June 1, 2011 - Northern Virginia Center - Virginia Tech


June 1, 2011 - Northern Virginia Center - Virginia Tech




The Newsletter of The Northern Virginia Center

Virginia Tech Graduate School

National Capital Region Commencement May 15, 2011

NVC NEWS NOW ∙ Northern Virginia Center

Graduate School

Virginia Tech

Invent the Future

In this issue:


Commencement 1—2

Pamplin College of


College of Natural

Resources and



College of Engineering 6

Staff 7—9

National Capital Region


Virginia Tech Board of


Virginia Tech Intellectual


President Steger and

Provost McNamee

Welcome Home,

Warren Vaneman!







Passwords 15—


University Organizational

and Professional



Resource Center/Library 17

Employee Information 18

Learning Technologies 19

Coming Up 20

30—Day Sprint 20

Dr. Sherry Fontaine

Grand Opening

Virginia Tech Research


900 N. Glebe Rd., Arlington

Friday, June 24, 2011

540-231-7713 or




On the cover:

Upper left: Virginia Tech President Charles Steger

Right: Keynote Speaker Dr. G. Wayne Clough, Secretary of the Smithsonian


Lower Left: Alumni Speaker Greg Merritt

2 NVC NEWS NOW ∙ Northern Virginia Center

Dr. Barbara Hoopes Returns to Scandanavia

Products & Processes in Scandinavia provides an exciting opportunity

for students to tour Scandanavian countries. Dr. Barbara

Hoopes (Business Information Technology) will lead another

group in June to visit corporations there.

Dean Richard E. Sorensen cochairs

The Association to Advance

Collegiate Schools of Business

accreditation quality group

According to Dr. Hoopes, ―students study global supply chain

issues and visit multinational companies from the region, observing

and learning about their production, distribution and

supply processes.‖

This will be the sixth study abroad program trip for Dr. Hoopes.

The 2009 study abroad group at Fiskars in Finland (top) and The Lego Group

in Denmark (bottom).

3 NVC NEWS NOW ∙ Northern Virginia Center

EMBA Graduation Dinner at

The Tower Club of Tyson’s


4 NVC NEWS NOW ∙ Northern Virginia Center

The Virginia Master Naturalist Program, a multiagency

initiative based in Virginia Tech’s College of

Natural Resources and Environment, received a

2011 Governor’s Environmental Excellence Award.

The annual awards program recognizes the significant

contributions of environmental and conservation

leaders across the commonwealth.

―We are very proud of the Virginians

in these private, nonprofit,

and government entities

who have demonstrated the

innovation and dedication to

improve our environment and

make the lives of their fellow

Virginians better,‖ Gov. Bob

McDonnell remarked about all

of the award recipients.

The program was selected as a

Gold Medal winner in the government environmental

programs category. Award recipients are chosen

based on criteria including environmental benefit,

stakeholder involvement, public outreach, transferability,

and innovativeness.

The mission of the Virginia Master Naturalist Program

is to train a statewide corps of volunteers to

provide education, outreach, and services to benefit

Virginia’s natural resources.

With 30 program chapters across the state and

more than 1,000 active volunteers, the program is a

rapidly growing force through which volunteers

broaden their own knowledge about Virginia’s natural

resources while benefitting their communities

and the environment. Volunteers have reached

more than 130,000 people through educational

programs for parks, community groups, festivals,

and schools.

Virginia Master Naturalist volunteers

are active statewide, and

natural resource agencies and

organizations are turning to these

volunteers for help with many

of their initiatives,‖ said Michelle

Prysby, program coordinator.

―Educating others about natural

resources is one of the most important

things the volunteers do.‖

The Virginia Master Naturalist Program is a partnership

among Virginia Cooperative Extension, the

Virginia Department of Conservation and Recreation,

the Virginia Department of Forestry, the Virginia

Department of Game and Inland Fisheries,

the Virginia Museum of Natural History, and the

Department of Forest Resources and Environmental

Conservation in Virginia Tech’s College of Natural

Resources and Environment.

- Wes Maxey

Volunteer educators, citizen scientists, and

stewards helping Virginia conserve and

manage natural resources

5 NVC NEWS NOW ∙ Northern Virginia Center

Virginia Tech College of Engineering

Prof. Bill Frakes of the Computer Science Department

gave a talk titled, "Automatic Vocabulary Extraction

Methods for Domain Analysis" at the Second

DC area Information Retrieval experts meeting

at the Columbia Graduate Center of Loyola

University, Maryland on May 11, 2011. The meeting

included talks from speakers from the National Institute

of Standards and Technology, Johns Hopkins,

the National Center for Biotechnology Information,

and Loyola University. A link to talk abstracts



William B. Frakes, Virginia Tech

Automatic Vocabulary Extraction Methods for Domain


Software reuse is the use of existing software or

software knowledge to construct new software. A

key concept in systematic reuse is the domain, a

software business area that contains systems sharing

commonalities. Most organizations work in

only a few domains, repeatedly building similar

systems with variations to meet the needs of different


Rather than building each variant system from

scratch, as is often done today, significant gains

are achievable by reusing large portions of previously

built systems in the domain to construct new

ones. The process of identifying domains, bounding

them, and discovering commonalities and variabilities

among the systems in the domain is called domain

analysis. The entire process of reusing domain

knowledge in the production of new systems is

called domain engineering or product line engineering.

I will describe several experiments that evaluated

automatic term extraction for the development of

domain vocabularies. In the first experiment, fourteen

word frequency metrics were tested to evaluate

their effectiveness in identifying vocabulary in a

domain. Fifteen domain-engineering projects were

examined to measure how closely the vocabularies

selected by the fourteen word frequency metrics

were to the vocabularies produced by domain engineers.

Stemming and stop word removal were also

evaluated to measure their impact on selecting

proper vocabulary terms. The results of the experiment

show that stemming and stop word removal

do improve performance and that term frequency is

a valuable contributor to performance. Variations

on term frequency are not always significant improvers

of performance.

The second study compared the vocabularies created

by various domain experts and the source documents

selected by them to create the vocabulary.

The results indicate that there is similarity among

the vocabularies created and the source documents



6 NVC NEWS NOW ∙ Northern Virginia Center

Thank you to everyone whose work made the

2011 Spring Commencement a great success!

Staff Appreciation Luncheon and Tour at the new Virginia Tech Research Center

7 NVC NEWS NOW ∙ Northern Virginia Center

8 NVC NEWS NOW ∙ Northern Virginia Center

Congratulations to Barbara Angelotti, Office Manager at the Occoquan Watershed

Monitoring Laboratory, who received the 2011 Staff Award . MBA’s Charmaine

Carter and UAP’s Myriam Lechuga were also nominated. Thanks to everyone

who made this such a great event!

9 NVC NEWS NOW ∙ Northern Virginia Center

Packing and Sorting at Capital Area

Food Bank June 25

The Capital Area Food Bank, founded in 1980, is

the largest nonprofit food distribution and nutrition

education resource in the Washington

metro area. Join your fellow Hokies in a community

service event in our nation's capital. We

will be volunteering at the DC warehouse of the

Capital Area Food Bank. Our project will be

to sort and store food products and donations.

This is a labor intensive service project

and requires some lifting.

Please see the Capital Area Food Bank website

or email brent.blevins@ncrhokies.org

Charity Raffle: Youth Football Camp (for

rising grades 3-8) by former Hokie Football

player & Coach Bernard Joseph

June 20 to June 24, from 9:00am to 3:00pm

St. Stephen's & St. Agnes School, Alexandria


Charity Raffle

Seven—day Alumni Badge

July 25—July 31

Each alumni badge holder is entitled to:

Tournament admittance for the entire week with

access to special hospitality with air-conditioning,

upgraded restroom facilities, flat screen televisions

to watch all the tournament action, complimentary

dry snacks and non-alcoholic beverages (Monday &

Tuesday), and unlimited tailgate style food and nonalcoholic

beverages (Wednesday - Sunday). Special

appearances by West Virginia University, Virginia

Tech, Marshall University and University of Virginia

coaches and alumni athletes. Weekly parking is included.

Tickets to the 2011 Greenbrier Classic Concert

Series are complimentary with the purchase of

a weekly Alumni Badge. Three concerts include

country music artists Keith Urban, Tim McGraw, and

the Black Eyed Peas. These badges do not include


More information: www.dchokies.org/


The face value of each ticket is $305. 100% of

the proceeds will go to our chapter's scholarship

endowment at Virginia Tech, with special

gratitude toward Coach Joseph whose generosity

and Hokie spirit made this possible.

VTAA-NCR is a 501(c)(3) nonprofit organization.

Contributions to the chapter in the United

States are tax-exempt to the extent provided

by law. VTAA-NCR is registered in the Commonwealth

of Virginia.

Returning for his second year, Saints Faculty

Member and Varsity Football Coach Bernard

Joseph will direct this non-contact skills football

camp with past and present football players

from SSSAS. The camp is designed to teach

the art of football to all skill levels emphasizing

safe play and skill development.

Coach Joseph is an alumnus of Virginia Polytechnic

Institute and State University where

he played alongside 2009 NFL Hall of Fame

Inductee Bruce Smith.

Contact Coach Joseph for further details at

bjoseph@sssas.org or 703-212-2796. Down,

set, hike!

10 NVC NEWS NOW ∙ Northern Virginia Center


The Virginia Tech Board of Visitors will hold its quarterly board meeting at 1:15 p.m. Monday,

June 6, in the Board Room of Torgersen Hall (Room 2100) on the Blacksburg campus.

On Sunday, June 5, an information session for the full board will be held from 2 to 3:34 p.m. in the Virginia

Bioinformatics Institute Conference Center Auditorium. Following the information session, the Research

Committee will meet in open session from 4 to 5:30 p.m. in Executive Conference Room at the Virginia Bioinformatics


In addition, the following committee sessions will be held on Monday, March 28. All meetings will be held

at Squires Student Center unless otherwise noted:

The Academic Affairs Committee will meet in closed session at 8:30 a.m. and will meet in open session at

9 a.m., both meetings will be in Room 219.

The Buildings and Grounds Committee will meet in front of the Inn at Virginia Tech to walk to the Visitors

and Undergraduate Admissions Center for a tour of the new facility. Committee members will then

travel to the Institute for Critical Technology and Applied Science (ICTAS) II Building for a tour. At the conclusion

of the second tour, committee members will meet in open session at 10:30 a.m. in Brush Mountain

Room A. At 11:30 a.m., Buildings and Grounds will meet jointly with the Finance and Audit Committee in

open session in Room 341/345.

The Finance and Audit Committee will meet in closed session at 7:30 a.m. in the Yorktown Room and will

meet in open session at 8:30 a.m. in Room 341.

The Student Affairs and Athletics Committee will meet in open session at 8:30 a.m. in the Brush Mountain

Room B.

During the two-day meeting, the board will consider resolutions to revise the Pass/Fail Policy for undergraduate

studies, to establish a new bachelor’s degree in meteorology, to establish the Department of Population

Health Sciences, the 2012-2018 Capital Outlay Plan, the 2011-2012 compensation of graduate assistants,

and the 2011-2012 university budget and associated budgets.

Board of Visitors Meeting, March 28, 2011:

Graduate Admissions. Dr. McNamee noted that the graduate school has sponsored the graduate school preview

weekend and has made highly successful recruiting visits. These events attract top applicants and typically

add to the diversity of admissions. Offers have been made to potential students, but they have until April

15 to accept. Final graduate admissions figures will be available in August.

Enhancing Student Community: Engagement and Inclusion. Deepu George (graduate student rep) and

Shane McCarty, student representatives to the Board of Visitors, presented their ―Engagement and Inclusion‖

initiative, which draws upon the collective competence and interpersonal connections among students, administrators,

faculty, and staff. The initiative encourages intentional connection through its (1) Actively Caring

movement to spread intentional acts of kindness and promote inclusiveness; (2) intergroup dialogue sessions;

(3) an information gateway known as Hokiepedia; and (4) interdisciplinary forums, strong Graduate Student

Association and Student Government Association collaboration, and sharing the engagement and inclusion

campaign message with student groups, departments, and administrators. Ms. Lowe asked the record to reflect

the committee’s gratitude for Mr. McCarty and Mr. George’s service on the board and their excellent work

in representing students on the board.

11 NVC NEWS NOW ∙ Northern Virginia Center

Virginia Tech Intellectual Properties

An Affiliated Corporation of

Virginia Tech Intellectual Properties will showcase

Virginia Tech cyber security technologies,

mobile communications, therapeutics, and more

at the inaugural TechStorm on June 2 at the Mason

Inn in Fairfax. TechStorm is the first national

event focused exclusively on matching innovative

university technologies with entrepreneurs

and seed funding opportunities.

The technologies being exhibited by VTIP will


Privacy-aware data loss prevention;

Wireless and mobile communications technologies;

Vortex-assisted electroporation

Manipulation of platelet aggregation

A fiberoptic micro-needle device; and

Power monitoring to detect unauthorized

software running on a device.

"VTIP is pleased to be participating in Tech-

Storm," said Steve Lockett, VTIP licensing associate.

"We will introduce the variety and quality of

Virginia Tech innovations to a wider audience.

It's great to be present at an event like Tech-

Storm, with its specific focus on technology

matching. We are looking forward to making this

a successful event and continuing to get the

word out about the strength of technologies

coming out of Virginia Tech."

Virginia Tech is a Silver-Level Sponsor of the


TechStorm is a national event exclusively focused

on matching innovative technologies developed

at universities and federal labs with entrepreneurs

and in-licensing professionals. The

June 2 event features participation from prevetted

entrepreneurs, a pre-event matching

program, and a seed funding program for startups

launched as a result of connections made at


The event is open to the technology transfer professionals

and researchers from academic institutions

and federal labs, corporate in-licensing executives,

entrepreneurs, investors, and others interested

in contributing to the advancement of

innovative technologies to market.

TechStorm is being organized by InnovateTech

Ventures, and co-hosted by Amplifier, George

Mason University, and the Academic Licensing

Community of Virginia (ALCOVe).

Formed in 1985 as an affiliated corporation of Virginia

Tech, Virginia Tech Intellectual Properties is

passionate in its pursuit of excellence in technology

commercialization, creating market opportunities

from scientific innovation. We strive to make

a positive contribution to society through our

expertise in protecting, marketing and commercializing

technology and innovation. Our goal is

to pursue innovative strategies to help translate

scientific progress into tangible products, while

returning income to the inventor and Virginia

Tech to support further research and education.

Virginia Tech Intellectual Properties facilitates the

licensing of technology to companies, encourages

new faculty startup ventures, works with

publishers and distributors of software, and supports

the transfer of research and knowledge to

other universities, research institutes and companies.

- Susan Trulove, strulove@vt.edu

12 NVC NEWS NOW ∙ Northern Virginia Center


President Steger and Provost McNamee

President Charles Steger

Next month, we will hold a grand opening ceremony

for the Virginia Tech Research Center – Arlington.

Our decision to locate another foothold in the

National Capital Region has been justified by the

strong support of our many constituencies. Interest

among university and non-university tenants is

much stronger than expected and leasing is virtually

complete. This facility’s proximity to the nation’s

capital and to the most populous region of

our state presents ideal opportunities for research

interactions as well as graduate and undergraduate

study or scholarship. It represents a window

onto another world of scholarship and international


As you know, I have challenged Paul Knox to lead

our university wide effort to develop the next longrange

university plan, The Plan for a New Horizon.

Having a collective vision of the future institutional

profile well understood and accepted by the

community is essential in our fast changing

world. It enables us to focus on what matters, particularly

as current events might impinge on our

actions and ideas.

Once adjusted for inflation, state support per instate

student at Virginia Tech is less than half today

than it was a decade ago. The state’s share of Virginia

Tech’s educational cost has dropped from 58

percent in 2000-01 to 28 percent in the coming

fiscal year. The university will lose an additional

$16 million in state funding, partially offset by $3

million in new funding for Fiscal Year 11-12. Further,

the university will no longer receive $21 million

in federal stimulus funding that temporarily

plugged the hole created by state funding cuts.

The net effect is a continuing shift of the cost of

education from public sources to students.

To read the letter in its entirety, please see


Provost Mark McNamee:

The Commonwealth of Virginia is emerging better

than most states from the recession and higher education

is receiving high priority attention from Governor

McDonnell. For the first time in four years, we will

receive a budget increase from the state (albeit modest)

rather than a series of reductions. It will take us

many years to recover from the harsh impact of the

budget reductions, but we have managed to remain

focused on our core missions of learning, discovery,

and engagement and we

have not abandoned essential

initiatives that will help

to define our future success.

In the weeks ahead, we expect

to announce some financial

actions that will

have a direct positive impact

on our faculty and staff.

Additional endorsement of

the university’s growing reputation

in international research

and development is

provided through the announcement of the largest

single sponsored international project ever secured

by the university. The $28 million USAID grant supports

Virginia Tech’s leadership role in an initiative to

revamp agriculture curricula at Senegal’s five universities

and five technology centers, making it more

relevant to today’s needs.

Throughout next year, I will be continuing my round

of visits to every department, a cycle I began again

this spring. The insights we gain from these visits are

extraordinarily helpful in guiding decisions to advance

the long-term aspirations of the departments.

With the opportunity to begin making new investments

in our programs, it helps to have as broad and

deep a perspective as possible.

To read the letter in its entirety, please see


13 NVC NEWS NOW ∙ Northern Virginia Center

Thank you for your service, Capt. Warren Vaneman

Virginia Tech’s Dr. Warren Vaneman (Industrial and Systems Engineering) returned from Afghanistan

recently and we are thrilled to know that he is back home with his wife, Robin, and

sons Wyatt and Noah.

I have been busy trying to re-integrate into family life, and a sense of normalcy. In Afghanistan, the

days are long, but the weeks are short. However, life is so much simpler than here in Northern Virginia.

Life here seems very, very busy. After three weeks, I struggle to get used to the competing family


After working long hours in Afghanistan for a year, it is really hard to just “turn off” thoughts of current

events, and my experiences during the past year. However, during the past three weeks I have

been able to reflect on the past year.

One year ago, while we are on our way to Afghanistan, we were told that we were about to embark on a mission that nobody in history ever

attempted: giving freedom to people, who may not realize its benefits. But I didn’t realize the magnitude of the mission I was embarking on. I

certainly didn’t realize how much I was going to experience and learn.

When you consider the criteria countries of the world are evaluated against (literacy, poverty, life expectancy, infant mortality, etc.) , Afghanistan

isn’t last in any category, but in near the bottom in each.

In Afghanistan I learned what poverty really is. I have experienced poor people in America; however, the poor people that I see here are better

off than the poor people in Afghanistan. Many poor Americans have simply given up and succumbed to the “cards of life they were dealt,”

and rely in part on government assistance. While I concede that many Afghans aren’t the hardest working people in the world, government

assistance is not an option. While I have seen women with children in their laps sitting in the middle of a street begging, only on rare instances

I saw Afghan men openly begging on a street corner. Most men seem to be doing something to earn some sort of a living, regardless

of how meager it is.

The wage scale in Afghanistan is much different, with skill emphasis placed very differently than in America. I have visited Afghan factories

where the workers made as much as $600 per month. This is actually considered a good wage in a country where lawyers and judges make

$85 per month. The salary for an entry level Soldier is $165, which is much closer to a living wage.

I learned the true value of literacy. The literacy rate for those entering the Afghan National Security Forces is 14%, with a national literacy

rate of 28%. If you can’t read, you are dependent on others for many things in life. For example, without being able to read, you must rely on

others to receive news. Many men go to the mosque to get their news from the mullahs who may have their own agenda. If you can’t read,

you probably can’t count, which means you don’t really know how much money an item cost, or how much money you have in your pocket.

As such, this low literacy rate often leads those who can read taking advantage of others.

I also experienced the dedication of our young men and women who are serving our country. These Soldiers, Sailors, Airmen, Marines, and

Coast Guardsman not only have to guard against the security threat, but also must protect themselves from diseases (malaria, typhoid fever,

Hepatitis A are common diseases, while polio is less common but does exist) while living in very Spartan conditions. As Americans, you

have every reason to be proud of those who are serving for us in Afghanistan, and around the World.

I have been a benefactor of generosity and gratitude of the American people for our troops. I sincerely appreciate the care packages, letters,

e-mails, and kind words during my deployment. Upon returning to the United States, it was really overwhelming to have so many people

stop me and offer kind words in the airports in Baltimore, Charlotte, NC, Gulfport, MS, and Washington-Dulles.

Now that I’m back and re-adjusting to life at home, I am ready to close the Afghanistan Deployment Chapter of my life. I thank you for following

me through the experiences of the past 13 months. I am now ready to open the next life chapter.

- Warren Vaneman

14 NVC NEWS NOW ∙ Northern Virginia Center

Changing PA55W0RDS by July 1, 2011: Northern Virginia Center Ahead of the


Virginia Tech is asking some 120,000 alumni, faculty, staff, and current students to change passwords for

university e-mail addresses and accounts by July 1.

The directive from the Virginia Tech Board of Visitors aims to help protect users, encourage good computing

habits, and add another way users can mitigate hackers’ attacks. The decision was based in part on the

number of successful password guess attempts by hackers and sophisticated password guessing software

in recent years.

As a result, all university account passwords, including those linked to university e-mail, Hokies accounts,

PID, and Banner, must be changed prior to July 1. Passwords will also have to be changed a minimum of

once per year moving forward.

―This is an opportunity for us to foster a better sense of cyber-security consciousness among the Virginia

Tech community,‖ said Randy Marchany, Virginia Tech’s information technology (IT) security officer. ―By advocating

good computing habits among our students, faculty, staff, and alumni, we can all help protect Virginia

Tech’s computers and systems. Strong passwords are an essential part of that effort.‖

A website dedicated to the password project has been created to help facilitate the process, and includes

tips on creating strong, effective passwords. When it comes to passwords, be unique, and be secure. Visit

the site to learn more.

According to Marchany, there are currently more than 1,000 infected computers on the university’s campus.

The password change rule, he explained, will help promote the use of strong passwords and help protect

university computers and systems.

Users who fail to change their passwords prior to the July 1 deadline will be locked out until they do so.

However, the IT Security Office, in concert with University Relations, is mounting a campaign to encourage

users to change their passwords as soon as possible, and not to wait until the deadline.

―If everyone waits until the deadline, that could really tax the system and the IT staff,‖ Marchany explained.

―Regardless of that, the sooner they change their password using our new rules, the sooner they can be

sure they have a strong password.‖

— Chad O'Kane

Creating Strong Passwords:


* * * * * * *

Some of the worst passwords, ever:

23456 password any recognizable word

Your own name (!)

111111 (seriously!)

15 NVC NEWS NOW ∙ Northern Virginia Center

University Organizational and Professional Development

University Organizational


Professional Development


dedicated to

providing high quality development opportunities

for the campus community that are

both affordable and convenient. To achieve

this mission, your input is important as we

plan workshops and seminars for the upcoming

academic year.

To help us with planning future opportunities,

we are asking faculty and staff members to

provide input on what type of opportunities

they would like to see from us in the future.

Your responses to the survey are completely

confidential and will only be reported

in aggregate format.

The feedback you provide is essential in helping

UOPD plan, design and offer professional

development opportunities that meet the

needs of all university faculty and staff. I sincerely

hope you will invest a few minutes of

your time to complete this survey.

CTRL and click on the following link, and the survey

web site will appear in your browser: Take

the Survey

If you have any questions or encounter any technical

issues in completing the survey, please

email jdmassey@vt.edu or call 1-5100 for assistance.

- John D. Massey, Jr., Assistant Director

Professional Development-UOPD

Virginia Polytechnic Institute and State University

1-6727 jdmassey@vt.edu www.uopd.vt.edu

Or copy and paste the URL below into your internet





Central Authentication Service (CAS)

A new version of CAS (HokieMart and other application logon screen) has been deployed. Below is a description

of the new tool in the CAS-enabled applications. A tool for recovering your forgotten PID password was


When you browse to a CAS-enabled application such as http://my.vt.edu, you will see a screen with big green

buttons that say, "Set Recovery Options" and "Not Now." If you choose "Not Now," you will continue to see

this screen at each CAS login. If you choose "Set Recovery Options," you will see a screen that lets you specify

a Systems Management Server (SMS) text messaging number, a phone number, a Google account or a Yahoo!

account credential which can be used in the future if you forget your PID password. There is also a place

to enter an e-mail address where you will receive notification when your password has been reset. Please

note that this e-mail address is not a password recovery credential. Once you have set your recovery credentials,

choose the "Done making changes" button at the lower right corner.

Once you have set your credentials, you will need your PID and your Virginia Tech ID number to recover your

PID password, so this service will not work for sponsored PIDs or guest accounts.

We hope that setting password recovery options in June will result in fewer help desk calls when passwords

expire in July. If you have questions, please contact 4Help via http://4help.vt.edu.

16 NVC NEWS NOW ∙ Northern Virginia Center

Northern Virginia Center Resource Center / Library

On Display:

150th Anniversary of President Abraham Lincoln’s


Kelly Roder, Curator

Summer Hours for the Resource Center Library: www.lib.vt.edu/nvc/nvc-hours-calendars.html

Monday – Thursday: 11:00am – 8:00pm

Friday: 11:00am – 6:00pm

Saturday: 9:00am – 5:00pm

Sunday: Closed

Closed on Monday, July 4 for Independence Day

Summon: www.lib.vt.edu/libnews/2011/2011-05-16.html

The Virginia Tech Libraries have introduced a new kind of library search engine, Summon. For many years, researchers

have had to search Addison, the library catalog, for books and other reference sources, and then

search multiple databases to find articles, conference papers, and reports on their topic. Summon now allows

searching multiple formats from numerous content providers in one place.

Summon includes all the book, video, microform, and other records from Addison, plus journal articles from

many publishers, government documents from federal, state, and local agencies, and citations from still more

database providers. Similar to Google Scholar, this single database provides access to much of the content

the library subscribes to.

Additionally, Summon includes records from the over 100 participating libraries from around the world.

Checking a box on your search results screen can instantly include results from these libraries, plus content

outside our subscriptions, most of which can be obtained through Interlibrary Loan.

Addison records in Summon link back to their Addison

screens, while most other search results will link to a Get

VText screen that will indicate if the item is available in print

or online, or if you will need to request the item through

Interlibrary Loan.

We have created a number of screencasts on Summon features

to help you get started with this new library tool.



Summon is now the first search tab on the Library web pages.

Please test the new Summon product, and let us know if

you have any questions.

Debbie Cash, Resource Center Library, 8-8341

Information & Reference Desk: 8-8340

www.lib.vt.edu/nvc/ dcash@vt.edu

17 NVC NEWS NOW ∙ Northern Virginia Center


In December 2011, the university will implement

the new winter closing schedule approved by the

Board of Visitors. Virginia Tech will close from

Friday, December 23, 2011 through Friday, December

30, 2011. Though the Governor’s Office

has not yet officially announced when New Year’s

Day 2012 will be observed, based on current

state policy the holiday will most likely be observed

on Monday, January 2, 2012 – meaning we

would be closed from Friday, December 23, 2011

through Monday, January 2, 2012 – opening up

again on Tuesday, January 3, 2012.

During the 2011 winter break closing, all faculty

members who earn annual leave as part of their

appointments and classified and University staff

must use annual or other appropriate leave balances

to cover the days not worked that have not

been designated as official holidays. With the

winter closing in mind, employees are reminded

to plan their annual leave usage in 2011 in such a

way that they have enough leave available to

cover the four winter closing days from December

27-December 30.

Supervisors must approve any exceptions, but

are strongly encouraged to be flexible and fair

with employees and their individual work situations

and personal circumstances in accordance

with existing leave and alternative work policies.

Salaried employees who do not work and have

insufficient leave balances to cover the winter

break will be placed in a leave-without-pay status

in accordance with state and University leave policies.

Certain departments may remain open due to the

nature of the work; in some cases, minimal or full

staffing may be necessary. Each department head

has the authority to designate the employees required

to work during the winter break to support

necessary University or departmental operations

or functions. Normal holiday compensatory leave

policies will apply when employees work on one

of the officially designated state holidays. During

the winter break, departments must make arrangements

to retrieve on a regular basis communications

(e.g., voicemail, e-mail, etc.) from the

public and provide a timely and appropriate response.

Beginning January 10, 2011, newly hired university

staff will receive four days of family personal

leave, regardless of their date of hire, to cover

time off during the winter break when the university

is closed. Without that change, new employees

starting late in 2011 would potentially

go into a leave without pay situation shortly after

beginning work. The full resolution approved

by the Virginia Tech Board of Visitors can

be found at www.bov.vt.edu/minutes/10-06-

07minutes/attachment_r_06-07-10.pdf. Please

contact the Human Resources Service Center at

1-9331 or pserv@vt.edu if you have questions.

- Human Resources

Increase in Cash Match Effective June 10, 2011

In March 2011, the State's General Assembly approved the increase to our cash match effective June 10,

2011. For the 2010 fiscal year, we saw a reduction in the cash match from $20 to $10 per pay period. Effective

June 10, 2011, the University will match employee contributions at 50% with a maximum match of $20 per

pay period. If you are currently sheltering at least $40 per paycheck into a 403(b) or 457(b) plan, you will automatically

see an increase in the cash match from $10 to $20 in your July 1, 2011 paycheck. If you are currently

sheltering less than $40 per pay and wish to maximize the cash match benefit, please complete a salary reduction

agreement form and return to the Human Resources Service Center. See the salary reduction agreement

form at: www.hr.vt.edu/benefits/files/file_hr_ben_salary_reduction_agreement_pdf.pdf. The form needs to be

received by June 9, 2011 in order for the change to be effective on your July 1, 2011 paycheck. For more information,

please contact the Human Resources Service Center at 231-9331 or pserv@vt.edu.

Fiscal year end closing schedule from the University Controller’s Office :


- Aprile Belk, Business Manager

18 NVC NEWS NOW ∙ Northern Virginia Center



Registration is currently open for the Faculty Development Institute Summer 2011 Short Courses. The

scheduled courses start Wednesday, May 18th, and continue through Thursday, July 28th. Over 70 short

courses will be offered in a range of topics. A number of courses will focus on the effective use of the Scholar

Course Management System and Ensemble CMS, Virginia Tech's Content Management System.

Other topics include Multimedia and Our Brand, Introduction to Online Teaching and Learning at Virginia

Tech, several statistical topics presented by the Laboratory for Interdisciplinary Statistical Analysis, and


Although the presentations are designed for instructional and research faculty, all FDI short courses are free

and open to ALL Faculty, Staff and Graduate Students. Seating is limited per short course. Most short courses

feature hands-on activities.Please visit the Summer Short Course site at https://app.fdi.vt.edu/public/?


For additional short course information, contact:

Ed Schwartz, 231-4975; Ed.Schwartz@vt.edu


For additional information on Learning Technologies, contact:

Judy Alford, 231-2309; Judy.Alford@vt.edu



Please register for the short courses using the register link at: https://app.fdi.vt.edu/public/?



Can't fit these sessions into your schedule or want to get an early start? Try an online tutorial. We have

links to numerous online tutorials, including several hundred Element K tutorials available for you to

use immediately! Visit our FDI Online Tutorial Resources page to get started. http://www.fdi.vt.edu/



Do you need assistance with computing for your teaching or research? Contact the InnovationSpace

(formerly the New Media Center) for assistance with Scholar, web page design and creation, creation of audio,

video and images for the web, and much more! http://www.is.vt.edu/

19 NVC NEWS NOW ∙ Northern Virginia Center




2—Industrial and Systems Engineering Seminar, NVC 401, 12:00—1:00 p.m.

2—Virginia Tech Intellectual Properties @ TechStorm (see page 12)

6—Virginia Tech Board of Visitors meeting

Share news items


14—Flag Day

15—Deadline for ―30—Day Sprint‖ ideas (see below)

16—Virginia Tech Staff Senate meeting

16—Diversity and Recruitment Summit I, 10:00 a.m.—noon, Graduate Life Center, Blacksburg

24—Virginia Tech Research Center—Arlington: Grand Opening, contact:1—7713

26—Virginia Tech Research Center—Arlington: Open House, 1:00—3:00 p.m.

30—Did you change your passwords? (see pages15 and 16)

30—Classes end for First Summer 2011

Governor Bob McDonnell: “30—Day Sprint” Program

As public servants working for the Commonwealth, you have a unique appreciation for the way state government

operates. On a daily basis, you see what works well at your agency or institution, and what could

be improved. As you know, one of the major initiatives of my administration has been improving the efficiency

and effectiveness of state government, and I need your help.

For many years, the Commonwealth has asked for employee suggestions to improve state government

through an employee suggestion program. It is time for a facelift. Because your suggestions are important,

we want to make it easy for you to offer your best ideas and be recognized for your contribution

which saves the state money, improves efficiency, or just allows us to serve our citizens better.

Today I am launching the ―30-Day Sprint‖ toward innovation and bright ideas for Virginia government.

You will have the opportunity over the next two weeks to submit your suggestions directly to my office

for consideration. Since this is a sprint, I need to receive your ideas by June 15. The winner for the best

employee suggestion will be honored at the Governor’s Awards on June 30 at the Executive Mansion.

That’s 30 days from start to finish!

Let me add one thing more. There is a special $2500 cash prize for the top ―30-Day Sprint‖ employee suggestion!

As I have noted before, the effectiveness of our state government depends on your daily dedication, hard

work, excellent performance, and good results. I challenge you to continue to give us your very best, and

pass on your good ideas on how to make our state run better.

20 NVC NEWS NOW ∙ Northern Virginia Center

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