VOLUME 2 ISSUE 12 JUNE 2011
CONTENTS ON PAGE 2
NVC NEWS NOW
The Newsletter of The Northern Virginia Center
Virginia Tech Graduate School
National Capital Region Commencement May 15, 2011
NVC NEWS NOW ∙ Northern Virginia Center
Invent the Future
In this issue:
Pamplin College of
College of Natural
College of Engineering 6
National Capital Region
Virginia Tech Board of
Virginia Tech Intellectual
President Steger and
Resource Center/Library 17
Employee Information 18
Learning Technologies 19
Coming Up 20
30—Day Sprint 20
Dr. Sherry Fontaine
Virginia Tech Research
900 N. Glebe Rd., Arlington
Friday, June 24, 2011
On the cover:
Upper left: Virginia Tech President Charles Steger
Right: Keynote Speaker Dr. G. Wayne Clough, Secretary of the Smithsonian
Lower Left: Alumni Speaker Greg Merritt
2 NVC NEWS NOW ∙ Northern Virginia Center
Dr. Barbara Hoopes Returns to Scandanavia
Products & Processes in Scandinavia provides an exciting opportunity
for students to tour Scandanavian countries. Dr. Barbara
Hoopes (Business Information Technology) will lead another
group in June to visit corporations there.
Dean Richard E. Sorensen cochairs
The Association to Advance
Collegiate Schools of Business
accreditation quality group
According to Dr. Hoopes, ―students study global supply chain
issues and visit multinational companies from the region, observing
and learning about their production, distribution and
This will be the sixth study abroad program trip for Dr. Hoopes.
The 2009 study abroad group at Fiskars in Finland (top) and The Lego Group
in Denmark (bottom).
3 NVC NEWS NOW ∙ Northern Virginia Center
EMBA Graduation Dinner at
The Tower Club of Tyson’s
4 NVC NEWS NOW ∙ Northern Virginia Center
The Virginia Master Naturalist Program, a multiagency
initiative based in Virginia Tech’s College of
Natural Resources and Environment, received a
2011 Governor’s Environmental Excellence Award.
The annual awards program recognizes the significant
contributions of environmental and conservation
leaders across the commonwealth.
―We are very proud of the Virginians
in these private, nonprofit,
and government entities
who have demonstrated the
innovation and dedication to
improve our environment and
make the lives of their fellow
Virginians better,‖ Gov. Bob
McDonnell remarked about all
of the award recipients.
The program was selected as a
Gold Medal winner in the government environmental
programs category. Award recipients are chosen
based on criteria including environmental benefit,
stakeholder involvement, public outreach, transferability,
The mission of the Virginia Master Naturalist Program
is to train a statewide corps of volunteers to
provide education, outreach, and services to benefit
Virginia’s natural resources.
With 30 program chapters across the state and
more than 1,000 active volunteers, the program is a
rapidly growing force through which volunteers
broaden their own knowledge about Virginia’s natural
resources while benefitting their communities
and the environment. Volunteers have reached
more than 130,000 people through educational
programs for parks, community groups, festivals,
―Virginia Master Naturalist volunteers
are active statewide, and
natural resource agencies and
organizations are turning to these
volunteers for help with many
of their initiatives,‖ said Michelle
Prysby, program coordinator.
―Educating others about natural
resources is one of the most important
things the volunteers do.‖
The Virginia Master Naturalist Program is a partnership
among Virginia Cooperative Extension, the
Virginia Department of Conservation and Recreation,
the Virginia Department of Forestry, the Virginia
Department of Game and Inland Fisheries,
the Virginia Museum of Natural History, and the
Department of Forest Resources and Environmental
Conservation in Virginia Tech’s College of Natural
Resources and Environment.
- Wes Maxey
Volunteer educators, citizen scientists, and
stewards helping Virginia conserve and
manage natural resources
5 NVC NEWS NOW ∙ Northern Virginia Center
Virginia Tech College of Engineering
Prof. Bill Frakes of the Computer Science Department
gave a talk titled, "Automatic Vocabulary Extraction
Methods for Domain Analysis" at the Second
DC area Information Retrieval experts meeting
at the Columbia Graduate Center of Loyola
University, Maryland on May 11, 2011. The meeting
included talks from speakers from the National Institute
of Standards and Technology, Johns Hopkins,
the National Center for Biotechnology Information,
and Loyola University. A link to talk abstracts
William B. Frakes, Virginia Tech
Automatic Vocabulary Extraction Methods for Domain
Software reuse is the use of existing software or
software knowledge to construct new software. A
key concept in systematic reuse is the domain, a
software business area that contains systems sharing
commonalities. Most organizations work in
only a few domains, repeatedly building similar
systems with variations to meet the needs of different
Rather than building each variant system from
scratch, as is often done today, significant gains
are achievable by reusing large portions of previously
built systems in the domain to construct new
ones. The process of identifying domains, bounding
them, and discovering commonalities and variabilities
among the systems in the domain is called domain
analysis. The entire process of reusing domain
knowledge in the production of new systems is
called domain engineering or product line engineering.
I will describe several experiments that evaluated
automatic term extraction for the development of
domain vocabularies. In the first experiment, fourteen
word frequency metrics were tested to evaluate
their effectiveness in identifying vocabulary in a
domain. Fifteen domain-engineering projects were
examined to measure how closely the vocabularies
selected by the fourteen word frequency metrics
were to the vocabularies produced by domain engineers.
Stemming and stop word removal were also
evaluated to measure their impact on selecting
proper vocabulary terms. The results of the experiment
show that stemming and stop word removal
do improve performance and that term frequency is
a valuable contributor to performance. Variations
on term frequency are not always significant improvers
The second study compared the vocabularies created
by various domain experts and the source documents
selected by them to create the vocabulary.
The results indicate that there is similarity among
the vocabularies created and the source documents
6 NVC NEWS NOW ∙ Northern Virginia Center
Thank you to everyone whose work made the
2011 Spring Commencement a great success!
Staff Appreciation Luncheon and Tour at the new Virginia Tech Research Center
7 NVC NEWS NOW ∙ Northern Virginia Center
8 NVC NEWS NOW ∙ Northern Virginia Center
Congratulations to Barbara Angelotti, Office Manager at the Occoquan Watershed
Monitoring Laboratory, who received the 2011 Staff Award . MBA’s Charmaine
Carter and UAP’s Myriam Lechuga were also nominated. Thanks to everyone
who made this such a great event!
9 NVC NEWS NOW ∙ Northern Virginia Center
Packing and Sorting at Capital Area
Food Bank June 25
The Capital Area Food Bank, founded in 1980, is
the largest nonprofit food distribution and nutrition
education resource in the Washington
metro area. Join your fellow Hokies in a community
service event in our nation's capital. We
will be volunteering at the DC warehouse of the
Capital Area Food Bank. Our project will be
to sort and store food products and donations.
This is a labor intensive service project
and requires some lifting.
Please see the Capital Area Food Bank website
or email firstname.lastname@example.org
Charity Raffle: Youth Football Camp (for
rising grades 3-8) by former Hokie Football
player & Coach Bernard Joseph
June 20 to June 24, from 9:00am to 3:00pm
St. Stephen's & St. Agnes School, Alexandria
RAFFLE OPEN UNTIL FRIDAY! BUY NOW!
Seven—day Alumni Badge
July 25—July 31
Each alumni badge holder is entitled to:
Tournament admittance for the entire week with
access to special hospitality with air-conditioning,
upgraded restroom facilities, flat screen televisions
to watch all the tournament action, complimentary
dry snacks and non-alcoholic beverages (Monday &
Tuesday), and unlimited tailgate style food and nonalcoholic
beverages (Wednesday - Sunday). Special
appearances by West Virginia University, Virginia
Tech, Marshall University and University of Virginia
coaches and alumni athletes. Weekly parking is included.
Tickets to the 2011 Greenbrier Classic Concert
Series are complimentary with the purchase of
a weekly Alumni Badge. Three concerts include
country music artists Keith Urban, Tim McGraw, and
the Black Eyed Peas. These badges do not include
More information: www.dchokies.org/
The face value of each ticket is $305. 100% of
the proceeds will go to our chapter's scholarship
endowment at Virginia Tech, with special
gratitude toward Coach Joseph whose generosity
and Hokie spirit made this possible.
VTAA-NCR is a 501(c)(3) nonprofit organization.
Contributions to the chapter in the United
States are tax-exempt to the extent provided
by law. VTAA-NCR is registered in the Commonwealth
Returning for his second year, Saints Faculty
Member and Varsity Football Coach Bernard
Joseph will direct this non-contact skills football
camp with past and present football players
from SSSAS. The camp is designed to teach
the art of football to all skill levels emphasizing
safe play and skill development.
Coach Joseph is an alumnus of Virginia Polytechnic
Institute and State University where
he played alongside 2009 NFL Hall of Fame
Inductee Bruce Smith.
Contact Coach Joseph for further details at
email@example.com or 703-212-2796. Down,
10 NVC NEWS NOW ∙ Northern Virginia Center
V T BOV
The Virginia Tech Board of Visitors will hold its quarterly board meeting at 1:15 p.m. Monday,
June 6, in the Board Room of Torgersen Hall (Room 2100) on the Blacksburg campus.
On Sunday, June 5, an information session for the full board will be held from 2 to 3:34 p.m. in the Virginia
Bioinformatics Institute Conference Center Auditorium. Following the information session, the Research
Committee will meet in open session from 4 to 5:30 p.m. in Executive Conference Room at the Virginia Bioinformatics
In addition, the following committee sessions will be held on Monday, March 28. All meetings will be held
at Squires Student Center unless otherwise noted:
The Academic Affairs Committee will meet in closed session at 8:30 a.m. and will meet in open session at
9 a.m., both meetings will be in Room 219.
The Buildings and Grounds Committee will meet in front of the Inn at Virginia Tech to walk to the Visitors
and Undergraduate Admissions Center for a tour of the new facility. Committee members will then
travel to the Institute for Critical Technology and Applied Science (ICTAS) II Building for a tour. At the conclusion
of the second tour, committee members will meet in open session at 10:30 a.m. in Brush Mountain
Room A. At 11:30 a.m., Buildings and Grounds will meet jointly with the Finance and Audit Committee in
open session in Room 341/345.
The Finance and Audit Committee will meet in closed session at 7:30 a.m. in the Yorktown Room and will
meet in open session at 8:30 a.m. in Room 341.
The Student Affairs and Athletics Committee will meet in open session at 8:30 a.m. in the Brush Mountain
During the two-day meeting, the board will consider resolutions to revise the Pass/Fail Policy for undergraduate
studies, to establish a new bachelor’s degree in meteorology, to establish the Department of Population
Health Sciences, the 2012-2018 Capital Outlay Plan, the 2011-2012 compensation of graduate assistants,
and the 2011-2012 university budget and associated budgets.
Board of Visitors Meeting, March 28, 2011:
Graduate Admissions. Dr. McNamee noted that the graduate school has sponsored the graduate school preview
weekend and has made highly successful recruiting visits. These events attract top applicants and typically
add to the diversity of admissions. Offers have been made to potential students, but they have until April
15 to accept. Final graduate admissions figures will be available in August.
Enhancing Student Community: Engagement and Inclusion. Deepu George (graduate student rep) and
Shane McCarty, student representatives to the Board of Visitors, presented their ―Engagement and Inclusion‖
initiative, which draws upon the collective competence and interpersonal connections among students, administrators,
faculty, and staff. The initiative encourages intentional connection through its (1) Actively Caring
movement to spread intentional acts of kindness and promote inclusiveness; (2) intergroup dialogue sessions;
(3) an information gateway known as Hokiepedia; and (4) interdisciplinary forums, strong Graduate Student
Association and Student Government Association collaboration, and sharing the engagement and inclusion
campaign message with student groups, departments, and administrators. Ms. Lowe asked the record to reflect
the committee’s gratitude for Mr. McCarty and Mr. George’s service on the board and their excellent work
in representing students on the board.
11 NVC NEWS NOW ∙ Northern Virginia Center
Virginia Tech Intellectual Properties
An Affiliated Corporation of
Virginia Tech Intellectual Properties will showcase
Virginia Tech cyber security technologies,
mobile communications, therapeutics, and more
at the inaugural TechStorm on June 2 at the Mason
Inn in Fairfax. TechStorm is the first national
event focused exclusively on matching innovative
university technologies with entrepreneurs
and seed funding opportunities.
The technologies being exhibited by VTIP will
Privacy-aware data loss prevention;
Wireless and mobile communications technologies;
Manipulation of platelet aggregation
A fiberoptic micro-needle device; and
Power monitoring to detect unauthorized
software running on a device.
"VTIP is pleased to be participating in Tech-
Storm," said Steve Lockett, VTIP licensing associate.
"We will introduce the variety and quality of
Virginia Tech innovations to a wider audience.
It's great to be present at an event like Tech-
Storm, with its specific focus on technology
matching. We are looking forward to making this
a successful event and continuing to get the
word out about the strength of technologies
coming out of Virginia Tech."
Virginia Tech is a Silver-Level Sponsor of the
TechStorm is a national event exclusively focused
on matching innovative technologies developed
at universities and federal labs with entrepreneurs
and in-licensing professionals. The
June 2 event features participation from prevetted
entrepreneurs, a pre-event matching
program, and a seed funding program for startups
launched as a result of connections made at
The event is open to the technology transfer professionals
and researchers from academic institutions
and federal labs, corporate in-licensing executives,
entrepreneurs, investors, and others interested
in contributing to the advancement of
innovative technologies to market.
TechStorm is being organized by InnovateTech
Ventures, and co-hosted by Amplifier, George
Mason University, and the Academic Licensing
Community of Virginia (ALCOVe).
Formed in 1985 as an affiliated corporation of Virginia
Tech, Virginia Tech Intellectual Properties is
passionate in its pursuit of excellence in technology
commercialization, creating market opportunities
from scientific innovation. We strive to make
a positive contribution to society through our
expertise in protecting, marketing and commercializing
technology and innovation. Our goal is
to pursue innovative strategies to help translate
scientific progress into tangible products, while
returning income to the inventor and Virginia
Tech to support further research and education.
Virginia Tech Intellectual Properties facilitates the
licensing of technology to companies, encourages
new faculty startup ventures, works with
publishers and distributors of software, and supports
the transfer of research and knowledge to
other universities, research institutes and companies.
- Susan Trulove, firstname.lastname@example.org
12 NVC NEWS NOW ∙ Northern Virginia Center
President Steger and Provost McNamee
President Charles Steger
Next month, we will hold a grand opening ceremony
for the Virginia Tech Research Center – Arlington.
Our decision to locate another foothold in the
National Capital Region has been justified by the
strong support of our many constituencies. Interest
among university and non-university tenants is
much stronger than expected and leasing is virtually
complete. This facility’s proximity to the nation’s
capital and to the most populous region of
our state presents ideal opportunities for research
interactions as well as graduate and undergraduate
study or scholarship. It represents a window
onto another world of scholarship and international
As you know, I have challenged Paul Knox to lead
our university wide effort to develop the next longrange
university plan, The Plan for a New Horizon.
Having a collective vision of the future institutional
profile well understood and accepted by the
community is essential in our fast changing
world. It enables us to focus on what matters, particularly
as current events might impinge on our
actions and ideas.
Once adjusted for inflation, state support per instate
student at Virginia Tech is less than half today
than it was a decade ago. The state’s share of Virginia
Tech’s educational cost has dropped from 58
percent in 2000-01 to 28 percent in the coming
fiscal year. The university will lose an additional
$16 million in state funding, partially offset by $3
million in new funding for Fiscal Year 11-12. Further,
the university will no longer receive $21 million
in federal stimulus funding that temporarily
plugged the hole created by state funding cuts.
The net effect is a continuing shift of the cost of
education from public sources to students.
To read the letter in its entirety, please see
Provost Mark McNamee:
The Commonwealth of Virginia is emerging better
than most states from the recession and higher education
is receiving high priority attention from Governor
McDonnell. For the first time in four years, we will
receive a budget increase from the state (albeit modest)
rather than a series of reductions. It will take us
many years to recover from the harsh impact of the
budget reductions, but we have managed to remain
focused on our core missions of learning, discovery,
and engagement and we
have not abandoned essential
initiatives that will help
to define our future success.
In the weeks ahead, we expect
to announce some financial
actions that will
have a direct positive impact
on our faculty and staff.
Additional endorsement of
the university’s growing reputation
in international research
and development is
provided through the announcement of the largest
single sponsored international project ever secured
by the university. The $28 million USAID grant supports
Virginia Tech’s leadership role in an initiative to
revamp agriculture curricula at Senegal’s five universities
and five technology centers, making it more
relevant to today’s needs.
Throughout next year, I will be continuing my round
of visits to every department, a cycle I began again
this spring. The insights we gain from these visits are
extraordinarily helpful in guiding decisions to advance
the long-term aspirations of the departments.
With the opportunity to begin making new investments
in our programs, it helps to have as broad and
deep a perspective as possible.
To read the letter in its entirety, please see
13 NVC NEWS NOW ∙ Northern Virginia Center
Thank you for your service, Capt. Warren Vaneman
Virginia Tech’s Dr. Warren Vaneman (Industrial and Systems Engineering) returned from Afghanistan
recently and we are thrilled to know that he is back home with his wife, Robin, and
sons Wyatt and Noah.
I have been busy trying to re-integrate into family life, and a sense of normalcy. In Afghanistan, the
days are long, but the weeks are short. However, life is so much simpler than here in Northern Virginia.
Life here seems very, very busy. After three weeks, I struggle to get used to the competing family
After working long hours in Afghanistan for a year, it is really hard to just “turn off” thoughts of current
events, and my experiences during the past year. However, during the past three weeks I have
been able to reflect on the past year.
One year ago, while we are on our way to Afghanistan, we were told that we were about to embark on a mission that nobody in history ever
attempted: giving freedom to people, who may not realize its benefits. But I didn’t realize the magnitude of the mission I was embarking on. I
certainly didn’t realize how much I was going to experience and learn.
When you consider the criteria countries of the world are evaluated against (literacy, poverty, life expectancy, infant mortality, etc.) , Afghanistan
isn’t last in any category, but in near the bottom in each.
In Afghanistan I learned what poverty really is. I have experienced poor people in America; however, the poor people that I see here are better
off than the poor people in Afghanistan. Many poor Americans have simply given up and succumbed to the “cards of life they were dealt,”
and rely in part on government assistance. While I concede that many Afghans aren’t the hardest working people in the world, government
assistance is not an option. While I have seen women with children in their laps sitting in the middle of a street begging, only on rare instances
I saw Afghan men openly begging on a street corner. Most men seem to be doing something to earn some sort of a living, regardless
of how meager it is.
The wage scale in Afghanistan is much different, with skill emphasis placed very differently than in America. I have visited Afghan factories
where the workers made as much as $600 per month. This is actually considered a good wage in a country where lawyers and judges make
$85 per month. The salary for an entry level Soldier is $165, which is much closer to a living wage.
I learned the true value of literacy. The literacy rate for those entering the Afghan National Security Forces is 14%, with a national literacy
rate of 28%. If you can’t read, you are dependent on others for many things in life. For example, without being able to read, you must rely on
others to receive news. Many men go to the mosque to get their news from the mullahs who may have their own agenda. If you can’t read,
you probably can’t count, which means you don’t really know how much money an item cost, or how much money you have in your pocket.
As such, this low literacy rate often leads those who can read taking advantage of others.
I also experienced the dedication of our young men and women who are serving our country. These Soldiers, Sailors, Airmen, Marines, and
Coast Guardsman not only have to guard against the security threat, but also must protect themselves from diseases (malaria, typhoid fever,
Hepatitis A are common diseases, while polio is less common but does exist) while living in very Spartan conditions. As Americans, you
have every reason to be proud of those who are serving for us in Afghanistan, and around the World.
I have been a benefactor of generosity and gratitude of the American people for our troops. I sincerely appreciate the care packages, letters,
e-mails, and kind words during my deployment. Upon returning to the United States, it was really overwhelming to have so many people
stop me and offer kind words in the airports in Baltimore, Charlotte, NC, Gulfport, MS, and Washington-Dulles.
Now that I’m back and re-adjusting to life at home, I am ready to close the Afghanistan Deployment Chapter of my life. I thank you for following
me through the experiences of the past 13 months. I am now ready to open the next life chapter.
- Warren Vaneman
14 NVC NEWS NOW ∙ Northern Virginia Center
Changing PA55W0RDS by July 1, 2011: Northern Virginia Center Ahead of the
Virginia Tech is asking some 120,000 alumni, faculty, staff, and current students to change passwords for
university e-mail addresses and accounts by July 1.
The directive from the Virginia Tech Board of Visitors aims to help protect users, encourage good computing
habits, and add another way users can mitigate hackers’ attacks. The decision was based in part on the
number of successful password guess attempts by hackers and sophisticated password guessing software
in recent years.
As a result, all university account passwords, including those linked to university e-mail, Hokies accounts,
PID, and Banner, must be changed prior to July 1. Passwords will also have to be changed a minimum of
once per year moving forward.
―This is an opportunity for us to foster a better sense of cyber-security consciousness among the Virginia
Tech community,‖ said Randy Marchany, Virginia Tech’s information technology (IT) security officer. ―By advocating
good computing habits among our students, faculty, staff, and alumni, we can all help protect Virginia
Tech’s computers and systems. Strong passwords are an essential part of that effort.‖
A website dedicated to the password project has been created to help facilitate the process, and includes
tips on creating strong, effective passwords. When it comes to passwords, be unique, and be secure. Visit
the site to learn more.
According to Marchany, there are currently more than 1,000 infected computers on the university’s campus.
The password change rule, he explained, will help promote the use of strong passwords and help protect
university computers and systems.
Users who fail to change their passwords prior to the July 1 deadline will be locked out until they do so.
However, the IT Security Office, in concert with University Relations, is mounting a campaign to encourage
users to change their passwords as soon as possible, and not to wait until the deadline.
―If everyone waits until the deadline, that could really tax the system and the IT staff,‖ Marchany explained.
―Regardless of that, the sooner they change their password using our new rules, the sooner they can be
sure they have a strong password.‖
— Chad O'Kane
Creating Strong Passwords:
* * * * * * *
Some of the worst passwords, ever:
23456 password any recognizable word
Your own name (!)
15 NVC NEWS NOW ∙ Northern Virginia Center
University Organizational and Professional Development
providing high quality development opportunities
for the campus community that are
both affordable and convenient. To achieve
this mission, your input is important as we
plan workshops and seminars for the upcoming
To help us with planning future opportunities,
we are asking faculty and staff members to
provide input on what type of opportunities
they would like to see from us in the future.
Your responses to the survey are completely
confidential and will only be reported
in aggregate format.
The feedback you provide is essential in helping
UOPD plan, design and offer professional
development opportunities that meet the
needs of all university faculty and staff. I sincerely
hope you will invest a few minutes of
your time to complete this survey.
CTRL and click on the following link, and the survey
web site will appear in your browser: Take
If you have any questions or encounter any technical
issues in completing the survey, please
email email@example.com or call 1-5100 for assistance.
- John D. Massey, Jr., Assistant Director
Virginia Polytechnic Institute and State University
1-6727 firstname.lastname@example.org www.uopd.vt.edu
Or copy and paste the URL below into your internet
Central Authentication Service (CAS)
A new version of CAS (HokieMart and other application logon screen) has been deployed. Below is a description
of the new tool in the CAS-enabled applications. A tool for recovering your forgotten PID password was
When you browse to a CAS-enabled application such as http://my.vt.edu, you will see a screen with big green
buttons that say, "Set Recovery Options" and "Not Now." If you choose "Not Now," you will continue to see
this screen at each CAS login. If you choose "Set Recovery Options," you will see a screen that lets you specify
a Systems Management Server (SMS) text messaging number, a phone number, a Google account or a Yahoo!
account credential which can be used in the future if you forget your PID password. There is also a place
to enter an e-mail address where you will receive notification when your password has been reset. Please
note that this e-mail address is not a password recovery credential. Once you have set your recovery credentials,
choose the "Done making changes" button at the lower right corner.
Once you have set your credentials, you will need your PID and your Virginia Tech ID number to recover your
PID password, so this service will not work for sponsored PIDs or guest accounts.
We hope that setting password recovery options in June will result in fewer help desk calls when passwords
expire in July. If you have questions, please contact 4Help via http://4help.vt.edu.
16 NVC NEWS NOW ∙ Northern Virginia Center
Northern Virginia Center Resource Center / Library
150th Anniversary of President Abraham Lincoln’s
Kelly Roder, Curator
Summer Hours for the Resource Center Library: www.lib.vt.edu/nvc/nvc-hours-calendars.html
Monday – Thursday: 11:00am – 8:00pm
Friday: 11:00am – 6:00pm
Saturday: 9:00am – 5:00pm
Closed on Monday, July 4 for Independence Day
The Virginia Tech Libraries have introduced a new kind of library search engine, Summon. For many years, researchers
have had to search Addison, the library catalog, for books and other reference sources, and then
search multiple databases to find articles, conference papers, and reports on their topic. Summon now allows
searching multiple formats from numerous content providers in one place.
Summon includes all the book, video, microform, and other records from Addison, plus journal articles from
many publishers, government documents from federal, state, and local agencies, and citations from still more
database providers. Similar to Google Scholar, this single database provides access to much of the content
the library subscribes to.
Additionally, Summon includes records from the over 100 participating libraries from around the world.
Checking a box on your search results screen can instantly include results from these libraries, plus content
outside our subscriptions, most of which can be obtained through Interlibrary Loan.
Addison records in Summon link back to their Addison
screens, while most other search results will link to a Get
VText screen that will indicate if the item is available in print
or online, or if you will need to request the item through
We have created a number of screencasts on Summon features
to help you get started with this new library tool.
Summon is now the first search tab on the Library web pages.
Please test the new Summon product, and let us know if
you have any questions.
Debbie Cash, Resource Center Library, 8-8341
Information & Reference Desk: 8-8340
17 NVC NEWS NOW ∙ Northern Virginia Center
WINTER CLOSING 2011
In December 2011, the university will implement
the new winter closing schedule approved by the
Board of Visitors. Virginia Tech will close from
Friday, December 23, 2011 through Friday, December
30, 2011. Though the Governor’s Office
has not yet officially announced when New Year’s
Day 2012 will be observed, based on current
state policy the holiday will most likely be observed
on Monday, January 2, 2012 – meaning we
would be closed from Friday, December 23, 2011
through Monday, January 2, 2012 – opening up
again on Tuesday, January 3, 2012.
During the 2011 winter break closing, all faculty
members who earn annual leave as part of their
appointments and classified and University staff
must use annual or other appropriate leave balances
to cover the days not worked that have not
been designated as official holidays. With the
winter closing in mind, employees are reminded
to plan their annual leave usage in 2011 in such a
way that they have enough leave available to
cover the four winter closing days from December
Supervisors must approve any exceptions, but
are strongly encouraged to be flexible and fair
with employees and their individual work situations
and personal circumstances in accordance
with existing leave and alternative work policies.
Salaried employees who do not work and have
insufficient leave balances to cover the winter
break will be placed in a leave-without-pay status
in accordance with state and University leave policies.
Certain departments may remain open due to the
nature of the work; in some cases, minimal or full
staffing may be necessary. Each department head
has the authority to designate the employees required
to work during the winter break to support
necessary University or departmental operations
or functions. Normal holiday compensatory leave
policies will apply when employees work on one
of the officially designated state holidays. During
the winter break, departments must make arrangements
to retrieve on a regular basis communications
(e.g., voicemail, e-mail, etc.) from the
public and provide a timely and appropriate response.
Beginning January 10, 2011, newly hired university
staff will receive four days of family personal
leave, regardless of their date of hire, to cover
time off during the winter break when the university
is closed. Without that change, new employees
starting late in 2011 would potentially
go into a leave without pay situation shortly after
beginning work. The full resolution approved
by the Virginia Tech Board of Visitors can
be found at www.bov.vt.edu/minutes/10-06-
contact the Human Resources Service Center at
1-9331 or email@example.com if you have questions.
- Human Resources
Increase in Cash Match Effective June 10, 2011
In March 2011, the State's General Assembly approved the increase to our cash match effective June 10,
2011. For the 2010 fiscal year, we saw a reduction in the cash match from $20 to $10 per pay period. Effective
June 10, 2011, the University will match employee contributions at 50% with a maximum match of $20 per
pay period. If you are currently sheltering at least $40 per paycheck into a 403(b) or 457(b) plan, you will automatically
see an increase in the cash match from $10 to $20 in your July 1, 2011 paycheck. If you are currently
sheltering less than $40 per pay and wish to maximize the cash match benefit, please complete a salary reduction
agreement form and return to the Human Resources Service Center. See the salary reduction agreement
form at: www.hr.vt.edu/benefits/files/file_hr_ben_salary_reduction_agreement_pdf.pdf. The form needs to be
received by June 9, 2011 in order for the change to be effective on your July 1, 2011 paycheck. For more information,
please contact the Human Resources Service Center at 231-9331 or firstname.lastname@example.org.
Fiscal year end closing schedule from the University Controller’s Office :
- Aprile Belk, Business Manager
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Registration is currently open for the Faculty Development Institute Summer 2011 Short Courses. The
scheduled courses start Wednesday, May 18th, and continue through Thursday, July 28th. Over 70 short
courses will be offered in a range of topics. A number of courses will focus on the effective use of the Scholar
Course Management System and Ensemble CMS, Virginia Tech's Content Management System.
Other topics include Multimedia and Our Brand, Introduction to Online Teaching and Learning at Virginia
Tech, several statistical topics presented by the Laboratory for Interdisciplinary Statistical Analysis, and
Although the presentations are designed for instructional and research faculty, all FDI short courses are free
and open to ALL Faculty, Staff and Graduate Students. Seating is limited per short course. Most short courses
feature hands-on activities.Please visit the Summer Short Course site at https://app.fdi.vt.edu/public/?
For additional short course information, contact:
Ed Schwartz, 231-4975; Ed.Schwartz@vt.edu
For additional information on Learning Technologies, contact:
Judy Alford, 231-2309; Judy.Alford@vt.edu
Please register for the short courses using the register link at: https://app.fdi.vt.edu/public/?
Can't fit these sessions into your schedule or want to get an early start? Try an online tutorial. We have
links to numerous online tutorials, including several hundred Element K tutorials available for you to
use immediately! Visit our FDI Online Tutorial Resources page to get started. http://www.fdi.vt.edu/
Do you need assistance with computing for your teaching or research? Contact the InnovationSpace
(formerly the New Media Center) for assistance with Scholar, web page design and creation, creation of audio,
video and images for the web, and much more! http://www.is.vt.edu/
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2—Industrial and Systems Engineering Seminar, NVC 401, 12:00—1:00 p.m.
2—Virginia Tech Intellectual Properties @ TechStorm (see page 12)
6—Virginia Tech Board of Visitors meeting
Share news items
15—Deadline for ―30—Day Sprint‖ ideas (see below)
16—Virginia Tech Staff Senate meeting
16—Diversity and Recruitment Summit I, 10:00 a.m.—noon, Graduate Life Center, Blacksburg
24—Virginia Tech Research Center—Arlington: Grand Opening, contact:1—7713
26—Virginia Tech Research Center—Arlington: Open House, 1:00—3:00 p.m.
30—Did you change your passwords? (see pages15 and 16)
30—Classes end for First Summer 2011
Governor Bob McDonnell: “30—Day Sprint” Program
As public servants working for the Commonwealth, you have a unique appreciation for the way state government
operates. On a daily basis, you see what works well at your agency or institution, and what could
be improved. As you know, one of the major initiatives of my administration has been improving the efficiency
and effectiveness of state government, and I need your help.
For many years, the Commonwealth has asked for employee suggestions to improve state government
through an employee suggestion program. It is time for a facelift. Because your suggestions are important,
we want to make it easy for you to offer your best ideas and be recognized for your contribution
which saves the state money, improves efficiency, or just allows us to serve our citizens better.
Today I am launching the ―30-Day Sprint‖ toward innovation and bright ideas for Virginia government.
You will have the opportunity over the next two weeks to submit your suggestions directly to my office
for consideration. Since this is a sprint, I need to receive your ideas by June 15. The winner for the best
employee suggestion will be honored at the Governor’s Awards on June 30 at the Executive Mansion.
That’s 30 days from start to finish!
Let me add one thing more. There is a special $2500 cash prize for the top ―30-Day Sprint‖ employee suggestion!
As I have noted before, the effectiveness of our state government depends on your daily dedication, hard
work, excellent performance, and good results. I challenge you to continue to give us your very best, and
pass on your good ideas on how to make our state run better.
20 NVC NEWS NOW ∙ Northern Virginia Center