J0 

RE: Lambton Shores Harbours Committee Application 

or 

Applications can be scanned and emailed to: 

clerks@lambtonshores.ca 

100


D.C.S. Report No. 40-2013 Wednesday, March 13, 2013 

TO: 

FROM: 


Brent Kittmer, Director of Community Services 

RE: Annual Drinking Water Reports (2012) 


That the 2012 Annual Drinking Water report be endorsed by 

Council. 

REPORT 

Under Ontario Regulation 170/03 owners of Municipal Drinking Water systems are 

required to provide annual reports on drinking water quality and operation. The attached 

reports cover both of the Lambton Shores Distribution systems as well as each of our 

water treatment providers to the Lambton Shores Systems. The legislation requires that 

Municipal Council receive and endorse these reports by March 31 of each year. 

Attached to this report are the annual drinking water system reports for: 

 

 

 

 

 

West Lambton Shores Water Distribution System 

East Lambton Shores Water Distribution System 

Lake Huron Primary Water Supply System 

Lambton Area Water Supply System 

North Middlesex Secondary Water Distribution System 

The Lake Huron Primary Water Supply System feeds the East Lambton Water Supply 

System. The Lambton Area Water Supply System feeds the West Lambton Water 

Distribution System. There are interconnections between the two distribution systems to 

allow for alternate feeds in emergency or maintenance situations if required. Lambton 

Shores has a 150mm connection to the North Middlesex System that allows an 

alternate water supply to the Village of Thedford and East Lambton Shores System. 

In accordance with the regulation this council report and Annual Reports prepared by 

the suppliers and operators of the respective systems will be made available to the 

public at the Municipal Offices as well as posted of the Lambton Shores website 

(www.lambtonshores.ca ). 


Brent Kittmer, P.Eng. 

Director of Community Services 

101 

Prepared by Jeff Wolfe, Infrastructure Manager

Drinking-Water Systems Regulation O. Reg. 170/03 

OPTIONAL ANNUAL REPORT TEMPLATE 

Drinking-Water System Number: 210000906 

Drinking-Water System Name: Lambton Area Water Supply System 

Drinking-Water System Owner: Lambton Area Water Supply System Joint Board of 

Management 

Drinking-Water System Category: Large Municipal Residential System 

Period being reported: January 1, 2012 to December 31, 2012 

Drinking Water Systems Regulations 

(PIBS 4435e01) December 2011 

102 

Page 1 of 10


Complete if your Category is Large Municipal 

Residential or Small Municipal Residential 

Does your Drinking-Water System serve 

more than 10,000 people? Yes [ X ] No [ ] 

Is your annual report available to the public 

at no charge on a web site on the Internet? 

Yes [ X ] No [ ] 

Location where Summary Report required 

under O. Reg. 170/03 Schedule 22 will be 

available for inspection. 

www.lawss.org 

Lambton Area Water Supply System 

1215 Fort St. Sarnia, ON N7V 1M1 

519-344-7429 

Sarnia City Hall 

255 N Christina St. Sarnia, ON N7T 7N2 

519-332-0330 

Complete for all other Categories. 

Number of Designated Facilities served: 

N/A 

Did you provide a copy of your annual 

report to all Designated Facilities you 

serve? 

Yes [ ] No [ X ] 

Number of Interested Authorities you 

report to: 

N/A 


report to all Interested Authorities you 

report to for each Designated Facility? 

Yes [ ] No [ X] 

Village of Point Edward Municipal Office 

135 Kendall St. Pt. Edward, ON N7M 4G6 

519-337-3021 

St. Clair Civic Centre 

1155 Emily St. Mooretown, ON N0N 1M0 

519-867-2021 

Town Of Plympton-Wyoming Municipal Office 

546 Niagara St. Wyoming, ON N0N 1T0 

519-845-3939 

Township of Warwick Municipal Office 

6332 Nauvoo Rd. Watford, ON N0M 2S0 

519-849-3926 

Lambton Shores Municipal Office 

19 Ann St. Forest, ON N0N 1J0 

519-786-2335 

Township of Brooke-Alvinston Municipal Office 

3234 River St. P.O. Box 28 Alvinston, ON 

N0N 1A0 

519-898-2173 



103 



Note: For the following tables below, additional rows or columns may be added or an 

appendix may be attached to the report 

List all Drinking-Water Systems (if any), which receive all of their drinking water from 

your system: 

Drinking Water System Name 

Drinking Water System Number 

City of Sarnia Distribution System 260003136 

Village of Point Edward Distribution System 210000924 

Township of St. Clair Distribution System 260006464 

Township of Plympton-Wyoming Distribution 260006594 

System 

Township of Warwick Distribution System 260001799 

Township of Brooke-Alvinston Distribution 260040170 

System 

Lambton Shores Distribution System (receives 260006594 

only some of their water from this system) 

Did you provide a copy of your annual report to all Drinking-Water System owners that 

are connected to you and to whom you provide all of its drinking water? 

Yes [ X ] No [ ] 

Indicate how you notified system users that your annual report is available, and is free of 

charge. 

[ X ] Public access/notice via the web 

[ X ] Public access/notice via Government Office 

[ ] Public access/notice via a newspaper 

[ ] Public access/notice via Public Request 

[ ] Public access/notice via a Public Library 

[ ] Public access/notice via other method _______________________________________ 

Describe your Drinking-Water System 

The Lambton Area Water Supply System (LAWSS) is a direct filtration facility with a 

maximum rated capacity of 181,844 m³/day. The Water Treatment Plant (WTP) uses 

chemically assisted filtration with disinfection. The facility consists of an intake system, a 

low lift pumping system, a treatment system and distribution pumping system that supplies 

water to seven different drinking water systems. Water is drawn into the plant (a zebra 

mussel chemical control system is available when needed) via a 1675 mm intake pipe, 

located approximately 100 m into the St. Clair River at a depth of 15 m. The water passes 

through travelling screens prior to entering the surge wells and pre-disinfection is utilized. 

Water flows to the low lift pump wet wells where a total of 4 vertical turbine pumps are 

located and used as needed. The water is then pumped to a common discharge header where 

a coagulant is added and then flash mixed. Powdered activated carbon (PAC) is also applied 



104 



at this location when needed to control taste and odor problems. The water is then 

flocculated with polymer being added to the flocculation trains when needed. Water from 

the flocculators is then sent to be filtered by dual media filters (10 filters in total). The filter 

effluents combine into two clearwells via gravity where sodium hypochlorite is added. To 

increase the chlorine contact time, the treated water is diverted to two baffled reservoirs (in 

series). The water is fluoridated upon exiting the reservoirs. Six vertical turbine pumps are 

available for supplying water to the distribution system. The water treatment process and 

distribution components are controlled by a dedicated supervisory control and data 

acquisition (SCADA) computer system and are monitored by a certified operator 24 hours a 

day. Emergency generators powered by diesel are available at the WTP to keep the plant in 

operation should a power failure occur. The utility serves a large part of Lambton County 

and has over 200 km of pipeline of various size and materials. The LAWSS distribution 

system has three standpipes and one elevated tower. The East Lambton Booster Station has a 

water storage capacity of 9,000 m³ and the West Lambton Pumping Station has 90,000 m³ of 

water storage capacity. The booster stations are controlled and monitored from the WTP via 

the SCADA system. Backwash from the dual media filters is treated using a high rate 

clarification process (ACTIFLOW). The clarified water is dechlorinated and then discharged 

to the St. Clair River and the settled material is sent to the Sarnia Water Pollution Control 

Plant for final treatment and disposal. This system is referred to as the Residual Management 

System. 

Emergency Water Line connections exist between the LAWWS system and the 

following drinking water systems to provide water to either system in case of 

emergencies: 

Chatham-Kent: A connection exists at Whitebread Line and Highway #40 

Petrolia: A connection exists at Confederation Line and Ploughing Match Rd. 

Grand Bend: A connection exists at Lakeshore Rd. and the Northwest corner of Ipperwash 

Rd. 

List all water treatment chemicals used over this reporting period 

Sodium Hypochlorite: Pre and post disinfection 

Hydrofluosilicic Acid: Fluoridation 

Clar+Ion A7: Coagulation 

Powdered Activated Carbon: Taste and Odor (when required) 

Polymer 8103+: Filter/Coagulant aid (when required) 

Polymer Zetag 4120: Residual Management System coagulant 

Sodium Bisulfite: Residual Management System dechlorination system 

Note: All water treatment chemicals are NSF/ANSI approved and certified. 



105 



Were any significant expenses incurred to? 

[X] Install required equipment 

[X] Repair required equipment 

[X] Replace required equipment 

Please provide a brief description and a breakdown of monetary expenses incurred 

High Lift Pump #2 replacement: $184,000 

Diesel Storage Tank replacement: $471,629 

Generator maintenance: $28,906 

Flow meter upgrades: $28,000 

Sodium Hypochlorite Tank replacement (WTP): $75,000 

New Sodium Hypochlorite Metering Pumps: $92,795 

Concrete work on East Lambton Reservoir: $60,000 

Backflow Preventer replacement on HVAC: $10,000 

Rebuild High Lift Surge Valve: $55,000 

High Lift Pump Well cleanout: $30,000 

Repair piping in Actiflow system: $50,000 

Replace 18” valve on Confederation and Murphy: $40,000 

Provide details on the notices submitted in accordance with subsection 18(1) of the Safe 

Drinking-Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to 

Spills Action Centre 

Incident 

Date 

Parameter Result Unit of 

Measure 

Corrective Action 

Feb. 25/12 Turbidity >1.0 NTU Manufacturer rectified 

filter effluent valve 

closing issue. Placed 

on 2013 Replaced 

Capital Plan. 

Oct. 30/12 

Turbidity 

Caused by Hurricane 

Sandy 

>1.0 NTU Manufacturer rectified 

filter effluent valve 

closing issue. Placed 

on 2013 Replacement 

Capital Plan. 

Corrective 

Action 

Date 

Feb. 

25/12 

Oct. 

31/12 

Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03, 

during this reporting period. 

Number 

of 

Samples 

Range of E.Coli Or 

Fecal 

Results 

(min #) - (max #) 

Units: cfu /100 mL 

Range of Total 

Coliform Results 

(min #)-(max #) 


Range of 

Background 

Results 

(min #)-(max #) 


Range of HPC 

Results 

(min #)-(max #) 


Raw 51 0-28 0-43 0-10200 N/A 



106 



Treated 51 0-0 0-0 0-41


July 19, 2012 1, 1 Dichloroethylene


July 19, 2012 1, 3, 5 Trimethylbenzene


Summary of Organic parameters sampled during this reporting period or the most 

recent sample results 

Parameter Sample Date Result Unit of Exceedance 

Value 

Measure 

Alachlor Feb 28, 2012


Monochlorobenzene Feb 28, 2012



Drinking-Water System Name: East Lambton Shores Water 

Drinking-Water System Owner: Municipality of Lambton Shores 

Drinking-Water System Category: Large Municipal Residential 

Period being reported: Jan-Dec 2012 




more than 10,000 people? Yes [ ] No [ x ] 



Yes [ x] No [ ] 




The Municipality of Lambton Shores 

Municipal Office 

9575 Port Franks Rd 

RR#1 Thedford Ontario 

N0M 2N0 





serve? 

Yes [ ] No [ ] 


report to: 




Yes [ ] No [ ] 




your system: 



N/A 



Yes [ ] No [x ] 


(PIBS 4435e01) February 2008 

112 




charge. 

[x ] Public access/notice via the web 

[ ] Public access/notice via Government Office 






The Water System serving East Lambton Shores receives treated water from the Lake 

Huron Water Supply System. Consisting of a control chamber at the vicinity of Pinetree 

Drive and Lakeshore Road, controlled by the level of the elevated storage tank having 

an available storage volume of 3,725 m3 equipped with a chlorine analyzer to 

continuously monitor chlorine residual entering the system, two metering pumps with 

variable flow control using sodium hypochlorite solution together with system 

controlling all levels and functions through the SCADA system located on site. 

The Municipality of Lambton Shores has undertaken an upgrade to the entire water 

system to allow the people of the Municipality to have safe drinking water. The upgrade 

includes new water mains to the Towns of Thedford and Arkona. These water mains 

will supply water from the Northville Elevated Tank. The Northville Elevated Tank is 

supplied from the Lake Huron Water Plant which flows through the recently 

constructed Grand Bend Bypass. 

To allow the flow of water to the town of Arkona, a new Booster Station was 

constructed to push the water uphill to the town. The Town of Thedford is gravity feed 

from the trunk water main at the Booster Station. 

A SCADA network has been established between the above noted sites using the 

Municipalities wireless communications network to allow the passing of information 

between PLCs. 


Sodium Hypochlorite 



[ ] Repair required equipment 

[ ] Replace required equipment 



113 




Removed approximately 750 m of water line going to the decommissioned well house 

on Wisbeach Road. Installed a two inch blowoff on Wisbeach Road. Cost app $3000. 

The municipality assumed the water distribution system in the Gill Road and Pinery 

Bluffs subdivisions. 




Incident 

Date 


Measure 


Corrective 

Action Date 

Apr 26 Pressure Zero kPa Flushed & Apr 26 

collected bacti’s 

Apr 27 Pressure Zero kPa Flushed & Apr 27 


May 1 Pressure Zero kPa Flushed & May 1 


Aug 28 Pressure Zero kPa Flushed & Aug 28 


Sep 12 Total Coliform 1 CFU/100ml Resample Sep 12 



Number 


Samples 

Range of E.Coli 

Or Fecal 

Results 

(min #)-(max #) 


Coliform 

Results 

(min #)-(max #) 

Number 

of HPC 

Samples 


Results 

(min #)-(max #) 

Raw 

Treated 

Distribution 846 0-0 0-1 312


NOTE: Record the unit of measure if it is not milligrams per litre. 

Summary of additional testing and sampling carried out in accordance with the 

requirement of an approval, order or other legal instrument. 

Date of legal instrument 

issued 

Parameter Date Sampled Result Unit of Measure 

Summary of Inorganic parameters tested during this reporting period or the most 


Parameter Sample Date Result Value Unit of Measure Exceedance 

Antimony 

Arsenic 

Barium 

Boron 

Cadmium 

Chromium 

*Lead 

Mercury 

Selenium 

Sodium 

Uranium 

Fluoride 

Nitrite 

Nitrate 

*only for drinking water systems testing under Schedule 15.2; this includes large municipal nonresidential 

systems, small municipal non-residential systems, non-municipal seasonal residential 

systems, large non-municipal non-residential systems, and small non-municipal non-residential 

systems 

Summary of lead testing under Schedule 15.1 during this reporting period 

(applicable to the following drinking water systems; large municipal residential systems, small 

municipal residential systems, and non-municipal year-round residential systems) 

Location Type 

Plumbing 

Distribution 

Number of 

Samples 

Range of Lead 

Results 

(min#) – (max #) 


Exceedances 



Parameter 

Exceedance 

Alachlor 

Sample 

Date 

Result 

Value 

Unit of 

Measure 



115 



Aldicarb 

Aldrin + Dieldrin 

Atrazine + N-dealkylated metobolites 

Azinphos-methyl 

Bendiocarb 

Benzene 

Benzo(a)pyrene 

Bromoxynil 

Carbaryl 

Carbofuran 

Carbon Tetrachloride 

Chlordane (Total) 

Chlorpyrifos 

Cyanazine 

Diazinon 

Dicamba 

1,2-Dichlorobenzene 


Dichlorodiphenyltrichloroethane (DDT) + 

metabolites 

1,2-Dichloroethane 

1,1-Dichloroethylene 

(vinylidene chloride) 

Dichloromethane 

2-4 Dichlorophenol 

2,4-Dichlorophenoxy acetic acid (2,4-D) 

Diclofop-methyl 

Dimethoate 

Dinoseb 

Diquat 

Diuron 

Glyphosate 

Heptachlor + Heptachlor Epoxide 

Lindane (Total) 

Malathion 

Methoxychlor 

Metolachlor 

Metribuzin 

Monochlorobenzene 

Paraquat 

Parathion 

Pentachlorophenol 

Phorate 

Picloram 

Polychlorinated Biphenyls(PCB) 



116 



Prometryne 

Simazine 

THM 

(NOTE: show latest annual average) 

Temephos 

Terbufos 

Tetrachloroethylene 

2,3,4,6-Tetrachlorophenol 

Triallate 

Trichloroethylene 

2,4,6-Trichlorophenol 

2,4,5-Trichlorophenoxy acetic acid (2,4,5-T) 

Trifluralin 

Vinyl Chloride 

2012 43.0 ug\L No 

List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed 

in Schedule 2 of Ontario Drinking Water Quality Standards. 

Parameter Result Value Unit of Measure Date of Sample 



117 




Drinking-Water System Name: West Lambton Shores Water 

Drinking-Water System Owner: Municipality of Lambton Shores 


Period being reported: Jan-Dec 2012 




more than 10,000 people? Yes [ ] No [ x ] 



Yes [ x] No [ ] 




The Municipality of Lambton Shores 

Municipal Office 

9575 Port Franks Rd 

RR#1 Thedford Ontario 

N0M 2N0 





serve? 

Yes [ ] No [ ] 


report to: 




Yes [ ] No [ ] 




your system: 



N/A 



Yes [ ] No [x ] 



118 




charge. 

[x] Public access/notice via the web 

[ ] Public access/notice via Government Office 






A water system serving West Lambton Shores, receiving treated water from the 

Lambton Area Water Supply System. Consisting of a control chamber located at the 

Town Line in the vicinity of Lakeshore Road and Townsend Line, controlled by the 

level of the elevated storage tank having an available storage volume of 3,800 m3, 

equipped with a system controlling all levels and functions through the SCADA system 

located at the Lambton Area Water Plant. 

The Municipality of Lambton Shores has undertaken an upgrade to the entire water 

system to allow the people of the Municipality to have safe drinking water. 

An online chlorine analyzer has been installed to continuously monitor the residual in 

the distribution system. This information can be viewed on the SCADA system located 

at the Forest WPCP. 



[ ] Install required equipment 


[X ] Replace required equipment 


The water main on Morris Street in Forest was upgraded at a cost of $116,035. 



119 






Incident 

Date 


Measure 


Corrective 

Action Date 

Feb 28 Zero pressure Zero kPa Flushed & Feb 28 

due to repair 


Apr 19 Zero pressure Zero kPa Flushed & Apr 19 

due to repair 


Aug 23 Total coliform 1 mg/L Resampled Aug 23 

Sep 17 Zero pressure 

due to repair 

Zero kPa Flushed & 


Sep 17 



Number 


Samples 


Or Fecal 

Results 

(min #)-(max #) 


Coliform 

Results 

(min #)-(max #) 

Number 


Samples 


Results 

(min #)-(max #) 

Raw 

Treated 

Distribution 165 0-0 0-1 55



Antimony 

Arsenic 

Barium 

Boron 

Cadmium 

Chromium 

*Lead 

Mercury 

Selenium 

Sodium 

Uranium 

Fluoride 

Nitrite 

Nitrate 




systems 




Location Type 


Samples 


Results 

(min#) – (max #) 

Plumbing 22 0.02 – 0.73 0 

Distribution 4 0.08 – 0.23 0 


Exceedances 



Parameter 

Exceedance 

Alachlor 

Aldicarb 

Aldrin + Dieldrin 

Atrazine + N-dealkylated metobolites 

Azinphos-methyl 

Bendiocarb 

Benzene 

Benzo(a)pyrene 

Bromoxynil 

Carbaryl 

Carbofuran 

Sample 

Date 

Result 

Value 


Measure 



121 



Carbon Tetrachloride 

Chlordane (Total) 

Chlorpyrifos 

Cyanazine 

Diazinon 

Dicamba 



Dichlorodiphenyltrichloroethane (DDT) + 

metabolites 

1,2-Dichloroethane 



Dichloromethane 

2-4 Dichlorophenol 

2,4-Dichlorophenoxy acetic acid (2,4-D) 

Diclofop-methyl 

Dimethoate 

Dinoseb 

Diquat 

Diuron 

Glyphosate 

Heptachlor + Heptachlor Epoxide 

Lindane (Total) 

Malathion 

Methoxychlor 

Metolachlor 

Metribuzin 

Monochlorobenzene 

Paraquat 

Parathion 

Pentachlorophenol 

Phorate 

Picloram 

Polychlorinated Biphenyls(PCB) 

Prometryne 

Simazine 

THM 


Temephos 

Terbufos 

Tetrachloroethylene 

2,3,4,6-Tetrachlorophenol 

Triallate 

Trichloroethylene 

2012 41.3 ug\L No 



122 



2,4,6-Trichlorophenol 

2,4,5-Trichlorophenoxy acetic acid (2,4,5-T) 

Trifluralin 

Vinyl Chloride 




THM 57 ug/L Oct 9 2012 



123 




Drinking-Water System Name: Lake Huron Primary Water Supply System 

Drinking-Water System Owner: Lake Huron Primary Water Supply System Joint Board 

of Management 


Period being reported: January 1, 2012 through December 31, 2012 




more than 10,000 people? Yes [X] No [ ] 



Yes [X] No [ ] 




Lake Huron and Elgin Area Water Supply Systems 

c/o Regional Water Supply Division 

235 North Centre Road, Suite 200 

London, ON N5X 4E7 

http://www.watersupply.london.ca 

Lake Huron Water Treatment Plant 

71155 Bluewater Hwy., Grand Bend, ON 



N/A 



serve? 

Yes [ ] No [ ] 


report to: 

N/A 




Yes [ ] No [ ] 


your system: 

Systems that receive their drinking water from the LHPWSS: 



City of London 260004917 

Municipality of Bluewater 260006542 

Municipality of Lambton Shores (East Lambton Shores 260006568 

Water Distribution System) 

Township of Lucan-Biddulph 260003071 

Municipality of Middlesex Centre (Middlesex Centre 260004202 

Distribution System) 

Municipality of North Middlesex 260006529 


(PIBS 4435e01) 

124 



Municipality of Strathroy-Caradoc (Strathroy- Caradoc 


Municipality of South Huron (South Huron Water 


260080106 

220001520 

Systems that may receive their drinking water from the LHPWSS: 



Municipality of Lambton Shores (West Lambton Shores 260006581 


*Normally supplied by the Lambton Area Water Supply System (LAWSS) but 

a connection to the LHPWSS exists 





charge. 

[X] Public access/notice via the web 

[X] Public access/notice via Government Office 


[X] Public access/notice via Public Request 


[X] Public access/notice via other method ____News Release 

Operating Authority 

The operating authority from January 1, 2012 – June 30, 2012 was American Water Canada 

Corp. 

The operating authority from July 1, 2012 – December 31, 2012 was Ontario Clean Water 

Agency. 


The Lake Huron Water Treatment Plant (WTP) employs pre-chlorination, screening, powder 

activated carbon addition (seasonally on an as-required basis), coagulation, flocculation, 

sedimentation, dual-media filtration, post-chlorination, and sodium hydroxide addition to treat 

raw water obtained from Lake Huron. The WTP intake crib and raw water intake pipe have an 

estimated gross capacity of 454.6 Megalitres/day (MLD). The WTP rated capacity is 340.0 

MLD. 

The distribution system is comprised of the McGillivray Booster Pumping Station and Reservoir, 

the Exeter-Hensall Booster Pumping Station and Reservoir, the Arva Terminal Reservoir, the 

Komoka-Mt. Brydges Booster Pumping Station (PS#4) and the associated interconnecting 

transmission water mains, which includes the primary, Strathroy, Exeter-Hensall, and Komoka- 

Mt. Brydges transmission water mains. 

The drinking water system is monitored at various locations throughout the system via a 

Supervisory Control and Data Acquisition (SCADA) system. 


(PIBS 4435e01) 

125 




Filter aid polymer (on an as-required basis) 

Acidified alum 

Powder activated carbon 

Dewatering polymer 

Chlorine gas 

Sodium Hydroxide 

Sodium Hypochlorite 



[X] Repair required equipment 

[X] Replace required equipment 


Capital Projects: 

-repair primary transmission main rupture (May 2012) 

-primary transmission main (Pipeline A) leak detection and electromagnetic condition assessment 

-begin construction of Lake Huron Residue Management Facility 

-replaced air compressor at McGillivray Pumping Station 

-new compressor controls 

-generators and switchgear installation and commissioning 

-caustic system upgrade 

-High Lift Pumps #1&5 rebuild 

-Low Lift Pump #4 rebuild 

January 1, 2012 – June 30, 2012 (American Water Canada Corp.): 

-Arva Reservoir cells #1, #2, and #4 drained, cleaned and inspected 

-repairs to caustic pump #1 

-installed new treated water sample line to the lab 

-new flow meter installed at Komoka-Mt. Brydges Monitoring Station #1 (KM1) 

-installation of caustic injector 

-repair of backwash valve 

-filters topped up with anthracite 

-repair of chlorine line in filtered water conduit 

-repaired alum fill connection line 

July 1, 2012 – December 31, 2012 (Ontario Clean Water Agency): 

-Condition assessments on all pumps, motors, valves, HVAC, electrical & structural aspects of the 

LHPWSS and all pump stations and reservoirs 

-SCADA maintenance and upgrades 

-Annual backup diesel generator maintenance 

-Annual crane, slings & hoist maintenance 

-Annual elevator maintenance 

-Repairs to security camera system 

-Drained, inspected and sampled filter media in filter #10 

-Repairs, mechanical and electrical maintenance to high lift, low lift and backwash pumps 


(PIBS 4435e01) 

126 



-Repairs to Floc Drives 

-Inspect and refurbish the centrifuges and sludge system 

-Replace probes on Rosemount chlorine & pH analyzers 

-Draining, inspections and maintenance on settling basins, floc tanks, and flash mixers 

-Electrical upgrades on sludge thickeners 

-Maintenance and parts replacement on caustic system 

-Replace flow meter and transmitter at Exeter-Hensall Monitoring Station #4 (EH-4) 

-Replace PLC power supply, digital & analog input and output modules at Komoka-Mt. Brydges 

Monitoring Station #2 (KM-2) 





Corrective 

Incident Date Parameter Result 


Measure 

Action Date 

American Water Reporting Period (January 1, 2012 – June 30, 2012) 

Resampled and tested. 

Resample result was nondetect 

Feb. 3, 2012 Cadmium 0.0056 mg/L 

for cadmium. 

Frequency of sampling 

was increased to quarterly. 

OCWA Reporting Period (July 1, 2012 – December 31, 2012) 

Aug. 14, 2012 Total Coliforms 1 

Resampled and tested. 

Count/100 

Resample result was nondetect 

for total 

mL 

coliform. 

Sep. 18, 2012 

Free chlorine (distribution 

analyzer reading) 

0.22 mg/L 

Determined to be a faulty 

analyzer reading. 

Analyzer was flushed. 

Feb. 3, 2012 

Aug. 15, 2012 

Sep. 18, 2012 






Number 

Coliform 

Results 

Results 


Results 

(CFU/100mL) 

(CFU/1mL) 

Samples 

(CFU/100mL) 

(min #)-(max #) 

(min #)-(max #) 

(min #)-(max #) 

Raw Water 101 (0)-(50) (0)–(6200) (


Operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the 

period covered by this Annual Report. 

Range of Results 

Parameter 

Number of Grab Samples (min #)-(max #) 

Treated Water Free Chlorine (mg/L) Continuous Monitoring (0.29) – (2.00) 

2146 (0.80) – (1.73) 

Treated Water Turbidity (NTU) Continuous Monitoring (0.004) – (0.954) 

2147 (


January 26, 2012 

February 3, 2012 

0.0001 

Not Detected 

Uranium 

Fluoride January 26, 2012 Not Tested mg/L 

--- 

Nitrite 

Nitrate 


April 16, 2012 

July 17, 2012 

October 31, 2012 


April 16, 2012 

July 17, 2012 


Not Detected 

Not Detected 

Not Detected 

Not Detected 

0.7 

0.78 

0.295 

0.250 

mg/L 

mg/L 

mg/L 

mg/L 

mg/L 

mg/L 

mg/L 

mg/L 

mg/L 

mg/L 

NO 

NO 

NO 



(*All tests were conducted on treated water leaving the WTP unless otherwise noted) 

Parameter 

Sample Date 

Result Unit of 

Value Measure 

Exceedance 

Alachlor January 26, 2012 Not Detected g/L NO 

Aldicarb January 26, 2012 Not Detected g/L NO 

Aldrin + Dieldrin January 26, 2012 Not Detected g/L NO 

Atrazine + N-dealkylated metabolites January 26, 2012 Not Detected g/L NO 

Azinphos-methyl January 26, 2012 Not Detected g/L NO 

Bendiocarb January 26, 2012 Not Detected g/L NO 

Benzene January 26, 2012 Not Detected g/L NO 

Benzo(a)pyrene January 26, 2012 Not Detected g/L NO 

Bromoxynil January 26, 2012 Not Detected g/L NO 

Carbaryl January 26, 2012 Not Detected g/L NO 

Carbofuran January 26, 2012 Not Detected g/L NO 

Carbon Tetrachloride January 26, 2012 Not Detected g/L NO 

Chlordane (Total) January 26, 2012 Not Detected g/L NO 

Chlorpyrifos January 26, 2012 Not Detected g/L NO 

Cyanazine January 26, 2012 Not Detected g/L NO 

Diazinon January 26, 2012 Not Detected g/L NO 

Dicamba January 26, 2012 Not Detected g/L NO 

1,2-Dichlorobenzene January 26, 2012 Not Detected g/L NO 

1,4-Dichlorobenzene January 26, 2012 Not Detected g/L NO 

Dichlorodiphenyltrichloroethane 

(DDT) + metabolites 

January 26, 2012 Not Detected g/L NO 

1,2-Dichloroethane January 26, 2012 Not Detected g/L NO 




Dichloromethane January 26, 2012 Not Detected g/L NO 

2-4 Dichlorophenol January 26, 2012 Not Detected g/L NO 

2,4-Dichlorophenoxy acetic acid (2,4- 

D) 


Diclofop-methyl January 26, 2012 Not Detected g/L NO 

Dimethoate January 26, 2012 Not Detected g/L NO 

Dinoseb January 26, 2012 Not Detected g/L NO 

Diquat January 26, 2012 Not Detected g/L NO 

Diuron January 26, 2012 Not Detected g/L NO 

Glyphosate January 26, 2012 Not Detected g/L NO 


(PIBS 4435e01) 

129 



Heptachlor + Heptachlor Epoxide January 26, 2012 Not Detected g/L NO 

Lindane (Total) January 26, 2012 Not Detected g/L NO 

Malathion January 26, 2012 Not Detected g/L NO 

Methoxychlor January 26, 2012 Not Detected g/L NO 

Metolachlor January 26, 2012 Not Detected g/L NO 

Metribuzin January 26, 2012 Not Detected g/L NO 

Monochlorobenzene January 26, 2012 Not Detected g/L NO 

Paraquat January 26, 2012 Not Detected g/L NO 

Parathion January 26, 2012 Not Detected g/L NO 

Pentachlorophenol January 26, 2012 Not Detected g/L NO 

Phorate January 26, 2012 Not Detected g/L NO 

Picloram January 26, 2012 Not Detected g/L NO 

Polychlorinated Biphenyls (PCB) January 26, 2012 Not Detected g/L NO 

Prometryne January 26, 2012 Not Detected g/L NO 

Simazine January 26, 2012 Not Detected g/L NO 

Total Trihalomethanes 

(Arva Reservoir) 


(Exeter-Hensall MS3) 


(Komoka Mt-Brydges KM2) 


(Strathroy-Caradoc MS2) 


April 16, 2012 

July 17, 2012 



April 16, 2012 

July 17, 2012 



April 16, 2012 

July 17, 2012 



April 16, 2012 

July 17, 2012 


Temephos January 26, 2012 Not Detected g/L NO 

Terbufos January 26, 2012 Not Detected g/L NO 

Tetrachloroethylene January 26, 2012 Not Detected g/L NO 

2,3,4,6-Tetrachlorophenol January 26, 2012 Not Detected g/L NO 

Triallate January 26, 2012 Not Detected g/L NO 

Trichloroethylene January 26, 2012 Not Detected g/L NO 

14.2 

19.7 

29 

16 

23.8 

32.5 

38 

29 

18.3 

25.3 

32 

21 

15.4 

20.9 

33 

19 

2,4,6-Trichlorophenol January 26, 2012 Not Detected 

2,4,5-Trichlorophenoxy acetic acid 

(2,4,5-T) 


Trifluralin January 26, 2012 Not Detected g/L NO 

Vinyl Chloride January 26, 2012 Not Detected g/L NO 

NOTE: During 2012, one (1) test result for cadmium exceeded the standard prescribed in Schedule 2 of 

Ontario Drinking Water Quality Standards (O.Reg. 169). As a result, the frequency of sampling and 

testing for this parameter was increased as required by O.Reg. 170. 

g/L 

g/L 

g/L 

g/L 

g/L 

g/L 

g/L 

g/L 

g/L 

g/L 

g/L 

g/L 

g/L 

g/L 

g/L 

g/L 

g/L 

NO 

NO 

NO 

NO 

NO 


(PIBS 4435e01) 

130 



ANNUAL REPORT – 2012 


Drinking-Water System Name: North Middlesex Secondary Water Distribution System 

Drinking-Water System Owner: Municipality of North Middlesex 


Period being reported: January 1 – December 31, 2012 




more than 10,000 people? Yes [ ] No [X] 







218 Parkhill Main St 

Parkhill, ON 



0 



serve? 

Yes [ ] No [ ] 


report to: 




Yes [ ] No [ ] 




your system: 



Not applicable 



Yes [ ] No [ ] 



131 




charge. 

[X] Public access/notice via the web 

[X] Public access/notice via Government Office-Water Department Office 


[X] Public access/notice via Public Request 


[X] Public access/notice via other method __Newsletter___________________________ 


The North Middlesex Water Distribution System covers the transmission and distribution of 

potable drinking water to consumers within the Municipality of North Middlesex. Treated 

potable drinking water is purchased from the Lake Huron Primary Water Supply System. 

The water enters the North Middlesex System from 5 take-off points on the main Lake Huron 

Primary Water Supply transmission line. Our water distribution system has two reservoirs, 

two booster pump stations and other watermain appurtenances such as valves, hydrants, air 

release and pressure reducing and sustaining chambers etc. 

The distribution system provides water to the village of Thedford in the Municipality of 

Lambton Shores and the operating authority is Operations Management International Canada 

Inc. (OMI). Due to the conditions of Lambton Shores completed water grid, the 

requirements of the act to keep chlorination standards, are being done by Lambton Shores 

customer take offs. This was always part of the Lake Huron Water Board’s supply system 

and we report annually to the board on its requirements 


Not applicable 

Were any significant expenses incurred to? NO 

[ ] Install required equipment 


[ ] Replace required equipment 




132 





Spills Action Centre – NONE 

Incident Date Parameter Result Unit of 

Measure 


Corrective 

Action Date 



Number 


Samples 


Or Fecal 

Results 

(min #)-(max #) 


Coliform 

Results 

(min #)-(max #) 

Number 


Samples 


Results 

(min #)-(max #) 

Raw 

Treated 416 0-0 0-0 104



*Lead 




systems 




Location Type 

Plumbing 

Distribution 


Samples 


Results 

(min#) – (max #) 


Exceedances 



Parameter 

Exceedance 

THM 


Sample 

Date 

Result 

Value 


Measure 

0.0210 mg/L 






134 



TR Report No. 35-2013 Wednesday, March 13, 2013 

TO: 

FROM: 

RE: 


Janet Ferguson, Treasurer 

Code of Conduct Clarification 


That Council accepts the recommendation of the Municipal 

solicitor as outlined in Treasurers Report TR-35-2013. 

REPORT 

At the March 4 th , 2013 Council meeting, Council adopted a process for handling Code of 

Conduct complaints as outlined in Clerks Report CL # 17-2013. There were several 

resolutions passed including the following: 



That all formal complaints filed under the Municipal Code of Conduct be referred 

to the Integrity Commissioner, and further that the application fee of $100.00 

(refundable as outlined in CL Report No. 17-2013) be approved. Carried 

As Council is aware a member of Council submitted a formal complaint under the 

Council Code of Conduct By-law prior to the March 4 th , 2013 meeting. Subsequent to 

the March 4 th meeting, the Councilor that submitted the complaint asked if his 

submission could be circulated to the balance of Council members, citing the 

submission implicates all of council. 

With this being a new process for Council and staff, careful consideration should be 

given to this matter and to the confidentiality and respect for the process. The request to 

circulate the Councillor’s personal submission to Council does not support the recent 

decision Council made to forward all submissions confidentially to the Integrity 

Commissioner, who would then decide if the claim is valid and then take the appropriate 

actions; which, includes providing a copy of the complaint to the member or members 

affected. 

With this in mind, staff felt it prudent to seek a legal comment for this request. The 

solicitors comment was that we should follow the approved process of March 4 th, as 

noted above, and maintain the confidentiality of the claim and the claimant. 


Janet Ferguson, 

Treasurer 

135


TR Report No. 36-2013 Wednesday March 13, 2013 

TO: 

FROM: 

RE: 



2012 Council and Committee Pay 


That Treasurer’s Report TR-36-2013 regarding Council and 

Committee Member Remuneration be accepted as 

presented. 

REPORT 

Section 284 (1) of The Municipal Act requires the Treasurer to provide Council with an 

itemized statement of remuneration and expenses paid in the previous year to each 

member of Council and each person appointed by the municipality to serve as a 

member of or an appointee to a committee. Council and the Committees were paid 

according to By-law #23-2011 and this report will detail the remuneration for 2012. 

Council 

NAME REMUNERATION EXPENSES CONFERENCES 

Bill Weber $ 16,398.36 $ 8,785.09 $ 2,478.42 

Elizabeth Davis-Dagg $ 12,398.76 $ 7,267.25 $ 1,437.59 

Ruth Illman $ 8,999.10 $ 4,583.76 $ 1,806.94 

John Russell $ 10,798.92 $ 5,401.08 $ 737.43 

Doug Cook $ 10,798.92 $ 5,401.08 $ 713.24 

Doug Bonesteel $ 10,798.92 $ 5,401.08 $ 71.23 

Dave Maguire $ 10,798.92 $ 5,401.08 $ - 

Lorie Scott $ 10,798.92 $ 5,401.08 $ 2,025.48 

Martin Underwood $ 10,798.92 $ 5,863.33 $ 1,869.46 

Ken McRae $ 134.99 

Sub Total $ 102,724.73 $ 53,572.34 $ 11,139.79 

Committee Members 


Don Brooks $ 1,000.00 

Don Burr $ 1,100.00 

Malcolm Gilpin $ 1,000.00 

Diane Hales $ 1,100.00 

Bill Gordon $ 500.00 

Steve Robinson $ 1,000.00 

Sub Total $ 5,700.00 136

Arkona Cemetery Board 

Bob Jefferson $ 150.00 

Dave Jefferson $ 250.00 

Fran Nichol $ 250.00 

Shirley Perriam $ 200.00 

Viola White $ 200.00 

Sub Total $ 1,050.00 

Accessibility Committee 

Steve Balcom $ 200.00 

Noreen Croxford $ 200.00 

Tabetha Burley $ 200.00 

Christine Bregman $ 200.00 

Maureen Nagle $ 200.00 

Steve Mason $ 100.00 

Kevin O'Halloran $ 200.00 

Paul Desalaiz $ 100.00 

Sub Total $ 1,400.00 

Total $ 110,874.73 $53,572.34 $ 11,139.79 



Treasurer 

137


CL Report No. 22-2013 Monday, March 11, 2013 

TO: 

FROM: 



RE: Proposed Revised Council Meeting Dates for 2013 


For Council review and direction. 

REPORT 

At the Council meeting held the 4 th of March, a discussion was held on relocating the 

Council meetings to the Legacy Centre. The discussion also considered alternative 

nights for the meeting, and it was determined that, when the meetings move to the 

Legacy Centre, the night meetings should move from Monday nights to Thursday 

nights. 

Attached are two calendars – the current calendar, and one that shows the proposed 

Council meeting dates, moved to the 1 st and 3 rd Thursdays. In order to ensure all the 

required modifications are completed, and the furniture obtained, it is recommended 

that the change take place for the first meeting in May. This will also provide more 

opportunity to advertise the change. 

If this schedule is maintained, there will be conflicts with the Fire Board meetings on 

May 16 th and November 21. 



Clerk 

138

Council Regular Meeting 7-10 pm Council – Special to be determined 2:00-4:30 pm Council – Budget 1-4:30 pm 

Committee of Adjustment 7-9 pm Fire Board 7-10 pm Statutory Holiday 2013 

January 

February 

March 

April 

S M T W T F S 

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13 14 15 16 17 18 19 

10 11 12 13 14 15 16 

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17 18 19 20 21 22 23 

21 22 23 24 25 26 27 

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May 

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August 

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2 3 4 5 6 7 8 

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4 5 6 7 8 9 10 

12 13 14 15 16 17 18 

9 10 11 12 13 14 15 

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11 12 13 14 15 16 17 

19 20 21 22 23 24 25 

16 17 18 19 20 21 22 

21 22 23 24 25 26 27 

18 19 20 21 22 23 24 

26 27 28 29 30 31 

23 24 25 26 27 28 29 

28 29 30 31 

25 26 27 28 29 30 31 

30 

September 

October 

November 

December 

S M T W T F S 

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S M T W T F S 

S M T W T F S 

1 2 3 4 5 6 7 

1 2 3 4 5 

1 2 

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8 9 10 11 12 13 14 

6 7 8 9 10 11 12 

3 4 5 6 7 8 9 

8 9 10 11 12 13 14 

15 16 17 18 19 20 21 

13 14 15 16 17 18 19 

10 11 12 13 14 15 16 

15 16 17 18 19 20 21 

22 23 24 25 26 27 28 

20 21 22 23 24 25 26 

17 18 19 20 21 22 23 

22 23 24 25 26 27 28 

29 30 

27 28 29 30 31 

24 25 26 27 28 29 30 

29 30 31 

139

MUNICIPALITY OF LAMBTON SHORES: All meetings at the Thedford Village Complex unless otherwise noted. Location for Fire Board Meetings rotate – see 

Website for Locations…. Accessibility meetings at the call of the Chair. Updates or changes to meeting times or locations will be noted on the website: 

www.lambtonshores.ca 

Council on Thursdays – 6 – 9 Council –Tuesday 2 -4:30 pm Statutory Holiday 

April – shown with current dates. 

January 

S M T W T F S 

1 2 3 4 5 

6 7 8 9 10 11 12 

13 14 15 16 17 18 19 

20 21 22 23 24 25 26 

27 28 29 30 31 

May 

S M T W T F S 

1 2 3 4 

5 6 7 8 9 10 11 

12 13 14 15 16 17 18 

19 20 21 22 23 24 25 

26 27 28 29 30 31 

September 

S M T W T F S 

1 2 3 4 5 6 7 

8 9 10 11 12 13 14 

15 16 17 18 19 20 21 

22 23 24 25 26 27 28 

29 30 

February 

S M T W T F S 

1 2 

3 4 5 6 7 8 9 

10 11 12 13 14 15 16 

17 18 19 20 21 22 23 

24 25 26 27 28 

June 

S M T W T F S 

2 3 4 5 6 7 8 

9 10 11 12 13 14 15 

16 17 18 19 20 21 22 

23 24 25 26 27 28 29 

30 

October 

S M T W T F S 

1 

1 2 3 4 5 

6 7 8 9 10 11 12 

13 14 15 16 17 18 19 

20 21 22 23 24 25 26 

27 28 29 30 31 

March 

S M T W T F S 

1 2 

3 4 5 6 7 8 9 

10 11 12 13 14 15 16 

17 18 19 20 21 22 23 

24 25 26 27 28 29 30 

31 

July 

S M T W T F S 

1 2 3 4 5 6 

7 8 9 10 11 12 13 

14 15 16 17 18 19 20 

21 22 23 24 25 26 27 

28 29 30 31 

November 

S M T W T F S 

1 2 

3 4 5 6 7 8 9 

10 11 12 13 14 15 16 

17 18 19 20 21 22 23 

24 25 26 27 28 29 30 

April 

2013 

S M T W T F S 

1 2 3 4 5 6 

7 8 9 10 11 12 13 

14 15 16 17 18 19 20 

21 22 23 24 25 26 27 

28 29 30 

August 

S M T W T F S 

1 2 3 

4 5 6 7 8 9 10 

11 12 13 14 15 16 17 

18 19 20 21 22 23 24 

25 26 27 28 29 30 31 

December 

S M T W T F S 

1 2 3 4 5 6 7 

8 9 10 11 12 13 14 

15 16 17 18 19 20 21 

22 23 24 25 26 27 28 

29 30 31 

Conflicts with Fire Board: May 16 and November 21 

140


CL Report No. 23-2013 Wednesday, March 13, 2013 

TO: 

FROM: 

RE: 



Forest B.I.A. – Request for a continuation of the Exemption to the “Street’s 

By-law” and the Facade Improvement Loan Program, and recommended 

replacement Board Members 


That the exemption from the “Streets By-law” for the Forest 

B.I.A. be continued for the summer of 2013, and that the 

exemption include the entire Forest B.I.A. designated area, 

with the exception of Main Street South, from King Street to 

Victoria/Broadway; and further, 

That the Facade Improvement Loan Program be continued 

in 2013, with the maximum loan amount being increased to 

the lesser of $4,000.00 or 50% of the improvement costs; 

And the recommended replacements for the Board of 

Directors as outlined in CL Report No. 23-2013 are 

approved. 

REPORT 

1. Exemption to the Lambton Shores’ Street’s By-law 

The Forest B.I.A. continually searches for new initiatives to ensure they continue to 

serve as the shopping destination for the local urban and agricultural communities as 

well as the numerous campers, cottagers, and day trippers who frequent our 

community. One initiative established several years ago was to use the Main Street 

sidewalk to help “liven up” the downtown core, and some of the merchants used the 

area for displaying goods, or placing signs or benches in front of their businesses. 

Attached correspondence from the B.I.A. thanks Council for the 2012 exemption to the 

“Street’s By-Law” to allow these uses, and requests that the exemption continue in 

2013. 

The B.I.A. is agreeable to the conditions in the 2012 approval, those being; 

1. Chairs and benches would be for seating purposes only; (not for restaurant service); 

and 

141

2. The maximum portion of the sidewalk to be used is not to exceed 1/3 of the depth of 

the sidewalk in front or adjacent to a building, to a maximum of 3 feet.” 

As in 2012, the request is to extend the exemption to include the entire B.I.A. 

designated area, and staff has no objection to the extension being granted again, with 

the same exception as last year, that being Main Street South, from King Street to 

Victoria Street, due to the high volume of traffic, and the narrow sidewalk area in some 

locations. 

2. Facade Improvement Loan Program 

The second request from the Forest B.I.A. deals with the continuation of the facade 

improvement loan program. The program was first approved in 2011, with the goal 

being to encourage and assist eligible owners to make improvements or updates to the 

signage, front doors or awnings of their establishments. 

The 2011 program allowed for eligible participants to apply for a 2 year, interest free 

loan for the lesser of $1,500.00 or 50% of the project costs. The amount of the loan was 

increased to the lesser of $ 3,000.00 or 50% of the costs in 2012, and in the most 

recent correspondence, Chair Glen Van Valkenberg requested that the loan amount be 

increased to the lesser of $ 4,000.00 or 50% of the project, which may generate more 

participation. (to date, we have received one application, however, the applicant did not 

proceed with the loan). Staff has no objections to this amendment. 

3. Replacement of Members of the Board 

The Forest B.I.A. will need two members appointed to the Board to replace member 

Ken McRae (who was on the Board, but now serves as the Lambton Shores Council 

representative in place of Ruth Illman) and retiring director Celia Carrothers. 

Below is the except from the Municipal Act, Section 204 (12) that pertains to vacancies 

on the Board of Directors: 

Vacancies 

(12) Subject to subsection (9), if a vacancy occurs for any cause, the 

municipality may appoint a person to fill the vacancy for the unexpired portion of 

the term and the appointed person is not required to be a member of the 

improvement area. 2001, c. 25, s. 204 (12 

Members must be appointed by by-law, and attached for Council’s approval is by-law 26 

of 2013 that would confirm the recommended appointments. 



Clerk 

142


BY-LAW NUMBER 26 OF 2013 

Being a By-law to Appoint Members to the Board of Management 

of the Forest Business Improvement Area 

WHEREAS: 

AND WHEREAS: 

AND WHEREAS: 

THEREFORE: 

Whereas, the Municipal Act, R.S.O. 2001, C25 requires the 

Municipality to appoint Directors to the Board of Management for a 

Business Improvement Area; 

2 vacancies recently occurred on the Forest Business Improvement 

Board of Directors as a result of the resignation of a member and of 

the Council Liaison; 

The Board has provided recommendations for replacement 

members. 

THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY 

OF LAMBTON SHORES ENACTS AS FOLLOWS: 

1. That the resignation of Celia Gilfoyle (Carrothers) from the 

Forest Business Improvement Area Board of Directors is 

accepted, effective immediately. 

2. That the following persons is hereby confirmed as being 

appointed to the Board of Management for the Forest 

Business Improvement Area, as of March 18, 2013: 

Kevin Farr 

Marilyn Smith 

3. That the above noted persons shall hold office until the 

expiration of the term of the Council that made the 

appointment, that being, November 30, 2014. 

Read a FIRST and SECOND time this 18th day of March 18. 2013. 

READ A THIRD TIME AND FINALLY PASSED THIS 18 th DAY OF MARCH, 2013 

_____________________________ 

MAYOR – Bill Weber 

143 

_____________________________ 

CLERK – Carol McKenzie

144

145

146



TO: 

FROM: 

RE: 



Emergent Update Required for the Lambton Shores’ Procedural By-law 


That Section 12.1 of the Procedural By-law be amended as follows: 

Part 12 

Communications and Petitions 

12.1 Correspondence, delegation requests or petitions intended 

for inclusion in a Council or Committee of Council agenda, or 

otherwise considered by Council, shall be legibly written or 

printed, shall be signed by at least one person giving his/her 

name, address and telephone number, and shall not contain 

any defamatory statements or allegations, or impertinent or 

improper matter. 

12. 2 Correspondence, delegation request or petition deemed 

by the Mayor and Clerk not to comply with section 12.1 will be 

returned to sender (if known) with an explanation as to why the 

material cannot be included in the Council or Committee 

agenda. 

And that the required by-law to implement this amendment be approved. 

REPORT 

A full review of the Lambton Shores’ Procedure By-law is being planned for a 

forthcoming meeting; however, an item has arisen that requires direction from Council 

prior to the full review. 

“Communications to Council” is included in the Procedural By-law, Section 12, which 

states: 

Part 12 Communications and Petitions 

12.1 Every communication or petition intended for presentation to the Council, or to a 

committee shall be legibly written or printed and shall be signed by at least one 

person giving his/her name, address and telephone number. 

Council also passed Policy # 56 on February 22, 2011, being a policy regarding the 

handling items of correspondence. The Policy is attached as Attachment “A”. 

Neither the Procedural By-law nor the Policy deals with the content of the items of 

correspondence or delegation requests. 

147

Recently, a letter was received that was addressed to Mayor and Council, with the 

expectation that it would be included in an upcoming agenda. Although addressed to 

the Mayor and Council, the questions in the letter are directed to one member of 

Council only, and the accusatory tone and defamatory nature of the letter raised several 

concerns. 

The Municipal solicitor was contacted and his comment was that a letter of this nature 

should be received and forwarded to the appropriate Council member for such action as 

he/she considers appropriate, and the author so advised. 

The “Ontario Clerks Group” was also contacted for policies in their municipalities that 

deal with correspondence, and after reviewing the information received, it is 

recommended that “Part 12 - Communications and Petition” of the Procedural By-law 

be amended to read as follows: 

Part 12 Communications and Petitions 

12.1 Correspondence, delegation requests or petitions intended for 

inclusion on a Council or Committee of Council agenda, or otherwise 

considered by Council, shall be legibly written or printed, shall be signed 

by at least one person giving his/her name, address and telephone 

number, and shall not contain any defamatory statements or allegations, 

or impertinent or improper matter. 

12. 2 Correspondence, delegation request or petition deemed by the 

Mayor and Clerk not to comply with section 12.1 will be returned to sender 

(if known) with an explanation as to why the material cannot be included in 

the Council or Committee agenda. 

If this amendment is approved, the Correspondence Policy will need to be reviewed and 

updated as well. This will also require additional amendments to the Procedural by-law 

which will be included in the upcoming review. 

With respect to the letter submitted, if there are issues that pertain to Municipal 

business, the author could revise the letter to state the questions he/she would like the 

municipality to answer, and the information could be provided in a timely manner. 

If, however, the author is concerned that there is a breach of the Municipal Code of 

Conduct by a member of Council, there is a process in place to deal with these issues 

an appropriate manner. 



Clerk 

Attachment 1 - Policy # 56 

148

MUNICIPALITY OF LAMBTON SHORES 

HANDLING OF CORRESPONDENCE POLICY 

Policy # 56 

Effective Date: February 22, 2011 

In order to ensure prompt response to correspondence addressed to the Mayor and 

Council, the following policy pertaining to the “Handling of Correspondence” is 

approved: 

Definition: “Council Correspondence” shall mean any and all written and signed 

correspondence addressed to the Mayor and Council. “Signed” shall include listing the 

authors name in an email. 

Process for Confidential/Personal Correspondence: Items of correspondence 

addressed to the Mayor or a Councillor and marked either “Confidential” or “Personal” 

shall remain unopened, and delivered to the addressee. 

Process for all other “Council Correspondence”: All correspondence addressed to 

the Mayor and Council, and not marked either “Confidential” or “Personal”, will be date 

stamped, and acknowledged upon receipt. 

Correspondence received before noon on the Monday prior to a meeting will be 

included in that Council meeting’s agenda, under Section 5 - “Correspondence and 

Petitions”. The acknowledgement letter will include the date the correspondence will be 

considered by Council. 

When Policy # 1 - to “Provide for the Rules of Order and Procedure for the Council of 

the Municipality of Lambton Shores” is updated, 3 sub-categories will be added to 

Section 5. 

The sub-categories will be: 

(i) 

(ii) 

(iii) 

Correspondence – Receive and File 

Correspondence – Referred to staff for resolution or a report 

to Council.* 

Correspondence – For Council direction 

*Note: If correspondence has been referred to staff, it will be noted in the agenda, and 

the authors will be advised of the referral. If a report is being prepared on the issue, the 

date the matter is expected to be considered by Council will be provided to the author. 

All decisions of Council with respect to correspondence included in the agenda will be 

communicated to the author. 

149

OUTGOING CORRESPONDENCE 

Official Correspondent 

The Municipal Clerk is the official correspondent of the municipal council. 

Official Letterhead 

Municipal stationery must be used for all official correspondence, but will not be used for 

personal business or where personal gain would result, or for the endorsement of 

political personages, businesses or products. 

Copies of all written correspondence will be retained in the “Correspondence Binder” for 

each department and will be entered annually into the electronic records management 

system. 

Using E-Mail 

The use of E-mail is not the preferred method of official correspondence when 

communicating with external agencies or residents; however, it is authorized for the 

purpose of expediting municipal business. When e-mail is used to transmit a decision 

of Council for expediency sake, it will be followed up with written correspondence at the 

first opportunity. 

Councillor use of Letterhead 

While Councillors are encouraged to communicate with their constituents, Councillors 

should not send, or sign correspondence on behalf of the Municipality or on municipal 

letterhead unless the action has been previously approved by Council in a public 

meeting, 

150



TO: 

FROM: 

RE: 



Posting the Agenda on the Website 


That information on the approved time for posting the 

Council agenda on Website be received and filed 

REPORT 

At the March 4, 2013 Council meeting a question was raised pertaining to the time the 

agenda was to be posted to the website. 

In 2012, Council approved the Procedural By-law 37 of 2012, Section 5.5 of which 

states: 

5.5 The agenda will be available to the members and the public by end of day the 

Friday prior to the scheduled meeting at which time it will be posted on the 

municipal website. 

This section of the procedural by-law may need to be amended in the future if the 

Council meeting day is changed. 



Clerk 

151


BY-LAW NUMBER 27 of 2013 

A By-law of the Corporation of the Municipality of Lambton Shores 

to confirm the proceedings of Council which were adopted 

up to and including March 18, 2013 

WHEREAS: 

It has been expedient that from time to time, the Council of the 

Corporation of the Municipality of Lambton Shores should act by 

resolution of Council; 

AND WHEREAS: 

It is deemed advisable that all such actions that have been adopted 

by a resolution of the Council be authorized by By-law; 

THEREFORE: 

The Council of the Corporation of the Municipality of Lambton 

Shores enacts as follows; 

THAT all actions of Council which have been authorized by a resolution of the Council 

and adopted in open Council and accepted by Council up to and including March 18, 

2013 be hereby confirmed; and 

THAT the Mayor and the proper officials of the Municipality of Lambton Shores are 

hereby authorized and directed to do all things necessary to give effect to the approved 

actions or to obtain approvals where required, and to execute all documents as may be 

necessary in that behalf and the Clerk is hereby authorized and directed to affix the 

Corporate Seal to all such documents. 

THAT any pecuniary interest declared during any Council meeting or Committee meeting 

is deemed to be in force and the same as though repeated in this by-law; 

THAT THIS BY-LAW is read a FIRST, SECOND and THIRD time and finally passed 

March 18, 2013 

_________________________ 

MAYOR – Bill Weber 

_________________________ 

CLERK – Carol McKenzie 

152


TR Report No. 34-2013 Wednesday, March 13, 2013 

TO: 

FROM: 

RE: 



February, 2013 Cheque Listing 


That the Municipal cheque listing for the month of February, 

2013 in the amount of $1,884,874.16 be accepted as 

presented. 

REPORT 

Attached to this report is the February, 2013 cheque listing for Lambton Shores in the 

amount of $1,884,874.16. All invoices are approved by the pertinent Department Head 

prior to payments being made. 

This listing reflects typical spending for the day to day expenses for Lambton Shores; 

items such as Policing, waste and recycling, and water and wastewater costs. In 

addition to these items there is a large expense for our annual insurance payment of 

$443,581.24 and some smaller payments for the 2013 projects already underway. 

If there are any questions on the items included in the listing, please do not hesitate to 

contact myself or the pertinent Department Head. 



Treasurer 

153


February Cheque Register 

2013 

DATE CHQ # VENDOR DESCRIPTION AMOUNT 

######## 36475 A.B.C.A. Special benefit & flood & erosion control levies $42,491.63 

######## 36476 AGM SURVEYING - ENGINEERING Beach O' Pines survey $2,139.66 

######## 36477 ALTRUCK INTERNATIONAL TRUCK CEVehicle service - CS $278.68 

######## 36478 ARCTIC EQUIPMENT MANUFACTURING Equipment parts - CS $244.39 

######## 36479 B.M. ROSS & ASSOCIATES LTD Wtr quality,Ridge Rd Bridge,NV site assessment $13,326.40 

######## 36480 BEDELL'S FROZEN FOODS LTD. Canteen supplies - both arenas $1,997.11 

######## 36481 BIRNAM EXCAVATING LTD Arkona CC & Fire Hall snow removal $684.78 

######## 36482 BLACK & MCDONALD LIMITED Equipment inspection & repair - Thed arena $2,144.07 

######## 36483 BLUEWATER RECYCLING ASSOC Dec -OCC & waste lifts & 1st qtr recycling $109,472.43 

######## 36484 MR. DAVE BOWEN Final inspection security deposit refund $250.00 

######## 36485 BRIAN VAN RIEL FARMS INC Drain mtce $497.20 

######## 36486 CANPAR TRANSPORT L.P. Courier services - all offices $89.44 

######## 36487 CELERITY COMMUNICATIONS LTD Radio system replacement- CS & FO FD parts $19,490.47 

######## 36488 CENTER ICE SUPPLIES Canteen supplies - Thed arena $529.74 

######## 36489 C.G. EQUIPMENT Parts - CS $122.97 

######## 36490 CIBC Visa - all managers $2,978.64 

######## 36491 CITY TREASURER - LONDON Purchase of water - Dec $35,541.43 

######## 36492 CJ LANDSCAPING & TREE SERVICE Grinding at compost site $4,553.90 

######## 36493 COMMERCIAL EQUIPMENT CORP - WOAnnual vehicle inspection - CS $936.52 

######## 36494 CRAWFORD SECURITY N.By-Law contract $3,646.44 

######## 36495 C.U.P.E. Union dues - February $995.15 

######## 36496 DAMAR SECURITY SYSTEMS Security syst mtce - NV shop & fire hall $508.50 

######## 36497 DE VET'S DELTA COOLING Equipment service - Thed FD $157.62 

######## 36498 DUNHAM AUTOMOTIVE LTD. Annual vehicle inspections - CS $304.31 

######## 36499 EVANS UTILITY SUPPLY Water meters & supplies $25,309.09 

######## 36500 FLUENT GROUP CONSULTING ENGINE Legacy M & V $1,186.50 

######## 36501 FOREST AUTOMOTIVE & SPORTS LTDMaterials & supplies - CS $789.80 

######## 36502 GOERTZ ELECTRIC LTD Forest arena lights mtce $253.64 

######## 36503 HOME HARDWARE BUILDING CENTREMaterials & supplies - CS & GB FD $713.14 

######## 36504 GREEN SHIELD CANADA Employee benefits - Feb $10,870.85 

######## 36505 HAYTER-WALDEN PUBLICATIONS January advertising $1,206.84 

######## 36506 HAYTER PLUMBING & HEATING LTD. Heater repairs - Thed FD $1,085.99 

######## 36507 HOLLAND CLEANING SOLUTIONS LTDFacility/cleaning supplies $816.70 

######## 36508 E S HUBBELL & SONS LTD Vehicle repair parts - CS $1,005.90 

######## 36509 HURON TRACTOR LTD Vehicle repair parts - CS $719.05 

######## 36510 HUDSON ENTRY & AUTOMATION Supplies - CS $373.08 

######## 36511 JOHNSON'S SANITATION SERVICES Rental - Forest Compost site $22.60 

######## 36512 BRYCE KADLECIK Work boot allowance $259.88 

######## 36513 KINGDON GRAVEL Drain mtce $830.55 

######## 36514 LAMBTON KENT DISTRICT SCH. BD. GBCC Security & Custodial Nov/Dec $1,704.79 

######## 36515 STAN LOVIE Mutual aid mtg luncheon - GB FD $210.46 

######## 36516 LVM INC. Geotechnical investigation-Morenz,Eilber,Dietrich $7,571.00 

######## 36517 THE MEARIE GROUP Regular monthly remittance $424.73 

######## 36518 MECHANICAL ADVERTISING Signs $595.28 

######## 36519 MINISTRY OF FINANCE Tile drainage debentures $4,335.08 

######## 36520 MINISTER OF FINANCE Regular EHT remittance $4,565.16 

######## 36521 MINISTER OF FINANCE Regulated remittance $302.15 

######## 36522 NELLA CUTLERY (HAMILTON) INC. Equipment mtce - both arenas $101.70 

######## 36523 NEPTUNE TECHNOLOGY GROUP (CANA Wtr mtr equipment mtce agreements 2013 $6,482.25 

######## 36524 ONTARIO ASSOCIATION OF FIRE CH 2013 memberships - Forest & GB FD's $508.50 

######## 36525 OFFICE CENTRAL Office supplies - all offices $927.49 

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2013 


######## 36526 OLD DUTCH FOODS LTD Canteen supplies - Forest arena $82.18 

######## 36527 OMERS Regular monthly remittance $35,291.48 

######## 36528 OMI CANADA INC. Feb agrmt,2012 locate & repairs,Dec out of scope $164,911.53 

######## 36529 ONTARIO TRAFFIC COUNCIL 2013 membership $299.45 

######## 36530 ONTARIO PARKS ASSOCIATION 2013 membership $250.00 

######## 36531 PODOLINSKY EQUIPMENT LTD. Parts - CS $464.41 

######## 36532 POLE PRINTING INC Office supplies - all offices & newsletters $1,564.49 

######## 36533 PRINCESS AUTO Supplies - CS $199.39 

######## 36534 PROUTS BUILDING CENTRE Materials & supplies - CS $568.25 

######## 36535 RECEIVER GENERAL Regular payroll remittance $35,678.90 

######## 36536 RICK LANGDOWN PLUMBING & HEATIFixture repair - Arkona Seniors Centre $76.84 

######## 36537 SIFTO CANADA CORP. Bulk hwy salt $6,412.78 

######## 36538 S.M.HEWITT (SARNIA) LIMITED Brokerage fee $64.96 

######## 36539 DALE LEONARD SMITH Refund utility account overpayment $32.00 

######## 36540 SPECTRUM COMMUNICATIONS LTD Equipment repair - Arkona FD $45.57 

######## 36541 STEEPLEJACK SERVICES Equipment rental - CS $395.50 

######## 36542 STONETOWN SUPPLY SERVICES INCFacility/cleaning supplies $392.29 

######## 36543 STRONGCO Parts - CS $165.40 

######## 36544 WAYNE STUBBS Jan wtr mtr reads & Feb retainer $1,345.75 

######## 36545 SUNMEDIA Jan advertising $1,268.90 

######## 36546 SWISH MAINTENANCE LIMITED Facility/cleaning supplies $117.01 

######## 36547 SWORFA 2013 membership $28.25 

######## 36548 TECHNICAL STANDARDS & SAFETY AFuels safety expense (reimbursed) $791.00 

######## 36549 EXETER TIMES ADVOCATE GBSTP advertising $739.92 

######## 36550 UNIFORM UNIFORMS Uniforms - GB FD $2,975.06 

######## 36551 JERRY VANBRUAENE Equipment & Fire hall repairs - GB GD $400.00 

######## 36552 VANDRIEL EXCAVATING INC. Drain mtce $17,738.19 

######## 36553 VANDY'S Arkona Cemetery cleanup $226.00 

######## 36554 VANGORP WELDING & FABRICATINGEquipment repair - Cs $98.46 

######## 36555 DON WELTEN Building inspections & mileage $456.63 

######## 36556 WESTBURNE/RUDDY Materials & supplies - CS $1,363.68 

######## 36557 JEFF WOLFE Training costs & mileage Nov & Dec $997.88 

######## 36558 WSIB Regular monthly remittance $6,508.81 

######## 36559 XYLEM CANADA COMPANY Forest main lift pumps $17,835.92 

######## 36560 YMCA OF SARNIA-LAMBTON Association services - Feb $4,750.00 

######## 36561 ZAVITZ GENERAL STORE Supplies - CS & Thed FD $762.46 

######## 36562 CINTAS, THE UNIFORM PEOPLE Uniforms & supplies $3,808.66 

######## 36563 VAN BREE DRAINAGE AND BULLDOZIRefund security deposit- Sercombe Drain $25,000.00 


######## 36565 MUNICIPAL IT SERVICES IT,LAN,equipment, domain name registration $2,902.97 

######## 36566 FIRE CLUB 21 Annual Ladies night - Thedford FD $1,000.00 

######## 36567 JACQUELINE DOLAN PFCC cleaning - January $435.00 

######## 36568 GRAND BEND & DISTRICT OPTIMIS Flow through donation $140.00 

######## 36569 STEPHEN GUAY Fire inspection $130.00 

######## 36570 LAMBTON AREA WATER SUPPLY SYSLAWSS remittance - Jan & Feb $20,659.56 

######## 36571 HILARY LEAN PT Help - Administration $850.50 

######## 36572 ROBERT MORRISON Refund utility account overpayment $84.69 

######## 36573 PEPSI BOTTLING GROUP (CANADA) Canteen supplies - both arenas $1,632.00 

######## 36574 GEOFFERY RUDDY Refund tax account overpayment $200.00 

######## 36575 VICKI SHEPPARD GB & Forest office cleaning $260.00 

######## 36576 VOID 




2013 


######## 36577 EASTLINK Refund fee overpayment $26.00 

######## 36578 MUNICIPAL IT SERVICES IT,LAN,equipment $2,448.71 

######## 36579 ACCOUNTANT, SUPERIOR COURT OFTax sale $927.75 

######## 36580 1714715 ONTARIO INC. - O/A J.D Council Chambers sound system $7,392.46 

######## 36581 ACTONS SERVICE CENTRE Vehicle mtce - CS $1,148.42 

######## 36582 BATTLEFIELD EQUIPMENT RENTALSEquipment rental - CS $781.28 

######## 36583 BDO DUNWOODY 2012 Fiscal Year $3,390.00 

######## 36584 BEDELL'S FROZEN FOODS LTD. Canteen supplies - both arenas $2,034.12 

######## 36585 GLENN C BELL S. By-Law contract $5,000.00 

######## 36586 BILL HOEKSTRA GENERAL CONTRACTGB Office facility upgrades $19,451.82 

######## 36587 BIRNAM EXCAVATING LTD Arkona CC & Fire Hall snow removal $840.72 

######## 36588 BLUEWATER FORD SALES LTD Vehicle service - CS $2,318.10 

######## 36589 BLUEWATER RECYCLING ASSOC Jan co-collection $24,177.96 

######## 36590 CAN FUELS Fuel - Arkona FD $133.60 

######## 36591 BARRY R CARD Zoning,Bldg code,general legal $5,981.10 

######## 36592 CARILLION CANADA INC Winter mtce GB & Forest - Jan $9,220.25 

######## 36593 CINTAS, THE UNIFORM PEOPLE Uniforms & supplies $190.51 

######## 36594 HARVEY COLLINS Canteen supplies - Forest arena $259.88 

######## 36595 CONSOLIDATED SIGN & LIGHTING S Sign mtce & repair - GB FD $960.50 

######## 36596 CORPORATE EXPRESS CANADA INC.Office supplies - all offices $584.02 

######## 36597 COUNTY OF LAMBTON Crack sealing $7,526.00 

######## 36598 FRANK COWAN COMPANY LTD. Insurance policy 2013 $443,581.24 

######## 36599 CRAWFORD SECURITY N. By-Law contract $3,646.44 

######## 36600 DASHWOOD LOCK AND KEY Building maintenance $562.29 

######## 36601 DAVE MOORE FUELS Fuel - CS $14,528.45 

######## 36602 DUDMAN LIMITED Furnace oil & fuel - CS, bldg dept & Forest FD $9,509.04 

######## 36603 EVANS UTILITY SUPPLY Water meter parts & supplies $17,904.29 

######## 36604 FASTENAL CANADA Shop supplies $2,269.60 

######## 36605 FIRESERVICE MANAGEMENT LTD Bunker gear cleaning - Thed,FO & GB FD's $569.95 

######## 36606 FOREST AUTOMOTIVE & SPORTS LTDSupplies - CS $183.26 

######## 36607 FOREST FOODLAND Canteen supplies - Forest arena $132.89 

######## 36608 HETEK SOLUTIONS INC Equipment service - GB FD $129.95 

######## 36609 E S HUBBELL & SONS LTD Supplies - CS $2,823.59 

######## 36610 IDEAL SUPPLY COMPANY LTD Lighting supplies $4,161.56 

######## 36611 RAND A TECHNOLOGY CORPORATIONAutoCAD subscription $1,142.43 

######## 36612 IMPERIAL COFFEE AND SERVICES I Coffee supplies & equipment rental - CS $753.49 

######## 36613 JAGUAR MEDIA INC. 2013 subscription $847.50 

######## 36614 KAN FUELS Fuel - CS & Thed FD $757.91 

######## 36615 MR. ROB KRAFT Final inspection security deposit refund $250.00 

######## 36616 LAMBTON GROUP POLICE SERVICESRegular monthly remittance $270,672.80 

######## 36617 LIFE SUPPORT SERVICES S-AED Recertification - Forest FD $904.00 

######## 36618 J.D. MCPHEE CONSTRUCTION LTD. Arkona sidewalks $85,852.79 

######## 36619 MICROAGE BASICS Office supplies - GB $118.65 

######## 36620 M & L SUPPLY Supplies - GB & Thedford FD's $1,302.38 

######## 36621 NATPRO Forest PCP pump impellers $14,909.22 

######## 36622 NELLA CUTLERY (HAMILTON) INC. Equipment mtce - Forest arena $81.36 

######## 36623 NEPTUNE TECHNOLOGY GROUP (CANA North area meter changeout $1,208.20 

######## 36624 ORKIN CANADA Pest control - various facilities $468.95 

######## 36625 PETTY CASH/ROBERTA BRANDON Replenish pettycash - Forest Office $145.94 

######## 36626 PETTY CASH/CARRIE SNELL Replenish pettycash - Grand Bend Office $72.00 

######## 36627 THE PUBLIC SECTOR DIGEST INC. Software licence $3,496.97 




2013 


######## 36628 RAINFOREST INGROUND SPRINKLERS 2013 Irrigation agreements $897.45 

######## 36629 RAWLINGS AUSABLE BRIDGE INC. Vehicle annual safety - CS $919.56 

######## 36630 REALTAX INC Tax sale proceeding $220.70 

######## 36631 RICOH CANADA INC Photocopies - all offices $782.98 

######## 36632 RILEY MANUFACTURING Supplies - Forest arena $485.90 

######## 36633 SCOTT PETRIE LLP Legal - Beach O'Pines,Eilber St. $2,486.06 

######## 36634 SEBO FARM EQUIPMENT LTD Parts - CS $43.12 

######## 36635 SIFTO CANADA CORP. Bulk hwy salt $15,194.84 

######## 36636 SISKINDS Legal fees $3,401.58 

######## 36637 SISLER ELECTRIC INC. Lighting repairs - Arkona Seniors $265.45 

######## 36638 SOUTHCOTT PINES PARK ASSOC. Road mtce Oct - Dec 2012 $5,790.49 

######## 36639 SPECTRUM COMMUNICATIONS LTD Equipment repair - Arkona FD $130.68 

######## 36640 SPEDQUIP INDUSTRIES LTD Equipment service - NV FD $334.48 

######## 36641 SPRIET ASSOCIATES Pearl St., Morris St. $26,084.93 

######## 36642 STANTEC CONSULTING LTD. GBSTF - Process review $5,075.12 

######## 36643 TABOR JAMIE Training mileage - NV FD $122.10 

######## 36644 THEDFORD- SYLVAN UNITED CHURCHRefund damage deposit $225.00 

######## 36645 TREL OF SARNIA Vehicle service - CS $230.07 

######## 36646 VANENGELEN DAIRY FARMS LTD. Final inspection security deposit refund $1,750.00 

######## 36647 TOWNSHIP OF WARWICK Silverstick ice rentals $2,367.58 

######## 36648 WATSON & ASSOCIATES ECONOMISTS Wtr/wastewater update, DC study/by-law $28,884.19 

######## 36649 WEST COAST DISTRIBUTING Canteen supplies - Forest arena $481.87 

######## 36650 WOLSELEY MECHANICAL GROUP-ONTA Supplies - CS $332.22 

######## 36651 MUNICIPAL IT SERVICES IT,LAN, equipment $6,056.80 

######## 36652 RECEIVER GENERAL Regular payroll remittance $37,078.33 



######## 36655 eSCRIBE Annual support $1,271.25 

######## 36656 HILARY LEAN PT Help - Administration $614.25 

######## 36657 MR. PETE AARTS Final inspection security deposit refund $250.00 

######## 36658 COMPEX DISPLAY Supplies - Thedford FD $316.40 

######## 36659 CHRISTINE HLADKI Arkona CC cleaning - Feb $268.75 

######## 36660 INDIAN HILLS OF IPPERWASH LTD. Reimburse taxes levied 2001-2012 $6,200.16 

######## 36661 PITNEY WORKS Office supplies - GB $440.67 

######## 36662 THE MEARIE GROUP Regular monthly remittance $424.73 

######## 36663 TODD MELLIN Training & mileage - GB FD $558.86 

######## 36664 VICKI SHEPPARD GB & Forest office cleaning $260.00 

######## 36665 MARTIN UNDERWOOD Conference expenses $842.73 

######## PAP EASTLINK PRE-AUTHORIZED PAYMENTS $410.41 

######## PAP EXECULINK TELECOM PRE-AUTHORIZED PAYMENTS $1,756.19 

######## PAP HAY COMMUNICATIONS PRE-AUTHORIZED PAYMENTS $351.94 

######## PAP HYDRO ONE NETWORKS PRE-AUTHORIZED PAYMENTS $50,928.96 

######## PAP RBC (Paytickets) PRE-AUTHORIZED PAYMENTS $7.91 

######## PAP RELIANCE HOME COMFORT PRE-AUTHORIZED PAYMENTS $133.68 

######## PAP ROGERS AT & T PRE-AUTHORIZED PAYMENTS $1,788.85 

######## PAP SSQ PRE-AUTHORIZED PAYMENTS $7,879.27 

######## PAP THYSSENKRUPP ELEVATOR PRE-AUTHORIZED PAYMENTS $1,833.49 

######## PAP UNION GAS PRE-AUTHORIZED PAYMENTS $10,935.58 

TOTAL $1,884,874.16

View - The Municipality of Lambton Shores

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