View as Amended - The Municipality of Lambton Shores

THE CORPORATION OF THE MUNICIPALITY OF LAMBTON SHORES 

Regular Meeting of Council 

Meeting Number: 14-2013 

Date of Meeting: Monday, April 22, 2013 

Time: 

Place of Meeting: 

06:15 p.m. 

Village Complex, Thedford 

AGENDA 

Pages 

1. Call to Order 

2. Declaration of Pecuniary or Conflict of Interest 

3. Confidential Business - Open Council will adjourn for the Closed 

Session at 6:15 p.m. (Doors will re-open at 6:45 p.m.) 

3.1 Minutes of the Closed Session for the C.A.O. Selection 

Committee Meeting held April 15, 2013 (Authorization to Close - 

Section 239 (2) b of the Municipal Act) 

3.2 D.C.S. Report No. 53-2013 - Re: Grand Bend Area STF - Status 

of Joint Operating Agreement Negotiations (Authorization to Close 

- Section 239 (2) e of the Municipal Act) 

3.3 D.C.S. Report No. 54-2013 - Re: MNR Properties in Ipperwash - 

Possible Maintenance Agreement (Authorization to Close - 

Section 239 (2) c of the Municipal Act) 

3.4 CL Report No. 35-2013 - Re: Status Update - Resolution Tracker 

to the End of April, 2013 (Authorization to Close - Section 239 (2) 

b of the Municipal Act) 

3.5 CL Report No. 37-2013 - Re: Request for Proposals for the 

Integrity Commissioner (Authorization to Close - Section 239 (2) b 

of the Municipal Act) 

4. Consent Agenda 

4.1 Update of Council Meeting Mileage for 2013 1 - 1 

4.2 Ausable Bayfield Conservation Authority Annual Report 2012 2 - 32 

4.3 Ausable Bayfield Conservation Authority Watershed Report Card 

2013 

4.4 Correspondence from the Honourable Michael Coteau, Ministry of 

Citizenship & Immigration - Re: Lincoln M. Alexander Award 2013 

33 - 41 

42 - 42

4.5 CL Report No. 43-2013 - Re: Applications to be Heard by the 

Committee of Adjustment on April 25, 2013 

43 - 43 

5. Confirmation of Minutes from Previous Meetings 

5.1 Regular Council Meeting - April 3, 2013 44 - 44 

5.2 Regular Council Meeting - April 8, 2013 45 - 53 

6. Delegations, Public Meetings & Presentations 

6.1 7:00 p.m. - Public Meeting - Re: Declaring a Parcel of Land 

Surplus to the Needs of the Municipality (See CL Report No. 39- 

2013 pages 156 - 161) 

7. Correspondence & Petitions 

Correspondence - for Council Direction 

7.1 Bob Sharen - Re: Further to Request for Clarification on Cash-in- 

Lieu 

54 - 54 

8. Consideration of Committee Minutes and Staff Reports 

8.1 Minutes of the C.A.O. Selection Committee Meeting held April 15, 

2013 

55 - 56 

Planning 

8.2 PL Report No. 21-2013 - Re: Revised Draft Approved Plan of 

Subdivision 38T-03001 (LS) Phase 2 (Village Gate) - M.T. 

Johnstone Construction Co. Ltd. 

57 - 64 

8.3 PL Report No. 22-2013 - Re: Cash in Lieu of Parking Review 65 - 104 

8.4 PL Report No. 23-2013 - Re: Amending Site Plan Agreement 

between 2327924 Ontario Inc. for 71 River Road, Grand Bend 

8.5 PL Report No. 24-2013 - Re: NextEra Jericho Wind Inc. Wind 

Power Project Draft Municipal Consulation Form 

105 - 112 

113 - 124 

Community Services 

8.6 D.C.S. Report No. 55-2013 - Re: Request for Alcohol Policy 

Exemption - Thedford Funion Days Street Dance 

125 - 127 

8.7 D.C.S. Report No. 56-2013 - Re: Rotary Park Spray Pad Project 128 - 130 

Finance & Administration 

8.8 TR Report No. 38-2013 - Re: Fire Inspector Contract Extension 131 - 131 

8.9 TR Report No. 39-2013 - Re: Draft 2013 Operating & Capital Year 

to Date Financial Statements 

132 - 143 

8.10 TR Report No. 41-2013 - Re: Parking Passes 144 - 144

8.11 TR Report No. 42-2013 - Re: St. Clair Conservation Authority 

(SCRCA) Dynamic Beach Area Study 

8.12 CL Report No. 29-2013 - Re: Annual Agreement with Xtreme 

Water Sports for the Use of Municipal Property 

8.13 CL Report No. 36-2013 - Re: Building Permit Statistics & Planning 

Application Information - Up to the End of March, 2013 

8.14 CL Report No. 38-2013 - Re: Extending the Term of the Interim 

Chief Administrative Officer 

8.15 CL Report No. 39-2013 - Re: Declaring a Parcel of Land Surplus 

to the Needs of the Municipality 

145 - 150 

151 - 157 

158 - 162 

163 - 164 

165 - 170 

9. By-laws & Resolutions 

9.1 By-law 32-2013 - Re: Authorize Agreement with Xtreme Water 

Sports (See CL Report No. 29-2013) 

9.2 By-law 33-2013 - Re: Authorize Amending Site Plan with 2327924 

Ontario Inc. (See PL Report No. 23-2013) 

9.3 By-law 34-2013 - Re: Confirming Resolutions to Date 171 - 171 

9.4 By-law 35-2013 - Re: Appoint an Interim Chief Adminstrative 

Officer & Deputy Clerk (See CL Report No. 38-2013) 

9.5 By-law 36-2013 - Re: Declare Municipal Lands Surplus (See CL 

Report No. 39-2013) 

10. Accounts 

10.1 TR Report No. 40-2013 - Re: March, 2013 Cheque Listing 172 - 176 

11. Notice of Motion 

11.1 Notice of Motion from Councillor Bonesteel - Re: Options for the 

Remediation of Lakeview Avenue 

177 - 177 

12. New Business 

An opportunity for an emergent issue to be discussed by Council. 

13. Councillor Reports 

An opportunity for Members of Council to make a report. 

14. Opportunity for the Public to Seek Clarification 

Please Note: As per By-law 37-2012, Section 15, Subsection 13 - 

Questions must pertain to decisions made by Council on the items 

included in this agenda, and be for the purpose of clarification 

only, and not for the purpose of making a statement.

15. Adjourn

COUNCIL MEETING MILEAGE 

2013 

BILL WEBER 

DATE EXPENSE NET AMOUNT 

Jan 21/13 Wind Energy Meeting 60.49 

60.49 

MARTIN UNDERWOOD 

DATE EXPENSE NET AMOUNT 

Mar 21 London - Water Board Mtg 84.97 

84.97 

As at April 11/13 

TOTAL 145.46 

2013 Budget 2,550.00 

1

THE MUNICIPALITY OF LAMBTON SHORES 

CL Report No. 43-2013 Thursday, April 18, 2013 

TO: 

FROM: 

Mayor Weber and Members of Council 

Carol McKenzie, Clerk 

RE: Applications to be heard by the Committee of Adjustment on April 25, 

2013 

RECOMMENDATION: 

For information only. 

The Committee of Adjustment will meet on Thursday, April 25, 2013 to hear the 

following application: 

Aaron Lucas Design, Agent for Mr. & Mrs. Rohfritsch A-08/2013 

Mr. & Mrs. Rohfritsch are requesting approval of a minor variance from the provisions of 

Zoning By-law 1 of 2003 as they relate to lands described above, to permit the 

construction of a new single detached dwelling that will: 

a) have a lot coverage to 37% whereas the By-law maximum is 35%; and 

b) have a front yard setback of 4 metres whereas the By-law minimum is 6 metres. 

If you have any questions or would like more information on the applications, please 

contact Jackie Mason at the Forest Office. 

Respectfully submitted, 

Carol McKenzie 

Clerk 

Report prepared by Jackie Mason, D/Secretary of the Committee of Adjustment 

43


Date of Meeting: April 3, 2013 

Council Meeting - The Legacy Centre, Thedford 

Members Present: Mayor Bill Weber 

Deputy Mayor Elizabeth Davis-Dagg 

Councillor Dave Maguire 

Councillor Doug Bonesteel 

Councillor Lorie Scott 

Councillor Ken McRae 

Councillor Martin Underwood 

Staff Present: 

Acting C.A.O. / Treasurer Janet Ferguson 

Clerk Carol McKenzie 

Director of Community Services Brent Kittmer 

1. CALL TO ORDER 

Mayor Weber called the meeting to order at 8:30 a.m. 

2. DECLARATION OF PECUNIARY OR CONFLICT OF INTEREST 

That Mayor asked members of Council to declare any pecuniary or conflict of interest 

that they may have with the business itemized on the agenda and none were declared 

3. Nigel Bellchamber Re: Council and Senior Staff Session 

It was noted at the commencement of the meeting that audio recordings would be 

permitted, but due to the proprietary nature of the information being presented, video 

recordings would not be permitted. It was noted that recording of Council meetings was 

at the discretion of Council 

13-0403-01 Moved by: Councillor Maguire 

Seconded by: Councillor McRae 

That permission to video tape the proceedings would not be 

granted. 

Carried 

Mr. Bellchamber presented information on topics including the exercise of municipal 

power, roles and responsibilities of Council and staff, procedural and communication 

issues, and effective decision making, and answered the questions that were raised 

through out the presentation. 

4. Adjourn 

13-0403-02 Moved by: Councillor Scott 

Seconded by: Councillor Underwood 

That the April 3, 2013 Council meeting 44 adjourn at 12:00 noon. 

Carried



Regular Council Meeting 



Councillor Dave Maguire 

Councillor Doug Bonesteel 

Councillor Lorie Scott 

Councillor Ken McRae 


Councillor Doug Cook 

Councillor John Russell 


Acting C.A.O. / Treasurer Janet Ferguson 

Clerk Carol McKenzie 

Director of Community Services Brent Kittmer 

Administrative Assistant Roberta Brandon 


Mayor Weber called the meeting to order at 6:15 p.m. 

2. DECLARATION OF PECUNIARY OR CONFLICT OF INTEREST 

The Mayor asked members of Council to declare any pecuniary or conflict of interest 

that they may have with the business itemized on the agenda and the Deputy Mayor 

declared a conflict with Item # 8.3 dealing with the NextEra Jericho Wind Power Project 

and the Suncor Energy Cedar Point Wind Project. 

3. CONFIDENTIAL 

13-04108-01 Moved by: Councillor Scott 

Seconded by: Deputy Mayor Davis-Dagg 

That Council go into a “Closed Session” at 6:15 p.m. to discuss two 

sets of confidential minutes, D.C.S. Report No. 51-2013 regarding a 

project update on the Ridge Road Encroachment Issue and a 

verbal update from the Acting C.A.O. Janet Ferguson regarding a 

matter that is subject to Solicitor Client privilege held under 

Sections 239 (2) c and f of the Municipal Act. Carried 

Council rose at 6:46 p.m. and reported that staff was to proceed with the direction given 

by Council. 

45

Minutes of the April 8, 2013 Council Meeting 2 

4. CONSENT AGENDA 



That the following items on the Consent Agenda be received and 

filed: 

4.1 March 2013 Bluewater Recycling Association Meeting 

Highlights 

4.2 CL Report No. 32-2013 – Re: Applications Heard by the 

Committee of Adjustment on March 28, 2013. Carried 

5. CONFIRMATION OF MINTUES FROM PREVIOUS MEETINGS 

5.1 Regular Council Meeting – March 12, 2013 

5.2 Regular Council Meeting – March 18, 2013 

13-0418-03 Moved by: Councillor Russell 

Seconded by: Councillor Scott 

That the minutes of the March 12th, 2013 Council meeting be 

accepted as presented and the minutes of the March 18th, 2013 

Council meeting be accepted as amended. 

Carried 

In order to accommodate the scheduled delegations, the order of the agenda was 

amended. 

7. CORRESPONDENCE & PETITIONS 

Correspondence – Receive and File 

7.1 Article by Gord Whitehead from the Times Advocate – Re: Integrity 

Commissioner 

7.2 Susan Humphrey, Regional Director Canadian Wildlife Service – Ontario – 

Re: Consultation on the Proposed Recovery Strategy for the Eastern 

Flowering Dogwood in Canada 

13-0408-04 Moved by: Councillor Underwood 

Seconded by: Councillor Cook 

That the article by Gord Whitehead from the Times Advocate 

submitted by Councillor Scott on the Integrity Commission and 

correspondence from Susan Humphrey, Regional Director 

Canadian Wildlife Service, Ontario regarding a consultation on the 

proposed recovery strategy for the Eastern Flowering Dogwood in 

Canada be received and filed. 

Carried 

46


Correspondence for Council Direction 

7.3 Junior National Dragon Boat Team – Re; Request for Donation to Attend 

the International Dragon Boat Competition 

13-0408-05 Moved by: Deputy Mayor Davis-Dagg 


That Council make a donation of $500.00, allocated from the 

general fund, to the Junior National Dragon Boat Team for their trip 

to Szegad, Hungary for the International Dragon Boat Competition. 

Carried 

7.4 Megan Thomas – Re: Requesting Use of Rotary Park for Fundraising Event 

13-0408-06 Moved by: Councillor Cook 


That the request from Megan Thomas to waive the fee associated 

with the use of Rotary Park in Forest on May 31, 2013 for a Make A 

Wish Foundation fund raising event be granted. Carried 

7.5 Francis Veilleux, President - Bluewater Recycling – Re: Legal Matter 


Seconded by: Councillor Bonesteel 

That the Municipality of Lambton Shores supports the resolution 

passed at the Bluewater Recycling Association March 22, 2013 

Board of Directors meeting, respecting the amendment to the 

original Letters Patent dealing with the distribution of assets at the 

dissolution of the corporation. 

Carried 

6. DELEGATIONS, PUBLIC MEETINGS & PRESENTATIONS 

6.1 Matt Relouw – Re: Cash in Lieu for 14 Main Street, West in Grand Bend 

Mr. Matt Relouw owner of property at 14 Main Street, West in Grand Bend appeared 

before Council to request that Council waive the cash-in-lieu of parking payment 

required as a condition imposed by the Committee of Adjustment on approval of 

Variance Application A-05/2013. 

Councillor Cook made a motion to waive the fee for cash-in-lieu of parking however it 

did not receive a seconder. 


Seconded by: Councillor Russell 

47


That Council confirm its policy respecting the requirement for the 

payment of “Cash-in-Lieu” of parking and that Mr. Relouw’s request 

to waive the cash-in-lieu of parking payment be denied as it does 

not comply with the Municipal policy, and that 

The owner be offered the option to enter into an agreement with the 

Municipality to allow the cash-in-lieu of parking to be paid in 

monthly installments over three years. 

Carried 

6.2 Grace Dekker – Re: Centre Ipperwash Community Association Memorial 

Garden 

A PowerPoint presentation was conducted by Grace Dekker of the Centre Ipperwash 

Community Association regarding a proposal to construct a memorial garden on the 

Ministry of Natural Resources property located at the corner of Ipperwash Road and 

East Parkway Drive. 



That Council support the proposal from the Centre Ipperwash 

Community Association to establish a memorial garden, subject to 

the following conditions: 

1. No permanent structures shall be permitted to be installed in 

the Municipal road allowance without prior staff review and 

approval. 

2. Under no circumstances shall structures be permitted to be 

installed in the intersection sight triangle (to be determined 

by staff). 

3. The Municipality and CICA shall enter into an encroachment 

agreement for the gardens, to ensure that the Municipality is 

not liable for any damage to the garden that is caused by 

normal and reasonable roadway operations. Carried 

6.3 Dr. Carl Belke, Southcott Pines Park Association – Re: Great Lakes 

Guardian Community Fund 

Dr. Carl Belke of the Southcott Pines Park Association appeared before Council 

requesting support of a grant application for the newest intake for the Great Lakes 

Guardian Community Fund. 

13-0408-10 Moved by: Councillor Bonesteel 


That Council support a grant application to the Great Lakes 

Guardian Community Fund to be submitted by the Southcott Pines 

48


Park Association for a water quality study of the Grand Bend 

aquifer, specifically to measure the potential impacts that may be 

related to septic systems in the area; and 

That Council will contribute to the program up to $10,000. to fund 

items not covered under the grant; and further 

That Municipal staff be involved at all stages of the program to 

ensure that the public interest is protected and that public funds are 

used per approved policies. 

Carried 

8. CONSIDERATION OF COMMITTEE MINUTES AND STAFF REPORTS 

8.1 Minutes of the Economic Development Committee Meeting held March 21, 

2013 



That the minutes of the March 21, 2013 meeting of the Lambton 

Shores Economic Development Committee be received and filed. 

Carried 

PL Report No. 19-2013 regarding a request from Matthew Relouw to Waive Payment of 

Cash-in-Lieu was dealt with during the delegation portion of the meeting. 

8.3 PL Report No. 20-2013 – Re: NextEra Jericho Wind Power Project and 

Suncor Energy Cedar Point Wind Project – Municipal Comments 



That PL Report No. 20-2013 regarding Municipal comments on the 

NextEra Jericho Wind Power project and the Suncor Energy Cedar 

Point Wind Project be received and filed. 

Carried 

Community Services 

8.4 D.C.S. Report No. 45-2013 – “Reach for the Beach” Fundraiser 



That Council provide approval for the “Reach for the Beach” event 

to move forward as presented in D.C.S. 45-2013, and further 

That the rental fee for this event be waived. 

Carried 

49


8.5 D.C.S. Report No. 46-2013 – Re: 2013 Capital Plan Update 


Seconded: Councillor Scott 

That D.C.S. Report No. 46-2013 be approved: and further 

That By-law 29-2013, being a by-law for the Municipality of 

Lambton Shores to enter into an agreement with Ape-Active Play 

Ground Equipment for construction of a playground at the Forest 

Fairgrounds, in the amount of $28,407.87 including HST be 

approved and that the Mayor and Clerk be authorized to execute 

any and all necessary documents; and further 

That Council authorizes staff to purchase sound dampening from 

the Canadian Ramp Company for the skate park equipment located 

at the Forest X-Park, to be accommodated in the 2013 approved 

budget. 

Carried 

8.6 D.C.S. Report No. 47-2013 – Re: Lambton Shrine Club Request 



That a letter be sent to the Lambton Shrine Club advising that their 

request for permission to locate a bulk collection bin to collect pop 

cans at each of the Lambton Shores Municipal Fire Halls does not 

meet the Municipal “donation box” policy. 

Carried 

8.8 D.C.S. Report No. 49-2013 – Re: Proposed Amendments to Policy #48 

Alcohol and Policy #58a Designating Events of Municipal Significance 

13-0408-16 Moved by: Councillor McRae 


That the proposed amendments to Policy #48 and Policy #58a 

brought forward in D.C.S. Report No. 49-2013 be approved; and 

further 

That Council recommends an appropriate 15 percentage of the sale 

of alcohol generated that should be donated to a local charity or 

community group. 

Carried 

8.9 D.C.S. Report No. 50-2013 – Re: Legacy Centre – Parks and Recreation 

Ontario Excellence in Design Award 


Seconded by: Councillor McRae 

50


That D.C.S. Report No. 50-2013, regarding the Parks and 

Recreation Ontario Excellence in Design Award for the Legacy 

Centre be received and filed and that the Mayor attend the Awards 

Ceremony Wednesday, April 17th, 2013 to receive the award on 

behalf of the Municipality. 

Carried 

D.C.S. Report No. 52-2013 regarding Southcott Pines Park Association Grant Proposal 

was dealt with during the delegation portion of the meeting. 

Finance & Administration 

8.11 CL Report No. 28-2013 – Re: License Agreement Renewals – Port Franks 

Road Allowance Endings 



That the license agreements for the road allowance endings in Port 

Franks be renewed for a 5 year term, with the changes in the 

agreements as noted in CL Report No. 28-2013. Carried 

8.12 CL Report No. 30-2013 – Re: Communication Issues – Property Owner Feed 

Back 



That Council adopt a practice of using surveys on a regular basis to 

obtain feedback from property owners on both general topics such 

as service delivery, future planning, and/or for specific topics or 

emergent issues. 

Carried 



That staff prepare a report on the development and process of 

Municipal surveys to obtain feedback from residents. Carried 

8.13 CL Report No. 32-2013 – Re: Façade Grant Program – Forest B.I.A. 



That the Façade Grant Program for the Forest B.I.A. be 

discontinued at this time, and that the issue of improvements to the 

community’s business sections be referred to the Economic 

Development Committee. 

Carried 

51


9. BY-LAWS & RESOLUTIONS 



That the following by-laws be read a first, second and third time, 

passed and numbered appropriately , signed by the Mayor and 

Clerk and engrossed in the by-law book: 

- By-law 28-2013 – Authorize Agreement s for Road Allowance 

Licences Renewals in Port Franks 

- By-law 29-2013 – Authorize Agreement with Ape-Active Playground 

Equipment 

- By-law 30-2013 – Authorize Agreement with 962909 Ontario Inc. 

for Cash-in-Lieu 

- By-law 31-2013 – Confirming Resolutions to Date. Carried 

10. ACCOUNTS 

There were no Municipal accounts for Council to review 

11 NOTICE OF MOTION 

There were no notices of motion presented. 

12. NEW BUSINESS 

There were no emergent issues presented to Council. 

13. COUNCILLOR REPORTS 

Councillor Bonesteel asked for confirmation that correspondence had been sent from 

the Municipality on behalf of the Grand Bend and Area Sewage Treatment Facility 

Board to the Ministry of Environment and Build Canada, requesting an update on the 

proposed Sewage Treatment Plan and the bump-up requests. 

Councillor Scott reported that she had attended a Southcott Pines Park Association 

information meeting that had been very informative. 

Councillor Underwood made note of the information in the agenda regarding the 

proposed Ontario Power Generation Deep Geological Repository. 

Deputy Mayor Davis-Dagg noted that there was a possibility of establishing a 

community garden in the vicinity of the lawn bowling facility in Forest and that the St. 

Clair Regional Conservation Authority in conjunction with Ausable Bayfield 

Conservation Authority would be monitoring water at the Shashawandah Creek under 

its source water protection program. 

52


Mayor Weber noted that Ontario Hydro was cutting trees in the Town of Forest to 

accommodate hydro lines and that Hydro One and Municipal staff are working on 

developing a re-planting program to replace those trees that are being cut down. He 

further reported that he had attended the Suncor Energy Cedar Point Wind Project 

meeting that had been held in Thedford the past week. 

14. OPPORTUNITY FOR THE PUBLIC TO SEEK CLARIFICATION 

Bob Sharen asked for clarity on the Council decision regarding cash-in-lieu o f parking. 

Jordie Speake asked if the Port Franks Road Allowance endings that are currently 

leased ever did come up for sale, would those people currently leasing these road 

allowance be given first rights to purchase. 

15. ADJOURN 



That the April 8, 2013 Council meeting adjourn at 9:09 p.m. 

53

Mayor and Council 

Municipality of Lambton Shores 

Forest, Ontario 

Dear Council Members: 

Further to my request for clarification at the Council meeting of 8 April 2013 I would like to 

elaborate. 

My clarification was to establish why Mr. Relouw's question regarding waiving the cash in 

lieu of parking was brought to the Council in such a fashion. The resolution put forward to 

waive the payments required for cash in lieu of was beyond the purview of Council. The 

same is true of the discussion to waive these fees. 

Please advise me as to how you can discuss this matter with Mr. Relouw in a sensible 

fashion knowing that the presentation was not carried on in such a fashion as to allow 

Council to proceed to the correct result required under the Planning Act. 

As the planner has or should have explained to you as Council the requirement to have 

parking spots available on-site or as an alternative to pay cash in the lieu of having the 

parking. There is a section in both the official plan and the zoning bylaw for Lambton 

Shores covering this situation. The only way that Council can alter this fact is by giving 

notice of the intention to pass in amending bylaw to both he official plan and the zoning 

bylaw altering these provisions. A Public Meeting under the Planning Act is required prior 

to passing the amending bylaw. An objection period follows the passing of amending 

bylaw. 

I feel that you will come back and say that council already did alter the one situation on 

Main Street regarding cash in lieu of parking sites. My reply to that point is how can you 

say that when it is ultra vires your position? 

Can the municipality at this point in time issue a certificate to a potential buyer that the 

subject property is in compliance with both the Zoning Bylaw and the Official Plan when in 

fact is not? 

This should be discussed at the next Council meeting and the proper steps taken to rectify 

both situations. 

Please advise me as to whether I can expect to see this letter on the next agenda 16 April 

2013. 

Thank you. 

Regards 

Bob Sharen 

54



CAO Selection Committee Meeting 





Acting Clerk Nigel Bellchamber, as per designation by 

Clerk C.P. McKenzie. 


Mayor Weber called the meeting to order at 9:00 am. 

2. DECLARATIONS OF PECUNIARY INTEREST 

There were none. 

3. CLOSED SESSION 



That Committee go into “Closed Session” at 9:04 a.m. pursuant to 

Municipal Act 2001 Section 239 (2)(b) to consider personal 

matters about identifiable individuals who had applied for the 

position of Chief Administrative Officer of the municipality, in 

order to develop a short list of candidates to be interviewed at 

a later date. 

Carried 

4. RESUMPTION OF OPEN SESSION 

The Committee reconvened in open session at 10:35 a.m. 



That Committee reconvene in closed session pursuant to Municipal 

Act 2001 Section 239 (2)(b) to consider personal matters about 

identifiable individuals, more specifically to interview 

candidates who had applied for the position of Chief 

Administrative Officer of the municipality, on Saturday April 20 

at 7:45 a.m.. 

Carried 

55

15. ADJOURN 



That the meeting adjourn at 10:40 a.m. 

Carried 

56

THE MUNCIPALITY OF LAMBTON SHORES 

PL Report No. 21-2013 Wednesday, April 17, 2013 

TO: 

FROM: 

RE: 


Patti Richardson, Senior Planner 

Revised Draft Approved Plan of Subdivision 38T-03001(LS) 

Phase 2 (Village Gate) - M.T. Johnstone Construction Co. Ltd. 


That the lapsing date for Revised Draft Plan of Subdivision 

38T-03001(LS) – Phase 2 be extended to April 28, 2015. 

REPORT 

Mr. Grant Inglis, on behalf of M.T. Johnstone Construction Co. Ltd. (Matt Johnstone) 

has requested that Council extend its draft approval of Revised Draft Plan of 

Subdivision 38T-03001(LS) - Phase 2, for two years to April 28, 2015. 

On January 19, 2004, Draft Plan of Subdivision 38T-03001(LS) was draft approved by 

Lambton Shores, subject to the conditions. The plan as approved comprised 44 single 

detached dwelling lots and two open space blocks. The first phase of the development 

consisting of 15 single detached dwelling lots and one open space block 

accommodating the Walker Drain was registered in 2004. The first phase of the 

subdivision was constructed and is completed. The Municipality assumed the road, 

Village Gate, in December of 2006. 

The second phase of the development, which lies on the east side of the Walker Drain, 

has not yet been registered or developed. In 2011, Council granted a draft approval 

extension for 2 years to a revised plan which reduced the number of lots in Phase 2 

from the 29 to 27, to address floodplain concerns expressed by the ABCA. 

I can recommend that the lapsing date for revised draft approved plan of subdivision 

38T-03001 (LS) - Phase 2 be extended to April 28, 2015. 


Patti L. Richardson, 

Senior Planner 

57

(REVISED CONDITIONS OF APPROVAL) 

AN APPLICATION FOR APPROVAL 

UNDER SECTION 51 OF THE PLANNING ACT 

FILE # 38T-03001 LS 

In the case of an application for approval of a plan of subdivision as made under Section 

51 of the Planning Act , R.S.O. 1990 (as amended), as it affects the property on Block J, 

Registered Plan 30, Municipality of Lambton Shores (formerly the Village of Grand Bend) 

as made by M.T. Johnstone Construction Ltd. 

Change in Conditions 17 

DECISION: DRAFT APPROVED with the following conditions, which shall be fulfilled 

prior to Final Approval of this Plan of Subdivision. 

The Municipality’s conditions of final approval for registration of this plan of subdivision, 

File # 38T-03001 LS are as follows: 

Conditions: 

1. That this Approval, dated April 16, 2009, applies to the draft plan of subdivision, 

prepared by Archibald, Grey & McKay, Ontario Land Surveyors, dated October 14, 

2003, which shows a total of forty-four (44) lots and seven (7) blocks, but is revised 

as it applies to Phase 2 of the draft plan as shown on a plan prepared by 

Development Engineering and attached hereto and dated April 16, 2009. Two lots in 

the second phase have been eliminated being Lots 34 and 35 of the original draft 

approved plan. 

2. That the road allowances included in the draft plan be shown and dedicated as 

public highways. 

3. That the names of the proposed streets be compatible with the County-wide 9-1-1 

addressing system. 

4. That the Owner enter into a subdivision agreement with the Municipality of Lambton 

Shores to satisfy all requirements of the Municipality, financial and otherwise. This 

agreement shall be registered on title to the subject lands. 

5. That the subdivision agreement between the Owner and the Municipality of Lambton 

Shores may contain phasing arrangements to the satisfaction of the Municipality. 

6. That the subject lands be rezoned to recognize the lot areas and frontages proposed 

for this plan of subdivision. 

61

7. That the Owner provide a parkland dedication or cash-in-lieu to the satisfaction of 

the Municipality. In the event of a request for an extension of Draft Approval, the 

Owner also agrees that the date for calculation of cash-in-lieu of parkland may be 

from the date of the extension of Draft Approval. 

8. That such easements required for utility or drainage purposes shall be granted to the 

appropriate authority. 

9. That the Owner obtain reserve sewage capacity from the Municipality of Lambton 

Shores for the proposed development. 

10. That the Owner agrees: 

i) To submit a final stormwater management plan (that addresses water quality and 

quantity, erosion and sedimentation controls to be in place during and after 

construction) for review and approval by the Municipality of Lambton Shores, the 

Ministry of the Environment (M.O.E.) and the Ausable-Bayfield Conservation 

Authority. 

ii) 

iii) 

To submit final grading and drainage plans (that address grading and drainage 

for each unit, natural vegetation areas and erosion control measures) for review 

and approval by the Municipality. 

The provisions of the approved final stormwater management plan must be 

incorporated into the subdivision agreement with the Municipality. 

11. That the Owner prepare a Tree Preservation Plan to the satisfaction of the Ausable 

Bayfield Conservation Authority. 

12. That the Owner carry out an archaeological assessment of the subject property and 

mitigate, through preservation or resource removal and documentation, adverse 

impacts to any significant archaeological resources found. No grading or other soil 

disturbances shall take place on the subject property prior to the Ministry of Culture 

confirming that all archaeological resource concerns have met licensing and 

resource conservation requirements. All archaeological reports shall be prepared to 

the satisfaction of the Ministry of Tourism, Culture and Recreation. 

13. That prior to Final Approval, the Municipality is to be advised in writing by the County 

of Lambton how Condition 3 has been fulfilled. 

14. That prior to Final Approval, the Municipality is to be advised in writing by the 

Ministry of Tourism, Culture and Recreation how Condition 12 has been fulfilled. 


Ministry of the Environment how Condition 10 has been fulfilled. 

62


Ausable Bayfield Conservation Authority how Conditions 10 and 11 have been 

fulfilled. 

16. When requesting Final Approval, the Owner shall submit one original plan, five 

transparent duplicates, six white paper copies, two 3 1/4” micro floppy diskettes or 

two compact discs containing the Final Plan (compatible with AutoCAD) and three 

copies of the subdivision agreement executed with the Municipality of Lambton 

Shores. 

17. This Draft Approval shall lapse if Final Approval, or extension to Draft Plan Approval 

is not obtained by April 28, 2013. 

Mayor 

Clerk 

Date 

NOTES TO DRAFT APPROVAL 

1. It is the applicant’s responsibility to fulfil the conditions of Draft Approval and to 

ensure that the required clearance letters are forwarded by the appropriate 

agencies to the Municipality of Lambton Shores quoting the subdivision file 

number. 

2. We suggest you make yourself aware of the provisions under the Land Titles Act 

which require that all new plans be registered in a Land Titles system if the land 

is situated in a land titles division. The Land Tiles Act does however allow 

certain exceptions. 

3. Clearance is required from the: 

County of Lambton 

789 Broadway Street 

Wyoming, Ontario N0N 1T0 

Ministry of Environment - Southwest Region Office 

733 Exeter Road 

London, Ontario N6E 1L3 

Ministry of Culture – Southwest Archaeological Field Office 

Heritage & Libraries Branch 

63

900 Highbury Avenue 

London, Ontario N5Y 1A4 

Ausable Bayfield Conservation Authority 

R.R. 3, 

Exeter, Ontario 

N0M 1S5 

If the agency condition concerns items in the subdivision agreement, a copy of the 

agreement should be sent to them to expedite clearance of the Final Plan. 

4. Standard Notes: Ministry of Environment 

a) The Ministry of Environment advises that their review of this subdivision 

did not include soil, groundwater or soil atmosphere testing to discount the 

possibility that waste materials and other contaminants are present within 

or in close proximity to this subdivision. If either the Owner or the 

Municipality require this assurance before proceeding any further with this 

plan of subdivision, a team of consultants should be obtained to conduct 

the appropriate investigations. 

b) The Ministry of Environment advises that they must be notified 

immediately should waste materials or other contaminants be discovered 

during the development of this plan of subdivision. If waste materials or 

contaminants are discovered, a further approval under the Environmental 

Protection Act may be required from the Ministry of Environment. 

5. Additional Notes: Final Approval 

The Owner is hereby advised that, pursuant to Section 69 of the Land Use 

Planning and Protection Act, that the Owner will be required to pay a fee to the 

Municipality of Lambton Shores for each Final Approval of a Plan of Subdivision. 

Fees may also required by the Municipality for Major Revisions to the Draft Plan 

or conditions. 

64



TO: 

FROM: 

RE: 



Cash in Lieu of Parking Review 


For Council review and direction. 

REPORT 

It has been brought to staff’s attention that there is some confusion regarding the 

processes taken for the review of the Municipal cash in lieu of parking requirements and 

policy. 

I am therefore providing a summary of the events that have taken place during this term 

of Council respecting cash in lieu of parking. 

Chronology 

February 22, 2011, 

Brad Oke appeared before Council requesting the cash-inlieu 

of parking payment be waived for a restaurant being 

established at 29 Main Street, West in Grand Bend (see 

Letter Attached, ITEM 1). 

Planning Report 12-2011 (see Report Attachment, Item 1) 

addressing Mr. Oke’s request and cash in lieu of parking 

requirements is also reviewed by Council (see 

recommendation in Staff 12-2011 report) 

Council passes the following resolutions: 

11-0222-04 

Moved by: Councillor Underwood 


That the requirement for the payment of “cash in lieu” of 

parking for the redevelopment of 29 Main Street, Grand 

Bend be waived, with the exception of the requirements for 

the residential portion. 

Carried 

11-0222-05 

Moved by: Councillor 65 Russell 

Seconded by: Councillor Underwood

That staff be instructed to initiate an amendment to Zoning 

By-law 1 of 2003 to explore cash in lieu of parking options 

for commercial areas in Lambton Shores. 

Carried 

(see excerpt from Minutes of February 22, 2011 Council 

Meeting Attached, ITEM 2) 

March 21, 2011 

Correspondence from Lerners, Barristers & Solicitors, Agent 

for F.I.N.E. A Restaurant, 42 Ontario Street, Grand Bend 

and Correspondence from Saskia Turner, Owner of the 

Schoolhouse Restaurant - Re: Cash in Lieu of Parking were 

included in the Council agenda. 

(see Letters Attached, ITEMS 3 and 4) 

The correspondence dealt with issues referred to in a recent 

Council decision pertaining to the exemption to the “cash in 

lieu” of parking requirements for 29 Main Street, West. As a 

public meeting was to be held in the near future to discuss a 

proposed zone amendment respecting changes to the Cash 

In Lieu of Parking requirements, it was recommended that 

the letters be referred to this meeting, and the authors be so 

advised. 

Council passed the following resolution: 

11-0321-05 

Moved by: Councillor Illman 


That the correspondence received from Lerners on behalf of 

F.I.N.E. Restaurant and Saskia Turner on behalf of 

Schoolhouse Restaurant respecting Cash-in-Lieu of Parking 

be received and referred to the public meeting at which the 

municipal wide zoning by-law amendment for Cash-in-lieu of 

parking will be discussed. 

Carried 

(see excerpt from Minutes of March 21, 2011, Council 

Meeting, Attached, ITEM 5) 

March 24, 2011 

Committee of Adjustment Meeting for Variance Application 

A-04/2011- 29 Main Street, West. 

This is the variance application submitted by Brad Oke, on 

behalf of MOR Properties affecting lands known as 29 Main 

Street, West in Grand Bend, requesting variances from the 

provisions of Zoning 66 By-law 1 of 2003 to permit:

a) the second floor of the existing building to be converted 

from three apartments to a restaurant which has 63.6 m² of 

floor area accessible to the public as well as allow the 

construction of two outdoor patios which have a total area of 

91.3 m² of floor area accessible to the public, without 

providing the 32 parking spaces required by the By-law: and 

b) an addition to be constructed to the rear (north side of the 

building) which is intended to provide a new enclosed 

access stairway to the existing third floor apartment, to 

provide an exterior side yard of 0.24 metres 

(see Committee of Adjustment Decision, ITEM 6) 

(see Planning Report, ITEM 7) 

March 5, 2012 

At the Council meeting under Council Reports the following 

resolution was passed by Council: 

12-0305-25 

Moved by: Councillor Bonesteel 


That staff prepare a report on the specifics regarding 

Council’s policy on cash in lieu of parking. 

Carried 

(see excerpt from Minutes of March 5, 2011, Council 

Meeting Attached, ITEM 8 ) 

April 2, 2012 

Planning Report 08-2012 - Cash In Lieu of Parking (see 

Report Attached, ITEM 9) was presented to Council outlining 

a number of possible options for Council for cash-in-lieu of 

parking and recommending that prior to Council making a 

decision affecting the future application of cash-in- lieu of 

parking fees, it is suggested that Council have a public 

meeting to solicit public comments. 


12-0402-16 



That prior to any decision on the option of dealing with cash 

in lieu, a public meeting be held in May of 2012 to obtain 

comments on this issue from Lambton Shores residents and 

business owners. 

67 

Carried

(see excerpt from Minutes of April 2, 2012, Council Meeting, 

Attached, ITEM 10) 

Week of May 7 th 

to week of 

June 14, 2012 

June 4, 2012 

Notice placed in newspaper advising of a Public Meeting for 

cash in lieu of parking. (see Notice Attached, ITEM 11). 

Letter from Diana Simpson of Smackwater Jack’s Tap 

House (see Letter Attached, ITEM 12) in Council Agenda, 

requesting permission for additional capacity at the 

restaurant on certain dates throughout the summer, and 

having the “additional cash-in-lieu of parking” for the 

additional seating to be waived. 

The Planner advised that this requested increase in the 

number of patrons for Smackwater Jack’s Tap House greatly 

exceeded the zoning by-law requirements for parking, and 

the spaces purchased with “cash in lieu” and that any 

change to capacity should be applied for through the 

Committee of Adjustment. 


12-0604-05 



That the request from Diana Simpson of Smackwater Jack’s 

Tap House requesting an increase to capacity on several 

occasions be denied and that requests such as this be 

applied for through the Lambton Shores Committee of 

Adjustment. 

Carried 

(see excerpt from Minutes of June 4, 2012, Council Meeting, 


June 18, 2012 

Public meeting to discuss possible amendments to the cash 

in lieu parking requirements. Planning Report 8 of 2012 was 

discussed as well as public comments received. (see Report 



12-0618-03 

Moved by: Councillor 68 Russell

Seconded by: Councillor Illman 

That Council confirms the current cash-in-lieu requirement of 

$1,000.00 in Grand Bend, $200.00 in Forest and no fee in 

other areas of the Municipality and that staff is instructed to 

work with the Grand Bend Chamber and the Forest B.I.A 

with respect to designated spaces for businesses which 

have paid cash-in-lieu. 

Carried 

12-0618-04 

Moved by: Councillor Maguire 


That staff be directed to look into the issues of parking along 

River Road and the south end Grand Bend and report back 

to Council on possible solutions such as two hour parking, 

providing an additional parking area in the vicinity of River 

Road and/or a shuttle. 

(see excerpt of Minutes of June 18, 2012, Council Meeting, 

Attached ITEM 14) 

Council also passed the following resolution at that meeting 

12-0522-21 

Moved by: Councillor Cook 

Seconded by: Councillor Maguire 

That F.I.N.E. A Restaurant be granted permission to 

purchase a total of 3 parking passes for the Ontario Street 

Parking Lot and that the costs associated with these parking 

passes be deferred until such time as the public meeting on 

the current Cash In Lieu has been 

conducted. 

Carried 

Comments 

Planning Report 8/2012 (see ITEM 9) was prepared by staff to address Council’s 

resolutions respecting the cash in lieu parking policy, including the initial resolution 

respecting possible by-law amendments for a commercial area exemption. There was 

no discussion at the April 2, 2012 meeting respecting possible amendments for parking 

exempt commercial areas nor was there any discussion on the matter, through the 

public process and meeting on June 18, 2012. Council’s final resolution on June 18, 

69

2012 confirmed the current policy, and did not instruct any changes, staff believed no 

further action was required, including any amendments. 

If this was not Council’s understanding and they would like staff to do further research to 

explore possible parking exemptions for commercial areas, staff will prepare a report 

respecting the matter outlining the possibilities and the steps necessary for this to 

happen. 

Respectfully submitted 

Patti L. Richardson 


70


ITEM 1 

PL Report No. 12-2011 Wednesday, February 9, 2011 

TO: 

FROM: 

RE: 


Patti Scherer Senior Planner 

Cash-in-Lieu of Parking Requirements 

Brad Oke Proposal for 29 Main Street West 


That Council instruct Staff to initiate an amendment to Zoning 

By-law 1 of 2003 to explore cash-in-lieu of parking options for 

commercial areas in Lambton Shores. 

REPORT 

Council is in receipt of a request from Mr. Brad Oke as it relates to lands known as 29 

Main Street West (see Attachment 1) to waive the cash-in-lieu of parking fees charged 

by the Municipality. A cash in-lieu of parking payment is required to be made when a 

site cannot accommodate the parking necessary to support a proposed use 

incompliance with the parking requirements of the Zoning By-law. The request is being 

made of Council in advance of Mr. Oke seeking approval of a minor variance to the 

Lambton Shores Zoning By-law to allow the restaurant to be established on the lands 

without the required on-site parking. 

The issue of charging a payment in lieu of the provision of on-site parking was raised by 

Council just prior to the 2010 election. At their September 7, 2010 meeting Council 

passed the following motion: 

10-0907-30 Moved by: Deputy Mayor Jamieson 


That a report be prepared on the issue of Cash-in-Lieu (C.I.L.) of Parking, 

and include details on the rationale for collecting C.I.L., the actual cost to 

create a space and rate options for the various community. Carried 

Currently, the Municipality charges $ 200.00 per parking space in Forest and $ 1,000.00 

per parking space in Grand Bend for cash-in-lieu of parking. The payment of this fee is 

a standard condition placed in any Committee of Adjustment variance application 

approval for a reduction in required parking. 

The most recent proposal to redevelop an existing building on Main Street West has 

come from a local builder, Mr. Brad Oke. Mr. Oke is proposing to renovate the existing 

building at 29 Main Street. He is proposing to remove two existing rental cottages and 

change the use of the main floor of the existing building which presently comprises 

three rental apartments. The new proposal is to establish a café bakery (restaurant) on 

the existing main floor and construct two new outdoor patios, one which will have a roof 

the other which will not (see Attachment 2). 71He 

is also intending on totally renovating of 

the third floor apartment. Last year Mr. Oke renovated the retail space on lower floor of

the building. This renovation did not require any additional parking as the retail floor 

space was not increased. The current proposal presented by Mr. Oke requires that 32 

additional parking spaces be provided and would require that a $38,000.00 cash-in-lieu 

of parking payment be made as a condition of any variance approval the Committee of 

Adjustment might make. There is little oppourtunity to introduce parking on the site due 

to its small size and location adjacent to a residential use. The sizes of most of the 

properties on Main Street West are similar to 29 Main Street West and not conducive to 

the introduction of on-site parking due to size. 

Recent improvements to the Grand Bend Beach and associated municipal parking lots 

and the recently completed Main Street West upgrades and enhancements, appears to 

have encourage some private investment in properties on Main Street West. Certainly a 

number of buildings have been given fresh facades, which have; along with the 

municipally funded public space enhancements improved the visual aesthetics of the 

Main Street West streetscape. The public investments on Main Street West were 

intended not only to improve the aesthetics of this area but also to stimulate economic 

development in the form of private re-investment in properties/businesses. 

In many Municipalities in Ontario, uses established in downtown areas are exempt from 

providing parking if they are redeveloped or if a change of use occurs which is a greater 

parking generator than the current use. The only use not generally exempted from onsite 

parking requirements are residential uses. Most downtowns by their design have 

on-street parking and municipal parking lots dispersed though out which serve the 

needs of the users (See Attachment 3). 

Certainly, Downtown Forest, Thedford and Arkona exhibit the same characteristics as 

Main Street West. 

In order to continue to support the revitalization and enhancement of our downtown 

centres, Council could consider the following options: 

amend the current zoning by-law to exempt these areas from providing on-site 

parking except for residential units. This will allow a seamless change of use in 

the existing buildings and may encourage the construction of new replacement 

buildings. 

amend the Zoning By-law to allow a cash-in-lieu payment for parking when a use 

is changed in a building. This would eliminate the need to obtain a variance for 

reduced parking. 

reduce the cash-in lieu of parking payment. 

If Council is supportive of amending the current process and policy for cash-in-lieu of 

parking they should instruct staff to initiate a municipal amendment to the Zoning By-law 

as they relate to the downtown areas in Lambton Shores. Council may also want to 

review other commercial areas such as Ontario Street North and South, Eighty One 

Crescent and River Road. 


72



ATTACHMENT 

#1 

73

Attachment #2 

Mor Properties 

P.O. Box 1135 

Grand Bend Ontario 

N0M1T0 

February 09 2011 



Forest , Ontario 


Subject : 29 Main Street Grand Bend - Parking 

Please accept this letter as a request, to address the Council as a delegation at their February 22, 2011, to discuss parking issues 

related to the redevelopment of 29 Main Street. 


I currently own property known as 29 Main Street West. I am proposing to remove two existing rental cottages and change the 

use of the main floor which presently comprises three rental apartments 

The new proposal is to establish a bakery café on the existing main floor with seating capacity for 30 patrons, construct one 

covered patio with 25 patrons and one open air patio with 45 patrons. 

Please see the attached sketch for the concept plans for the renovation and outdoor patios 

The change of use according to the zoning by law would require a need for 32 additional parking spaces above the existing 

parking allocated to the property. 

This property is not conducive to providing onsite parking due to size and the abutting residential property to the north and the 

United Church to the east. 

There is currently offsite parking available in the municipal parking lots and on Main Street in the down town core area. 

After discussing this parking issue with Lambton Shores Planner Patti Richardson, I would like Council to consider waiving the 

current cash-in-lieu of parking requirement of a $1,000 per for the additional parking requirement due to the following criteria. 

1) The patio areas would be operating seasonal from May until September. 

2) The design is for interior and exterior seating , we foresee that the interior seating would be used for inclement weather 

otherwise the outdoor patio would be our prime seating 

3) We have lost many Eateries along the main strip, that have changed use to retail which requires minimal requirement 

for parking according to the zoning ie 

a) Lakeshore café to retail Apropos 

b) Finnegan’s to retail Archie’s 

c) Sanders to residential 

d) Old coco’s bar on north side to retail 

e) The temporary fire damage and closure of White Caps 

4) We feel that to purchase parking above the cost of renovations and a new business start up would prevent the 

viability of a profitable business in this short seasoned tourist town. 

Yours truly 

Bradley C. Oke , Steve Brunelle 

74

EXAMPLES OF ZONING PROVISIONS FOR PARKING 

EXEMPTIONS FOR DOWNTOWN AREAS 

ATTACHMENT #3 

City of Sarnia Zoning By-law 

(a) there shall be no parking requirements for permitted uses within the following 

areas and zones: 

i) the “D” - Downtown Zones, except for multiple use apartment dwellings; 

ii) the “COC” - Community Commercial Zones located on the east side of East 

street between Maple Avenue and Kathleen Avenue; and 

iii) the “GC” - General Commercial Zones located within the Mitton Village 

District (between Wellington Street and Davis Street) outlined on Zoning Map 

Part 54. 

The Municipality of Saugeen Shores 

Notwithstanding any of the requirements of this subsection to the contrary, no parking 

spaces shall be required for any building, structure or use located within the 

Commercial Core (CC) Zone, except that this exemption shall not apply to buildings or 

structures associated with a residential use, including dwelling units accessory to a nonresidential 

use, a hotel, motel, inn or other use providing overnight accommodations 

regardless of the Zone in which these uses are located. 

Town of Petrolia 

4.28 PARKING AREA REGULATIONS 

4.28.1 Requirements 

(a) The owner or occupant of every building or structure erected or used for any of the 

purposes hereinafter set forth except for existing buildings, structures or uses in the C1 

Zone, shall provide and maintain for the sole use of the owner, occupant, or other 

persons entering upon or making use of the said premises from time to time, one or 

more parking spaces each such parking spaces having a minimum width of 2.7 metres, 

and minimum length of 6.1 metres, in accordance with the following: 

The C1 Zone affects Downtown Petrolia 

The Municipality of Chatham Kent 

77

Notwithstanding the off-street parking provisions of this By-law, permitted office, 

residential, institutional uses, banks/financial institutions, retail stores, including retail 

convenience stores, eating establishments (excluding takeout and drive-in) and taverns, 

that are located in buildings and structures in existence at the date of passing of this Bylaw, 

located in the “Parking Exempt Areas” delineated on Schedule “E” to this By-law 

shall be exempt from the off street parking provisions of this By-law. All buildings and 

structures located in the areas delineated on Schedule “E” to this By-law constructed 

after the passage of this By-law containing permitted office, residential, and institutional 

uses, irrespective of size or area; and, retail stores, including retail convenience stores, 

eating establishments (excluding take-out and drive-in) and taverns in excess of 93.2 

sq. m, shall be subject to the off-street parking provisions of this By-law. 

This provision affects the Downtown areas of all Chatham Kent Communities – 

Blenheim, Bothwell, Chatham, Dresden, Ridgetown, Thamesville, Tilbury, Wallaceburg 

and Wheatly 

City of Woodstock 

5.4.2.2 Parking Area Exempt 

Notwithstanding subsection 5.4.2.1, the establishment of parking spaces shall not be 

required for any non-residential use, other than a hotel, within the area identified as the 

"Area Where No Parking Spaces or Loading Spaces Required as per Section 5.4.2.2 

and Section 5.4.5.4" on Schedule “D”. 

5.4.2.3 Parking for Downtown Residential Uses 

Notwithstanding any other provision contained in this By-law, where residential 

development within that area identified as the “Area Exempt from Parking Requirements 

as per Section 5.4.2.3” on Schedule “D” would require 10 parking spaces or less as 

calculated in accordance with subsection 5.4.2.1, the minimum number of parking 

spaces required for said residential development shall be nil. 

The parking exempt areas applied to Downtown Woodstock, mainly along Dundas 

Street, primarily with the C5 Central Commercial Zone. 

Municipality of South Huron (Exeter By-law) 

3.22. SPECIAL PARKING AND LOADING AREA REGULATIONS 

IN DEFINED AREA II. 

Notwithstanding any parking or loading requirements, no off-street parking spaces or 

loading areas are required within Defined Area II. 

Defined Area II predominately encompasses Downtown Exeter. 

78

Excerpts from the Feb. 22, 2011 meeting 

ITEM 2 

4.2 Brad Oke, Mor Properties – Re: Parking Issues Related to the Redevelopment 

of 29 Main Street 

Mr. Brad Oke addressed Council and provided information on the future plans for the property 

purchased at 29 Main Street in Grand Bend, which include removing the rental cottages and 

“rooms”, and creating 1 apartment on the 2 nd floor, and a bakery with an outdoor patio on the 

main floor. 

The property has limited space, and the zoning by-law requires that 32 more parking spaces are 

needed for the changes proposed. As there isn’t room on the property to accommodate the 

parking, the only other option is to provide “Cash In Lieu” (CIL) of parking, which in Grand 

Bend is $1,000.00 per space. Mr. Oke noted this would be a significant amount of money to pay 

out for a new business, especially when the success of the business has not been determined. He 

asked Council to consider waiving the “CIL” payment for properties in the downtown core as a 

means of encouraging re-development, as there is parking available on the street and in the 

Municipal lots. 

Planner Patti Richardson had provided information to Council on other municipalities where the 

downtown properties were exempt from the payment of CIL as a means of encouraging the 

downtowns to flourish. In Grand Bend, the Municipality made a significant investment in the 

Main street area, which is being a catalyst for private re-investment and development, and 

waiving the requirement for CIL would further assist the redevelopment process. Ms. 

Richardson noted that all the Main Streets in Lambton Shores have similar characteristics and 

she could support an amendment to the zoning by-law to initiate a “CIL” exemption for all Main 

Streets as a means of encouraging the reuse of the buildings. 

Ms. Richardson noted that all the provisions are currently in force, however, Mr. Oke would still 

need to go to the Committee of Adjustment for a variance from the parking provisions in the 

zoning by-law. 

. 

Councillor Cook stated that there was another restaurant on Ontario Street that had been required 

to provide the cash in lieu of parking on two occasions, and Ms. Richardson detailed the 

difference in situations as, on Ontario Street, there isn’t an opportunity for off site parking or on 

street parking as it is more of a “highway commercial area” and usually, in these areas, the lots 

are larger and parking is accommodated on site. 



That the requirement for the payment of “cash in lieu” of parking for the 

redevelopment of 29 Main Street, Grand Bend be waived, with the 

exception of the requirements for the residential portion. 

79

Carried 



That staff be instructed to initiate an amendment to Zoning By-law 01 of 

2003 to explore cash-in-lieu of parking options for commercial areas in 

Lambton Shores. 

Carried 

80

81 

ITEM 3

ITEM 4 

March 17, 2011 

Mayor Bill Weber and Members of Municipal Council Municipality of Lambton Shores 

7883 Amtelecom Parkway 

PO Box 610 

Forest ON N0N 1J0 

Mayor Weber and Members of Council: 

Re: Motion 11-0222-05 - That staff be instructed to initiate an amendment to Zoning 

By-law 01 of 2003 to explore cash-in-lieu of parking options for commercial areas in 


As a year-round business owner in Grand Bend that recently purchased twenty-two “Cash 

in Lieu” (CIL) spots in addition to four purchased previously, I challenge the reasons as to 

why I was treated differently in my request for consideration over other businesses in the 

same vicinity. Contrary to Ms. Richardson, I do not see any clear distinction between my 

business and businesses on Main Street as it pertains to the availability of off site parking or 

on street parking. Furthermore as I have paid for CIL spots, I do not feel that I should be 

subsidizing parking for Main Street business that have not only benefited from the main 

street redevelopment (which included a decrease in available parking), but whose 

development will only exacerbate the parking problem as it spills out into the surrounding 

area. Should this amendment proceed, we request that ourselves and all other business 

that have paid CIL be reimbursed. 

The requirement that businesses operating in the Municipality of Lambton Shores 

must pay “cash in lieu of parking” is a by-law which must be applied in a manner that 

is fair and equitable to all businesses affected. 

We recognize the need to re-evaluate the “cash-in lieu” parking system in Lambton Shores. 

It is a direct tax on small and start-up businesses. This impedes the growth and 

development of the Municipality of Lambton Shores as businesses are forced to pay 

exorbitant fees for parking spaces which do not necessarily directly benefit them. 

Modifications to the existing by-law are encouraged, but it is of the utmost importance in the 

spirit of competitive fairness and equality under the law that such modifications be made in 

such as way as not to provide an unfair advantage to certain businesses over others. This is 

of particular concern regarding a distinction being made between businesses operating on 

Main Street in Grand Bend and businesses operating in the same vicinity but on other 

streets. In the minutes of February 22, 2011 such a distinction was outlined by Patti 

Richardson, as follows: 

83

“In Grand Bend, the Municipality made a significant investment in the Main Street area, 

which is being a catalyst for private reinvestment and development, and waiving the 

requirement for CIL would further assist the redevelopment process.” 

We request clarification to what exactly Patti Richardson means by “Main Street area.” It 

appears that she means the area of Grand Bend which has been revitalized. While we 

agree that new development should be encouraged, and that waiving the requirement for 

CIL would aid in this endeavour, we do not agree with the geographical limitations that Ms. 

Richardson seems to propose, or in the inequitable burden it places on the businesses that 

have already paid for CIL. 

The tourist nature of Grand Bend being what it is, there is a large influx of people into the 

town during the summer months for which the current parking infrastructure is ill equipped 

to handle. The redevelopment of Main Street has only exacerbated this further by 

eliminating parking spots. As so, tourists and patrons to Main Street are being forced to look 

for parking elsewhere. In the Minutes of February 22, 2011 Mr. Oke “asked Council to 

consider waiving the „CIL‟ payment for properties in the downtown core as a means of 

encouraging development, as there is parking available on the street and in the Municipal 

lots.” While we agree that waiving CIL encourages development, Main Street alone does 

not contain enough parking spaces to accommodate demand, and so people are forced to 

seek parking in areas where other businesses are situated. If Main Street businesses 

become exempt from paying for CIL parking spaces, the result would be the subsidization of 

these businesses parking spots by the CIL paying businesses near and around Main Street. 

This is particularly evident in areas such as 81st Crescent Street where the overflow from 

Main Street consistently takes up parking spots. Businesses which are not located on Main 

Street would therefore be placed under an unfair competitive disadvantage unless the 

proposed CIL-exempt-zone was to be expanded to encompass surrounding areas as well. 

The development on Main Street should not be encouraged at the expense of surrounding 

businesses. 

As Patti Richardson presented at the council meeting, other municipalities have made 

downtown businesses exempt from CIL. It would be interesting to know which municipalities 

she refers to. In larger cities like Ottawa and Toronto such debates are in full swing. 

However, there is a huge distinction between such examples and The Municipality of 

Lambton Shores. Firstly, such cities have extensive transit systems and people are able to 

get to establishments easily on foot or by transit. This is impossible in The Municipality of 

Lambton Shores. Considering the tourist and hence seasonal nature of the Village of Grand 

Bend, it is equally impossible to compare Grand Bend to other similar sized communities in 

the region such as Forest, Thedford or Arkona. In the summer months the population of 

Grand Bend increases astronomically. It is a relatively spread out community, as it follows 

the shoreline with no real „centre.‟ The vast majority of people patronising businesses in 

town, must drive there. As so, the argument that Main Street businesses have more of a 

right to be exempt is not a valid one. In the case of Grand Bend the opposite argument 

84

could be made. While it is agreed that the development of Main Street is of great benefit to 

the town, this has already been achieved through its revitalization. Making Main Street 

businesses uniquely CIL exempt as a catalyst to development, but not encouraging the 

development of other businesses by the same means, is not reasonable. Grand Bend is 

unique in that it is a town that has a beach as its main tourist draw, a beach which 

encourages people to walk down Main Street and so to patronize the street‟s businesses. 

These patrons still need to park somewhere, and as such businesses along Main Street 

need to be held (or withheld) to the same standards in regards to parking as other area 

businesses. 

We would like to thank you for taking the time to address the concerns raised in this 

communication. We are sure that Council, as an elected government body accountable to 

all its constituents, will be drawn to the same conclusions that we have and will actively 

seek to ensure equity in all matters as they pertain to us and other Grand Bend area 

businesses. I am certain that you can understand our concerns and the distinct unfairness 

in which some businesses have been given preference over others. We await your 

response before proceeding further. 

Yours truly, 

Saskia Turner 

Schoolhouse Restaurant 

85

ITEM 5 

Excerpts from the March 21, 2011, Council meeting 

5.2 Correspondence from Saskia Turner, Owner of the Schoolhouse Restaurant – Re: 

Cash –in-Lieu of Parking 

The first two items of correspondence dealt with issues referred to at a recent Council decision 

pertaining to the exemption to the “cash in lieu” of parking requirements. As a public meeting 

will be held in the near future to discuss a proposed zone amendment respecting changes to the 

Cash In Lieu of Parking requirements, it was recommended that the letters be referred to this 

meeting, and the authors be so advised. 

11-0321-05 Moved by: Councillor Illman 


That the correspondence received from Lerners on behalf of F.I.N.E. 

Restaurant and Saskia Turner on behalf of Schoolhouse Restaurant 

respecting Cash-in-Lieu of Parking be received and referred to the public 

meeting at which the municipal wide zoning by-law amendment for Cashin-lieu 

of parking will be discussed. 

Carried 

86

87 

ITEM 6


ITEM 7 

March 22, 2011 

TO: 

FROM: 

RE: 

Jackie Mason, Deputy Secretary-Treasurer 

Municipality of Lambton Shores Committee of Adjustment 



Variance Application A-04/2011 

MOR Properties (Brad Oke) 

29 Main Street, West, Grand Bend 


Recommendation 

That Variance Application A-04/2011, submitted by Brad Oke, on behalf of MOR 

Properties affecting lands known as 29 Main Street, West in Grand Bend, requesting 

variances from the provisions of Zoning By-law 1 of 2003 to permit: 

a) the second floor of the existing building to be converted from three apartments to a 

restaurant which has 63.6 m² of floor area accessible to the public as well as allow 

the construction of two outdoor patios which have a total area of 91.3 m² of floor 

area accessible to the public, without providing the 32 parking spaces required by 

the By-law: and 

b) an addition to be constructed to the rear (north side of the building) which is intended 

to provide a new enclosed access stairway to the existing third floor apartment, to 

provide an exterior side yard of 0.24 metres 

be APPROVED as the variances are minor in nature, in keeping with the purpose and 

intent of the Official Plan and Zoning By-law and appropriate for the orderly 

development of the lands, as there is sufficient parking in the area to adequately serve 

the new restaurant, the development will enhance Main Street, West, contribute to the 

economic health of the area and enhance Lambton Shores main tourist area, subject to 

the following conditions: 

1. That prior to a building permit being issued the owner submit a landscaped plan 

to the satisfaction of the Municipality and that the landscaping be installed in 

keeping with the plan prior to occupancy of the restaurant or alternatively the 

owner depositing with the Municipality monies to cover the cost of completing the 

landscaping as well as letter of indicating when the work will be completed 

89

2 That the privacy wall shown on the plan submitted with the application be 

installed prior to occupancy of the proposed decks and that the privacy wall be of 

a minimum of 1.8 metre high and of solid construction. 

_______________________________________________________________________ 

REPORT 

The Application 

An application has been submitted by Brad Oke, on behalf of MOR Properties, 

requesting approval of minor variances from the provisions of Zoning By-law 1 of 2003, 

as they relate to lands known as 29 Main Street, West in Grand Bend, to permit: 

a) the second floor of the existing building to be converted from three apartments to a 

restaurant which has 63.6 m² of floor area accessible to the public as well as allow 

the construction of two outdoor patios which have a total area of 91.3 m² of floor 

area accessible to the public, without providing the 32 parking spaces required by 

the By-law; and 

b) an addition to be constructed to the rear(north side of the building) which is intended 

to provide a new enclosed access stairway to the existing third floor apartment, to 

provide an exterior side yard of 0.24 metres, whereas the By-law would require that 

a 1.5 metre exterior side yard be provided., 

Discussion 

The subject lands are designated “Commercial” in the Lambton Shores Official Plan and 

zoned “Commercial 10 (C-10)” in Zoning By-law 1 of 2003. Use of the lands as the site of 

a restaurant, retail store and third floor residential dwelling unit is permitted by the Official 

Plan and Zoning By-law. 

Mr. Oke is proposing to renovate the existing building at 29 Main Street. He is proposing 

to remove two existing rental cottages and change the use of the main floor of the 

existing building which presently comprises three rental apartments. The new proposal 

is to establish a café bakery (restaurant) on the existing main floor and construct two 

new outdoor patios, one which will have a roof the other which will not (see Attachment 

1). They are also intending on totally renovating of the third floor apartment. The 

applicants renovated the retail space on lower floor of the building last year. This 

renovation did not require any additional parking as the retail floor space was not 

increased. The current proposal presented by Mr. Oke requires that 32 additional 

parking spaces be provided. There is little opportunity to introduce parking on the site 

due to its small size and location adjacent to a residential use. The sizes of most of the 

properties on Main Street West are similar to 29 Main Street West and not conducive to 

the introduction of on-site parking due to size. Main Street, West, has the feel of a 

traditional downtown, in that the lots are small and the buildings are located immediately 

adjacent to the street. Currently most parking for properties on Main Street, West in 

90

Grand Bend is provided on Main Street West and in municipal parking lots. It is very 

difficult to provide parking in compliance with the by-law on most of the properties along 

Main Street West. 

Recent improvements to the Grand Bend Beach and associated municipal parking lots 

and the recently completed Main Street West upgrades and enhancements, appears to 

have encourage some private investment in properties on Main Street West. Certainly a 

number of buildings have been given fresh facades, which have; along with the 

municipally funded public space enhancements improved the visual aesthetics of the 

Main Street West streetscape. The public investments on Main Street West were 

intended not only to improve the aesthetics of this area but also to stimulate economic 

development in the form of private re-investment in properties/businesses. The issue of 

parking will continue to be an issue in this area. 

In many Municipalities in Ontario, uses established in downtown areas are exempt from 

providing parking if they are redeveloped or if a change of use occurs which is a greater 

parking generator than the current use. The only use not generally exempted from onsite 

parking requirements are residential uses. Most downtowns by their design have 

on-street parking and municipal parking lots dispersed though out which serve the 

needs of the users. 

Mr. Oke appeared before Council as a delegation at their February 22 meeting, 

requesting that Council waive the cash-in-lieu of parking fees charged by the 

Municipality. A cash in-lieu of parking payment is required to be made when a site 

cannot accommodate the parking necessary to support a proposed use incompliance 

with the parking requirements of the Zoning By-law. 

Council passed the following resolutions: 



That the requirement for the payment of “cash in lieu” of parking for the redevelopment 

of 29 Main Street, Grand Bend be waived, with the exception of the requirements for the 

residential portion. 

Carried 



That staff be instructed to initiate an amendment to Zoning By-law 01 of 2003 to explore 

cash-in-lieu of parking options for commercial areas in Lambton Shores. Carried 

Mr. Oke is also proposing to rebuild a small portion of the rear of the building in order to 

provide an enclosed staircase to the third floor apartment. He is proposing to construct 

the new addition in line with the existing building and with the same exterior side yard as 

the small portion of the building he is removing. I have no issue with this variance. 

91

It is the intent of the Official Plan that the role of the commercial areas in the 

Municipality be enhanced and strengthened so as to be the focal points of the 

community and healthy business centres. It is my opinion that he development 

proposals before the Committee will contribute to that goal. Further, it is my opinion that 

this development proposal will enhance our main tourist area and promote further 

improvement to the streetscape and economic health of Main Street West. 

I can recommend approval of the variances as it is my opinion that variances requested 

are minor in nature, in keeping with the purpose and intent of the Official Plan and 

Zoning By-law and appropriate for the orderly development of the lands as there is 

sufficient parking in the area to adequately serve the new restaurant, the development 

will enhance Main Street, West, contribute to the economic health of the area and 

enhance Lambton Shores main tourist area. 

Yours Respectfully, 

Patti L. Scherer 


92

ITEM 8 

Excerpts from the March 21, 2011, Council meeting 

Councillor Bonesteel further asked if information had been received from the Ministry of Natural 

Resources regarding implications on species at risk and asked for additional information 

regarding the policy of cash in lieu of parking. 



That staff prepare a report on the specifics regarding Council’s policy on 

cash in lieu of parking. 

Carried 

93

ITEM 9 


PL Report No. 08-2012 Tuesday, March 27, 2012 

TO: 

FROM: 

RE: 



Cash In Lieu of Parking 



______________________________________________________________________ 

REPORT 

Background 

Parking is a key issue for business. Over time municipalities have attempted to address 

parking issues in different ways. Typically municipalities have what is commonly 

referred to as “Core Business Areas” or “Downtowns”. These areas tend to consist of a 

cluster of old established businesses centralized on a main street and some adjoining 

streets. These areas were often established prior to the advent of the automobile and 

because communities tended to be small, customers often walked to and from their 

shopping. 

Over time these areas became surrounded by residential areas, limiting growth and 

expansion in the core area, forcing new business to locate on the periphery of the town. 

These satellite commercial areas catered to new customers who relied on their 

automobiles to shop and as a result, provision was made for parking of these vehicles. 

This placed pressure on Core Areas to acquire property to accommodate parking and 

municipalities ended up purchasing and developing parking areas. 

In response to the parking issue municipal zoning by-laws began to establish standards 

for parking in various zones, often times based on the type of businesses being 

proposed i.e. restaurants tended to draw a lot more customers than a single retail store. 

In addition this pressure to provide parking for commercial areas displeased residential 

taxpayers who objected to seeing a portion of their taxes go to support the business 

community, as a result business were required to provide, at their own expense, parking 

for their customers. 

94

This was difficult to do in the core commercial areas, where businesses were already 

established and space was at a premium. The solution was for local businesses to 

partner with the municipality to acquire and develop parking lots. To fund these property 

acquisitions and parking lot developments, business areas often time had their own 

special levy to raise funds for this purpose. This was sometimes facilitated by a 

Chamber of Commerce or Business Improvement Area board. As the intensification of 

“core areas” continued pressures for parking grew and in response, a special levy 

(Cash In Lieu of Parking) was created that called for those businesses that were 

intensifying use and therefore the need for more parking to make a contribution to the 

capital costs. 

Lambton Shores has five (5) core commercial areas within its jurisdiction, Arkona, 

Forest, Grand Bend and Thedford and to a lesser extent Pt. Franks, these core 

commercial areas were the focus of the “Community Improvement Plan” exercise 

carried out in 2008. This Plan among other things identified the importance of and need 

for parking in the core areas as means of economic viability. The Plan also identified 

this need for parking lots as being most acute in the Grand Bend area, due to its strong 

tourism economy. To a lesser extent the other core areas also need to keep parking 

needs in mind but the pressure was not as great in the other communities at that time. 

The Grand Bend Parking Needs 

In an effort to address the core area parking in Grand Bend, the municipality has, since 

amalgamation, strategically acquired and developed a number of parking lots in the 

Grand Bend area. The Gill Road parking lot (29 spaces), the Ontario St. parking lot (31 

spaces) and the Old Casino parking lot (250 spaces). The Village of Grand Bend had 

previously acquired the Eilber St. parking lot (68 spaces) and the Huron St. parking lot 

(125 spaces) as well as the Main Beach Parking lot (210 spaces). Funding for these 

parking lot acquisitions came from the municipality’s capital budget and from the limited 

“Cash in Lieu of Parking Reserve Fund”. 

Current Cash In Lieu 

Currently, the Municipality has two cash-in-lieu parking requirements, one for Grand 

Bend and the other for Forest. The Grand Bend cash in lieu of parking fee is $1,000.00 

per space and the Forest is $200.00 per space. No cash-in-lieu of parking fees exists 

for the balance of the Municipality. 

Concern over cash in lieu of parking followed Council’s 2011 decision to approve a 

request from Brad Oke to waive the cash-in-lieu of parking fees charged by the 

Municipality as they related to the establishment of a restaurant at 29 Main Street West 

in Grand Bend. Mr. Oke was proposing to renovate the existing building at 29 Main 

Street to establish a café bakery (restaurant) on the existing main floor and construct 

two new outdoor patios, resulting in an increase 32 spaces for required parking. 

It appears many of the concerns expressed respecting Council’s waiving of the cash in 

lieu of parking fees related to the unfairness of waiving the fees for only one property, 

while having required others to pay. Some requested a reimbursement of past cash in 

95

lieu of parking fees paid. I would suggest to Council that whatever direction they 

choose to proceed, that the decision not be retroactive as any moneys collected to date 

have been invested in parking lot construction. Any new policy direction would be 

effective on the date Council enacts its decision by by-law. 

At amalgamation the Grand Bend cash in lieu of parkland account had $89,410.00. 

Since amalgamation we have collected $130,958.00 for cash in lieu of parking and 

incurred $2,855.00 in interest. The municipality has spent $199,461.89 on parking 

metres ($27,801.05), the Gill Road ($43,950.00) and Ontario Street (127,701.00) 

parking lots. There is currently $23,761.00 remaining in the fund. 

I asked Dillon Consulting to calculate the average cost of a parking space, excluding 

lands costs, using the municipal standards, which require curbing, asphalt surface, 

storm water management and line painting. Metering was also included. They estimated 

the cost to be a minimum of $1,500.00 per space to a maximum of $2,000 a space. 

All of the Lambton Shores communities have commercial areas which have small lot 

sizes which are not conducive to providing required on-site parking. To date all of the 

variance requests for a reduction in on-site parking have originated in Grand Bend. That 

is not to say that they will not occur in out other communities. I believe that requiring 

payment of a cash-in-lieu of parking fee, maintains a level playing field for all business 

in Lambton Shores, as it ensure that all business either contribute financially to the 

provision of parking for their business or they construct the appropriate on-site parking. 

Further is serves the needs of the business community, in areas where on-site parking 

is limited, in that they are ensuring continued acquisition of municipal parking lots which 

will serve their clients. Finally, requiring cash-in-lieu of parking payments does not place 

the burden of providing municipal parking lots entirely on the tax payer of Lambton 

Shores. It ensures that those businesses benefiting from municipal parking lots 

contribute to their establishment. 

In order to apply the cash-in-lieu parking fee equitably across the Municipality I would 

suggest that Council establish a Municipal wide fee of $1,500.00 as space. 

Mr. Glen Baillie advises the following on behalf of the Grand Bend Chamber of 

Commerce: 

In broad terms, the Chamber support pay in lieu so long as the rates are 

not egregious, and the money goes directly to providing parking spaces in 

the immediate community. Correctly done, the money is reasonably well 

spent, and the business that pays gets an asset that provides value at the 

time of sale. If the fees are eliminated, the business which has paid sees 

their asset value eliminated as well. 

The area of concern is that where the business, which has paid for the 

parking, then has to buy parking again for their staff and or patrons. Our 

suggested solution is for a set ratio of free spots to be provided for the 

business in the specific area they paid. For example, at F.I.N.E., there 

could be 5 to 8 free parking spaces arranged for each year in the form of 

an on dash card or something noticeable through the windshield. It would 

96

Options 

have the year, the lot it applies to, a logo for L.S. and the company it is 

issued to. The card would need to be redone each year; cost would need 

to be agreed upon in advance. This has the advantage of being fair, as 

the company isn't paying twice, and being another marketing tool for 

restaurants in the area. It could even attract businesses anxious to pay 

more fees! 

Staff have outlined a number of possible options for Council which are summarized 

below. However, prior to making a decision affecting the future application of cash-inlieu 

of parking fees, it is suggested that Council have a public meeting to solicit public 

comments. 

Options 1 (a) and 1(b) 

1(a) 

Continue with current cash in lieu requirement 

$1,000.00 in Grand Bend 

$200.00 

No fee in other areas of the municipality 

1(b) 

All of (a) and instruct staff to work with the Grand Bend Chamber and the Forest 

BIA with respect to designated spaces for businesses which have paid Cash in 

lieu. 

Option 2(a) and 2(b) 

2(a) 

2(b) 

Standardize the cash in lieu requirement across the municipality at $1,500.00 per 

space. 

(a) and instruct staff to work with the Grand Bend Chamber and the Forest BIA 

with respect to designated spaces for businesses which have paid cash in lieu. 

Option 3 

Discontinue charging cash-in-lieu of parking and place all of the cost of constructing 

municipal parking lots on the general tax base. 

Staff recommend that Council: 

continue to require a cash in lieu parking payment where on-site parking cannot 

be provided, due to lots size and that the fee be standardized across the 

Municipality at $1,500.00; 

97

direct staff to work with the various business groups to evaluate the suggestions 

of the Grand Bend Chamber of Commerce and report back to Council respecting 

the feasibility and optics of enacting the suggestion. 




98

ITEM 10 

Excerpts from the April 22, 2012, Council meeting 

6.3 PL Report No. 08-2012 – Re: Cash In Lieu of Parking 

Details on the methodology used by the Municipality in the past with respect to requiring cash in 

lieu of parking was outlined in PL Report No. 08-2012. In this report, options were provided to 

Council for dealing with this matter and Council agreed that prior to making a decision on 

changes to cash in lieu of parking policies, a public meeting be held to solicit comments. 



That prior to any decision on the option of dealing with cash in lieu, a 

public meeting be held in May of 2012 to obtain comments on this issue 

from Lambton Shores residents and business 

owners. 

Carried 

99

100 

ITEM 11

May 25, 2012 

ITEM 12 

Re: Smackwater Jacks Taphouse 

71 River Road 

Grand Bend, Ontario 

N0M 2L0 

Dear Council: 

We are asking for Council to waive the additional cash in lieu of parking fees on the following dates for 

the summer of 2012: 

June 15, 16 and 17, 2012 for ‘Drive n Jive’ 

June 29, 30 and July 1 for Canada Day Weekend 

August 3, 4 and 5 for Civic Holiday Weekend 

August 11 and 12 for Aqua Fest Weekend 

August 30 and September 1, 2 for Labour Day Weekend. 

We would like to seat an additional 77 patrons on our patio. We currently have 149 seats and would 

like to extend to our maximum allowed 226 on the special weekends noted. 

As you know, the summer season is very short and we would like to maximize our capacity for seating if 

the weather cooperates. We are a new business opening and would appreciate any assistance Council 

can give. 

Sincerely, 

Diana Simpson 

101

ITEM 13 

Excerpt from June 4, 2012, Council meeting 

7.1 Diana Simpson – Smackwater Jack’s Tap House – Re: Request to Waive Additional 

Cash in Lieu of Parking Fees for Certain Dates 

Council reviewed correspondence from Diana Simpson of Smackwater Jack’s Tap House 

requesting permission for additional capacity at the restaurant on certain dates through out the 

summer, and having the “additional cash-in-lieu of parking” for the additional seating to be 

waived. 

The Planner advised that this requested increase in the number of patrons for Smackwater Jack’s 

Tap House greatly exceeded the zoning by-law requirements for parking, and the spaces 

purchased with “cash in lieu” and that any change to capacity should be applied for through the 




That the request from Diana Simpson of Smackwater Jack’s Tap House 

requesting an increase to capacity on several occasions be denied and that 

requests such as this be applied for through the Lambton Shores 


Carried 

102

Excerpt from June 18, 2012, Council meeting 

ITEM 14 

6.1 Public Meeting to Discuss Possible Amendments to the Cash-in-Lieu of Parking 

Requirements 



That the Council meeting adjourns at 6:00 p.m. for a public meeting to 

discuss possible amendments to the cash-in-lieu of Parking 

Requirements. 

Carried 

Mr. Brad Oke, owner of property on Main Street and River Road in Grand Bend outlined his 

concerns with the cash-in-lieu fees for his River Road property, in that he paid approximately 

$18,000. In lieu of providing parking for his patrons, however, parking spaces were not always 

available, with the heavy influx of beach patrons or persons using other businesses, or launching 

boats and leaving their cars and boat trailers in the parking areas for long periods of time. 

Planner Patti Richardson provided Council with the rationale behind the requirement for Cash- 

In-Lieu of Parking, explaining that a special levy was created that called for those businesses that 

were intensifying use, and if the required parking for the intensification could not be provided on 

site and the funds were used to offset the capital costs for acquiring parking lots. 

Ms. Richardson advised that currently the Municipality has two cash-in-lieu parking 

requirements, in Grand Bend the amount is $ 1000.00 per space and in Forest, the rate is $200.00 

per space. 

The Planner noted that she had received confirmation that the Grand Bend Chamber of 

Commerce supports pay in lieu so long as the rates are not egregious and the money goes 

directly to providing parking spaces in the immediate community. 

Ms. Richardson further outlined options that could be considered to deal with the issues of 

parking in Grand Bend and in answer to an audience members questioned explained that the 

cash-in-lieu requirement had been in place in Grand Bend since the 1990’s. 

A brief discussion ensued on possibly implementing two hour parking, off-site parking angle 

parking, seasonal parking fees and a shuttle service in Grand Bend to address the parking issues 

along the River Road area and Mr. Purdy advised Council that some of the parking issues could 

be resolved with having the hours of operation for the Grand Bend harbour lengthened to catch 

early birds who are taking up spaces from morning to night. 

It was noted that the River Road area continues to be developed, which results in the need for 

increased parking and several options to deal with these parking issues were discussed. 

103



That the public meeting to discuss possible amendments to the cash-in-lieu 

of parking requirements close at 6:40 p.m. and the regular Council 

meeting resume. 

Carried 



That Council confirms the current cash-in-lieu requirement of $1,000.00 

in Grand Bend, $200.00 in Forest and no fee in other areas of the 

Municipality and that staff is instructed to work with the Grand Bend 

Chamber and the Forest B.I.A with respect to designated spaces for 

businesses which have paid cash-in-lieu. 

Carried 



That F.I.N.E. A Restaurant be granted permission to purchase a total of 3 

parking passes for the Ontario Street Parking Lot and that the costs 

associated with these parking passes be deferred until such time as the 

public meeting on the current Cash-In-Lieu” has been 

conducted. 

Carried 

104



TO: 

FROM: 

RE: 




Amending Site Plan Agreement between 2327924 ONTARIO INC. and the 

Corporation of the Municipality of Lambton Shores 

71 River Road - Grand Bend 


To request that Council approve a by-law authorizing the 

execution of an Amending Site Plan Agreement between 

2327924 ONTARIO INC. and the Corporation of the 

Municipality of Lambton Shores for 71 River Road in Grand 

Bend. 

______________________________________________________________________ 

REPORT 

2327924 ONTARIO INC., (Bradley Charles Oke), is expanding the outdoor patio area of 

the existing restaurant at 71 River Road, which requires an amendment to the existing 

Site Plan Agreement. The outdoor patio space is being increased by 121 m². In order 

to expand the outdoor patio area of the restaurant, the owner was first required to obtain 

approval of a variance application from the Committee of Adjustment as no parking for 

the proposed expansion could be provided. The Committee of Adjustment approved the 

request, subject to the owner paying cash in lieu of parking for 30 spaces and 

amending the existing site plan agreement. 

The Municipality has received the cash in lieu of parking payment and the amending 

site plan agreement has been prepared by staff and is now presented for Council 

approval. A by-law authorizing the Municipality to execute the agreement is attached for 

Council’s consideration. 




105

106


BY-LAW 33 OF 2013 

Being a By-law to Authorize an Amending Site Plan Agreement 

with 2327924 ONTARIO INC. 

WHEREAS it is deemed desirable that The Corporation of the Municipality of 

Lambton Shores enter into an Amending Site Plan Agreement with 2327924 

ONTARIO INC. affecting lands known municipally as 71 River Road, Grand 

Bend, in the Municipality of Lambton Shores in the County of Lambton. 

NOW THEREFORE the Municipal Council of The Corporation of the Municipality 

of Lambton Shores enacts as follows: 

1. The Corporation of the Municipality of Lambton Shores is authorized to 

enter into an Amending Site Plan Agreement with 2327924 ONTARIO 

INC., in the form of the Agreement a copy of which is annexed to this Bylaw. 

2. The Mayor and Clerk are authorized to execute such agreement and to 

affix to it the Corporate Seal of The Corporation of the Municipality of 


3. This By-law comes into force and effect upon being finally passed. 

Read a FIRST and SECOND time this 22 th day of April, 2013. 

READ A THIRD TIME AND FINALLY PASSED THIS 22 nd DAY OF APRIL, 2013. 

_______________________ 

MAYOR – Bill Weber 

_______________________ 

CLERK – Carol McKenzie 

107

1 

THIS AGREEMENT made this day of , 2013 

BETWEEN: 

2327924 ONTARIO INC. 

(Hereinafter collectively called the "Owner") 

OF THE FIRST PART 


(Hereinafter called the "Municipality”) 

OF THE SECOND PART 

WHEREAS the Municipality has enacted a Site Plan Control By-law pursuant to the 

provisions of Section 41 of the Planning Act, 1990; 

AND WHEREAS the previous Owner and the Municipality entered into a Site Plan 

Agreement on May 7, 2012, relating to the development of certain lands and which is 

registered on the title of those lands as LA108869; 

AND WHEREAS the Owner wishes to amend the said Agreement by increasing the 

area of the outdoor patio; 

NOW THEREFORE THIS AGREEMENT WITNESSETH that the parties hereto agree 

as follows: 

1. The agreement is hereby amended by deleting Schedule B-1 and B-2 and 

replacing it with the attached Schedule B-1 and B-2. 

IN WITNESS WHEREOF the parties hereto have hereunto affixed their signatures and 

Corporate Seals attested to by the hands of their proper officers, duly authorized in that 

behalf. 

SIGNED, SEALED AND DELIVERED 

In the presence of: 

2327924 ONTARIO INC. 

________________________________ 

Bradley Charles Oke. 

THE CORPORATION OF THE 

MUNICIPALITY OF LAMBTON SHORES 

108

2 

Authorized by By-law 

____________________________ 

B. Weber, Mayor 

(SEAL) 

_________________________________ 


109

SCHEDULE "A" 

2 

This is Schedule "A" to the Amending Site Plan Agreement dated , 2013 

between the Corporation of the Municipality of Lambton Shores and 2327924 ONTARIO 

INC. to which it is attached and forms a part. 

LEGAL DESCRIPTION OF THE LANDS AFFECTED BY THIS AGREEMENT 

ALL AND SINGULAR that certain parcel or tract of land and premises situate, lying and 

being in the Municipality of Lambton Shores, in the County of Lambton, and the Province 

of Ontario, and being composed of Part of Lot 1, Lake Road West Concession, former 

Township of Bosanquet now the Municipality of Lambton Shores more particularly 

described as Part 13, 25R3361. 

110

111

112



TO: 

FROM: 

RE: 



NextEra Jericho Wind Inc. Wind Power Project Draft Municipal Consultation 

Form 



REPORT 

Planning Report 09-2013 was submitted to Council for review and direction at their 

February 11, 2013 meeting. Council passed the following resolution at that meeting: 

Moved by: Councillor Bonesteel 


That the draft of the Municipal Comments for the NextEra Wind Power 

Project be tabled until the final Public Consultation meeting has been held. 

Carried 

The public consultation for NextEra’s Jericho Wind Inc. Wind Power Project was 

completed on February 8, 2013. 

Council also instructed staff to include any comments received from the public in the 

next report. Staff have received the following comment from the public. 

1. Eugin Burgin 

Mr. Burgin has expressed concern about high voltage overhead line going through 

some of his farms. He has been advised by the Wind Energy Companies that 

underground is 10 times the cost of overhead. He think these lines should go 

underground as in his opinion there are already to many hydro lines along the roads, 

they don’t look good and they are interfering with today’s big farm equipment even if 

they are in the road allowance (loading sugar beets etc.). 

He indicates a hydro pole in a field is as much of an obstacle to a farmer as a wind 

turbine, but the compensation to the farmer is only 3% of what a turbine payment is. He 

asks if Lambton Shores Council has been approached by Suncor to go on the road 

allowance or crossing road and if so what is Council thinking about this overhead line. 

113

There are only about 8 landowners affected by this line and most of them are part time 

farmers or are renting their land out. 

All of the high voltage lines associated with for the Nextera Jericho project are located 

above ground on Thomson Line, a County road. 

2. Marcella Brooks 

Mrs. Brooks comments relate to noise from both the turbines and the substation. She 

verifies that the monitoring system within the turbines do not measure noise. She 

suggests that the municipal comment should be strengthen from the Municipality would 

like to be notified of noise complaints to the Municipality will be notified (see Section 

Noise and Complaint Monitoring and Responses and Mediation and Arbitration). 

3. Sarah Hornblower 

Mrs. Hornblower indicates that we should add that road and watercourse crossings and 

access roads specification be designed by an engineer and that all drains and culverts 

be videoed before and after construction (see sections 5.1, 5.2 and 5.5 of the Draft 

Municipal Comments) 

She reminds Council that these are 20 year projects and the monies being offered today 

will not be much in future dollars and contracts cannot be redone to include increases. 

She are verifies that there are no sound monitors at the turbines which shut them down 

if the noise from turbine exceed permitted standards. The monitors are for vibration. 

She indicates that one of wind turbine companies has verified that the only way for 

noise compliance to be determined is for a sound study to be complete post 

construction and that these studies would be carried out only under direction from the 

Ministry of the Environment following their compliance protocol for wind turbines (see 

Section Noise and Complaint Monitoring and Responses and Mediation and 

Arbitration).. 

4. Mary-Lynn Cooper 

Mrs. Cooper indicates that we should not consider the Municipal Consultation Form until 

we have more details. She questions why we are considering these projects when there 

is a moratorium on wind projects until 2014 due to health studies. 

We did receive some comments from Gary Vance, who owns an air strip, but they were 

specific with the Suncor Project and will included in that report 

I have altered the first paragraph in the Noise and Complaint Monitoring and Response 

section of the Municipal Comments to remove the comments about the Suncor project 

and the noise monitoring included on the turbines which do not exists. I have also 

removed the final sentence in that paragraph asking if abnormal sound levels are 

monitored. 

114

With respect to the other public comment received, I am requesting Council direction on 

those comments. As well Council review and direction on the draft of the Municipal 

Comments solicited by the Province as part of the Application for a Renewable Energy 

Approval (REA application) for the NextEra Jericho Wind Inc. Wind Power Project is 

requested. 




115

1 

Renewable Energy Approval Consultation Form: 

Municipalities, Local Authorities 

NextEra Jericho Wind Inc. Wind Power Project 

Part B 

The Corporation of the Municipality of Lambton Shores 

7883 Amtelecom Pkwy., Forest, ON N0N 1J0 

Carol McKenzie Clerk Email: cpmckenzie@lambtonshores.ca 

Ph: (519) 786-2335 Fax: (519) 786-2135 

Section 5: Consultation Requirement 

Municipal Council General Comments: 

The Council of the Municipality of Lambton Shores has expressed support for a 

moratorium on the construction of industrial wind turbines until such time as third party 

health studies have been done. Comments contained in this municipal consultation form 

should not be construed in any way as support for the project, prior to the health studies 

being completed and implemented. 

In addition, the Council of the Municipality of Lambton Shores is supportive of the 

province reinstating local planning authority to municipalities regarding renewable 

energy projects so that they can enact land use policies appropriate for this community 

which control industrial wind turbine projects. 

In addition to comments contained within this form, the following council resolutions 

relating to industrial wind turbines have been passed as: 



That the correspondence regarding the concerns with the industrial wind turbines 

be received. 

Carried 



That motion 11-0404-07 be amended with the addition that correspondence on the 

issue of wind turbines in the community be forwarded to the local MPP, the Minister of 

Energy and the Premier so that the concerns can be addressed at the appropriate 

government level, and the municipal concern that the local municipalities need to have 

control over the number and location of units be included. Carried 

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2 



That Council supports a moratorium on the construction of industrial wind turbines until 

such time as third party health studies have been done and further that the province 

reinstate local planning authority to municipalities regarding renewable energy projects. 

Councillor Bonesteel Yes 

Councillor Scott Yes 

Councillor Maguire Yes 

Councillor Russell Yes 

Mayor Weber 

Yes 

Councillor Cook Yes 

Councillor Underwood No Carried 



That Council reaffirm its position with the Province for a moratorium on the construction 

of industrial wind turbines until health and safety concerns have been addressed. 



Carried 

That staff is directed to re-send correspondence to Premier McGuinty requesting a 

moratorium on wind turbines until health and safety concerns have been addressed. 

Carried 

Other general comments. 

Noise and Complaint Monitoring and Response 

The Draft Design and Operations Report prepared for the Jericho Wind Energy Project 

indicates that “each turbine has a comprehensive control system that monitors the 

subsystems within in the turbine and the local wind conditions to determine whether 

conditions are suitable for operation. If an event occurs which is considered to be 

outside the normal operating range of the turbine (such a slow hydraulic pressures, 

unusual vibration or high generator temperatures) the wind turbine will immediately 

take itself out of service and report the condition to the Operation Centre, which closely 

monitors and as required controls the operation of each turbine. 

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3 

The Municipality would like to be notified if the turbines shut down due to abnormal 

noise levels being sensed. As well the Municipality would like to be notified as to what 

was done to rectify the noise abnormality. 

Similarly, the Municipality will require that a Noise Complaint Protocol be established in 

the Development Agreement to address noise concerns emanating from the turbines 

raised by residents. The developer would be required to provide details on the process 

that would be followed when complaints are received and the intended process to 

resolve issues and would also be required to maintain a log of all calls received and 

include the manner in which the concern was addressed by the developer. Further the 

Municipality wants to be notified when a complaint is received and advised as to how 

and when the complaint was addressed. In addition there should be requirements for 

these complaints to be resolved in a timely fashion. 

Similar to the Noise Complaint Protocol, the developer would be required to provide 

information on the process to address other concerns residents may have, such as 

communication disruptions or issues pertaining to the construction or personnel. 

As with the Noise Complaint Protocol, the developer would be required to provide 

details on the process that would be followed when complaints are received and the 

intended process to resolve issues and would be required to maintain a log of all calls 

received and include information on how the concern was addressed by the developer. 

Turbine Locations 

The Municipality requests that all turbines be located a minimum distance of hub height 

from adjacent property boundaries (80 metres) except if the adjacent property is under 

contract. The Municipality supports the rights of non-participating property owners to 

expect that the turbines will be located a minimum distance of the hub height from their 

property boundaries and do not support the proponents justify a reduction under any 

circumstance. There are 27 turbines proposed in this project that do not satisfy the 

minimum setback requirement of hub height adjacent to a non-participating property. 

Mediation and Arbitration 

The development agreement shall contain a process for conflict resolution. Such conflict 

resolution shall take place within Lambton Shores. 

Costs 

The developer shall cover all reasonable cost associated with municipal review of this 

project including the preparation and administration of the development agreement. 

Natural Heritage 

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4 

The natural heritage report identifies that Turbines 5 and 9 will be monitored for impact 

on the migration tundra swans. What future plan does the company have if the two 

years of monitoring and adjustment cannot mitigate impacts? Will the turbines be 

removed to eliminate the impacts? 

5.1 Project Location: 

Provide comment on the project location with respect to infrastructure and servicing 

A development agreement is required to be entered into by the proponent and 

registered on title of the lands where accesses or infrastructure are to be located; 

provisions for securities and insurance will be included. Details relating to proposed 

road accesses, infrastructure and route management including post-construction 

restoration are to be addressed in the road user agreement. 

Costs incurred by the Municipality relating to project construction, installation, 

administration, evaluation or costs caused by the Municipality hosting the project in 

general, will be recovered from the proponent. 

Detailed engineered plans relating to the installation of collector and transmission lines 

on Municipal lands must be approved by the Municipal engineer prior to any 

construction taking place and will form part of the development agreement. 

A Stormwater Management report as required by the Municipality is to be provided for 

review and approval by the Municipality and will form part of the development 

agreement. 

A list of locations where fill is proposed to be placed along with a description of how the 

fill is proposed to be handled is to be provided to the Municipality for approval. 

Prior to work commencing, the developer will provide an assessment, to the satisfaction 

of the municipality, of all roads, intersections, bridges, culverts etc. to be used or 

affected during the project. This assessment will include a video recording of the 

existing conditions of the roads, road allowances, intersection, bridges, culverts, etc. 

that will be used or affected during the project. No later than 2 months after the work is 

completed, provide an assessment, to the satisfaction of the municipality, of all roads, 

intersections, bridges, culverts etc. used or affected during the project. After 

construction/commercial operation the developer will provide a video of the conditions of 

the roads, road allowances, intersections, bridges, culverts, etc. that were used during 

the project and arrange to repair any deficiency to the municipality’s satisfaction, prior 

to the release of securities. In addition prior to any deposit being returned the developer 

shall provide “as built drawings” for the distribution lines and facilities, in both paper and 

digital formats, showing the location of the new utility in relation to the existing utilities. 

As security deposit will be required to be submitted to the Municipality to guarantee 

compliance with the agreement requirements, and ensure the restoration and/or repair 

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5 

of any road damage. The amount of the deposit will be equal the cost to install the 

service. 

Haul routes will be identified and approved for inclusion in the development agreement 

with the municipality, prior to work commencing. The Municipality recommends that the 

Developer makes their best effort to plan haul routes that are primarily located on 

Provincial or County roads and limit the use of municipal roadways. The developer shall 

be responsible for the reasonable maintenance of the haul roads or roads used during 

construction, including dust control, grading, repairs, restoration to ensure a safe 

condition at all times, and so that the roads are able to support emergency service 

vehicles at all time. 

Prior to work commencing the developer shall mark the location of any services located 

on an unopened road allowance. 

Prior to work commencing the developer shall satisfy the Municipality with respect to 

liability insurance and shall save the Municipality harmless from any claim, loss, costs, 

damages or other expenses or any incidental or indirect claim arising from the project. 

5.2 Project Roads 

Provide comment on the proposed project’s plans respecting proposed road access 

Detailed engineered plans, including intersection details are required for each 

entrance/access to be installed. Plans will be approved by the Municipal engineer at the 

proponents cost prior to the commencement of construction. 

All entrances/accesses will be identified and subject to the development agreement. 

Final approval for all entrances will be subject to municipal operations considerations 

and By-laws. 

All transmission lines are to be buried underground in order to decrease the 

maintenance required to maintain the lines and to limit the amount of stray voltage that 

is present under and around high voltage overhead transmission lines. In addition the 

proponent should work with other companies proposing to install transmission lines by 

utilizing the same trench or by the sharing of lines in the same trench. 

Identify any issues and provide recommendations with respect to road access 

All access roads are to be signed that they are private roads. Signage is to be approved 

by the Municipality. Signage is to be installed at pre-construction phase. 

Provide comment on any proposed Traffic Management Plans 

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6 

The Municipality has not received a Traffic Management Plan for review. The Plan must 

be submitted for Municipal approval prior to start of project and will form part of the 

Development Agreement. The Municipality recommends that the Developer make their 

best efforts to plan haul routes that are primarily located on Provincial or County roads 

and limit their use of municipal roadways. 

Identify any issues and provide recommendations with respect to the proposed Traffic 

Management Plans 

The Traffic Management Plan will be reviewed by the Municipal engineer to assess 

road, culvert and bridge capacity to determine the design, capacity and condition to 

accommodate the transportation components for each turbine. 

A pre-construction and post-construction analysis of road conditions will be prepared; 

restoration will be addressed to the satisfaction of the Municipality in the development 

agreement. 

Spring weight restrictions may be in effect and will apply to all project activities. 

The Traffic Management Plan must be submitted for Municipal review prior to the road 

condition report being prepared and submitted. 

5.3 Municipal or Local authority Service Connections 

Provide comment on the proposed project plans related to the location of and type of municipal 

service connections, other than roads 

Substation and operations facilities require utility, water, sewage servicing. 

Final design of collection and transmission lines to be reviewed by the Municipality for 

comment and will be included in the development agreement. 

Identify any issues and provide recommendations with respect to the type of municipal service 

connections, other than roads 

No comment. 

5.4 Facility Other 

Identify any issues and recommendations with respect to the proposed landscaping design for the 

facility 

Requirements regarding tree removal and replacement will be detailed in the 

development agreement. However, it is the goal of the Municipality to protect trees on 

our road allowances as well as on private property. The development agreement shall 

121

7 

contain detail on proposed tree removal and dictate the number of replacement trees, 

types and locations for replanting those trees removed as a result of this project. 

Every effort should be made to limit removal of trees located in windrows, fence rows 

and along natural features. 

Provide comment on the proposed project plans for emergency management procedures/safety 

protocols 

All access roads require address numbering as required by the County of Lambton 

Emergency Management 9 -1-1 Policies and Procedures. 

The Municipality will require an Emergency Response Plan be developed by the 

proponent for the sites in collaboration with the Fire Chiefs, the Ontario Provincial 

Police, Lambton County Emergency Medical Services and Municipal Staff that takes 

into consideration such matters and acknowledgments as: 

 

 

 

 

 

 

 

The volunteer base of the Fire Department with respect to any medical first 

response or fire call, especially during the construction phase; 

The developer acknowledges the Municipal limit of service to ground level 

assistance only for all core services; 

The developer acknowledging that it is responsible for all emergency response relating 

to the turbine, and that the municipal or local response will be limited to caring for and 

transporting victims once on the ground, guarding against the spread of fire, fighting fires 

in operations or accessory buildings, emergency scene management, and/or 

investigating criminal activities. 

The developer shall ensure that an emergency response plan for personnel 

operating the turbines is available, and all staff are aware of their duties and 

responsibilities, and are fully trained on the procedures and protocols. The 

Developer shall also ensure that regular drills are carried out and, that the 

required safety equipment is available. 

The developer shall ensure personnel are trained in High Angle and Confined 

Space rescue procedures and/or enter into a contract with a High Angle Service 

Provider. 

The developer shall provide any specialized equipment for High Angle rescue 

that is required. 

The developer shall provide the Municipality with copies of the emergency 

response protocols for but not limited to: 

o fire or explosion 

o injury/ trauma 

o high angle or confined space rescue 

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8 

o collapse or collision 

o environmental spills 

o site evacuation. 

 

 

The developer shall post a sign at each IWT access road, listing the turbine 

number, municipal address (number and street), contact name and address of 

the Project manager, (including a telephone number that can be used 24 hours 

day) and hazmat symbols for all onsite materials. 

Actively maintains the contact information beginning at the start of construction 

phase and continuing for the duration of the project until final decommissioning. 

Identify any issues and recommendations with respect to any Easements or Restrictive 

Covenants associated with the Project Location 

There may be other ownership/access issues to be confirmed by the project proponent. 

The operations and maintenance building is to obtain all relevant approvals under the 

Planning Act and must be located within a Settlement Area as identified in the 

Municipality of Lambton Shores Official Plan. 

5.5 Project Construction 

Identify any issues and recommendations with respect to the proposed rehabilitation of any 

temporary disturbance areas and any municipal or local authority infrastructure that could be 

damaged during construction 

Municipal requirements regarding construction damage and/or restoration will be 

detailed in a Development agreement. 

Identify any issues and recommendations with respect to the proposed location of fire hydrants 

and connections to existing drainage, water works and sanitary sewers 

The proponent is required to evaluate existing municipal drains and report on potential 

crossings and/or modifications. The report must contain a request for appointment of a 

drainage engineer under Section 78 of the Drainage Act, R.S.O. 1990, c.D.17. The 

Municipality will appoint a drainage engineer to prepare any required reports and 

schedules at the proponents cost. All costs associated with the preparation of the report 

and subsequent drainage works shall be borne by the proponent. 

All Drain crossing should be below grade and directional drilled, within a minimum 

separation from the drain invert of 1.5 metres. 

The developer and the Municipality will jointly develop a process for the relocation of 

the projects infrastructure if relocation is necessary in the future. The developer shall be 

responsible for the cost of relocating their infrastructure should it be deemed necessary 

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9 

for any future municipal roadway project. These provisions shall be included in the 

development agreement. 

Identify any issues and recommendations with respect to the proposed location of 

buried kiosks and above-grade utility vaults. 

Above-grade utility vaults are to be constructed in a location that will maintain 

appropriate site lines at intersections. Appropriate drainage measures are to be 

addressed and approved by the Municipality. 

Identify any issues and recommendations with respect to the proposed location of existing and 

proposed gas and electricity lines and connections 

The proponent will locate existing utilities on the as-constructed drawings to be provided 

to the Municipality post installation. 

Provide comment on the proposed project plans with respect to Building Code permits & 

licenses 

The proponent is subject to the Building Code Act and Regulations and Municipal 

Building By-law 80 of 2007, as amended. All structures, other than turbines, are also 

subject to the Planning Act, Site Plan Control By-law and Municipal Zoning By-laws. 

Ancillary buildings shall be located within the limits of the Municipality of Lambton 

Shores in an identified settlement area pursuant to the Municipality’s Official Plan. 

Identify any issues and recommendations related to the identification of any significant natural 

features and water bodies within the municipality or territory 

Natural features and water bodies are to be addressed to the satisfaction of the MNR, 

the Ausable Bayfield Conservation Authority and the St. Clair Region Conservation 

Authority. No development shall proceed until final approval of the Natural Heritage 

Assessment and Environmental Impact Study Report is received by the Municipality 

from the Ministry of Natural Resources. 

Identify any issues and recommendations related to the identification of any archaeological 

resource or heritage resource 

The Municipality requests that final approval be received from the Ministry of Tourism, 

Culture and Sport for this project which identifies any additional work required for 

individual sites prior to a turbine being installed. Such information shall form part of the 

Development Agreement 

124


D.C.S. Report No. 55–2013 Tuesday, April 16, 2013 

TO: 

FROM: 

RE: 


Brent Kittmer, Director of Community Services 

Request for Alcohol Policy Exemption – Thedford Funion Days Street 

Dance 


That Council reaffirms Section 4 of the Municipal Alcohol 

Policy that events on Municipal property will not be permitted 

to serve alcohol past 1:00am, and further that the request 

from the On the Edge Synchro Team be denied. 

REPORT 

Each year, the On the Edge Synchro Team hosts the street dance during the Thedford 

Funion Days festival. The dance takes place on the Saturday evening of the weekend 

long festival and it is enjoyed by many locals and visitors to the area. 

The weather has never seemed to cooperate with this dance, with rain dampening the 

experience annually. The Club has considered moving the dance to the concrete pad at 

the Legacy Recreation Centre, however the pad is not equipped for bands to play there 

and the hall capacity cannot withstand the expected crowd of 700. The Club deals with 

the possibility of inclement weather and visitors ultimately come out and enjoy the 

music, dancing and socializing, once the weather has subsided. 

Because of the risk of inclement weather conditions the Club has written to the 

Municipality requesting an extension of the hours of operation for the bar at the dance. 

They are requesting the hours for the licensed area be extended by 1 hour, closing at 

2:00am instead of the regulated 1:00am to ensure that they have ample time to 

generate sales of alcohol.. The Club feels that by extending the hours of alcohol sales 

and service to 2:00am will make up for any lost revenue as a result of the rain. They 

feel more people are willing to come out after the rain if they know they can stay longer 

and enjoy a drink or two. 

Application of Municipal Policies 

The Municipal Alcohol Policy specifically prohibits events from allowing alcohol to 

2:00am on Municipal property, and states under section 4: 

The hours of sale and service of alcohol will be limited from 11:00am- 

1:00am the following day, with the exception of New Year’s Eve, when 

sale and service of alcohol will be permitted between the hours of 

11:00am-2:00am the following day. 125

This policy limitation was put in place so that the Municipality could restrict serving 

hours in the hope of preventing over serving at events located on municipal property, 

and to limit the potential liability exposure that the Municipality takes on from allowing 

alcohol to be served on municipal property. In addition, Municipal facility costs are 

driven by the length of time that staff are required to be onsite, and if the hours of 

events are extended that would mean staff hours would also have to be extended at the 

expense of the municipality. 

These are the two primary reasons why the policy was developed with a 1:00am serving 

restriction. The Municipal Alcohol Policy was reaffirmed by Council on April 8, 2013. 

The Club has made this request in the past which staff approved in 2011, but denied in 

2012 to uphold the provisions of Council’s established policy. The Club was not 

satisfied with staff’s decision last year; however, the request came in too late to be sent 

to Council for their consideration. Staff is seeking direction from Council on how the 

request should be dealt with in 2013 and the coming years. 

Staff recommends that Council reaffirm Section 4 of the Municipal Alcohol Policy that 

events on Municipal property will not be permitted to serve alcohol past 1:00am, and 

further that the request from the On the Edge Synchro Team be denied. 


Brent Kittmer, P.Eng. 

Director of Community Services 

Report Prepared by Shannon Prout – Acting Facilitator of Recreation & Leisure 

Attachment: 

1. Letter from On the Edge Synchro Team 

126

127


D.C.S. Report No. 56 2013 Wednesday, April 17, 2013 

TO: 

FROM 

RE: 


Brent Kittmer, Director of Community Services 

Rotary Park Spray Pad Project 


That Council receives the report for the purposes of 

providing direction to staff. 

REPORT 

The 2013 Community Services capital budget was approved with $130,000 allocated for 

a spray pad to be located in Rotary Park in Forest. The project was approved as a 

partnership with the Forest Optimist Club contributing $80,000 towards the project cost 

in cash or donated services. 

The Optimist Club has approached the municipality and indicated that it is their goal to 

have the project’s grand opening on July 1, 2013. Unfortunately this goal is not 

achievable due to an expected delay in equipment supply. The plan for the spray pad is 

for it to be competitively bid, however most bidders use a common equipment supplier. 

The spray pad equipment supplier is a worldwide manufacturer and distributor, and the 

State of California has placed an order several months ago that exceeds the entire of 

2012 sales which has resulted in a delay in equipment. Staff was informed that to have 

achieved the July 1, 2013 deadline the spray pad would have had to have been ordered 

in December 2012 prior to the budget’s final approval. A more realistic timeline is 

August 1, 2013, however this is never guaranteed due to contractor scheduling and 

possible weather delays. 

To make a best effort to achieve a grand opening for August 1, 2013 the municipality 

would be required to bid this project immediately to guarantee its spot with the winning 

contractor. Direction from Council is required to bid this project immediately as there is 

an increased financial risk to Lambton Shores due to the fact that the donated portion of 

this project has not reached the $80,000 goal. 

Attached to this report is a draft project budget that shows the itemized costs for the 

work, the status of confirmed donations, and other possible donations that may be 

provided. At present there is $92,070 in cash available for this project, and $11,500 in 

pending donations where a major donor has committed but has not yet made a formal 

cheque presentation. Combined with the in-kind donations that have been secured 

there is $1,417 left to be funded in this project. 

128

The risk to Lambton Shores if this project proceeds at this point is if any of the 

donations fall through, or the $80,000 funding goal is not achieved, then this would 

represent an unfunded liability for the project. The municipality would need to determine 

how to recoup any unfunded balance, or fund the balance from the Recreation reserve. 

Direction to staff is required from Council if the municipality plans to accept this finance 

risk and bid the project immediately. 


Brent Kittmer, P.Eng. 

Director of Community Services 

Attachments: 

1. Rotary Park Spray Pad DRAFT Budget 

129

PROJECT BUDGET DEVELOPMENT 

Project: Rotary Park Spray Pad 

Year: 2013 

Description Net Budget Donated Amount Donor 

Net Estimated 

Cost 

Spray Features 

Spray Features $34,751 N/A $34,751 

Vault Mounted Control Centre (manifold etc.) $20,403 N/A $20,403 

Shipping $1,018 N/A $1,018 

Spray Pad Installation Costs 

Feature Installation 

Materials $9,667 N/A $9,667 

Labour $8,141 N/A $8,141 

Site Excavation $2,239 $2,239 

Granular 

Concrete 

Materials $4,070 $4,070 LS $0 

Labour $3,765 $3,765 LS $0 

Materials $7,632 $7,632 

Labour $5,800 $5,800 

Mechanical/Electrical 

(hang manifold, make water connection, make 

electrical connection, feature grounding) 

Materials $1,221 $1,221 

Labour $2,340 $2,340 $0 

Miscellaneous $4,986 $4,986 

(Permits, mobilization, overhead, training, 

equipment) 

Site Servicing 

2" Water Service & Meter Installation $6,706 $6,706 OMI $0 

Electrical Panel and Conduit $3,750 $3,750 LS $0 

Lambton Shores Admin Allocation $9,129 $9,129 

Total: $125,619 $20,632 $104,987 

TOTAL NET COSTS: $104,987 

CONFIRMEND DONATIONS: 

Lambtons Shores $50,000.00 

Forest Community Foundation $20,000.00 

Local Donations (LS Residents) $9,465.00 

Local Donations (Optimist) $12,605.00 

Sub Total: $92,070.00 

PENDING DONATIONS: 

Sub Total: $11,500.00 

130 

BALANCE TO BE FUNDED: $1,417


TR Report No. 38-2013 Wednesday, April 17, 2013 

TO: 

FROM: 

RE: 


Janet Ferguson, Treasurer 

Fire Inspector Contract Extension 


That Council approves a contract extension for the Fire 

Inspection Services until the end of 2013. 

REPORT 

In 2008, the Municipality issued an RFP for Fire Inspection services, and the current 

contract is scheduled to expire on May 31, 2013. 

After the session with the Fire Marshall’s office, staff was asked to review the makeup of 

the Fire Departments with the Fire Chief’s, which may affect the parameters of the 

contract. A meeting has been scheduled with the Chief’s; however, at this time I cannot 

speculate on how long it will take for the review. 

To ensure that we have sufficient coverage for fire inspections prior to the summer 

season and that the Departmental review is not rushed, and to ensure that the new 

C.A.O. is involved with the process, I am recommending that the current contract be 

extended to the end of 2013. I have discussed this approach with Mr. Stephen Guay 

and he is amenable to this extension, and is agreeable to the continuance of the fees in 

the current agreement. 

When this contract began in late 2008 Stephen and Ryan Guay were appointed as Fire 

Prevention Officers for the purpose of delivering Fire Inspection. The contract extension 

would only include Stephen Guay and therefore the appointment of Ryan Guay as an 

Inspector for Lambton Shores in By-law 59 of 2008 will need to be repealed. 

If Council wishes to support this extension, staff will prepare the necessary 

documentation to authorize the extension. 


Janet Ferguson, 

Treasurer 

131



TO: 

FROM: 

RE: 



Draft 2013 Operating and Capital Year to Date Financial Statements 


That Council approves the first quarter Draft Operating and 

Capital year to date Financial Statements as outlined in 

Treasurers report TR-39-2013. 

REPORT 

This report accompanies the first quarter Draft Operating and Capital year to date 

financial statements for Lambton Shores. The Department Heads review the detailed 

operating and capital transactions on a monthly basis to ensure we remain within the 

approved budget allocations. The Department Heads comments are included in this 

report for your review. 

Treasurer’s Comments: 

The property tax bills are issued at the end of January and the revenue represents 50% 

of the previous year’s taxation although it is collected in two installments. 

The fire service agreements for the areas we provide coverage to were renewed in 

2013 and the billings for the first quarter have just been issued and are not reflected in 

this statement. For the fire departments, the wages are only paid once a year so to 

ensure we have a realistic picture of costs we do a monthly allocation based on the 

budget estimates. 

Please remember the seasonal nature of many of our business units when comparing 

the actual to budget allocations for example the harbor, beach and arena’s. 

Director of Community Service Comments: 

Transportation Services 

Revenue – in line with budget for ¼ mark of the year 

Expenses 

Lower than proportionate annual amount, however the bulk of spending 

occurs in the summer months. 

Winter materials are currently at 76% of budgeted amount, and staff are 

working on a policy to use control material in a more efficient manner to 

result in cost savings and achieve budget. 

132

Sign replacement budget expenses higher than expected due to bulk 

replacements following a sign inventory completed in 2012. Signs 

replaced to me minimum maintenance standards. 

Currently forecasting brushing/tree trimming budget to be exceeded. 

There are many trouble areas to be addressed. 

Harbours 

Preparation work for the summer season is just starting, and budget review will 

be completed throughout the summer. 

Significant expense pending for the Port Franks Harbour ice management 

dredging completed in February 2013. 

There may be a drop in harbour revenue for the boating season as there have 

been numerous request for dockage fees to be refunded. Summer activity at the 

harbours is forecasted to be less than normal due to low water conditions. 

Arenas 

Revenue – reflective of ½ of the ice season 

Expenses 

In line with first quarter budget projections 

Costs incurred for regular maintenance at the old Forest arena. 2014 

budget to be adjusted to reflect costs incurred for this location. 

Solid Waste Management 

Business unit in line with first quarter budget projections. 

Recreation & Leisure + Parks 

Business unit in line with first quarter budget projections. 

Minimal expenses for parks YTD, however the majority of expenses are incurred 

in the summer months. 

Clerks Comments: 

The business units under the Clerk’s Department jurisdiction are for the most part where 

expected for this time of year - many of the revenue accounts are “seasonal” and the 

bulk of the funds are received in the summer and fall months. 

Planning revenues are above expected, as with the exception of Consent applications, 

the number of planning applications and zoning reports processed to date exceed the 

number received the same time last year. (See CL Report No. 36- 2013 for more 

details) 

2013 has been a slower start for Building Permits to date, and has resulted in a 

reduction of the number of hours for the “contract building inspector”, which is reflected 

in the contracted staff allocation. 

133

Capital Summary 

The capital summary includes comments for the status of the approved projects in the 

2013 budget. Many projects are underway and pending invoicing while others are out 

for tender or the tender being drafted. 

Summary 

This report is just a brief snapshot of the financial transactions for the first quarter in 

Lambton Shores. Staff would be pleased to answer any specific questions you may 

have. 




134


2013 Capital GL Expense Account Listing 

PROJECT 

TOTAL 2013 

FINAL 

BUDGET 

TOTAL 

PROJECT 

EXPENSE 

COMMENTS 

GENERAL 

Office & Cemeteries 

2-110-110-5879 Facility Upgrade 8,500.00 6,726.83 Work completed, expenses pending. 

2-110-110-5880 Council Chambers - Renovations 25,000.00 7,492.80 

Sound system complete, Furniture and other 

upgrades to be completed for the move to Legacy 

Centre on May 2. 

Information Technology 

2-110-110-5876 IT 48,160.11 15,316.76 

81,660.11 29,536.39 

PROTECTION TO PERSON 

Fire Departments 

Arkona 

2-210-211-5875 Radios 925.74 15.18 

2-210-211-5875 Pagers 765.21 12.55 

Grand Bend 

2-210-214-5875 Radios 925.74 15.18 

2-210-214-5875 Pagers 765.21 12.55 

2-210-214-5875 Bunker Gear 1,279.94 

Northville 

2-210-212-5875 Radios 925.74 15.18 

2-210-212-5875 Pagers 765.21 12.55 

Forest 

2-210-213-5880 Pumper/Rescue 473,011.53 7,759.38 

2-210-213-5877 Generator 13,912.92 228.23 

2-210-213-5881 Quad Cab Truck 53,511.24 877.81 

2-210-213-5875 Breathing Gear 16,053.37 263.34 

2-210-213-5882 Light Tower 11,772.47 193.12 

Thedford 

2-210-215-5875 Radios 925.74 15.18 

2-210-215-5875 Pagers 765.21 12.55 

2-210-215-5877 Generator 17,511.02 287.25 

2-210-210-5876 Breathing Gear (Globel est) 4,816.01 79.00 

597,352.38 11,078.99 

TRANSPORTATION SERVICES 

Transportation Depot & Land 

Forest Works Depot - 12 Ann St 

2-300-110-5879 New Facility 750,000.00 106,817.56 BM Ross report pending 

Road Re-Construction 

2-300-300-5103 GB - Morenze Lane/Dietrich Cres/Eilber 171,235.96 29,290.43 

2-300-300-5107 BOS - Port Franks Rd 96,320.23 8,903.19 

2-300-300-5108 TH- Pherrill St W of Dumfries to King 141,269.67 7,272.49 

BM Ross currently completing design. Planning for 

fall construction. 

Geotechnical completed. Project estimates are 

over budget. Recommend not completeing this 

project in 2013. 

Spriet currently completing design. 

Project to be tied in with Pearl Street work. 

135 

Page 1 of 5 as of 4/18/2013



PROJECT 

TOTAL 2013 

FINAL 

BUDGET 

TOTAL 

PROJECT 

EXPENSE 

COMMENTS 

2-300-300-5113 TH - Pearl St 342,471.93 19,567.07 

Spriet currently completing design. Project tender 

to be delayed until legal issues can be resolved. 

2-300-300-5153 FO - Victoria St 54,000.00 5,976.47 

2-300-300-5174 GB - Main St E 440,761.37 7,230.35 

2-300-300-5177 FO - Church 304,800.02 7,398.00 

Spreit currently completing designs. Planning for 

June construction. 

Spreit currently completing designs. Planning for 


Re-Surface Treatment 

2-300-300-5167 FO - Prince St - Townsend to Bradley 10,702.25 175.56 Solicitation of professional services pending. 

2-300-300-5173 FO - MacDonald - Morris to Royal 16,053.37 263.34 Solicitation of professional services pending. 

Sidewalks / Walkways 

2-310-175-5109 Annual Sidewalk Replacement Program 80,266.86 1,316.72 

2-310-175-5170 Various Gates 5,351.12 87.78 

2-310-175-5171 GB - Extention of E Sidewalk to Merrywoords 64,213.49 1,053.37 

Annual sidewalk inspections pending. Plan for 

summer construction. 

Clemens Line gate completed. Cost of materials to 

be reallocated to this budget. 

Tender for the project is currently let, with a closing 

date of April 23rd. Target of May 24th set for the 

project. 

Bridge / Culvert 

2-310-175-5156 GB - Bridge Railing 65,000.00 13,801.90 

2-310-301-5106 Ridge Rd - culvert 262,740.18 14,749.56 

2-310-301-5109 FO - Church St - culvert 85,617.98 2,026.18 

2-310-301-5110 Cedar Point Line - Bridge 66,353.94 1,088.49 

2-310-301-5111 FO- Parklane - Bridge 33,176.97 544.24 

BM Ross currently completing design. Project on 

hold pending resolution of legal issues. 

Spriet currently completing design. Planning for 


Solicitation of professional services pending. Plan 

for July construction. 

Solicitation of professional services pending. Plan 

for July construction. 

Street Light 

2-340-340-5875 Intersection/ Safety 14,305.69 234.67 To be used as needed 

2-340-340-5881 FO - King & Main (Audible Ped Signal) 9,632.02 158.01 Project on hold pending funding decision. 

2-340-340-5882 FO - Townsend & King (Audible Ped Signal) 9,632.02 158.01 Project on hold pending funding decision. 

2-340-340-5883 GB - Hwy 21 & Lake Rd (Audible Ped. Signal) 9,632.02 158.01 Project on hold pending funding decision. 

2-340-340-5884 GB - Hwy 21 & Hwy 81 (Audible Ped. Signal) 9,632.02 158.01 Project on hold pending funding decision. 

2-340-340-5885 GB - Crosswalk (No Frills Location) 64,213.49 

MIG competitively sourced to complete the design 

1,053.38 

work. Design in progress. 

2-340-340-5886 GB - Crosswalk (Oak St) 64,213.49 1,053.37 

MIG competitively sourced to complete the design 

work. Design in progress. 

Vehicle & Equipment Replacement Program 

General 

2-900-175-5142 Equipment 5,351.12 87.78 

2-900-175-5143 Speedcheck Radar Sign 7,491.57 122.89 

2-900-175-5139 Tandem Trailer 6,635.39 5,570.99 

Competitively sourced via tenders by invite to 

Bluewater Trailers. Equipment purchased and 

delivered 

136 




Backhoes 

PROJECT 

TOTAL 2013 

FINAL 

BUDGET 

TOTAL 

PROJECT 

EXPENSE 

2-900-902-5133 Backhoe - S. Area 103,811.80 1,702.95 

Tractors 

2-900-904-5140 Articulated Tractor 133,146.66 2,184.17 

2-900-904-5133 Tractor - 30 hp w/mower & Blower 38,425.35 630.33 

COMMENTS 

Competitively sourced via advertised RFP to 

Nortrax. Unit ordered and pending delivery. 

Competitvely sourced via advertised RFP to Work 

Equipment Ltd. Unit ordered and pending delivery. 

Recommend against this purchase. Current 

trackless in inventory will be kept and used in place 

of purchasing a new tractor. 

Pickup 

2-900-906-5138 PU - 4x4 - South Manager 32,106.74 526.68 

3,498,564.75 241,361.95 

RECREATION & CULTURAL SERVICES 


The Shores 

2-721-176-5100 Interior Furniture 3,852.81 63.20 

Competitively sourced via advertised RFP to Exeter 

Chrysler. Unit purchased and delivered. 

Legacy Centre 

2-720-175-5876 PV System 77,389.81 Ongoing, pending FIT program 

Old Forest Arena 

2-720-176-5878 Roof Replacement 48,160.11 5,679.60 

Community Centres 

Arkona CC & Library 

2-730-731-5875 Carpet Replacement 8,347.75 136.94 

PF Community Centre 

2-730-732-5883 Sound System 9,096.91 149.23 

2-730-732-5879 Tennis Court 15,000.00 866.06 

Competively sourced via invited tender to JD Fisher. 

Work substantially completed. 

Work scheduled for May 2013 and will result in one 

week of downtime for the court. 

PF Youth Centre 

2-730-732-5874 Pavilion 93,109.56 1,527.39 

Trillium application submitted and denied. Staff will 

site the location of the work and will wait for 

confirmation from co-funders before proceeding. 

Shores Fitness & Gym 

2-721-726-5850 Fitness Equipment 8,561.80 140.45 

GB Youth Centre 

2-700-110-5100 Accessibility - Doors 5,351.12 376.48 

Thedford Village Complex 

2-730-734-5876 Emergency Generator 38,326.00 38,325.87 

As per 2012 reports and JEPP funding. Unit 

installed. 

137 




Forest Legion 

PROJECT 

TOTAL 2013 

FINAL 

BUDGET 

TOTAL 

PROJECT 

EXPENSE 

2-730-175-5876 Emergency Generator 50,289.79 

Thomas Hall 

2-720-724-5101 Acoustical System 10,702.25 175.56 

Library 

Forest Library 

2-740-175-5100 Facility Upgrades 8,347.75 136.94 

Harbours 

PF Harbour 

2-350-351-5881 PF Harbour Bldg Accessibility 12,000.00 692.87 

2-350-351-5882 Repair Office Wall 5,351.12 87.78 

Parks/Beach 

Beach/Beach House 

2-710-715-5104 Life guard stands 10,702.25 175.56 

2-710-715-5105 Beach House Gardens 2,140.45 35.11 

Eilber Park 

2-710-710-5883 Washrooms 9,000.00 - 

Klondyke Park 

2-710-710-5879 Irrigation System 10,000.00 621.65 

Utter Ball Diamond 

2-710-710-5882 Concession - Electrical Upgrade 5,351.12 87.78 

Rotary Civic Square 

2-710-710-5889 Spray Pad 139,129.22 2,282.31 

Forest X Park 

2-710-710-5890 Minor Skate Park 4,280.90 70.23 

Other Forest Parks 

2-710-710-5891 Exhibition & Pleasure Park 32,106.74 526.68 

COMMENTS 

Balance from Protection to Persons RF (TR 24- 

2013) JEPP funding and Legion contribution. 

Preliminary cost estimates collected. TBD if any 

actual benefit will be gained by $10,000 cost 

allocation. Plan is to review if there are sound 

issues during upcoming Council meetings and 

provide a report after that review period. 

Detailed project budget and RFP documents 

prepared. Awaiting funding confirmation from 

partners prior to proceeding. 

Tree stock ordered and pending planting by end of 

April. Sound dampening for the equipment 

ordered. 

Competitively sourced via advertised RFP to Ape- 

Active. Unit ordered and pending installation in 6 

weeks. 

2-700-110-5102 Wayfinding Signs 37,457.87 614.46 

2-700-110-5109 Municipal Gateway Signage (9) 5,351.12 3,649.38 Signs ordered and installed. 

2-700-110-5110 Lock & Key Upgrade at Facilities 8,561.80 140.45 

2-700-110-5111 Christmas Lights for Arkona 6,421.35 105.33 

2-700-110-5112 Christmas Lights for Grand Bend 5,351.12 87.78 

542,061.14 184,434.69 

138 




TOTAL 2013 

FINAL 

BUDGET 

TOTAL 

PROJECT 

EXPENSE 

PROJECT 

SEWAGE SYSTEM 

Collection Systems 

2-410-175-5100 Road Related Replacements 107,022.48 4,384.84 

COMMENTS 

Miscellaneous Items 

2-410-175-5105 Electrical Systems PLC Replacements 29,966.29 3,540.06 

2-410-175-5107 Forest PCP Pump Impellers 24,000.00 14,811.88 OMI substantially completed the work 

2-410-175-5108 Forest Main Lift Pumps Impellers 20,000.00 17,501.48 OMI substantially completed the work 

2-410-175-5153 Forest PCP Compressor Replacement 24,000.00 - 

2-410-175-5152 Thedford Generator Replacement 32,000.00 1,443.45 

2-410-175-5150 GB - River Drive Grinder Pump System 21,404.50 351.12 

2-410-175-5151 TH - Main St PS Building/Structural 8,561.80 140.45 

2-410-175-5156 GB - Alberta St -PS Roof Replacement 6,421.35 105.33 

2-410-175-5157 FO - STP - access road to Lagoon 3,210.67 52.67 

New System 

2-410-175-5104 North Sewage Treatment Facility 670,000.00 1,151,236.27 

946,587.09 1,193,567.55 

WATERWORKS SYSTEM 

Water System General 

2-430-110-5112 North Area Meter Changeout 307,261.53 5,508.32 

Water Mains 

2-430-110-5103 GB - Eilber St 32,106.74 

BM Ross currently completing design. Planning for 

526.68 

fall construction. 

2-430-110-5108 TH - Pherril St 86,559.78 1,419.95 Spriet completing design 

2-430-110-5113 TH - Pearl St 68,494.39 1,123.59 

Spriet currently completing design. Project tender 

to be delayed until legal issues can be resolved. 

2-430-110-5157 FO - Victoria St - Watt 10,000.00 


577.35 


2-430-110-5177 FO - Church St 76,200.00 


1,250.00 


2-430-110-5105 LAWS System 55,841.00 13,372.20 

2-430-110-5150 Electrical System Upgrades 42,808.99 3,852.48 

2-430-110-5153 Leak Detection Study 16,053.37 263.34 

2-430-110-5158 NV/Arkona Standpipe Interor Repairs 10,702.25 175.56 

2-430-110-5159 FO - Bulk Water Building 10,702.25 455.62 

2-430-110-5152 TH - Generator Replacement 38,000.00 1,731.94 

754,730.31 30,257.03 

6,420,955.78 1,690,236.60 

139 



2013 Draft Operating Year to Date Summary as of March 31, 2013 

FINAL BUDGET DRAFT YTD AVAILABLE % Used 

Taxation 

Revenue 9,637,687.86 4,534,847.48 5,102,840.38 47.05% 

Policing 

Revenue 

Policing 903,147.23 225,590.81 677,556.42 24.98% 

Community Police Group - - - 

Sub Total 903,147.23 225,590.81 677,556.42 24.98% 

Expense 

Policing 3,123,747.21 822,187.08 2,301,560.13 26.32% 

Community Police Group - - - 

Sub Total 3,123,747.21 822,187.08 2,301,560.13 26.32% 

Policing Total 2,220,599.98 596,596.27 1,624,003.71 26.87% 

Planning 

Revenue 

Planning and Zoning 134,696.50 38,121.83 96,574.67 28.30% 

Expense 

Planning and Zoning 181,278.23 43,894.84 137,383.39 24.21% 

Planning Total 46,581.73 5,773.01 40,808.72 12.39% 

Building & Assessment 

Revenue 

Building and Assessment Administration 233,007.54 41,584.93 191,422.61 17.85% 

Expense 

Building and Assessment Administration 276,838.40 58,640.94 218,197.46 21.18% 

Building Total 43,830.86 17,056.01 26,774.85 38.91% 

Protection to Person & Property 

Revenue 

Bylaw / Parking / Prop. Stnds Enforce. 138,140.61 13,649.88 124,490.73 9.88% 

Animal Control 7,880.47 2,966.62 4,913.85 37.65% 

Weed Inspection 524.53 131.13 393.40 25.00% 

Crossing Guards 6,853.83 1,713.46 5,140.37 25.00% 

Emergency Management 618.48 154.62 463.86 25.00% 

Conservation Authority - 

Sub Total 154,017.92 18,615.71 135,402.21 12.09% 

Expense 

Bylaw / Parking / Prop. Stnds Enforce. 199,929.91 46,132.75 153,797.16 23.07% 

Animal Control 35,948.32 14,086.88 21,861.44 39.19% 

Weed Inspection 3,063.78 765.95 2,297.83 25.00% 

Crossing Guards 40,033.35 9,065.72 30,967.63 22.65% 

Emergency Management 3,612.57 1,193.26 2,419.31 33.03% 

Conservation Authority 292,146.00 31,846.00 260,300.00 10.90% 

Sub Total 574,733.93 103,090.56 471,643.37 17.94% 

Protection to Person & Property Total 420,716.01 84,474.85 336,241.16 20.08% 

140 

Page 1 of 4 

4/02/13




Fire Services 

Revenue 

Fire Prevention and Inspection - 

Arkona FD 74,053.33 2,263.33 71,790.00 3.06% 

Northville FD 10,546.08 2,355.06 8,191.02 22.33% 

Forest FD 70,739.49 3,712.72 67,026.77 5.25% 

Grand Bend FD 76,308.24 2,796.46 73,511.78 3.66% 

Thedford FD 10,649.58 2,662.40 7,987.18 25.00% 

Sub Total 242,296.72 13,789.97 228,506.75 5.69% 

Expense 

Fire Prevention and Inspection 10,000.00 130.00 9,870.00 1.30% 

Arkona FD 180,344.44 29,286.93 151,057.51 16.24% 

Northville FD 187,653.46 36,359.50 151,293.96 19.38% 

Forest FD 220,056.11 42,552.55 177,503.56 19.34% 

Grand Bend FD 222,824.08 45,641.20 177,182.88 20.48% 

Thedford FD 212,142.19 42,411.62 169,730.57 19.99% 

Sub Total 1,033,020.28 196,381.80 836,638.48 19.01% 

Fire Total 790,723.56 182,591.83 608,131.73 23.09% 

Transportation Services 

Revenue 

Roadways 957,901.51 238,521.06 719,380.45 24.90% 

Winter Control 263,780.05 65,945.01 197,835.04 25.00% 

Street Light / Traffic Control 110,265.51 27,566.38 82,699.13 25.00% 

Sub Total 1,331,947.07 332,032.45 999,914.62 24.93% 

Expense 

TRF to Equipment Replacement RF 324,692.51 - 324,692.51 0.00% 

TRF to Road Purposes RF 1,232,406.39 - 1,232,406.39 0.00% 

Roadways 1,969,776.02 412,273.97 1,557,502.05 20.93% 

Winter Control 548,883.62 226,808.40 322,075.22 41.32% 

Street Light / Traffic Control 229,444.70 32,801.38 196,643.32 14.30% 

Sub Total 4,305,203.24 671,883.75 3,633,319.49 15.61% 

Transportation Services Total 2,973,256.17 339,851.30 2,633,404.87 11.43% 

Harbours 

Revenue 

Grand Bend 381,371.81 84,732.57 296,639.24 22.22% 

Port Franks 191,464.32 99,922.69 91,541.63 52.19% 

Sub Total 572,836.13 184,655.26 388,180.87 32.24% 

Expense 

Grand Bend 403,558.93 14,235.64 389,323.29 3.53% 

Port Franks 435,301.06 40,664.85 394,636.21 9.34% 

Sub Total 838,859.99 54,900.49 783,959.50 6.54% 

Habours Total 266,023.86 (129,754.77) 395,778.63 - 

141 


4/02/13





Revenue 

Legacy Recreation Centre 183,434.11 93,886.86 89,547.25 51.18% 

The Shores Recreation Centre 308,202.08 126,860.41 181,341.67 41.16% 

Forest Arena - 

Sub Total 491,636.19 220,747.27 270,888.92 44.90% 

Expense 

Legacy Recreation Centre 554,812.38 136,340.89 418,471.49 24.57% 

The Shores Recreation Centre 707,233.73 273,308.70 433,925.03 38.64% 

Forest Arena 34,314.16 12,398.85 21,915.31 36.13% 

Sub Total 1,296,360.27 422,048.44 874,311.83 32.56% 

Arenas Total 804,724.08 201,301.17 603,422.91 25.01% 

Solid Waste Management 

Revenue 

Solid Waste Management 356,960.85 64,913.01 292,047.84 18.18% 

Expense 

Solid Waste Management 898,735.17 204,847.17 693,888.00 22.79% 

Solid Waste Management Total 541,774.32 139,934.16 401,840.16 25.83% 

Cemeteries 

Revenue 

Forest - Beechwood 50,059.28 13,431.05 36,628.23 26.83% 

Arkona 15,866.63 3,541.61 12,325.02 22.32% 

Pinery/ Ward & Baptist / LVG / Pioneer 2,105.09 526.27 1,578.82 25.00% 

Sub Total 68,031.00 17,498.93 50,532.07 25.72% 

Expense 

Forest - Beechwood 62,560.30 13,003.43 49,556.87 20.79% 

Arkona 40,719.14 5,709.77 35,009.37 14.02% 

Pinery/ Ward & Baptist / LVG / Pioneer 10,259.15 2,368.72 7,890.43 23.09% 

Sub Total 113,538.59 21,081.92 92,456.67 18.57% 

Cemeteries Total 45,507.59 3,582.99 41,924.60 7.87% 

Recreation & Leisure Services 

Revenue 

Gen Admin, Fitness Area, Gymnasium 297,804.15 56,048.87 241,755.28 18.82% 

Expense 

Gen Admin, Fitness Area, Gymnasium 921,444.57 187,073.92 734,370.65 20.30% 

Recreation & Leisure Services Total 623,640.42 131,025.05 492,615.37 21.01% 

Recreation - Parks 

Revenue 

Parks, Ball Diamonds, Pavillions 31,738.32 13,748.28 17,990.04 43.32% 

Expense 

Parks, Ball Diamonds, Pavillions 239,676.76 27,070.77 212,605.99 11.29% 

Recreation - Parks Total 207,938.44 13,322.49 194,615.95 6.41% 

142 


4/02/13




Recreation - Beach 

Revenue 

Beach, Beach House, Patrol, P.Lot 701,192.69 10,288.17 690,904.52 1.47% 

Expense 

Beach, Beach House, Patrol, P.Lot 886,170.76 75,417.68 810,753.08 8.51% 

Recreation - Beach Total 184,978.07 65,129.51 119,848.56 35.21% 

Community Centres & Libraries 

Revenue 

Community Centres 72,790.64 19,910.15 52,880.49 27.35% 

Libraries 7,320.89 1,830.22 5,490.67 25.00% 

Sub Total 80,111.53 21,740.37 58,371.16 27.14% 

Expense 

Community Centres 352,206.08 69,511.79 282,694.29 19.74% 

Libraries 64,536.32 13,145.54 51,390.78 20.37% 

Sub Total 416,742.40 82,657.33 334,085.07 19.83% 

Community Centres & Libraries Total 336,630.87 60,916.96 275,713.91 18.10% 

Drainage 

Revenue 

Drainage 425,689.37 23,596.20 402,093.17 5.54% 

Expense 

Drainage 495,339.78 83,324.46 412,015.32 16.82% 

Drainage Total 69,650.41 59,728.26 9,922.15 85.75% 

Economic Development 

Revenue 

Industry Trade and Tourism 28,052.26 3,240.71 24,811.55 11.55% 

Expense 

Industry Trade and Tourism 89,163.76 8,746.39 80,417.37 9.81% 

Economic Development Total 61,111.50 5,505.68 55,605.82 9.01% 

Water 

Revenue 

Water 3,936,261.29 846,819.02 3,089,442.27 21.51% 

Expense 

Water 3,936,261.29 613,733.78 3,322,527.51 15.59% 

Water Total - (233,085.24) 233,085.24 - 

Wastewater 

Revenue 

Wastewater 1,349,933.92 284,758.23 1,065,175.69 21.09% 

Expense 

Wastewater 1,349,933.92 326,544.31 1,023,389.61 24.19% 

Wastewater Total - 41,786.08 (41,786.08) - 

Revenue Total 20,977,048.55 6,952,637.50 8,921,570.66 33.14% 

Expense Total 20,977,048.55 4,003,525.63 16,973,522.92 19.09% 

Grand Total - (2,949,111.87) 2,949,111.87 - 

143 


4/02/13



TO: 

FROM: 

RE: 



Parking Passes 


For Council direction. 

REPORT 

During the review of the Cash in Lieu of Parking resolutions, staff realized that a 

resolution regarding parking passes was not addressed. The public meeting to consider 

the Cash in Lieu of parking was held however the following resolution has not been 

resolved: 



That F.I.N.E. A Restaurant be granted permission to purchase a 

total of 3 parking passes for the Ontario Street Parking Lot and that 

the costs associated with these parking passes be deferred until 

such time as the public meeting on the current Cash-In-Lieu” has 

been conducted. 

Carried 

Staff poled other municipalities to see if anyone had a policy on this type of issue and to 

date we have not found anyone that does. 

Cash in Lieu of parking is a mechanism to allow development on properties that cannot 

provide the necessary parking spaces to accommodate their customers. Funds that are 

collected are used to provide parking on municipal land. In general there is no 

guaranteed parking for anyone unless it is on their own private property. 

Parking passes for the lots (except the beach lots) can be purchased and there is no 

limit on the number. The commercial operations can purchase 2 at a reduced rate; 

however, those do not allow overnight parking. The passes at the full rate will allow the 

overnight parking for the specified lots that it is available in. 

If Council wishes to amend the current policies for the parking passes, direction would 

be appreciated. 



Treasurer 144



TO: 

FROM: 

RE: 



St. Clair Conservation Authority (SCRCA) Dynamic Beach Area Study 


For Council consideration and direction. 

REPORT 

At the December 17, 2012 Lambton Shores Council meeting, the attached report form 

the St. Clair Conservation Authority was presented by Patty Haymen and the following 

resolution was passed: 

12-1217-249 

That Council agrees in principle to participating in the Dynamic 

Beach Area study proposed by the St. Clair conservation Authority 

and that funding request for this study be referred to the 2013 

budget discussions….. Carried 

Unfortunately, the 2013 budget was passed without further discussion on this project 

and therefore is not included in the 2013 budget. 

The SCRCA would like to tender this project as soon as possible and hope to achieve 

economies of scale by having this project bid jointly with the Sarnia project. 

If council wishes to move this project forward, consideration should be given to the 

method of funding for the project – ie: Through the local improvement allocation of 

costs, which means that the benefitting property owners would be assessed the cost of 

the study. This is similar to the Bendway Weirs project with the costs allocated based 

on frontage. As noted in the report from SCRCA, there are a limited number of 

properties that benefit from this study. 

Council direction for this project is required. The cost is estimated at $28,500.00; 

however, is estimated to be as high as $34,200.00. 




145

146

147

148

149

150


CL Report No. 29-2013 Monday, April 15, 2013 

TO: 

FROM: 

RE: 



Annual Agreement with Xtreme Water Sports for the use of Municipal 

Property 


That CL Report No. 29-2013 regarding the renewal of the 

annual agreement between the Corporation of the 

Municipality of Lambton Shores and Xtreme Water Sports for 

the use of 30’ of the North Pier in Grand Bend be accepted 

as presented and that By-law 32-2013 authorizing the Mayor 

and Clerk to sign the agreement be approved. 

REPORT 

For a number of years, Xtreme Water Sports has leased approximately 30 feet of the 

municipal pier in Grand Bend, and uses the area as a meeting place for persons who 

rent the water sports equipment. 

The company uses the river adjacent to the pier to park their pontoon boat, to which 

they attach rental wave runners, etc. People purchase tickets for the rental of the 

equipment from a commercial location on the Main Street of Grand Bend and then 

proceed to the pier to obtain the wave runner, or meet the transfer boat for the 

trampoline, or water skiing type activities. 

Each evening, all equipment is removed from the area and the boats and all equipment 

are taken to the docks the company rents further upstream. In addition to the 

commercial operations, the staff also assists the OPP and the lifeguards with water 

rescues when requested. 

The agreement with Xtreme Water Sports is renewed annually, to allow the Municipality 

an opportunity to review the operations, and each year, the Harbour Master monitors 

the operations of the company to ensure compliance with municipal regulations. To 

date, the Municipality has not received any complaint regarding the operations or the 

use of the property. 

In 2012, the rental rate was $ 52.54 per foot, which related to $1,576.20 plus all 

applicable taxes for the 30 feet. The Management Team reviewed the usage and the 

rate, and recommended that the per foot rate should be the same as one of the existing 

fees for a similar uses. The closes comparable was that of the unserviced docks, which 

151

is $ 56.25 per foot, which equates to $1,687.50 (plus taxes). The operators have been 

contacted, advised of the change in rates, and have confirmed in writing that they would 

like to proceed with the licence. The fee charged is in recognition of the fact that a 

commercial business is using municipal property as an integral part of its operations. 

Other than the change in rates, the agreement is the same as in previous years. 

A copy of the draft agreement is attached for Council’s review and consideration. 



Clerk 

152


BY-LAW 32 OF 2013 

Being a By-law to authorize an Agreement between 

the Corporation of the Municipality of Lambton Shores and 

1610241 Ontario Ltd. o/a Grand Bend Xtreme Water Sports 

WHEREAS: 

1610241 Ontario Ltd. o/a Grand Bend Xtreme Water Sports has 

requested permission to use a portion of the municipal dock in 

Grand Bend; 

AND WHEREAS: 

An agreement has been drafted that outlined the terms and 

conditions under which the permission would be granted; 

AND WHEREAS: It is deemed appropriate for the Municipality to authorize the 

Mayor and Clerk to sign the necessary agreement; 

NOW THEREFORE the Council of the Corporation of the Municipality of Lambton 

Shores enacts as follows: 

1. The Mayor and Clerk are authorized to execute an agreement on behalf of the 

Corporation between the Municipality of Lambton Shores and 1610241 Ontario 

Ltd. o/a Grand Bend Xtreme Water Sports, a copy of which is attached to this 

by-law as “Schedule “A”, and to affix to the contract the Corporate Seal of the 

Corporation of the Municipality of Lambton Shores; 

2. This By-law comes into force and effect upon being finally passed. 

Read a FIRST and SECOND time this 22 nd day of April, 2013. 

READ A THIRD TIME AND FINALLY PASSED THIS 22 nd DAY OF April, 2013. 

_________________________ 


__________________________ 


153

THIS LICENCE AGREEMENT is made the day of , 2013 

BETWEEN 


(Hereinafter referred to as the “Licensor”) 

OF THE FIRST PART 

- and – 

1610241 Ontario Ltd. c/o ‘XTREME WATER SPORTS 

. 

(Hereinafter referred to as the “Licensee”) 

OF THE SECOND PART 

WHEREAS the North Pier in Grand Bend is owned by the Municipality of Lambton 

Shores; 

AND WHEREAS the Municipality of Lambton Shores is empowered under Section 2 of 

the Municipal Act, 2001 to manage public assets of the Municipality as it sees fit; 

NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the 

sum of Five ($5.00) Dollars and other good and valuable consideration now paid by the 

Licensee to the Licensor, the receipt and sufficiency of which are acknowledged, the 

parties agree as follows: 

Area Affected by Licence 

1. This licence applies to the land totalling 30 lineal feet, shown on Schedule “A”, to 

be used as an area for customers to access the rental equipment; 

Term 

2. This Agreement commences on May 1, 2013 and expires on September 30, 

2013. 

Termination with Notice 

3. It is understood and agreed to by the Licensee that if any or all of the lands are 

required for Municipal purposes, the license will be terminated, with the 

Municipality providing a minimum of 30 days notice. The agreement may also be 

154

cancelled by the Licensor immediately if the Licensee does not comply with any 

of the regulations established in this agreement, or for cause. 

Licence Fee 

4. Prior to the commencement of operations, the Licensee shall pay to the Licensor 

the following fees: 

Title 

a. Administrative fee of $ 30.00 

b. Sign permit fee of $ 25.00 per sign, if signage is erected 

c. license fee of $ 56.25 per lineal foot, ($1,687.50) plus H.S.T. 

d. $ 5.00 “consideration – see preamble 

5. The Licensor represents to the Licensee that it has the authority to licence the 

use of the land described above. In the event of a dispute regarding the 

Licensor’s authority to licence use of the land, the Licensor will respond to such 

proceedings as it considers appropriate and shall notify the Licensee of any 

determination which is adverse to continuation of the Agreement. The Licensee 

is responsible for payment for the use of the land for all periods during which it 

has been licensed to use same notwithstanding any subsequent determination 

regarding the Licensor’s title. In the event of a legal determination or 

interpretation that requires the use of the licensed land to cease, the parties 

specifically agree that the Licensee’s payment of a licence fee for the year in 

question will be prorated. The Licensor shall have no further obligation or liability 

to the Licensee with respect to termination. 

Use of Licensed Area for Docking Purposes Only 

6. The Licensor does not warrant that any particular use of the licensed land is 

authorized at law or that the licensed land is suitable for the intended purpose. 

The Licensee shall determine at its own risk and expense the suitability of the 

land for the intended purpose. Permits, approvals and improvements (including 

dredging) are the Licensee’s responsibility and at the Licensee’s expense. A 

determination by any court or tribunal that the Licensee is not permitted to use 

the land for a purpose that the Licensee wishes to make of the land does not 

terminate this Agreement. It is the responsibility of the Licensee to provide notice 

155

if it wishes to terminate the Agreement owing to controls respecting use of the 

property whether at a Federal, Provincial or local level or for any other reason. 

b) the Licensee agrees to maintain the area in a clean and tidy manner at his 

own expense; 

c) the Licensee acknowledges and agrees that no commercial sales or 

activities will take place on the Municipal property. 

Risk 

7. The Licensee agrees to assume all risk associated with use of the licensed land 

and will: 

a) carry liability insurance in an amount not less than 2 million dollars which 

includes the Licensor as a named insured, and will provide a copy of the 

policy to the Licensor at the time of the signing of the agreement. The 

Licensee shall not be permitted to commence operations until the 

insurance is provided. 

b) If the policy expires during the term of this agreement, the Licensee shall 

provide replacement insurance PRIOR to the expiration. Failure to provide 

the required replacement insurance will be considered “cause” to cancel 

the agreement, and no part of the fee shall be returned; 

c) provide in such policy of insurance that the insurance is not to be 

terminated without a minimum of thirty (30) days notice to the Licensor; 

Indemnity 

d) provide the insurance at no expense to the Licensor, and in a form that is 

satisfactory to the Licensor’s solicitor and insurance advisor. 

8. The Licensee agrees to indemnify and save the Licensor harmless from any 

claims, prosecutions, actions, proceedings and judgments of any type relating to 

the use of the licensed area by the Licensee. The Licensee shall respond to any 

such matter by engaging legal counsel to represent the Licensor’s interest and 

will promptly satisfy any settlement amount, fine, bill of costs or judgment 

imposed with respect to same. 

156

Harbour Master 

9. The Harbour Master may, at his discretion, suspend operations temporarily due 

to weather or water conditions, or any unsafe operation of equipment is observed 

in conjunction with the operations. 

Notice 

10. If notice is required to be given with respect to this agreement, notice will be sent 

to: 


7883 Amtelecom Parkway 

Forest, Ontario NON IJO Attn. Clerk 

to: 

1610241 Ontario Limited 

o/a Xtreme Watersports 

7155 Black Bush Line 

Dashwood, Ontario N0M 1N0 

IN WITNESS WHEREOF the Parties hereto have hereunto caused to be affixed their 

respective seals, attested by the hands of their proper officers duly authorized in that 

behalf. 

SIGNED, SEALED AND DELIVERED 

in the presence of 

THE CORPORATION OF THE 

MUNICIPALITY 

OF LAMBTON SHORES 

______________________________ 

Bill Weber, Mayor 

______________________________ 


1610241 Ontario Limited 

___________________________________ 

I/we have the authority to bind the company 

__________________________________ 

I/we have the authority to bind the company 

157


CL Report No. 36-2013 Wednesday, April 17, 2013 

TO: 

FROM: 

RE: 



Building Permit Statistics and Planning Application Information – Up to the 

End of March 2013 


For information only. 

REPORT 

I am pleased to provide a report summarizing building activities in Lambton Shores’ to 

the end of March 2013. 

BUILDING PERMITS 

Attached for Council’s information are 2 Schedules that provide information on Building 

Permits activities in Lambton Shores for March 2013, and along with comparatives from 

previous years: 

Schedule 1 is a summary of the permits issued in Lambton Shores’ 

for the month of March 2013, with a comparison to the same time 

period in 2012. 

Schedule 2 shows three Lambton Shores’ comparisons: 

1. Statistics for the month of March, from 2002 – 2013; 

2. Year to date (March) statistics from 2002 – 2013; 

3. New dwelling units by month for the years 2001 – 2013. 

Building activities in Lambton Shores are slower starting this year than in the past. (Note 

the 2012 statistics include the 40 unit apartment building which does skew the “new 

dwelling comparisons” and the “value of construction”) With the slower start, we have 

reduced the number of “contract staff” hours accordingly. 

The permits so far are primarily for renovations and agricultural permits, which still 

require the same diligence in inspections as new construction. Three applications for 

residential dwellings are currently being processed, and another large scale greenhouse 

application is pending. 

158

With another “New Code” cycle to start in January 2014, the recertification requirements 

will involve additional training and re-examination costs to ensure we remain current on 

all the changes and in compliance with the regulations. 

Planning 

Attached is the chart depicting the planning applications processed to date in 2013. 

With the exception of consents, the number of applications in each category is well 

ahead of 2012, which is a good indication of the economic health of the community. 


Carol McKenzie, 

Clerk 

Attachment 1. Lambton Shores’ Building Permit Report for March 

2. Lambton Shores’ Building Permit - Multi Year Comparison 

3. Lambton Shores’ Planning Activities – Comparison 2012-2013 

159

The Municipality of Lambton Shores 

Building Permit Comparison 

For the Month of March 2013 and the Year-to-Date 2012-2013 

March, 2013 

Type of Permit 

No. of Permits Value of Construction Permit Fees 

2013 2012 2013 2012 2013 2012 

Residential 4 14 $321,000 $3,640,513 $1,645.00 $14,839.00 

Commercial 1 1 $50,000 $20,000 $386.00 $675.00 

Industrial/Institutional 0 1 $0 $85,000 $0.00 $900.00 

Agricultural 2 4 $705,000 $310,000 $2,900.00 $8,464.00 

Demolitions 0 1 $0 $2,000 $0.00 $200.00 

Miscellaneous 0 3 $0 $72,000 $0.00 $600.00 

Totals 7 24 $1,076,000 $4,129,513 $ 4,931.00 $ 25,678.00 

Year to Date 2012 - 2013 


No. of Permits Value of Construction 

Permit Fees 

2013 2012 2013 2012 2013 2012 

Residential 15 28 $2,755,654 $9,209,513 $15,801.00 $65,666.00 

Commercial 3 3 $130,000 $54,300 $1,536.00 $1,435.00 

Industrial/Institutional 0 1 $0 $85,000 $0.00 $900.00 

Agricultural 5 7 $895,000 $703,000 $5,527.00 $13,969.00 

Demolitions 1 2 $8,500 $9,500 $200.00 $400.00 

Miscellaneous 0 3 $0 $72,000 $0.00 $600.00 

Totals 24 44 $3,789,154 $10,133,313 $ 23,064.00 $ 82,970.00 

160

LAMBTON SHORES - Multi Year Comparison 

BUILDING PERMIT COMPARISON - 2002 - 2013 

Monthly comparisons -March 

YEAR 2013 2012 2011 2010 2009 2008 2007 2006 2005 2004 2003 2002 TOTAL 


Residential 4 14 8 10 7 8 15 13 13 25 15 16 148 

Commercial 1 1 2 2 2 1 3 1 0 3 2 0 18 

Industrial & Institutional 0 1 1 0 0 0 1 1 1 0 1 1 7 

Agricultural 2 4 1 2 0 1 0 1 1 1 0 0 13 

Demolitions 0 1 3 1 1 2 3 3 1 0 1 0 16 

Miscellaneous 0 3 0 0 0 0 0 0 0 0 1 0 4 

TOTAL 7 24 15 15 10 12 22 19 16 29 20 17 206 

New Dwelling Units 

(included in above) 

0 

4 3 3 

1 

1 7 5 8 

14 10 

10 66 

Year to Date Comparisons - To end of March 

Type of Permit 2013 2012 2011 2010 2009 2008 2007 2006 2005 2004 2003 2002 TOTAL 

Residential 15 28 14 18 14 24 25 25 24 33 42 29 291 

Commercial 3 3 4 6 4 4 6 3 1 5 2 6 47 

Industrial & Institutional 0 1 1 2 2 0 1 1 3 0 1 1 13 

Agricultural 5 7 1 3 1 4 1 2 1 1 0 2 28 

Demolitions 1 2 5 2 1 3 5 6 1 1 1 2 29 

Miscellaneous 0 3 0 0 0 0 0 0 0 0 1 0 4 

TOTAL 24 44 25 31 22 35 38 37 30 40 47 40 413 

New Dwelling Units 

(included in above) 

6 

56 4 7 2 2 11 

9 

13 

20 20 14 164 

New Dwelling Units Comparison - By Month 

2013 2012 2011 2010 2009 2008 2007 2006 2005 2004 2003 2002 TOTAL 

January 2 2 1 2 0 0 4 4 2 3 2 1 23 

February 4 50 0 2 1 1 1 0 3 3 8 3 76 

March 0 4 3 3 1 1 5 5 8 14 10 10 64 

April 2 2 4 9 6 5 5 7 8 9 13 70 

May 5 1 6 3 1 7 8 13 13 7 8 72 

June 8 6 4 6 3 2 7 11 13 9 8 77 

July 3 3 7 6 13 3 2 7 11 11 5 71 

August 3 5 1 1 5 1 9 8 14 5 10 62 

September 9 9 5 5 7 4 8 4 12 4 10 77 

October 3 3 8 3 4 7 3 10 7 10 10 68 

November 5 0 1 2 3 3 8 8 8 8 4 50 

December 1 0 3 0 1 6 8 9 6 4 0 38 

TOTAL 6 95 33 46 37 45 48 67 90 112 87 82 748 

New Homes - 2001 80 Total number of new homes and dwellings 

units since amalgamation 828 

161


2012-2013 YEAR TO DATE PLANNING ACTIVITIES COMPARISON 

CONSENT APPLICATIONS 

JAN FEB MAR APRIL MAY JUNE JULY AUG SEPT OCT NOV DEC 

0 1 1 2013 MTD 

0 1 2 2013 YTD 

3 0 2 2 0 4 3 1 4 2 0 0 2012 MTD 

3 3 5 7 7 11 14 15 19 21 21 21 2012 YTD 

MINOR VARIANCE APPLICATIONS 


2 3 2 2013 MTD 

2 5 7 2013 YTD 

0 1 0 3 2 1 3 1 5 1 0 2 2012 MTD 

0 1 1 4 6 7 10 11 16 17 17 17 2012 YTD 

ZONING AMENDMENT APPLICATIONS 


2 1 1 2013 MTD 

2 3 4 2013 YTD 

0 1 0 3 1 2 1 0 0 1 0 3 2012 MTD 

0 1 1 4 5 7 8 8 8 9 9 12 2012 YTD 

OP AMENDMENT APPLICATIONS 


0 1 1 2013 MTD 

0 1 2 2013 YTD 

0 0 0 2 0 1 1 0 0 1 0 0 2012 MTD 

0 0 0 2 2 3 4 4 4 5 5 5 2012 YTD 

ZONING REPORTS 


19 9 18 2013 MTD 

19 28 46 2013 YTD 

17 8 6 24 31 16 19 23 12 16 9 9 2012 MTD 

17 25 31 55 86 102 121 144 156 172 181 190 2012 YTD 

162


CL Report No. 38-2013 Friday, April 19, 2013 

TO: 

FROM: 

RE: 



Extending the Term of the Interim Chief Administrative Officer 


That the term of the appointment of Janet Ferguson as the 

Interim Chief Administrative Officer for the Municipality of 

Lambton Shores be extended to June 1, 2013, and that Bylaw 

35 of 2013 being a by-law to enact the extension be 

approved. 

REPORT 

In November of 2012, Council appointed Treasurer Janet Ferguson to serve as the 

interim Chief Administrative Officer until January 15, 2013 until the position of Chief 

Administrative Officer was filled. 

The expiration date of the appointment was amended and extended until April 15, as it 

had been anticipated that there would be sufficient time to select a candidate for the 

position of Chief Administrative Officer. 

The process is still underway, and it is anticipate that a candidate will be selected by 

June 1, 2013, and in order to ensure the statutory requirements and assigned duties are 

completed, it is recommended that the appointment be extended until June 1, 2013 or 

until the new Chief Administrative Officer is appointed, whichever occurs first. 

Attached for review is By-law 35 of 2013 that will amend the time of the appointment. 



Clerk 

163


BY-LAW NUMBER 35 of 2013 

Being a by-law to appoint an Interim Chief Administrative Officer and Deputy Clerk 

WHEREAS: 

It is deemed expedient that the Council of the Corporation of the 

Municipality of Lambton Shores appoints a Deputy Clerk, and Interim 

Chief Administrative Officer under Sections 229 and 228(2) of the 

Municipal Act, 2001; 

AND WHEREAS: The Council appointed Janet Ferguson as a Deputy Clerk, and the 

Interim – Chief Administrative Officer for the Municipality of Lambton 

Shores effective November 14, 2012 until April 15, 2013. 

AND WHEREAS: 

THEREFORE: 

It is necessary to extend the appointment for an additional time period. 

The Council of the Corporation of the Municipality of Lambton Shores 

enacts as follows; 

1. That the appointment of Janet Ferguson as Deputy Clerk/ Interim Chief Administrative 

Officer be extended to June 1, 2013, or until the appointment of a Chief Administrative 

Officer for the Corporation, whichever occurs first. 

2. Nothing in this appointment by-law negates or rescinds the provisions of By-law 05- 

2001, that being a by-law to appoint Janet Ferguson as the Treasurer for the 

Municipality of Lambton Shores. 

3. This by-law amends by-law 10 of 2013. 

THAT THIS BY-LAW is read a FIRST, SECOND and THIRD time 

and finally passed April 22, 2013 

_________________________ 


_________________________ 


164


CL Report No. 39- 2013 Wednesday, April 17, 2013 

TO: 

FROM: 

RE: 

Mayor Bill Weber and Members of Council 


Declaring a Parcel of Land Surplus to the Needs of the Municipality 


That the original Kennedy Line Road allowance, shown as Part 3 

on Reference Plan 25R – 1011 in the Geographic Township of 

Bosanquet, Municipality of Lambton Shores, County of Lambton 

be declared “surplus to the needs of the Municipality”, and that 

By-law 36 of 2013 be approved. 

REPORT 

For the past several years, the Municipality has been working with a property owner to 

resolve a property/road allowance issue. 

To briefly summarize, a portion of the Kennedy Line road allowance being used as the 

travelled portion of the road is on private property, and the actual road allowance 

property is being used as part of a farm operation. 

In order to ensure that the municipality has clear title to the road allowance property, an 

exchange of land was initiated with the private property owner. 

The survey of the existing “road allowance” has been completed, and notice of the 

intention to dispose of the “surplus land “(original road allowance property) was 

provided in the local papers, and is on the website. 

Therefore, it will be possible to pass the required by-law to officially declare the lands 

“surplus” to the needs of the Corporation, and approved the proposed By-law attached 

for consideration. 

Process: 

Lambton Shores Policy # 43 – Sale and Other Disposition of Land 

Lambton Shores has a policy in place respecting the sale and disposition of land, and 

the four main requirements are to: 

165

1. Declare the lands “surplus” to the needs of the Municipality, by resolution or bylaw 

at a meeting open to the public. 

2. Obtain an opinion of the fair value of the land; ( road allowance properties are 

exempt) 

3. Provide notice of the proposed sale, and 

4. Determine the method of disposal. 

1. LAND TO BE DECLARED SURPLUS: 

The land to be declared surplus is: 

The unopened portion of the original Road allowance between Lots 26 and 

27, Township of Bosanquet (Kennedy Line) From Gordon Road to 395.787 

metres east of Gordon Road, shown as Part 3 on RP 25R - 10111. 

By-law 36 of 2013 to declare the lands surplus is attached for consideration. 

2. VALUATION OF THE LAND: 

Schedule “A” of the policy states that “The Municipality is not required to obtain an 

opinion of the value for the following classes of land: 

2. Closed highways if sold to an owner of land abutting the closed highways.” 

The proposal is to exchange the original road allowance lands for a similar amount of 

the land that is currently used for the travelled portion of the road. The land to be 

disposed is of limited value to anyone other than the property owner that abuts it on 

both sides. 

3. NOTICE 

The fact that the Municipality proposes to dispose of the property to the adjacent 

neighbour (as opposed to the land being sold on the open market) was noted in the 

“Living in Lambton Shores” advertisements that was in the papers the week of April 18, 

and the notice was available from the Municipal website. Notice is also provided by way 

of this report being considered in open Council. 

4. METHOD OF DISPOSAL 

The policy provides flexibility in the methods available to be used to dispose of land, 

which include: 

a) Sale by public tender, 

166

) Sale by means of the services of a real estate broker, 

c) Posting the property “For Sale by Owner”, 

d) By any other method approved by Council. 

As the land is proposed to be “disposed of” to the adjacent owners, the methodology 

would be the “other method approved by Council”. 

SUMMARY 

It is recommended that a portion of the original Kennedy Line Road allowance, shown 

as Part 3 on Reference Plan 25R – 1011 be declared surplus to the municipal needs. 



Clerk 

167

Attachment 1. 

INTENTION TO DISPOSE OF SURPLUS LANDS 

Be advised that, at the April 22, 2013 meeting, the Council of the Corporation of the Municipality of 

Lambton Shores will be declaring the following parcel of land “Surplus to the Needs of the 

Municipality” and will be disposing of it in the manner listed below: 

The unopened portion of the original Road allowance between Lots 26 and 27, Township 

of Bosanquet (Kennedy Line) From Gordon Road to 395.787 metres east of Gordon Road, 

as shown below. 

The intention is to exchange this parcel of land for a similar sized parcel of private land that is currently 

being used for the Kennedy Road Allowance. 

Further information on the proposed land dispositions is available by contacting the Municipal Clerk at 

519-786-2335 

Property to Be Disposed Part 1 – RP 25R 10111 

Property to Be retained Part 3 – RP 25R 10111 

To Be Obtained 

168


BY-LAW NUMBER 36 OF 2013 

Being a By-law to declare certain lands owned by the Corporation of the 

Municipality of Lambton Shores as “surplus” to the needs of the Corporation 

WHEREAS: 

The Corporation owns certain properties; 

AND WHEREAS: 

Certain parcels of land are no longer required by the Corporation 

and are surplus to the needs of the Corporation; 

AND WHEREAS 

It is deemed expedient and in the best interest of the Corporation to 

dispose of these lands; 

AND WHEREAS: 

The Council of the Corporation of the Municipality of Lambton 

Shores has reviewed the lands to be deemed surplus, and has 

approved the same; 

THEREFORE: 

The Council of the Corporation of the Municipality of Lambton 

Shores enacts as follows: 

The lands owned by the Corporation, described in Schedule “A”, 

attached to and forming part of this by-law, are deemed to be 

surplus to the needs of the Corporation, and authorizes the 

disposal of the lands, in accordance with Provincial and Municipal 

requirements: 

Read a FIRST and SECOND time this 22 nd day of April, 2013 

Read a THIRD time and finally passed this 22 nd day of April, 2013 

_____________________________ 


_____________________________ 


169

Schedule “A” to By-law 36 - 2013 

1. Part 1 RP 25 R 10111, being a portion of the original Road Allowance between 

Lots 26 and 27, Concession 3, (Kennedy Line) in the Geographic Township of 

Bosanquet ( now Lambton Shores) 

170


BY-LAW NUMBER 34 of 2013 

A By-law of the Corporation of the Municipality of Lambton Shores 

to confirm the proceedings of Council which were adopted 

up to and including April 22, 2013 

WHEREAS: 

It has been expedient that from time to time, the Council of the 

Corporation of the Municipality of Lambton Shores should act by resolution 

of Council; 

AND WHEREAS: 

It is deemed advisable that all such actions that have been adopted by a 

resolution of the Council be authorized by By-law; 

THEREFORE: 

The Council of the Corporation of the Municipality of Lambton Shores 

enacts as follows; 

THAT all actions of Council which have been authorized by a resolution of the Council and 

adopted in open Council and accepted by Council up to and including April 22, 2013 be 

hereby confirmed; and 

THAT the Mayor and the proper officials of the Municipality of Lambton Shores are hereby 

authorized and directed to do all things necessary to give effect to the approved actions or to 

obtain approvals where required, and to execute all documents as may be necessary in that 

behalf and the Clerk is hereby authorized and directed to affix the Corporate Seal to all such 

documents. 

THAT any pecuniary interest declared during any Council meeting or Committee meeting is 

deemed to be in force and the same as though repeated in this by-law; 

THAT THIS BY-LAW is read a FIRST, SECOND and THIRD time and finally passed April 22, 

2013 

_________________________ 


_________________________ 


171



TO: 

FROM: 

RE: 



March, 2013 Cheque Listing 


That the Municipal cheque listing for the month of March, 

2013 in the amount of $4,364,710.00 be accepted as 

presented 

REPORT 

Attached to this report is the cheque listing for the month of March, 2013. All expenses 

are approved by the pertinent department prior to payments being made. 

The March listing is higher than a typical month due to the first quarter payments to the 

County and School Boards for their portion of the interim taxation billing in the amount 

of $3,229,198.13. 

If Council has a specific question or require clarification, myself or a Department Head 

would be pleased to provide that for you. 




172


March Cheque Register 

2013 

DATE CHQ # VENDOR DESCRIPTION AMOUNT 

07/03/2013 36666 ROBERTA BRANDON Mileage - Jan/Feb $282.50 

07/03/2013 36667 MUNICIPAL IT SER (2230880 ONT LTD.)IT,LAN $2,147.00 

07/03/2013 36668 1714715 ONTARIO INC. - O/A J.D Council chambers renovations $927.97 

07/03/2013 36669 SCOTT ALLEN Training - GB FD $173.06 

07/03/2013 36670 ANWIS ARCHITECTURAL PRODUCTS LEquipment service - Legacy $1,124.35 

07/03/2013 36671 ARKONA HOME HARDWARE Supplies - CS $70.82 

07/03/2013 36672 BEDELL'S FROZEN FOODS LTD. Canteen supplies - both arenas $2,176.99 

07/03/2013 36673 GLENN C BELL S. By-Law contract $5,000.00 

07/03/2013 36674 CANADIAN TIRE CORPORATION Supplies - CS $107.62 

07/03/2013 36675 HARVEY COLLINS Canteen supplies - Shores arena $134.23 

07/03/2013 36676 COLORCRAFT AUTO GLASS & SALES Vehicle repair - CS $524.76 

07/03/2013 36677 COUNTY OF LAMBTON 2013 CACC administration - all FD's $3,841.15 

07/03/2013 36678 CRAWFORD SECURITY N.By-Law contract $3,646.44 

07/03/2013 36679 C.U.P.E. Union dues - March $995.15 

07/03/2013 36680 DELTA POWER EQUIPMENT Vehicle repair - CS $3,446.50 

07/03/2013 36681 JACQUELINE DOLAN PFCC cleaning - March $435.00 

07/03/2013 36682 DUDMAN LIMITED Equipment service - Legacy & supplies - CS $2,476.98 

07/03/2013 36683 DURELL CONTROL SYSTEMS INC. Equipment service - Legacy $220.35 

07/03/2013 36684 FIRESERVICE MANAGEMENT LTD Bunker gear cleaning & repair - GB FD $129.89 

07/03/2013 36685 FOREST AUTOMOTIVE & SPORTS LTDParts - CS $1,271.88 

07/03/2013 36686 FOREST B.I.A. 50% BIA Levy $14,420.00 

07/03/2013 36687 GOERTZ ELECTRIC LTD Electrical repair - Shores $424.53 

07/03/2013 36688 GREEN SHIELD CANADA Employee benefits - March $10,863.51 

07/03/2013 36689 GYM-CON Supplies - CS $265.83 

07/03/2013 36690 H.E. ZAVITZ ELECTRICAL & HEATI Equipment service - Shores $2,212.95 

07/03/2013 36691 HAYTER-WALDEN PUBLICATIONS February advertising $413.17 

07/03/2013 36692 HAYTER PLUMBING & HEATING LTD. Building repair - Thedford FD $555.17 

07/03/2013 36693 HURON DISTRICT CONTRACTING LIM Port Franks emergency dredge project $30,241.63 

07/03/2013 36694 HYDRO ONE NETWORKS Regular monthly payment (reimbursed) $13.86 

07/03/2013 36695 IMPERIAL COFFEE AND SERVICES I Coffee supplies - Thedford arena & NV shop $913.36 

07/03/2013 36696 LAMBTON COUNTY FIRE CHIEFS ASS Training - NV FD $280.00 

07/03/2013 36697 HILARY LEAN PT Help - Admin Office $310.27 

07/03/2013 36698 BOB MAGEE PLUMBING Plumbing - Arkona CC $73.45 

07/03/2013 36699 MARSHALL LARRY NV Office cleaning - Feb $150.00 

07/03/2013 36700 M.G. MOLD COMPANY Equipment mtce - CS $22.60 

07/03/2013 36701 MINISTRY OF FINANCE Regular monthly remittance $4,304.27 

07/03/2013 36702 MINISTER OF FINANCE Regulated remittance $294.64 

07/03/2013 36703 M & L SUPPLY Bunker gear & supplies - GB FD $1,511.80 

07/03/2013 36704 JOEL MOLOY LTD Drain mtce $452.00 

07/03/2013 36705 OLD DUTCH FOODS LTD Canteen supplies - Shores arena $63.19 

07/03/2013 36706 OMERS Regular monthly remittance $34,460.84 

07/03/2013 36707 OMI CANADA INC. March agreement $127,303.64 

07/03/2013 36708 ONT. RECREATION FACILITIES ASS 2013 membership $678.00 

07/03/2013 36709 PEPSI BOTTLING GROUP (CANADA) Canteen supplies - Shores arena $398.08 

07/03/2013 36710 POCKELE & ASSOCIATES INC. Health & Safety consulting $144.08 

07/03/2013 36711 POLE PRINTING INC Office supplies - all offices $1,368.43 

07/03/2013 36712 PRAXAIR Supplies - CS $186.79 

07/03/2013 36713 QUALITY ENGINEERED HOMES LTD Return excess load deposit $5,000.00 

07/03/2013 36714 RECEIVER GENERAL Regular payroll remittance $35,130.46 

07/03/2013 36715 RECEIVER GENERAL FOR CANADA Radio licence renewals $5,337.00 

07/03/2013 36716 RILEY MANUFACTURING Supplies - CS $406.80 

07/03/2013 36717 SARNIA & DISTRICT HUMANE SOCIE Pound services 2013 $7,229.80 


173



2013 


07/03/2013 36718 SIFTO CANADA CORP. Bulk hwy salt $17,612.39 

07/03/2013 36719 SPRIET ASSOCIATES Drainage engineering $25,200.00 

07/03/2013 36720 STONETOWN SUPPLY SERVICES INC Supplies - CS $430.81 

07/03/2013 36721 WAYNE STUBBS Wtr mtr reads - Feb & March retainer $1,691.55 

07/03/2013 36722 SUNMEDIA February advertising $376.29 

07/03/2013 36723 TABOR JAMIE Training - NV FD $183.15 

07/03/2013 36724 TECHNICAL STANDARDS & SAFETY A Elevating devices inspection $220.35 

07/03/2013 36725 THAMES COMMUNICATIONS Equipment parts - NV FD $266.20 

07/03/2013 36726 DEAN TULLY Final inspection security deposit refund $250.00 

07/03/2013 36727 JERRY VANBRUAENE Meeting & mileage - GB FD $71.25 

07/03/2013 36728 DERYCK WALDEN, BARRISTER & SOLLegal fees - March $162.16 

07/03/2013 36729 BILL WEBER Reimburse for conference expenses $1,220.50 

07/03/2013 36730 WEST COAST DISTRIBUTING Canteen supplies - both arenas $1,826.64 

07/03/2013 36731 CHRIS WILLIAMSON Final inspection security deposit refund $250.00 

07/03/2013 36732 WSIB Regular monthly remittance $6,473.45 

07/03/2013 36733 YMCA OF SARNIA-LAMBTON Association services - March $4,750.00 

07/03/2013 36734 ZAVITZ GENERAL STORE Supplies - CS $573.65 

07/03/2013 36735 MECHANICAL ADVERTISING Signs - CS $825.92 


11/05/1984 36737 MINISTER OF FINANCE Cemetery registration fee $665.00 

11/03/2013 36738 MINISTER OF FINANCE Program registration - Forest FD $325.00 

14/03/2013 36739 1230995 ONTARIO INC Refund credit on utility account $25.00 

14/03/2013 36740 MR. JAMES BANNERMAN Final inspection security deposit refund $250.00 

14/03/2013 36741 DOUGLAS BYRNS Refund utility account overpayment $129.12 

14/03/2013 36742 CIBC Visa - all managers $4,294.71 

14/03/2013 36743 CINTAS, THE UNIFORM PEOPLE Uniforms, supplies & shower cleaning $4,178.81 

14/03/2013 36744 DOUG COOK OGRA conference expenses $953.97 

14/03/2013 36745 MELANIE DESCHUTTER Mileage - CS $21.32 

14/03/2013 36746 MRS. GAILYN GERBER Final inspection security deposit refund $250.00 

14/03/2013 36747 GRAND BEND CANADA DAY CELEBRATRefund security deposit & application fee $266.85 

14/03/2013 36748 AQUAFEST 2013 Community grant & application fee refund $2,035.00 

14/03/2013 36749 HELEN HAYTER Refund damage deposit $50.00 

14/03/2013 36750 MR. ROD NICHOLSON Final inspection security deposit refund $750.00 

14/03/2013 36751 PETTY CASH/ROBERTA BRANDON Replenish pettycash - Forest office $158.01 

14/03/2013 36752 PITNEY WORKS Postage & supplies - all offices $5,650.00 

14/03/2013 36753 MR. MATTHEW RICHARDS Final inspection security deposit refund $250.00 

14/03/2013 36754 RICOH CANADA INC Training $1,808.00 

14/03/2013 36755 SERVICE MASTER OF LAMBTON COUNFinal inspection security deposit refund $250.00 

14/03/2013 36756 MR. TOM STEWART Final inspection security deposit refund $750.00 

14/03/2013 36757 VOID 

14/03/2013 36758 MS. DEBBIE THOMPSON Final inspection security deposit refund $750.00 

14/03/2013 36759 JEFF WOLFE Training $211.33 

14/03/2013 36760 AMCTO Training - Clerks dept $293.80 

14/03/2013 36761 SOUTHWESTERN CHAPTER ONTARIO 2013 B membership $30.00 

14/03/2013 36762 KIWANIS CLUB OF FOREST Flow through donation $350.00 

15/03/2013 36763 VICKI SHEPPARD Forest & GB Office cleaning $260.00 

21/03/2013 36764 A.B.C.A. Tree inspections - Pinery Bluffs (reimbursed) $372.90 

21/03/2013 36765 ACTONS SERVICE CENTRE Vehicle mtce - CS $690.84 

21/03/2013 36766 NANCY AITKEN Refund damage deposit $225.00 

21/03/2013 36767 SCOTT ALLEN Training & mileage - GB FD $234.84 

21/03/2013 36768 BOOKSTORE - ANNEX PUBLISHING & Training materials - NV FD $518.42 

21/03/2013 36769 THE APPLIANCE SPECIALIST Equipment repair - Forest arena $269.84 


174



2013 


21/03/2013 36770 BEDELL'S FROZEN FOODS LTD. Canteen supplies - Forest arena $2,224.05 

21/03/2013 36771 BIRNAM EXCAVATING LTD Feb snow removal - Arkona Fire Hall & Seniors $1,837.38 

21/03/2013 36772 BLACK & MCDONALD LIMITED Equipment repair - Forest arena $2,545.84 

21/03/2013 36773 BLUEWATER FORD SALES LTD Vehicle service - CS & Bldg dept $1,588.87 

21/03/2013 36774 BLUEWATER RECYCLING ASSOC Jan/Feb OCC & waste,Feb co-collection,bag tags $29,866.15 

21/03/2013 36775 CANADIAN TIRE CORPORATION Supplies - CS $222.30 

21/03/2013 36776 CANADIAN SIGNCRAFTERS Signs & sign making supplies - CS $1,087.64 

21/03/2013 36777 CANPAR TRANSPORT L.P. Courier services - all offices $90.65 

21/03/2013 36778 BARRY R CARD Legal fees- general,GBSTP,bldg code,zoning $1,859.81 

21/03/2013 36779 CARILLION CANADA INC Winter road mtce - GB & Forest $8,327.96 

21/03/2013 36780 CASE 'N DRUM OIL LP Shop supplies - CS $438.99 

21/03/2013 36781 CELERITY COMMUNICATIONS LTD Radio service - CS $917.84 

21/03/2013 36782 CINTAS, THE UNIFORM PEOPLE Uniforms, supplies & shower cleaning $552.49 

21/03/2013 36783 CITY TREASURER - LONDON Purchase of water - January $32,435.74 

21/03/2013 36784 CORPORATE EXPRESS CANADA INC. Office supplies - all offices $1,097.33 

21/03/2013 36785 COUNTRY MARKET Fuel - GB FD $126.86 

21/03/2013 36786 FRANK COWAN COMPANY LTD. Insurance deductible billing $10,000.00 

21/03/2013 36787 CRAWFORD SECURITY N. By-Law contract $3,646.44 

21/03/2013 36788 DAMAR SECURITY SYSTEMS Security system monitoring - PFCC & Legacy $622.91 

21/03/2013 36789 DAVE MOORE FUELS Fuel - CS $10,311.34 

21/03/2013 36790 DUDMAN LIMITED Furnace oil, fuel, propane - CS $13,055.52 

21/03/2013 36791 FOREST AUTOMOTIVE & SPORTS LTDMaterials & supplies - CS $902.61 

21/03/2013 36792 RUSSELL FULLER & SONS Final inspection security deposit refund $250.00 

21/03/2013 36793 HOME HARDWARE BUILDING CENTREMaterials & supplies - CS $406.07 

21/03/2013 36794 HAYTER-WALDEN PUBLICATIONS Feb & March advertising $847.93 

21/03/2013 36795 HOLLAND CLEANING SOLUTIONS LTDFacility/cleaning supplies $266.11 

21/03/2013 36796 E S HUBBELL & SONS LTD Materials - CS $6,515.24 

21/03/2013 36797 IDEAL SUPPLY COMPANY LTD Lighting supplies $338.66 

21/03/2013 36798 IMPERIAL COFFEE AND SERVICES I Supplies - Forest canteen & NV shop $661.17 

21/03/2013 36799 INGERSOLL RAND Equipment services - CS $3,277.00 

21/03/2013 36800 KAN FUELS Fuel - CS & Thedford FD $429.37 

21/03/2013 36801 KARCHER Equipment repair - CS $544.61 

21/03/2013 36802 BRENT KITTMER Expense report - Jan & Feb $669.72 

21/03/2013 36803 LAMBTON AREA WATER SUPPLY SYSRegular monthly remittance $10,329.78 

21/03/2013 36804 LAMBTON KENT DISTRICT SCH. BD. Jan -security & custodial - GBCC $911.78 

21/03/2013 36805 LAVIS CONTRACTING CO. LIMITED Coldmix $1,358.26 

21/03/2013 36806 JOANNE MEAD Reimbursement for repair $135.60 


21/03/2013 36808 M & L SUPPLY Supplies - Forest FD $223.93 

21/03/2013 36809 MR. JOHN MURRAY Final inspection security deposit refund $250.00 

21/03/2013 36810 NELLA CUTLERY (HAMILTON) INC. Equipment mtce - both arenas $122.04 

21/03/2013 36811 ONTARIO ASSOCIATION OF FIRE CH 2013 membership - NV FD $254.25 

21/03/2013 36812 OFFICE CENTRAL Office supplies - all offices $2,316.23 

21/03/2013 36813 MR. BRADLEY C. OKE Final inspection security deposit refund $250.00 

21/03/2013 36814 OLD DUTCH FOODS LTD Canteen supplies - Forest arena $65.02 

21/03/2013 36815 ONTARIO ASSOCIATION OF FIRE TR 2013 membership - FO FD $125.00 

21/03/2013 36816 ORKIN CANADA Pest control - various locations $638.45 

21/03/2013 36817 PEPSI BOTTLING GROUP (CANADA) Canteen supplies- Forest arena $1,036.62 

21/03/2013 36818 PITNEY WORKS Supplies - NV Office $115.20 

21/03/2013 36819 PROUTS BUILDING CENTRE Materials & supplies - CS $611.67 

21/03/2013 36820 RAWLINGS AUSABLE BRIDGE INC. Vehicle safety & repair - CS & Thed FD $2,325.12 

21/03/2013 36821 RECEIVER GENERAL Regular payroll remittance $36,405.48 


175



2013 


21/03/2013 36822 SCOTT PETRIE LLP Legal fees - Beach O'Pines $529.97 

21/03/2013 36823 MR. GERALD SHANTZ Final inspection security deposit refund $750.00 

21/03/2013 36824 SIGNWORLD LIMITED Signs $3,955.00 

21/03/2013 36825 SPEDQUIP INDUSTRIES LTD Vehicle safety $2,182.76 

21/03/2013 36826 SPRIET ASSOCIATES Drains & Pearl, Church & Pherril St. $29,200.11 

21/03/2013 36827 ST CLAIR REGION CONSERVATION 2013 General levy & watershed mapping $31,846.00 

21/03/2013 36828 STRONGCO Parts - CS $457.31 

21/03/2013 36829 SUNMEDIA Feb advertising $412.90 

21/03/2013 36830 TABOR JAMIE Training mileage - NV FD $146.52 

21/03/2013 36831 TECHNICAL STANDARDS & SAFETY A Elevator licence $105.00 

21/03/2013 36832 TOWN OF PETROLIA Training - GB FD $1,000.00 

21/03/2013 36833 MR. DEAN TULLY Final inspection security deposit refund $250.00 

21/03/2013 36834 TOWNSHIP OF WARWICK Drain construction $21,429.57 

21/03/2013 36835 WEST COAST DISTRIBUTING Canteen supplies - Forest arena $929.36 

21/03/2013 36836 ZAMBONI COMPANY LTD Parts - CS $174.88 

21/03/2013 36837 JEFFREY BROS. LTD Final inspection security deposit refund $750.00 

21/03/2013 36838 LARRY MILES ELECTRIC LTD Supplies - Legacy $455.62 

21/03/2013 36839 NEBS BUSINESS PRODUCTS LTD. Office supplies - Grand Bend $1,092.16 


22/03/2013 36841 LAMBTON GROUP POLICE SERVICES Regular monthly remittance $274,062.36 

31/03/2013 36842 COUNTY OF LAMBTON 1st qtr levy $1,989,537.00 

31/03/2013 36843 LAMBTON KENT DISTRICT SCH. BD. 1st qtr levy $1,005,251.47 

31/03/2013 36844 ST CLAIR CATHOLIC DISTRICT S.B 1st qtr levy $216,791.54 

31/03/2013 36845 CONSEIL SCOLAIRE VIAMONDE 1st qtr levy $3,089.13 

31/03/2013 36846 CONSEIL SCOLAIRE DE DISTRICT 1st qtr levy $14,528.99 

26/03/2013 36847 SISLER ELECTRIC INC. TVC Emergency Back-up generator $41,132.00 

28/03/2013 36848 CRAWFORD SECURITY N.By-Law contract $4,412.05 

28/03/2013 36849 GRAND BEND CANADA DAY CELEBRATFlow through - HST Rebate 2012 $2,660.19 

28/03/2013 36850 STEVE HOLMES Training - GB FD $212.57 

28/03/2013 36851 HYDRO ONE NETWORKS Gill Rd Pump Stn (reimbursed) $74.99 

28/03/2013 36852 JULIE MEISTER Sewer inspection $177.98 

28/03/2013 36853 VICKI SHEPPARD GB & Forest Office cleaning $260.00 

28/03/2013 36854 SISLER ELECTRIC INC. Forest Legion emergency generator $57,271.79 

28/03/2013 36855 NICK VERHOEVEN Reimburse membership fee $248.60 

31/03/2013 PAP EASTLINK PRE-AUTHORIZED PAYMENTS $230.39 

31/03/2013 PAP EXECULINK TELECOM PRE-AUTHORIZED PAYMENTS $1,696.74 

31/03/2013 PAP HAY COMMUNICATIONS PRE-AUTHORIZED PAYMENTS $1,065.40 

31/03/2013 PAP HYDRO ONE NETWORKS PRE-AUTHORIZED PAYMENTS $35,676.63 

31/03/2013 PAP MUNICIPALITY OF SOUTH HURON PRE-AUTHORIZED PAYMENTS $795.99 

31/03/2013 PAP RBC (Paytickets) PRE-AUTHORIZED PAYMENTS $6.78 

31/03/2013 PAP RELIANCE HOME COMFORT PRE-AUTHORIZED PAYMENTS $133.68 

31/03/2013 PAP ROGERS AT & T PRE-AUTHORIZED PAYMENTS $1,331.16 

31/03/2013 PAP SSQ PRE-AUTHORIZED PAYMENTS $7,805.21 

31/03/2013 PAP UNION GAS PRE-AUTHORIZED PAYMENTS $10,004.23 

TOTAL $4,364,710.00 


176

Notice of Motion: April 22 

Moved by: 

Councillor Bonesteel 

“That staff be directed to provide Council with options for the remediation of Lakeview 

Ave. (Southcott Pines) as soon as possible”. 

177

View as Amended - The Municipality of Lambton Shores

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